HomeMy WebLinkAboutCorrespondence May - Aug 2013Conn, Angelina V
From: McBride, Mike T
Sent: Thursday, July 18, 2013 2:42 PM
To: Conn, Angelina V; Foley, Amanda J
Cc: Duncan, Gary R; Hollibaugh, Mike P; Duffy, John M; Olds, Les; Worthley, Matthew D
Subject: RE: Mezz on the Monon - pipe beneath building
Everyone,
To be clear, I am not incredibly comfortable with this scenario. Allowing the placement of these columns, even if the are
only aesthetic and not load bearing, on top of a storm sewer pipe is far from ideal, especially considering the size of this
particular pipe. The cantilevered portion of the building which overhangs the pipe location is a significant issue in and of it
self. The building cantilevered over the pipe would make any replacement operation extremely difficult. Adding the weight
of the columns over the pipe is also not preferred and would mean complete removal and replacement of these decorative
columns when it is necessary to replace or repair this pipe.
Although the proposal is far from usual, customary, or preferred practice, it is not impossible. The factors that would need
to be defined in order to protect the City, its infrastructure, and ensure the preservation of public safety are as follows:
1. Responsibility for cost associated with the repair and replacement of columns, sidewalk material, building fagade,
or any other part of the building that might be damaged during repair, replacement, or due to failure of the City's
pipe would need to be clearly assigned to the building owner.
2. The columns and their associated footings should be minimized in dimension and weight. Removable, light weight
columns would be ideal.
3. Clearly defined alternate building access should be defined so that building emergency ingress and egress is not
solely dependant to those located on the east side of the building adjacent to the pipe. Should pipe failure occur,
these eastern access points would likely be inaccessible.
4. If the pipe is not currently in an easement, then a minimum 15' wide easement centered on the pipe needs to
be created in favor of the City.
5. A formal variance from the BPW will need to be obtained and then a Consent To Encroach Agreement executed
by the building owner stating their understanding of the risk to any improvement that they place within or over
the easement.
6. DOCS — Would the encroachment need a variance from zoning to have a portion of the permanent structure
inside the easement.
7. Building owner shall be responsible for any damage to the pipe resulting from the construction or mere
presence of the columns. Even if the columns are engineered properly, long term, something might happen to
the pipe that would not have happened otherwise.
Thanks,
7McAaet 7 V&St de
City Engineer
City of Carmel, Indiana
From: Conn, Angelina V
Sent: Wednesday, July 17, 2013 3:07 PM
To: Foley, Amanda J
Cc: Duncan, Gary R; McBride, Mike T; Hollibaugh, Mike P; Duffy, John M
Subject: Mezz on the Monon - pipe beneath building
Hi, Amanda —
Mike H. asked that I forward you the plans for the Mezz on the Monon, which fronts on the Monon Trail.
Conn, Angelina V
From: Bogan, Brandon [BBogan @CSOinc.net]
Sent: Thursday, July 18, 2013 11:47 AM
To: Conn, Angelina V
Cc: Hollibaugh, Mike P; Worthley, Matthew D; Littlejohn, David W
Subject: RE: The Mezz - TAC Submittal (1 of 2)
Angie
Yes, I will have hard copies dropped off to your office later today.
In regards to your comments, I would offer the following:
• Please submit the roof plans to us, for both the Mezz on the Monon and also for the Mezz on 3`d
- WE will include these with the drawings that will be delivered today.
• Please submit the plans for where the HVAC units, gas /electric /water meters, and transformers will be placed,
for both the Mezz on the Monon and also for the Mezz on 3`d
- We will include these with the drawings that will be delivered today.
• For the Mezz on the Monon building, there is concern about the distance between the columns within the
covered walkway, and with ADA clearances. Please provide more details and dimensions on this. (Please see
attached marked up pdf)
- The distance at the narrowest point is approximately 44 ". We can included the construction plans which
provide more information on this.
• Relating to the columns locations and the 42 inch RCP, is there a way to make the columns thinner from west to
east;? (Please see attached marked up pdf)
- The columns could possibly get a bit narrower (a few inches), but as of right now, they are designed as
square columns. The issue is that even though they are not actually load bearing, that they give the feeling
that they could hold up the building.
• (We are also seeking feedback from the City Engineering Dept on the location of the 42 inch RCP beneath the
building.)
- OK
Brandon D. Bogan, RA, LEED A.P.
Principal
CSO Architects, Inc.
