HomeMy WebLinkAbout223140 08/13/2013 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1
2 ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $8,668.68
CARMEL, INDIANA 46032 7250 N KEYSTONE AVE
o� INDIANAPOLIS IN 46240 CHECK NUMBER: 223140
CHECK DATE: 8/13/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1120 4353099 135114 593 . 87 OTHER RENTAL & LEASES
1203 4359003 26828 181189 7, 905 . 13 A&DD EVENT RENTALS
1203 4359003 26828 181213 169 . 68 A&DD EVENT RENTALS
7250 North Keystone Ave. PJTTY nu (t 317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
0 REWAI www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL DEPT COMM SVCS PEDCOR Res# 135183
1 CIVIC SQUARE 770 3RD AVE SW Con# 181213
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR 45978 W (317) 571-2418 OUT 07/24/13 7:11 AM AW
F (317) 571-2426
PO/JOB # RECEIVED BY
LJ PEDCOR MELANIE — 317-571-2495 RETURNED 07/29/13 7: 11 AM KM
***FINAL*** Charge for 1.00 Day(s) Page: 1
QTY ITEM DAY EXT AMT NET AMT
Rental Text BILLING
DEL: ANYTIME ON 7/24 ***CALL FIRST***
PU: ANYTIME ON 7/29 — NOTE: CAN BE PICKED UP ON
26TH IF YOU HAVE TIME IN THE SCHEDULE
***NO SU/TD***
CONTACT IS JAMIA SMITH @ 705-7905
5 8219-0000 TABLE 3' COCKTAIL 7 .75 38.75 38 .75
Actual In Date: 07/30/13 6:56 AM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES — FEES WILL BE ASSESSED
5 8221-0000 TABLE TOP FOR 3' RND COCKTAIL 0.00 0.00
Actual In Date: 07/30/13 6:56 AM
5 8253-0000 TABLE BASE FOR COCKTAIL RND 0.00 0.00
Actual In Date: 07/30/13 6:56 AM
5 8233-0000 TABLE POLE 42" FOR 2 '-3' RND 0.00 0. 00
Actual In Date: 07/30/13 6:56 AM
5 5504-0000 TABLECLOTH WHITE 120 11RND 12. 00 60. 00 60.00
Actual In Date: 07/30/13 6:56 AM
HANGER REPLACEMENT FEE: $1.00 EACH
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
1 46032 CARMEL P/D-32 65.00 65.00
----- Payments ------
g3 2 .� s
___ J.
x-
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832. _`_
There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 98.75 �" A7—1 2013 'd
Initials SALES 65.00
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 DMG WAIVER 5.93
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE ADDL TAX 0.00
9S iy E Z
EQUIPMENT AND I FULLY UNOERSTANDTHOSE INSTRUCTIONS. SALES TAX 0.00
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this DEPOSIT 0.00
Rental Agreement,and is an authorized agent for the Lessee.
AMT BILLED 169.68
TOTAL DUE 169. 68 30—JUL-13 06:57:09
EQUIPMENT LEASED BY X�
Reorder from In-A-Bind•800-862-2463•Form#10136
Terms and Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee under-
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the conditio-,
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms"Lessor"and"we"shall mean PTR, Inc.d/bla Party Time Rental.The terms"Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5, HOLD HARMLESS AGREEMENT,Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,liabilities,
losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's emOoyees and agent
of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the indemnification provision in this paragraph.
6, TIME,All equipment rental charges are for time out,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time period,
we also have weekly(7 days)and monthly(28 days)rates,
7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose,and neither assurres nor authorizes any other person to assume for it any liability in connection with the use of this equipment,The Lessee agrees to indemnify and ho!d
the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property.consequential damages,loss of income or any other incidental damages,
those damages caused by the negligence of the Lessor,including attorneys fees,arising out of,connected with or resulting from the use of the equipment,including but not limited
if) a u I
,the n1am,1', c�f re,selection,cle!ivery,pGssesFion,use,operation,or return of the r.quipmer,t.
8, COLLECTION COSTS.The Lessee agrees to pay all reasonable collection attorray's and court fees P,id other exper-es involveo to t`-,
the'Lessors rights under this contract
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les-
sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as darnage that can be repaired for
an amount less than six percent(600)of the equipment's rental tee.
