The URL can be used to link to this page

Home My WebLink AboutCCPR-08-13-13 Carmel/Clay Board of Parks and Recreation Park Board Meeting 6:00 p.m. Tuesday,August 13, 2013 411 Monon Community Center East 1235 Central Park Drive East Carmel, IN 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board,fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order&Pledge of Allegiance III. Public Comments IV. Staff Reports V. Committee Reports A. Standing Committees 1. Personnel Committee—Richard Leirer 2. Finance Committee—Richard F.Taylor III 3. Properties Committee—Wendy Franklin VI. Action Items A. Minutes—Richard Leirer 1. July 23, 2013 Park Board Meeting B. Financial Reports—Richard F.Taylor III 1. City of Carmel Financial Report; 2. Clay Township Financial Report;and 3. CCPR P&L Statements. C. Claims—Richard F.Taylor III 1. Claim Sheet August 13, 2013; and 2. Clay Township Claim Sheet August 13, 2013. D. Monetary Gifts, Grants, Partnerships,and Sponsorships—Audrey Kostrzewa E. Consideration of Matters Regarding Construction Projects—Mark Westermeier 1. Rebid Central Park Drainage and Overflow Parking Project; 2. The Waterpark Cabanas Project; 3. Founders Park Sports Field Improvements Project;and 4. Hazel Landing Park Disc Golf Course. VII. Attorney's Report A. Tort Claims;and B. General VIII. Director's Report IX. Discussion Items X. Information Items A. Plan Commission—Joshua A. Kirsh B. School Board Report—Kathie Freed XI. Board Comments XII. Adjournment S CARMEL/CLAY BOARD OF PARKS AND RECREATION ® Tuesday,August 13, 2013, 6:00 p.m. Monon Community Center Members Present: Donna Cihak Hansen,James Engledow,Wendy Franklin, Kathie Freed,Joshua Kirsh, Jenn Kristunas, Richard Leirer, Linus Rude, Rich Taylor Others Present: Mark Westermeier, Director; Michael Klitzing,Assistant Director; Audrey Kostrzewa, Business Services Manager; Debra Grisham, Park Board Attorney ." Roll Call,Call to Order& Pledge of Allegiance 1 After Mr. Leirer called the roll, Board President Engledow called the meeting to order at 6:01 p.m.followed by the Pledge of Allegiance. teat, Public Comments . �^ �s; N5 40" ,. There were no public comments at this time. ;40 Staff Reports o,. , Assistant Director Klitzing introduced Brooke Taflinger,Inc ikon Recreation Supervisor. After Ms. Taflinger's presentation,there was discussion related to demand for services, etc. Board President Engledow and other Park Board Members commended Ms. Taflinger fora job well done: Assistant Director Klitzing followed up by stating that the Department is very proud of Ms. Tafl ger's work. i, ® Assistant Director Klitzing advised that the financial summaries would beAincluded in the next meeting's Board nYM1-*^ rah. Packets. Also,the Fitness Locker Rooms are completed and rn ch, mproved,as-well as the back staircase. Both areas are much more attractiverfor our guests. In theknext 30 to 60 days,we will,be replacing the interior signage in the Monon Community Center. The,existing signage ccannotfibe easily replaced resulting in new, more durable signage,which will last much"longer Assistant Director_Klitzing provided a brief'bverview of theirevenue and expenses related to the Monon Community nteurnbers reflect the less°thanyperfect weather for The Waterpark. °' ' 5�Committee l eports , , Personnel Committee—Richard''Lerrer tt 1 , ( I, Mr. Leirer statedRthat the Committee'bhas not met:as there have been no issues to address. 4 ,,,,,,k AI,. -,‘,...,-,1 Finance Committee - chard F.Tayl r lil Mr. Taylor stated that there is no Fin nce'Committee Meeting in August. There may be a meeting in September, but nothing confirmed at t yst Mme Properties Committee—Wend ..., ate p y „;,anklin Ms. Franklin stated that due to personal obligations of the current Members,the next Properties Committee Meeting will be determined at a later date. Board President Engledow said that Director Westermeier presented our budget(2014)to members of the City Council and Clay Township Board recently, and it was very well received. Both Director Westermeier and Assistant Director Klitzing did a great job. ® Action Items Minutes—July 23,2013 Park Board Meeting Mr. Leirer made a motion to approve the minutes as presented, seconded by Mr. Kirsh,and unanimously passed 9-0. Carmel/Clay Board of Parks and Recreation r Tuesday,August 13,2013 Monon Community Center City of Carmel Financial Report 0 Mr. Taylor made a motion to acknowledge receipt of the City of Carmel Financial Report for July 2013, and seconded by Ms. Kristunas. Board President Engledow asked for the balance of the Impact Fee (Fund). Assistant Director Klitzing responded with $1,965,192.02 and advised that the vast majority will be spent on the Founders Park Pavilion Project. The motion was then unanimously passed 9—0. Clay Township Financial Report Mr.Taylor made a motion to acknowledge receipt of the Clay Township Financial Report for July 2013,seconded by Ms. Kristunas, and unanimously passed 9—0. CCPR P&L Statements a*° Mr.Taylor made a motion to acknowledge receipt of the CCPR P&L Statements for