8831 Keystone Crossing
Indianapolis, IN 46240
T 317.848.7800 F 317.574.0957
www.csoinc.net
This email and any files transmitted with it are confidential and intended solely for the addressee. If you are not the named addressee, please do not
distribute, copy or after this email.
From: Conn, Angelina V [mailto:Aconn @carmel.in.gov]
Sent: Thursday, July 18, 2013 10:42 AM
To: Bogan, Brandon
Cc: Hollibaugh, Mike P; Worthley, Matthew D; Littlejohn, David W
Subject: RE: The Mezz - TAC Submittal (1 of 2)
Good morning, Brandon —
Just wondering if we can get full size paper copies (24 x 36) of the plans today or tomorrow, please.
Conn, Angelina V
From: Conn, Angelina V
Sent: Thursday, July 18, 2013 10:42 AM
To: 'Bogan, Brandon'
Cc: Hollibaugh, Mike P; Worthley, Matthew D; Littlejohn, David W
Subject: RE: The Mezz - TAC Submittal (1 of 2)
Attachments: Mezz on the Monon, columns and pipe.pdf
Good morning, Brandon —
Just wondering if we can get full size paper copies (24 x 36) of the plans today or tomorrow, please.
We also have just a few more review comments /concerns for you, from our Dept., in addition to the ones sent to you on
July 16:
■ Please submit the roof plans to us, for both the Mezz on the Monon and also for the Mezz on 3`d.
■ Please submit the plans for where the HVAC units, gas /electric /water meters, and transformers will be placed,
for both the Mezz on the Monon and also for the Mezz on 3`d
• For the Mezz on the Monon building, there is concern about the distance between the columns within the
covered walkway, and with ADA clearances. Please provide more details and dimensions on this. (Please see
attached marked up pdf)
• Relating to the columns locations and the 42 inch RCP, is there a way to make the columns thinner from west to
east;? (Please see attached marked up pdf)
• (We are also seeking feedback from the City Engineering Dept. on the location of the 42 inch RCP beneath the
building.)
Thanks again!
Angie Conn, Planning Administrator
City of Carmel Planning & Zoning Division
Dept. of Community Services
1 Civic Square, 3rd Flr., Carmel, IN 46032
Office: 317- 571 -2417 1 Direct: 317 - 571 -2281 1 Fax: 317 - 571 -2426 1 E -mail: aconnOcarmel.in.gov I W: www.carmeldocs.com
Please consider the environment before printing this e-mail
From: Conn, Angelina V
Sent: Tuesday, July 16, 2013 1:34 PM
To: 'Bogan, Brandon'
Cc: Hollibaugh, Mike P
Subject: RE: The Mezz - TAC Submittal (1 of 2)
Thanks, Brandon.
a) Yes, please provide some cut sheets or design details about the lighting on the building exterior.
b) We will eventually want the building exterior signage details and ground signage details, dimensions, locations,
etc.
c) Bicycle parking racks are still requested. Some bike parking should go just outside the office building's main
entrances, and some bike parking spaces should be allocated for the residents of the Mezz within the parking
garage. (I think Matt Worthley with the CRC was working on adding bike lockers within the parking garage...
please check with him. )
Looking forward to getting the paper copies of the plans! Thank you!
Angie Conn, Planning Administrator
City of Carmel Planning & Zoning Division
Dept. of Community Services
Conn, Angelina V
From:
Conn, Angelina V
Sent:
Tuesday, July 16, 2013 1:34 PM
To:
' Bogan, Brandon'
Cc:
Hollibaugh, Mike P
Subject:
RE: The Mezz - TAC Submittal (1 of 2)
Thanks, Brandon.
a) Yes, please provide some cut sheets or design details about the lighting on the building exterior.
b) We will eventually want the building exterior signage details and ground signage details, dimensions, locations,
etc.
c) Bicycle parking racks are still requested. Some bike parking should go just outside the office building's main
entrances, and some bike park�ng spaces should be allocated for the residents of tie Mezz within the parking
garage. (I think Matt Worthley with the CRC was working on adding bike lockers within the parking garage...
please check with him. )
Looking forward to getting the paper copies of the plans! Thank you!