11. PROTECTION OF EQUIPMENT. it is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from,issue of equipment.
The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver does
not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however.should
the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other!actor beyond Lessor's control.Lessee shall still be liable.for payment ir,full of
ail charges.
14. DIRTY,OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipment is out
of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the purchase
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.The cost of repairs will be borne by the
Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of
rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
16. PAYMENTTERMS,We require a valid Visa,MasterCard.American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not presented at pick-up,then a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17, CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy app!;es
to all parties,including those who have pre arranged accounts at Party Time Rental.Cancellation ion of inflatable and special spa sona!aqu pncrit she 1!be su U! L n
18. DELIVER AND PICKUP,Delivery is made to closest point truck can park.Extra charges will result in deliveries to Upstairs,elevator use&any point where extra 1,me i� «,c
Ou.-serv:,does no:incluoe,�et up and knocK down of tables and chairs.It this service is required,arrangement should be made several days prior to deiiv�-,ry a Gocl-.a:
QuOtea,11"no artangerneOts are made and this service is desired on delivery.our driver must call for au'Llnorization.If time permits,we will try tG accon--im.odale-,k)u aftrlr th?
pice,0,,,pick lic where no pfiOor arrangements have been made and Nuipr,,,eflt is not mocked down anti assembled in one sheltered area,ia:�es and vv r--, :�T' rl
;day when v,special crew,can be scheduled.There will be an additional one day rental.A knock don n.feewill result if equipment still set Lip
19, PREPAOATION OF SITE.Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all obstacles,nalurdl and rnan-macle,prior to the arrival
of the Lessor's work crew,Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shelf be cleared and taken from
the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20, UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crew,
Lessee assumes s full-responsibility for damage it,all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU
DIG 800-3812-5544._!_�.,',__;,,
21, SET;I]PfTEAR DOWN.Set up and/or tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the customer based on the rental item to be
set-up/torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up"tear down charges plus a minimum S50 fee.
22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License,For insurance put poses,we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment
Should an item riot work properly.please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also,upon
picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the items are not correct or acceptable.we must be
advised immediately in order lo remedy the situation.The Lessee shall use the equipment in a careful and proper manner.
24. LIQUIDATED DAMAGES.In the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equipment,the Lessor's sole responsibility
shall be to!,efund to the Lessee the rental fee for the particular equipment.
25, SEVERABILITX If any provision of this Rental Agreement is held invalid by a court of competent Jurisdiction,it shall be considered deleted from this Rental Agreement but s:^!,
invalidity shall not affect other Provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES.If the event that either party files an action in relation to this Rental Agreement.the Unsuccessful party in the action shall pay to the successful party.in
addition to all other surns that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees.
27, LINENS.Table linens are inspected prior to pickup and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage
such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same is though it were a sale,Return all linens,dry and fres of waste.
28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the lent.Lessee assu:rtes lull responsibility and costs incui red
for damage and or cleaning expense to tent tops due to cooking processes under or near tents.
7250 North Keystone Ave. t PiTR TM (317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
REWA/ www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL — CRC/ARTS & DE MAIN & RANGELINE Res# 135086
MEGAN MCVICKER MAIN ST Con# 181189
30 W MAIN STSUITE 220 CARMEL IN 46032
CARMEL IN 46032 Loc 100
DL/ID # V Co PHONE DATE TINE'.
