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Office of the
Clerk-Treasurer
MEETING
NOTICE
OF PUBLIC WORKS AND SAFETY
WEDNESDAY, JULY 17, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
JULY 17, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL.INDIANA 46032 317/571-2414
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Office of the Board of Public Works and Safety Meeting
Clerk-Treasurer AGENDA
Wednesday, July 17, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a Minutes from the July 3, 2013 Regular Meeting
2. PUBLIC HEARING
a. Public Hearing regarding the Lease of the Second Floor of the Lurie Building by
the City of Carmel's Utilities Department, John Duffy. Director of the Department of
Utilities
3. BID/QUOTE OPENING AND AWARDS
a. Bid Opening for Renovations to the Second Floor Unit, 30 West Main (Lurie
Building); John Duffy, Director of the Department of Utilities
4. CONTRACTS
a Request for Purchase of Goods and Services; Wetlands Mitigation Credit
Purchase Agreement; Central Indiana Mitigation Providers, LLC and City of
Carmel; Buck Creek Bank; ($75,000.00); Mike McBride, City Engineer
b Resolution No B1'W-07-17-13-01; A Resolution of the City of Carmel Board of
Public Works and Safety Regarding an Office Lease for Carmel Utilities; John
Duffy. Director of the Department of Utilities
c Request for Purchase of Goods and Services; Lease Agreement Carmel Utilities
Department and E. Lurie, LLC; John Duffy, Director of the Department of Utilities
d Request for Purchase of Goods and Services; Legacy Photography & Design;
($9,000.00); Professional Service for Graphic Design; Nancy Heck. Director of
Community Relations
e Request for Purchase of Goods and Services; Kelleen Strati; (S600.00); Jazz on
the Monon— Carmel Art and Design District; Nancy Heck, Director of Community
Relations
ONE CIVIC SQUARE CARNIEL.INDIANA 46032 317/571-2414
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f Request for Purchase of Goods and Services; Master Equipment Lease for Vactor
Manufacturing Model 2115 Combination Sewer Cleaner; PNC Equipment
Finance; (5384,000.00); John Duffy, Director of the Department of Utilities
g Request for Purchase of Goods and Services; Amended and Reserved
Conservation Easement- Brookshire; Indiana Department of Natural Resources;
Mike McBride, City Engineer
5. CITY FACILITIES/STREETS/USE
a Request to Use City Streets; Neighborhood Picnic; Sunday, July 28, 2013; 4:30
p.m. to 8:00 p.m.; Daniele Berker, West Village
b Request to Use Caucus Room; Meeting; Tuesday, July 23,2013; 7:00 p.m.to 8:30
p.m.; Mark Rupp, Westpark at Springmill
c Request to Use Gazebo and Common Area; Wedding; Rehearsal; June 27,2014;
4:00 p.m. to 6:00 p.m.; Wedding; Saturday, June 28, 2014; 1:00 p.m. to 7:00 p.m.;
Sandy Johnson
d Request to Use Gazebo and Common Area; Koi Show; .tune 5—June 8, 2014;
Richard Thomas
e Request to Use City Streets; Race (5K); Saturday, June 21, 2014; 5:00 p.m. to
11:30 p.m.; Stacia Matthews, Indiana Spine Group
6. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b Letter Regarding the Carmel Lions Club Parking Lot usage June 2013 —June
2014; Carmel Lions Club
c Request for Dedication of Public Rights of Way; GMRI, Inc.; Michigan Road;
Mike McBride, City Engineer
d Request for Sidewalk Closure; Walgreens; The Centre Commercial Shopping; Jeff
Mroz, Meyer-Najem Construction
e Request for Lane Restriction 106` Street/Jumper Lane; Test Hole Locations;
Richard Newell, Citizens Energy
f Request for Lane Restrictions; 106th Street/Pennsylvania Street; Brian Cravens,
OSP Engineering
g Request for Variance; Right of Way Improvements; KRG Centre; Rick
Radabaugh, Kite Realty Group, LLC
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
1 MINUTES
WEDNESDAY,JULY 17,2013 —10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Mayor James Brainard. Board Member: Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the July 3, 2013 Regular Meeting were approved 3-0.
BID/QUOTE OPENINGS AND AWARDS
1 Bid Opening for Lurie Building Office Space - Build-out: Mayor Brainard opened and read the quotes
aloud;
Company Amount
Lefever Electric $189,325.00
JBM Contractors 8164,918.00
CPM Construction 5174,000.00
Quantum 8169,900.00
MacDougall Pierce 5201,000.00
Dallman 8190,188.00
Mattcom General 8175,900.00
The quotes were given to Sue Maki for review and recommendation
CONTRACTS
Request for Purchase of Goods and Services: Wetlands Mitigation Credit Purchase Agreement;
Central Indiana Mitigation Providers, LLC and City of Carmel; Buck Greek Bank; (S75,000.00);
Board Member Burke moved to approve. Board Member Watson seconded There was brief
discussion. Request approved 3-0.
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Resolution No BPWy 07-17-13-01; A Resolution of the City of Carmel Board of Public Works and
Safety Regarding an Office Lease for Cannel Utilities; Board Member Burke moved to approve.
Board Member Watson seconded. There was brief discussion. Request approved 3-0.
Request for Purchase of Goods and Services; Lease Agreement Carmel Utilities Department and E.
Lurie. LLC; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 3-0.
Request,for Purchase of Goods and Services; Legacy Photography &Design; (S9,000.00):
Professional Service for Graphic Design; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Kelleen Strutz; (5600.00); Jazz on the Monon— Carmel
Art and Design District; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Master Equipment Lease for Vactor Manufacturing
Model 2115 Combination Sewer Cleaner; PNC Equipment Finance; (8384,000.00); Board Member
Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Amended and Reserved Conservation Easement-
Brookshire; Indiana Department of Natural Resources: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
11 CITY FACILITIES/STREETS/USE
Request to Use City Streets; Neighborhood Picnic; Sunday, July 28. 2013; 4:30 p.m. to 8:00 p.m.;
Daniele Berker, West Village; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 3-0.
Request to Use Caucus Room; Meeting; Tuesday, July 23, 2013; 7:00 p.m.to 8:30 p.m. Mark Rupp,
Westpark at Springmill; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use Gazebo and Common Area; Wedding; Rehearsal; June 27. 2014; 4:00 p.m. to 6:00
p.m.; Wedding; Saturday, June 28, 2014; 1:00 p.m. to 7:00 p.m.; Sandy Johnson: Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Gazebo and Common Area; Koi Show; June 5—June 8, 2014; Richard Thomas; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request to Use City Streets; Race (5K); Saturday. June 21, 2014; 5:00 p.m. to 11:30 p.m.: Stacia
Matthews, Indiana Spine Group; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
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OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Letter Regarding the Carmel Lions Club Parking Lot usage June 2013 —.Tune 2014; Carmel Lions
Club: Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Dedication of Public Rights of Way; GMRI, Inc: Michigan Road; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk Closure; Walgreens; The Centre Commercial Shopping; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction 106'"/Jumper Lane; Test Hole Locations: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions; 106'"Street/Pennsylvania Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Right of Way Improvements; KRG Centre; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
1 ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:23 a.m.
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Di. 'a L. Cordray 1
Clerk-Treasurer
Approved Ada . I�.i ,
ayor James Brainard
ATTEST:
I ana L. Cordray 1 d MC- Clerk-Treasurer
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