Angie Conn, Planning Administrator
City of Carmel Planning & Zoning Division
Dept. of Community Services
1 Civic Square, 3rd Fl-., Carme', IN 46032
Office: 317 - 571 -2417 ! Direct: 317 - 571 -2281 1 Fax: 317 -5711-2426 ' E -grad- aconn @carmel.in.ciov ' W. www.carme!docs.com
Please consider the environment be °ore printing this e-mail
From: Bogan, Brandon [mailto:BBoganCaCSOinc.net]
Sent: Tuesday, July 16, 2013 9:40 AM
To: Conn, Angelina V
Cc: Hollibaugh, Mike P
Subject: The Mezz - TAC Submittal (1 of 2)
Angie
Attached is an electronic review of the Informal TAC review documents for The Mezz project. Please note the following:
a. Up to date exterior architectural building elevations — all sides
INCLUDED
b. Up to date site plans
INCLUDED
C. Bike parking locations and bike rack design details
BIKE RACKS ARE NOT INCLUDED IN
THE PROJECT PER CRC
d. Pedestrian traffic flow exhibit
INCLUDED
e. Trash dumpster location and enclosure
TRASH IS TO COMBINED WITH
EXISTING FACILITY IN GARAGE
f. Lighting: photometric plan, light fixture design details and locations
NO ADDITIONAL EXTERIOR LIGHTING
BEING PROVIDED EXCEPT ARCHITECTURAL AND EGRESS (Do we need to provide anything on this ?)
g. Up to date landscape plans (with planting details)
INCLUDED
h. Signage proposed — wall signs, ground signs, etc.
`EPERATEL'r
SIGNAGE TO BE SUBMITTED
Up to date civil plans. including grading plans, finished floor elevations, etc. INCLUDED
Please take a look and let me know your thoughts. If everything looks acceptable, I will bring hard copies over. Feel free
to give me a call at 496.0435 with any questions.
Conn, Angelina V
From:
Bogan, Brandon [BBogan@CSOinc.net]
Sent:
Tuesday, July 16, 2013 9:40 AM
To:
Conn, Angelina V
Cc:
Hollibaugh, Mike P
Subject:
The Mezz - TAC Submittal (1 of 2)
Attachments:
2013 -07 -15 TAC Package.pdf
Angie
Attached is an electronic review of the Informal TAC review documents for The Mezz project. Please note the following:
Up to date exterior architectural building elevations — all sides
b. Up to date site plans
C. Bike parking locations and bike rack design details
THE PROJECT PER CRC
d. Pedestrian traffic flow exhibit
e. Trash dumpster location and enclosure
EXISTING FACILITY IN GARAGE
INCLUDED
INCLUDED
BIKE RACKS ARE NOT INCLUDED IN
INCLUDED
TRASH IS TO COMBINED WITH
f. Lighting: photometric plan, light fixture design details and locations NO ADDITIONAL EXTERIOR LIGHTING
BEING PROVIDED EXCEPT ARCHITECTURAL AND EGRESS (Do we need to provide anything on this ?)
g. Up to date landscape plans (with planting details) INCLUDED
h. Signage proposed — wall signs, ground signs, etc.
SEPERATELY
SIGNAGE TO BE SUBMITTED
Up to date civil plans, including grading plans, finished floor elevations, etc. INCLUDED
Please take a look and let me know your thoughts. If everything ooks acceptable, I will bring hard copied over. Feel free
to give me a ca I at 496.0435 with any questions.
Thanks
Brandon D. Bogan, RA, LEED A.P.
Principal
CSO Architects, Inc.
8831 Keystone Crossing
Indianapolis, IN 46240
T 317.848.7800 F 317.574.0957
www.csoinc.net
This email and any files transmitted with it are confidential and intended solely for the addressee. If you are not the named addressee, please do not
distribute, copy or alter this email.
Conn, Angelina V
From:
Bogan, Brandon [BBogan @CSOinc.net]
Sent:
Tuesday, July 16, 2013 9:40 AM
To:
Conn, Angelina V
Cc:
Hollibaugh, Mike P
Subject:
RE: The Mezz - TAC Submittal (2 of 2)
Attachments:
2013 -07 -15 TAC Package 2 of 2.pdf
Brandon D. Bogan, RA, LEED A.P.
Principal
CSO Architects, Inc.
8831 Keystone Crossing
Indianapolis, IN 46240
T 317.848.7800 F 317.574.0957
www.csoinc.net
This email and any files transmitted with it are confidential and intended solely for the addressee. If you are not the named addressee, please do not
distribute, copy or alter this email.