AR-43075.2010 W (317) 571-2787 OUT 07/20/13 11: 10 AM AW
F (317) 571-2789
PO/JOB # RECEIVED BY
0 ART OF WINE MEGAN MCVICKER TURNED 07/20/13 7:00 PM AW
***FINAL*** Charge for 1.00 Day(s) Page: 1
QTY ITEM DAY EXT AMT NET AMT
Rental Text BILLING
ENTER WEST END OF MAIN
DEL: AT 8:30AM **MUST BE SET UP 1PM**
**START AT WEST END 2 TENTS IN GRASS LOT WEST OF
BAZBEAUX
***ROAD WILL NOT CLOSE UNTIL LOAM — PLEASE BUILD
MARQUEES ON THE SIDEWALK UNTIL THEY CAN BE MOVED
INTO THE STREET***
PU: AT 10: 15PM
***SU/TD TENTS (WEIGHTED) , ***
CONTACT IS VANESSA @ 696-7102
SHE WILL SHOW YOU WHERE TO PLACE
*** (11) 9x20 TENTS FOR WINERIES RUN LONG EAST TO
WEST ON MAIN STREET***
*** (2) 9X20 TENTS IN THE GRASS FOR WINERIES***
*** (1) 9X10 FLUSH AGAINST GRAVEL NEAR MONON ON
MAIN FOR POINT OF PURCHASE***
*** (2) 9X10 PLACED NEXT TO EACH OTHER BUT SMALL
SEPERATION BETWEEN THEM NEAR BAZBEAUX***
*** (1) 9X20 AT ROAD CLOSURE 1ST/MAIN
PERPENDICULAR ON MAIN***
*** (3) 9X20 ON RANGELINE***
***PLACE TABLES IN AREAS FOR CLIENT***
VANESSA WILL BE YOUR POINT OF CONTACT AND WILL
HAVE MAP
37 6441-0000 TENT MARQUEE 9X10 WHITE 90.00 3330.00 3330.00
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE
EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
Reorder from In-A-Bind 800-862-2463 Form#10136
;
Nerms and Cgnditions
1. INSPECTION.
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see"s obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall retut n all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to ot loss of the Equipment occurring because it was not
returned within Lessor's regular business hours,If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee.Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms"Lessor"and"we"shalt inean PTR, Inc.d/b/a Party Time Rpntal.The terms"Lessee"and"you"shall mean the party
executing ihis Rental Agreement as such on.the face hereof.
5, HOLD HARMLESS AGREEMENT,Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,trom and against all claims,liabilities,
locses,claniages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees and agent
o 1 Lessee or Lessee-,ubcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the indemnification provision in this paragraph.
6. TIME.Ali equipment rental charges are for time out,NOT TIME USED,Most prices quoted are fo.r a one day(24 hours)cinarges.If equipment is needed for a longer time period,
we also have.weekly(7 days)and monthly(28 days)rates.
7. LIABILITY All equipment is for rental purposes only,and it understood that the Lessor shall no!be responsible for any a.-6clent or damage resulting directly or indirectlyfrom he
used of the leased equipment The Lessor expressly disclaims all warranties,either expressed or implielo,including any implied warranties of merchantability or fitness for a particular
our'pose,and neither assumes nor authorizes any other person to assume for it any liability rn connection with the use of this equi'pment,The'lessee agrees to indemnify and hold
the Lessorharmless from and against any claims,actions,proceedings,costs,damages to property,corlsecruential dawages loss of income or anyother incidontal damages,even
flhos,�dirtlactos caused by the negligence of the 1-9ssor inc!udingi alforneys fees. 3risnq out of,conr,oted with cr resuin.ng from the wze of m-i�quipment,inoudinq but 101,liMilld
or enmrce�
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT,If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les-
sor.Lessor will repair or replace the equipment with similar equipment in good working order it available,and if the defect is the result of normal use.Lessor is not responsible for any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto,
10. DAMAGE WAIVER.A bix percent(60,"0)non-refunclable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
an amou lrit less than s'x oarcent(6%)of the equipment's rental fee.
11. PROTECTION O�EQUIPMEN'T. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment.
The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT.The Lessee aggrees;to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver does
not cover theft
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,should
the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee.shmUoh||beUoblehxpaymentinfu||u|
|
all charges.
14 CUPTYORDAIVIAQEU EQUIPMENT Lessee to pay for damage to rented equipment regardless of cause,except reasonable and tear, hU i nt is out
of I ESsEle 11So acirees tc,pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the purchase
-�r ag�,-., Pent-!Equ,pr.iprlt darnaged 1rep-,nd repair wi!;be paid for by Lessee at Replacement Cost when rented.The cost cf repairs will be borne by the
ihe Lessor's option by others,
5. LOSS Oq DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage
to the!eased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of
rental tees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
16. PAYMENTTERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged Account at PartyTime Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not presented at pick-up,then a cash security
deposit equal to the re'placement cost of the equipment is required in addition to the rental fee.