July 2013,seconded by Mr. Kirsh, and unanimously passed 9—0. tin sat 3 Claim Sheet July 9,2013 - 4E Mr.Taylor made a motion to approve the Claim Sheet as.,presented, seconded by Ms,. Kristunas, and unanimously passed 9—0. §'' Clay Township Claim Sheet July 9,2013 • w, � � Mr.Taylor made a motion to approve the Clay Township Clam Sheet as presented,second d`#by.,Mr. Kirsh, and unanimously passed 9—0. a Monetary Gifts,Grants,Partnerships,and Sponsorships 3. Audrey Kostrzewa Ms. Kostrzewa reported three sponsorships received in July 2013 Indy Kids Consignment$250.00; Kona Ice 0 $262.00;and Master Yoo's WorldMass Tae Kwon$o$250 00A motion was?made by Mr.Taylor to acknowledge receipt as presented, andsecondedby Ms. Cihak Hansen. Mr.,Taylor asked if staff knew of the total received thus far from Kona Ice as*ita ppears the:Department haskreceived monies each month. Assistant Director Klitzing stated that this information would be provided at a late date. The motion was then unanimously passed 9-0. Consideration ofMatters Regarding Construction,Projects uMark Westermeier 1. Rebid Central Park,Drainage and Overflow,Parking Project; 2. ThetWaterpark Cabanas Project, 3. Founders Park Sports Field Improvements Project;and 4. Hazel"Landing Park DisccGolf Course Director Westermeier stated there were no itemsirequiring Board action. i Attorney's Report Tort Claims Ms. Grisham reported that there we Mr?no new or current tort claims at this time. General ,, The Proliance sale has resulted in a third amendment that has been executed;waiting on the return of that document,as well as the renewal term documents. Working on the Founders Park Pavilion Project in anticipation of the bid opening later this month (August 21, 2013). Lastly,the Department is on hold regarding the Affordable Care Act due to the change in the employer mandate. Director's Report Director Westermeier distributed the Director's Report prior to the start of the Meeting as it was not included in 4110 the Park Board Packets. Director Westermeier added that the Cabana Project(at The Waterpark) has been completed. Next, Director Westermeier advised that he has received a number of complaints about dead trees in Page 2 Carmel/Clay Board of Parks and Recreation Tuesday,August 13, 2013 Monon Community Center I/ the parks. In fact, Central Park has so many dead trees that the Department hired an outside contractor to assist in the removal. Many trees died because of the drought, and the ash trees have been afflicted by the ash borer, which has moved across Spring Mill Road. This will result in a significant loss of more trees in Central Park. Lastly, Director Westermeier invited the Park Board Members (on behalf of Ms.Taflinger)to visit the FlowRider after the meeting to watch the Adaptive FlowRider program in progress until 8:30 p.m. Mr. Leirer inquired if the Department had considered treating for the ash borer. Director Westermeier responded with details about the process and concluded that the treatment would be too costly. A brief discussion followed. r Discussion Items f There was no discussion at this time. fi xl Information Items 0 ^, Plan Commission—Joshua A Kirsh a ,- Mr. Kirsh stated that Atapco(Properties) is trying to change the zoning of property at�Guilford and Carmel Drive from commercial to residential. There is much discussion regarding the property at River Road and 146th Street. After the Council gave Ricker's approval to install a gas station at this location, Citizens Water installed a number of wellheads in the area. There are numerous remonstrators now and the outcome is unknown. a ti School Board Report—Kathie Freed ' .t-' F , Ms. Freed stated that last week the School Board announced its intentato hire Nicholas Wahl as Superintendent. • His proposed contract is posted on the School's website.An open forum for the public to attend is August 20, 2013 with the School Board's final,vote to take place on August 28,2013 . F4 RIi-cam ' k fr si` r � l . Board Comments 6tr9 ? �� Mr. Kirsh announced that'hehad playedvthe disc golf course'at Hazel Landing Park. He said it is a beautiful course that is being played by numerous:individuals Ms. Franklinirelayed her experience there as well. Board President.Engledow wished'BenJohnson gdodluck ithe of the new school year. Mr.Johnson replied �� z� �. `tea. :�� .r that he,was ess nervous thanks first yeareof ESE (Extended School Enrichment). Board Prn';',tlent Engledow stated that it was prreviously announced that the fist Park Board Meeting in October was going to berescheduled; however:, that decision has been changed. Although Director Westermeier and Nit `mss. � Assistant Director Klitzing will be at the conference for the first meeting, it will be held as scheduled and considered the short�meeting of the moth. Adjournment 'AV: ' There being no further business Mrr.Kirsh made a motion to adjourn,seconded by Mr.Taylor with no objections. �w The meeting was adjourned at 6:57 p.m. Approved, IIISignature Date Signature Date Page 3 S THIS PAGE INTENTIONALLY LEFT BLANK �---� -� S