From: Bogan, Brandon
Sent: Tuesday, July 16, 2013 9:40 AM
To: 'Conn, Angelina V
Cc: Hoilibaugh, Mike P (MHollibaugh@)carmel.in.gov)
Subject: The Mezz - TAC Submittal (1 of 2)
Angle
Attached is an electronic review of the Informal TAC review documents for The Mezz project. Pease note the following:
Up to date exterior architectural building elevations — all sides
b. Up to date site plans
C. Bike parking locations and bike rack design details
THE PROJECT PER CRC
d. Pedestrian traffic flow exhibit
e. Trash dumpster location and enclosure
EXISTING FACILITY IN GARAGE
INCLUDED
INCLUDED
BIKE RACKS ARE NOT INCLUDED IN
INCLUDED
TRASH IS TO COMBINED WITH
f. Lighting: photometric plan, light fixture design details and locations NO ADDITIONAL EXTERIOR LIGHTING
BEING PROVIDED EXCEPT ARCHITECTURAL AND EGRESS (Do we need to provide anything on this ?)
g. Up to date landscape plans (with planting details) INCLUDED
h. Signage proposed —wall signs, ground signs, etc.
SEPERATELY
SIGNAGE TO BE SUBMITTED
Up to date civil plans, including grading plans, finished floor elevations, etc. INCLUDED
Please take a look and let me know your thoughts. If everything looks acceptable, I will bring hard copied over. Feel free
to give me a call at 496.0435 with any questions.
Thanks
Conn, Angelina V
From: Conn, Angelina V
Sent: Tuesday, July 09, 2013 1:41 PM
To: ' Bogan, Brandon'; Hollibaugh, Mike P
Cc: Timothy Hill (tim.hill @andersonbirkia.com); anthony .birkla @andersonbirkla.com; Bob Olsonsp
(Bolson @structurepoint.com); Penquite, Craig; Worthley, Matthew D
Subject: RE: The Mezz
Hi, Brandon: As I understand it, here is what our Department needs from your team:
Items needed in both electronic and paper formats:
a. Up to date exterior architectural building elevations — all sides
b. Up to date site plans
C. Bike parking locations and bike rack design details
d. Pedestrian traffic flow exhibit
e. Trash dumpster location and enclosure
f. Lighting: photometric plan, light fixture design details and locations
g. Up to date landscape plans (with planting details)
h. Signage proposed — wall signs, ground signs, etc.
i. Up to date civil plans, including grading plans, finished floor elevations, etc.
(Mike H. - please chime in if I forgot anything!)
Angie Conn, Planning Administrator
City of Carmel Planning & Zoning Division
Dept. of Community Services
1 Civic Square, 3rd Hr., Carmel, IN 46032
Office: 317 - 571 -2417 ; Direct: 317 - 571 -2281 1 Fax: 317-571-2426 E- ra • aconnOcarmel.in.gov `' : www.carmeldocs.com
Please cons der -ie envyronment before printing this a -mar'
From: Bogan, Brandon rmailto:BBoganc@CSOinc.net]
Sent: Tuesday, July 09, 2013 1:31 PM
To: Hollibaugh, Mike P; Conn, Angelina V
Cc: Timothy Hill ( tim.hill(a)andersonbirkia.com); anthony .birkla@)andersonbirkla.com; Bob Olsonsp
(Bolson0structurepoint.com); Penquite, Craig; Worthley, Matthew D
Subject: The Mezz
Mike and Angie:
I wanted to follow up with you in regards to the TAC review for The Mezz project (apartment project adjacent to the
Center for Performing Arts parking garage). As I understand it, this project is to be submitted to you for an abbreviated
review based upon the CRC's involvement in the project. Can you conf °rm to me the submittal requirements and review
timeline, so everyone has a clear picture in regards to expectations.
Our target is to get you everything later this week, but I want to make sure we are clear on the requirements.
Thanks
Brandon D. Bogan, RA, LEED A.P.
Principal
CSO Architects, Inc.
Conn, Angelina V
From: Hollibaugh, Mike P
Sent: Thursday, April 04, 2013 1:38 PM
To: Worthley, Matthew D
Cc: Conn, Angelina V; Keeling, Adrienne M; Olson, Bob; McBride, Mike T
Subject: RE: Anderson Birkla - The Mezz
Matt, couple of thoughts in advance of a phone call, ok?