17. CANCELLATION.A party making a reservation will be subject'to a 25%cancellation feeif the entire reservation is cancelled within thirty(30)days of the event.This policy anplies
to all oat ties,including those,iho have orp-a rrarged accounts at P----,rty Time.Pental.Cancellation of inf latable at id special seasonal equipmeni shil!be Subleci lo a 1 00�1'0 fec,
18, bELIVER AND PICK UR 0,3Ij,,,Prv!s made to closest prit vuci �,an paik,Ex1ra cnargeswill resl�lt in deliveries to upstairs,elevator Lisp,or any pointymere.extra time is rrvo!ved.
.rvtce 1i �a t rvice is required,arra!igement should be made severaI days prior to delivery vvith a special charcle
Quoled 11'3lo a,-p macie and this setvice is desired on deliverv,curdr�,,r must call'or ijiinorizaticin,If linie mmits,we wiii try to accommodale you aft�;r quoting thi,
RiPA9'AT6-'i OF~''C~'```~agrees^'have the site upon which the~rr''~'`'~`~~`~'~~``'.tree and clear~~'`'`^~~~~~~'~~'~''~man-made, to the arrival— �
of the Lessor's work n Lcssee further agrees to have all tents cleared for removal prior to our arrival.All non-leased eq ipment and decorations shall be cieared and taken from
the site.It the Lessee fails to do so.then 1-cssee sriall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES.Less'ec agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked priorto arrival of Lessor'swork crew.
Leso*a assumes full rnyponyion/ty fot ciamage to all Underground Facilities,To identify Underground Facilities,Lessee must call one week prior to installation,CALL BEFORE YOU
0O�O0'3K2'5544
21. 8ET-UP[TEAR DOWN.Set yp and/or tec�'dmwnofoqc/pmoni's also available.Party Time Rental will baho Nquo�achu�e�the oummmer�modonthe mnm|hom�ce
S�'xp�om8 A eqummentn�p��ouu|y�hedu|od�besd'upo/�m down will 0eao�oa�nann�sat'up�ear down cha�esplus ominimum$50�a
22. 0ENT\F|CAT|0N. Vheopickingupronm\oquipmant at our location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).Wedo out-best to instruct each customer nn how tonafo|y use the equipment,
Should an it6m not work property, |ease contact Less yu |-lamdiacmemdthopmh|am,We will either provide further inSt-Liction or we will replace the item.Also,upon
pickma un or accep1mg delivery of equipment,be sure that have received all of the items that you reserved.Provided that the items are not correct or acceptable.we must
�e
advised'immediateiv in order to remedy the situation.The Lessep shiii use the Pquioment in a careful and proper manner,
| 24, L!QW|0ATED DAMAGES.|n the event that the Lessor fails to delivery any equipment.or is unable to remedy problems with d2livered equiPm6W.the Lessor's sole responsibility
sho(/:e!crek/rdMthy Lessee the rental!fee for the particular equipment.
25. SEVER49/L|l (.|fan,povisicmof this Rental Agreement io held invalid bya court ofcompetent jurisdiction,it shall be considered deleted from this Rental Agreement,but such
nva
!�� h / o' e-\otx i,ovisions that can ho given effect io the absence of the iomdidpmvision
2E A7 ORNEY'S FE53. If 3h,2 event that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successfu!party,in
n//wn*r sums thal either party may be called upon to pay,u reasonable sum for the successful party's fees.
27� L|NENS�Talbn�nsno are inspected phu'm'pick up and upon return,DO NOT ROLLUPOR PLACE WET LINENS|N ANY BAG-mildew will result.K there io obvious damage
such asm\|drw`excessive stains,burns or teprs,you will be charged the cost of the linon and keep same as though it wens a sale.Return all linens dry and free of waste.
