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Home My WebLink About222126 07/17/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $46,894.00 04 CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CARMEL IN 46032 CHECK NUMBER: 222126 CHECK DATE: 7/17/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0713 46, 894 . 00 OTHER CONT SERVICES s� INVOICE Invoice: CARMEL0713 Date: July 1,2013 Z. Department of Administration Attn: Cirector One Civic Square Carmel, IN 46032 Due July 1, 2013 for the period 7/1/13-7/31/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense S 2,173.00 Black Box Theater (aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 Main Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 711/13 $ 46,894.00 D JUL 15 2013 By PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services, LLC 11711 N. Pennsylvania, St., Ste. 200 Carmel, IN 46032 Property#7C Operating Expense Detail For the Period January 1 through December 21,2013 Second Floor Support Space Black Box, Main Theater Theater Support Space Billing City bf City of City of Total 1112 of Expenses Total Carmel Total Carmel Total Carmel Telephone/Internet Lines - General Maintenance Services 2,000 166,63 5,217 435 32,225 2,685 4,728 394 General Maintenance Supplies 1,700 141.67 2,700 225 4,515 376 2,350 196 Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 350 Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184 District Cooling 1,676 139.66 6,D97 508 77,505 6,459 5,425 452 Elevator Maintenance - - 4,394 366 - Snow Removal - Landscaping - Security 3,391 283 6,783 565 67,829 5,652 9,044 754 Insurance - - Garage and Complex Common Area 750' 63 2,626 219 11,750 979 - Bldg Common Area 2,559 213 9,311 776 40,601 3,383 10,801 900 Electric' 3;370 281 12,259 1,022 48,508 4,042 10,908 909 Direct Bill Electricity - Water 317 26 1,387 116 338 28 Direct Bill Water - Sewer 353 29 1,015 85 422 35 Direct Bill Sewer - " Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246 770 Janitorial Supplies 180 15 1,380 115 1,500 125 Trash Removal 59 5 213 18 1,511 126 190 16 Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 Real Estate Taxes - • 26,078 2,173 74,598 6,216 392,369 32,597 69,699 5,808 -100%1 1112 100% 1/12 10096 1/12 1 10096 1/12 Parcel 47C Operating Budget Operating Expense Summary Line Item Description Telephone/Internet Lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal NIA Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area. Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium. Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel#7C Four Center Green-The lames Building Date Contract AM& i0twent Status/ Vendor Service Equipment EIiRMHFreauencY Mold e s ENRM N es REI Real Estate Maintenance Service N/A Monthly 12/1/2010 31 mes 6/30/2013 Simplex Grinnell Monitoring Fire Panel Annually 11/S12010 (1)Year 12/5/2011 In Auto Renewl of(1)yr pds 'Simplex Grinnell Inspection Fire Alarm/Sprinkler/Back Flows Annually 1/1/2011 (3)Year 12/31/2023 Every other Week(Nov-Mar) MacAllister Inspection Generator Annually 3/3/2011 (3)Year 2/28/2014 Does not include tax on pans MacAllister Monitoring Generator Annually 8/512011 In Auto renewal ARAB Pest Control N/A Monthly 1/5/2011 In Auto Renewal Plymate s MatMan Cleaning/Rental Entry Mats Monthly(Apr-0d) 111812013 (3)Year I/18/2016 ANS,Inc. Window Washing Entry Windows/Doors Monthly 3/21/2012 (1)Year 3/21)2013 ANS,Inc. Window Washing All Exterior Windows(outside) Seml•Annual 3/2112012 (11 Year 3/21/2013 ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 3(21(2017 (1)Yeat 3/2112 0 1 3 DEEM Inspection HVAC Semi-Annual 4/1/2012 (1)Year 4)1)2013 Thyssen Krupp inspection Elevators(3{ Monthly 4/3012012 (2)Year 4/30/2014 Engledow Group Mowing/Weeding Monthly(Ayr-Sept) 2)28/2012 (1)Year 2/28/2013 Eagle Trident on•Slte/Patrol Security Monthly 11112012 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recyding Tnsh Dumpster in Garage(tor all users) Monthly 11/30/2012 (5)Year 11130/2017 REI Real Estate Property Management Monthly 121112010 31 miss 613012013 AT&T Phone Unes Elevators(2);EMS System(1);Fire Panel(2) Monthly 11/2010 (1)year 10/21/2013 Under{2)yr auto renewal at same rate AT&T Phone Une Elevator(1) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate Department of Homeland Security Certification Elevators(3) Annually Unsure who to Pay District Cooling Monthly Duke Energy Elettr c Monthly ❑ty of Carmel Utilities Water Monthly City of Carmel Utlites Sewer Monthly Parcel 117C Three Center Green-The Tarkingtan Billing Date Contract Date Current Status/ Vendor Service Equipment frequency Siened Terms Expires Notes REI Real Estate Maintenance Services Monthly 1211/2010 31 mos 6130/2013 MuRlguard Monitoring Fire Panel Quarterly 4128/2011 (3)Years 4/27/2014 Muttlguard Inspection Fire Alarm/Sprinkler/Back Flow/Extinguishers Annually 6/1/2012 (1)Year Auto renews each yr MacAllister Inspection Generator Annually 2/4/2011 (31 Year 2/4/2014 MacAllister Monitoring Generator Annually B/S/2011. In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal ANS,Inc. Windowwashing All Exterior Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVAC Semi-Annually 6/25/2012 (1)Year Auto renews eachyr Thyssen Krupp Inspection Elevator(1) Monthly 11/112012 (2)years 10131/2014 Thyssen Krupp Inspection Wheelchair Lift(1) Annually 7/19/2012 Will attach to Elevator Contract Engledow Group Mowing/Weeding Monthly(Apr-Sept) 2/28/2012 (1)Year .2/28/2013 Eagle Trident On-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (S)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Line EMS System Monthly AT&T Phone1ines Elevator(1);Wheelchair Lift(1) Monthly 1/18/2013 (1)Year 1/17/2014 Department of Homeland Security Certification Elevator(1);Wheelchair lift(1) Annually Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Parcel VC 991 Third Avenue-Garage and Support Space Date Contract Date Current Status/ Vendor Service Eouiotnent ladling frequency Sinned Terns Expires Notes REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Simplex Grinnell Monitoring Fire Panel Annually 11/3/2010 (1)Year In Auto Renewal Multiguard Inspection Fire Risers-Garage Annually 6/312011 Koorsen Inspection Fire Alarm System,Support Space only Annually 6/25/1012 Auto renews each year MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 MaoAlllster Monitoring Generator Annually 8/5/2011 In Auto Renewal ARAB. Pest Control Monthly 1/5/2011 in Auto Renewal DEEM Inspection HVAC-Support SpaceOnly Semi-Annually 6/12/2012 (1)Year Auto renews each year Eagle Trident On-site/Patrol Security Support Space Only Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Support Space Only Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(tot all users) Monthly 11/30/2012 (S)Year 11/30/2017 REI Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Une EMS System-Support Space only Monthly AT&T Phone Lines Fire Panel(2) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rats Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee REI Real Estate Services Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 07/01/13 CARMEL0713 Total $46,894.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO.07/01/13 WARRANT NO. REI Real Estate Services, LLC ALLOWED 20 IN SUM OF $ 11711 N. Pennsylvania St., Suite 200 Carmel, IN 46032 $ $46,894.00 ON ACCOUNT OF APPROPRIATION FOR 101 General Fund Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the MEL0713 509 4x,894.00 materials or services itemized thereon for which charge is made were ordered and received except / 20 v Signature Title Cost distribution ledger classification if claim paid motor vehicle highway fund