HomeMy WebLinkAboutBPW meeting minutes 7-3-2013BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, JULY 3, 2013 —10 :00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Alayor Brainard called the meeting to older at 10: 00 a. n1.
MEMBERS PRESENT
Mayor James Brainard. Board Member: Ala!y Ann Burke and Lori Watson, Deputy Clerk Sandy
Johnson
MINUTES
MimNes.for the June 19, 2013 Regular fleeting ivere approved 2-0.
BID/QUOTE_ OPENINGS AND AWARDS
Bid Opening. for 2013 Paving Program; Mayor Braincu•d opened and read the quotes aloud. -
C0 crliV A111011I71
E &B Paving
81, 691, 069.33
Milestone C_'ontracting
S1, 778,1=13.83
Calumet
S1, 707.800.50
Riet11 Riley
S1, 691,446 64
The quotes were given to Dave 1lujfinan, Street Commissioner for review and recommendation.
Request to Airard Paving Bid to E &B Paving; (51,691,069.33): this was the lowest most responsive
W: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
0.
Request to aivard the Bid .for.Seti+�er• Rehab Project to Layne In- Liner; (S446.350.00): this was the
lowest most responsive hid: Board Member Burke moved to approve. Board Member YVcltson
seconded. Request approved 3 -0.
CONTRACTS
Request for Purchase of Goods and Services,- XC@ Softivare: (S 7,000.00); Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase gl'Goods and Services: License Agreement; 12156 A/eridian Associates; Jazz on
the Monon property; Board rillember• Burke moved to approve. Board Member btjatson seconded.
Request approved 3 -0.
Request. for Purchase of Goods and Services; Enfi-orrt, hic.: (S2,250. 00): Economic Development
Campaign Planning.• Bourd Alenrber Burke moved to approve. Board Alember• Watson .seconded
Request approved 3 -0.
Request .for Purchase of Goods and Services: Kopeckv Family Bond- (S5 000.00); Art of 6t "ine
Carmel Art and Design District; Board rVlenrber Burke »roti,ed to approve. Board Alember Watson
seconded Request approved 3 -0.
Request for Purchase of Goods and Services: CORE Planning Strategies- (S7500.00).- Condition
Assessment Service. for Sophia Square Parking Garage: Board Member Burke moved to approve.
Board Member Walson seconded Request approved 3 -0.
CITY FACILITIES /STREETS /USE
Request to Use City Streets; Race: Saturday, September 21. 2013: 7 :30 am. to 11 :30 a. in.: Board
Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0.
Request to Use City Streets: Race: Saturday, September 28 2013.8.30 a. in. to 10 :30 a. In., Board
Member Burke moved to approve. Bourd rllember• Wcrlsor seconded Request approved 3 -0.
Request to Use Council Chambers: Meeting: August 5. 2013 ? : 00 p. rrr to 3: 00 p. rn and August 6.
2013: 9: 00 a.nr. to 1 :00 p.nt.: Bocrr•d Allerrrber Burke nroi•ed to approve. Board !Member• Watson
_seconded Request approved 3-0.
Request to Use Gazebo and Common Area. Revival: August 23rd and 24"', 2013: Board lillember Burke
moved to approve. Board rtlenrber- Watson seconded. Requesl upproved 3 -0.
Request to Use Gazebo and Common Ground: Presenlation :.Sunday, July 21, 2013 6:30 p. in. to 8 30
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3 -0.
Request to Use City Streets; Homecoming Parade; Friday,, September 20. 2013; 1:50 p m. to 2:30
p.»r.; Board A/ember Burke moved io upprove. Board Member Watson seconded. Request approi ed
3 -0. .
OTHER
R&IIIAMIS TABLED: Request for Dedication of'Streets: Trachtions on the Alonon
Request.for• Consent to Encroach: Installation ofdecorative street signs & posts: decorative stop
sings: etc.; Alexandria Apartments: Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3 -0.
Request.for Replat of Block L — The Cottages at Carmel: Troy TerevK True Ato,vh Surveying
Request for Replat of Lot 11: Woodland Golf Club Subdivision, Section q; Board kfenber Burke
moved to approve. Buu,•d lble,r,ber 14ialsor, seco„clecl Request approved 3 -0.
Request for Variance: Driveu'gv in Easement: 3230 Whispering Pines Lane: Board Member Burke
moved to approve. Board /Member 14"atson seconded Request approved 3 -0.
Request for Stormwater Technical Variances: Ed Martin Buick GMC Parking Lot Expansion: Board
Member Burke moved to approve. Board lllember 14"atson seconded Request approved 3 -0.
Request fa• Stornm ater Technical Variances: Tom Wood Subaru, Board Member Burke moved to
approve. Board A9ember li'atson seconded. Request upproved 3 -0.
ADD -ON
Request to add item to the agenda- Board Member Burke moved to approi•c. Board A�ember Watson
seconded Add --On Approved 3 -0.
Resolution A'o BPIft'- 0 "- 03- 13 -01, PRIFCredit fa• Anderson Birklu Project, Ashley Ulbric•ht,
Assistanl City .Attorney: Boc,rd lvlen,ber Burke moved to approve. Board Member Watson, seconded.
Request approved 3 -0.
ADJOURNMENT
Vfayo,• B,•aina ;•d adjourned the meetin „ ctl 10 :18 c,.ii
D mu L. Cordray, 1
jerk - Treasurer
Appro. Ed t
r rya Jcrn,es Brainard
A TTEST:
Tana L C ordray. C - Clerk,- Treasw -er
c