28. COOKING UNDER TENTS.Lessee agrees not!odoany type of cooking under or within a reasonable distance of the tent.Lessee assurnes full responsibility and costs incurred
for damage and ur cleaning expense to lent tupo due io cocking pmcouxea under or near tents,
7250 North Keystone Ave. I (317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL - CRC/ARTS & DE MAIN & RANGELINE Res# 135086
MEGAN MCVICKER MAIN ST Con# 181189
30 W MAIN STSUITE 220 CARMEL IN 46032
CARMEL IN 46032 Loc 100
DL/ID # V Co PHONE DATE TIME
AR-43075.2010 W (317) 571-2787 OUT 07/20/13 11: 10 AM AW
F (317) 571-2789
PO/JOB # RECEIVED BY
0 ART OF WINE MEGAN MCVICKER RETURNED 07/20/13 7:00 PM AW
***FINAL*** Charge for 1.00 Day(s) Page: 2
QTY ITEM DAY EXT AMT NET AMT
Actual In Date: 07/24/13 7 :35 AM
148 4473-0000 TENT WEIGHT 8 .00 1184 . 00 1184 .00
Actual In Date: 07/24/13 7:35 AM
50 4474-0000 MARQUEE ADAPTOR 0. 00 0.00
Actual In Date: 07/24/13 7:35 AM
1 6438-0000 TENT FRAME 20X20 WHITE 245.00 245.00 245.00
Actual In Date: 07/24/13 7 :35 AM
2 4482-0000 201FRAME END W 0.00 0.00
Actual In Date: 07/24/13 7 :35 AM
20 4473-0000 TENT WEIGHT 8 .00 160.00 160.00
Actual In Date: 07/24/13 7 :35 AM
1 6120-0000 TENT TARP 20X20 FRAME 0. 00 0.00
Actual In Date: 07/24/13 7 : 35 AM
8 4480-0000 TENT ROPES (FRAME) 0.00 0. 00
Actual In Date: 07/24/13 7 :35 AM
2 9600-0000 LIGHTING ACCORDION*10GLOBE*60' 45.00 90. 00 90.00
Actual In Date: 07/24/13 7 :35 AM
IF USING AN EXTENSION CORD IT MUST BE A
10/3 OR 12/3 GAUGE & SHORTER THAN 25 FEET
60 8242-0000 TABLE 6' BANQUET 6. 00 360.00 360.00
Actual In Date: 07/24/13 7:35 AM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES - FEES WILL BE ASSESSED
20 8255-0000 TABLE 5' ROUND 6.75 135.00 135.00
Actual In Date: 07/24/13 7:35 AM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES - FEES WILL BE ASSESSED
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE
EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
I
Reorder from In-A-Bind•800.862-2463•Form#10136
/
Terms and Conditions
1. INSPECT0N that he
stands its proper use,Lessee further acknowledges Lessee responsibility to inspect the EquiPment prior to its use and to notity Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this tinie constitutes a material breach of Les-
see's obl�gations under this contract.Time is of the essence in the agreement,Any extension must,at Lessor's election be.MLItually agreed upon in writing,
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee.subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was no',
returned within Lessor's regular business hours,If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for all
losses or damage to Equipment from time of delivery'to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms"Lessor"and"we"shall mean PTR, Inc.d/b/a Party T ime Rental.The terms"Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof,
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnity and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,liabilities,
�ocses,damages to prooerty or otherwise.and expenses,of every character whatsoever.resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees and agent
or Lessee or Lessee subcontractor.T he indemnities included in this exhibit shall include reasonable attorney's fees paid lcy Lessor in detending suit and actions involving liability
6. TIME.All equipment rental charges are for tirne out,NOT TIME USED.Most prices quoted are for a One day(24 hoursi&.Frges.If equ'piment is needed lot a longer time period,
we also have weekly(7 days)and monthly(28 days)rates,
7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be iesponsible for any accident or damagi:i iesulting directly or indirectly from'the
useo of the leased equipment The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose.and neither assumes not authorizes a.ny other person to assume for it any liability in conne0onwith the use of this equipment.The Lessee agrees to indemnity and hold
the Lessor harmless trom and aoairlslt any c�ainn-.actions,proceedings,costs.dainaies to prcnertv,conseaLlential damaqes,loss of income,or any other incidental damages.even
J),,-Lessol-s rights unuer this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes-insafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les-
sor.!essor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of norma!use.Lessor is not responsible for ally
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10, DAMAGE WAIVER.A six percent(60/,0')non-refundable darnage waiver is applied to the cost of all rental ea'uipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The darnage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaied for
an arnount less than six percent(6%)of the equipment's rental fecl.