Park Impact Fee Credit: We will need to have a cost estimate for the planned public park improvements to which the
impact fees will be credited. We will also need a site plan showing which improvement will be constructed using the
impact fees. Unless Adrienne corrects me on this, the ordinance will allow the Monon improvements, the public path
between 3`d and Monon, and the pocket park to all be constructed using the impact fee credit from this project. There
probably won't be enough $$ generated from the number of apts. to cover all that, but those would be public
improvements eligible for use of the credit. The Board of Works will need to approve the application of those fees.
Either AB or CRC should present the request to the Board.
As far as PC approvals go, I think DOCS is close to issuing a new PC Letter of Grant, but need updated plans of what CRC
has approved, including:
• An updated site plan
updated architectural drawings (elevations with material call- outs), especially interested in seeing screening
details for any mechan'cal equipment, meters, etc. especially rooftop HVAC
• updated landscape plan, lighting plan and plans for project signage
• a plan /statement for vehicle and bicycle parking
For TAC, we basically need construction plans for DOCS and Engineering. Please get with Angie about who else should be included
with TAC distribution.
We need to get a meeting slated ASAP... so we can get this wrapped up.
I will give you a call a little later this PM.
u[�i! .
From: Worthley, Matthew D
Sent: Wednesday, April 03, 2013 3:18 PM
To: Hollibaugh, Mike P
Cc: Conn, Angelina V; Keeling, Adrienne M; Olson, Bob
Subject: FW: Anderson Birkla - The Mezz
�nT
When you have five minutes, please give me a quick call to discuss the highlighted sections below, related to the AB
project. I'd like to get on the same page with you, prior to your Tuesday morning meeting. I've attached Angie and
Adrienne in case they can help get me on the TAC hearing as well as schedule the Plan Commissioner's hearing.
mw
From: Anthony Birkla [ maiIto: anthony .birkia @andersonbirkia.com]
Sent: Wednesday, April 03, 2013 3:15 PM
Conn, Angelina V
From: Conn, Angelina V
Sent: Thursday, January 03, 2013 3.18 PM
To: Worthley, Matthew D
Cc: Olds, Les; Hammer, William; Hollibaugh, Mike P
Subject: RE: City center hearing? (Parcel 7C) (PC docket no 08080018 DP /ADLS)
Hi, Matt — Happy new year to you, too!
Per the 2008 plan commission hearing officer meeting minutes, online at:
http: / /cocdocs.ci.carmel .in.us /Weblink /DocView.aspx ?id= 291018 &dbid =0 , if you can just get us copies of the
supplemental info and revised plans that were conditioned upon the project's approval, then we can just update the
plan commission file and call it a day!
Items needed in both electronic and paper formats:
a. Up to date building elevations
b. Up to date site plans
c. Bike parking locations and bike rack design details
d. Pedestrian traffic flow exhibit
e. Trash dumpster location and enclosure
f. Lighting: photometric plan, light fixture design details and locations
g. Up to date landscape plans (with planting details)
h. Signage proposed
Thank you,
Angie Conn, Planning Administrator
City of Carmel Planning & Zoning Division
Dept. of Community Services
1 Civic Square, 3rd Ar.
Carmel, IN 46032
0: 317 -571 -2417 1 F: 317 - 571 -2426 1 E: aconn @carmel.in.aov
W: www.carmeldocs.com
Please consider the environment befo a printing this e-mail
From: Worthley, Matthew D
Sent: Thursday, January 03, 2013 10:22 AM
To: Conn, Angelina V
Cc: Olds, Les; Hammer, William; Hollibaugh, Mike P
Subject: RE: City center hearing? (Parcel 7C)
Mike and Angie:
Happy new year and I hope you had a nice holiday break. Attached are the latest renderings for the Anderson Birkla
project at the Center for the Performing Arts site (Parcel #7C). So you know, we refer to these projects as, The Mezz on
Third and The Mezz on the Monon. I've also attached the apartment counts, retail count, etc.
Do we need to go through any formal steps for this project? Please see the email chain below for a quick refresher.
Thanks in advance for your assistance.
Ffin,
From: Conn, Angelina V
Sent: Tuesday, August 21, 2012 11:24 AM
Conn, Angelina V
From: Heck, Nancy S
Sent: Monday, May 06, 2013 11:47 AM
To: Heck, Nancy S
Subject: Ground Breaking Invitation - Revised
There was a typo in the previous version. Our apologies.
Nancy S. Heck
Director of Community Relations
& Economic Development
City of Carmel
One Civic Square
Carmel, IN 46032
(317) 571 -2494