!1. PROTECTION OF EQUIPMENT. It is the res'ponsibility of the'Lessee to protect all equipment frorri damage,exposure to weather,or damage that occurs from issue of equipment.
TrIe Lessee must protect the eclumment until it is ietui ned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT Th�_Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or-nysterious disappearance,Damage Waiver does
not cover iheft,
13. WEAJHER RELATED RISKS.Lessee assun-les all weather rp!ateld risks involved in nolding art outdoor tented event.Lessor will endeavor to minimize said risk,however,should
|
the tenting become unstable,due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of
| a//cou0op,
14, D/RT'�ORDAMAGED EQUIPMENT.Lessee agrees\opay f r any damage torented equipment regardless of cause,except reasonable wear and teaf,whi|eequipment ux^
torzv 'i uenalr�,|edsan'sg'harce;,"'all aquipmarimt,./rneddirty Accrued rental charges cocrAbaopo!irdpgo/r-t thenor',h-z*
Eq."ma�ox�aqo'�Uoy 'N�po/rw{{bap.-��/LV/oo&**�Re�ocemen|Cas|whan/on�d.Thecn��mpu/ow/||habomei�&e
� \ U�L�� L��� others.
15. LOSS 08 DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver piovision,the Le3see assumes all risk oi loss or of darnage
to the leased equi'pment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of
rental fees,Lessor shall have the option of repairing or replacing the equipment,and Lessee shill be responsible for such costs.
16, PAYMENTTERMS.We require a valid Visa,MasterCard.American Express or Discover card number to make a reservation unless the party renting the equipment has a Ore-
arranced account at PartyTirrIc Rental.The credit card numbar shall secure the reservation until the date of the event.If a credit card is not presented at pick-up,then a cash,secunty
depos�lt equal to the replacernentcost of the equipment is required in addition to the rental fee.
17. CANCELLATION.A paNy making a reservation will be st!blect to a 250,/�cancellation fee if the entireireservation is cancelled within thirty lI30i days of the evonit,TNs rio'licy
19, PREPAR 00N OF SITE.L,,sscc. lO have the site upor,whiCh the equipment is to be erocied.free and cli�ar of all obstacles,n atural and nian-made,prior to the arrival
of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival,A!I non-leased equipment and decorations shall be cleared and taker)from
the site,if the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense,
20. UNDERGROUND FACILITIES. _essct to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crevj.
J�—Dae-'," P11 Underground Facilities.To identifv Undeiground Facilities,Lessee must call one week p(ior to installation.CALL BEFOREYOU
-Aq tc�r,d k) f�OVrl Of eQL;ii:)1i-.nnl�s alsc av--dable.Pa! Rantai*J,z be,h,3opy to auclia a ch�roe to the ,us' m-r based or)ti e rental item to�e
tlloi;,�rr,down Any not�orev,ut S:,.,��heaulerl to be set-up or ron,down ,Jl!be assess,z,d nrrri,ai�zet-jp,lear dow.'i_,-narges pli-is a minimum-1 - fee,
112. ILIENITIFICATION.Wheripi(Airc;up rental equilorlient at our�ocatlon,we require a, �a!ld Indiana Sate Driver's Licence,For insul-ance purposes,we are requ'.,cd to pliotocopythe
Lessee's license.
'23. EQUIPMENT USE.Upon picking up or a,��epting delivery of�quip;nent,learn to use the item's).V.le do our best to instruct each customer on how to safety use the equipmPint.
SIllou!d an iien no,,worr,'prooerly,pleass contact Lessor as soon as you have discovered the oroblem.lfiewifl either provide further instruction or we will replace the itern.Also,u 7 con
k;,)g ur cli ac-epting delivery cA equi'urnent,be sure that ycu have received all of the items that you reserved.Provided that'he items are not correct or acceptable.we must be
in',h9 event that the Lessorfails to,delivery any ec�,Apnnent,or is unable iriiemedy ptoblems with delivered Elquipment,the Lessur's sole resDons;h,lity
1.'�7 r!l JV,If�":-,y c-1 Df fhis Rental:Agreement is held invalid by a court Of cc,nPeten!jurisdiction,it shall ne considered deleted from this Rental Agreement,b,�i si�ch
)Iriz,r that can be given effect in the absence of the Invalid twovi,,�Loris.
4)FiNE`S �_�ES, h ftle cvc-�it rhat,�imsr party files an action in relation to 11-lis Rental Agreement,the Unsuccessful party in the aclion shall pay to the successful parly. in
eu
211 i'llh,,r'ifmc ner party ma)/be called upon to pay,a reasonable ci,lrn for the strccestul.party's allorney's fees.
;,,iIE;T�, we n,pected orior-2 pick up and upon return.DO NOT, ROLL UP OR PLACE VVET LINENS IN ANY BAG-mildew will result,If there is obvious damage
s mOd-v,?xcessrve swins.burns or teai�,you vi�l be charged the.cost of the inen and keep same as though it were a sale.Return all linens dry and free of waste.
28. COOKI�IG UNDEA TENTS.Lessee agr`eeo not to d'o' any type of cooking Linder cr within a reasonable distance of the tent.Lessee assumes full responsibility and costs'incurrpd
for damage and or cleaning expense to rent tops due to cooking processes under or near tents.
7,250 North Keystone Ave. ® (317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
RE.4�vJ www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL - CRC/ARTS & DE MAIN & RANGELINE Res# 135086
MEGAN MCVICKER MAIN ST Con# 181189
30 W MAIN STSUITE 220 CARMEL IN 46032
CARMEL IN 46032 Loc 100
DL/ID # V Co PHONE DATE TIME
AR-43075.2010 W (317) 571-2787 OUT 07/20/13 11: 10 AM AW
F (317) 571-2789
PO/JOB # RECEIVED BY
0 ART OF WINE MEGAN MCVICKER TURNED 07/20/13 7:00 PM AW
***FINAL*** Charge for 1.00 Day(s) Page: 3
QTY ITEM DAY EXT AMT NET AMT
20 8258-0000 TABLE 2 ' ROUND COCKTAIL 6.75 135. 00 135.00
Actual In Date: 07/24/13 7:35 AM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES - FEES WILL BE ASSESSED
10 8233-0000 TABLE POLE 42" FOR 2 '-3' RND 0.00 0.00
Actual In Date: 07/24/13 7:35 AM
10 8234-0000 TABLE POLE 30" FOR 2 'RND 0.00 0.00
Actual In Date: 07/24/13 7 :35 AM
20 8253-0000 TABLE BASE FOR COCKTAIL RND 0.00 0.00
Actual In Date: 07/24/13 7:35 AM
20 8257-0000 TABLE TOP FOR 2 ' RND 0.00 0.00
Actual In Date: 07/24/13 7:35 AM
44 5013-0000 TABLECLOTH WHITE 132X90 (FL/6) 15.00 660.00 660. 00
Actual In Date: 07/24/13 7:35 AM
HANGER REPLACEMENT FEE: $1. 00 EACH
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
20 5616-0000 TABLECLOTH WHITE 108"RND 9.00 180.00 180.00
Actual In Date: 07/24/13 7:35 AM
HANGER REPLACEMENT FEE: $1.00 EACH
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
10 5819-0000 TABLECLOTH BLACK 108"RND 9.00 90.00 90.00
Actual In Date: 07/24/13 7:35 AM
HANGER REPLACEMENT FEE: $1.00 EACH
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
10 5506-0000 TABLECLOTH BLACK 90"RND 6.50 65.00 65. 00
Actual In Date: 07/24/13 7 :35 AM
HANGER REPLACEMENT FEE: $1. 00 EACH
If there are any problems WHATSOEVER with any of our equipment,please call 311-211,1112.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE
EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipmenUarticles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800-862-2463•Form#10136
'
YeynQs and Conditions
ON that he has had an opportunity to personally
stands Its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects,
2. TWE OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing
3. RETURN OF EQUIPMENT,At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to ot loss of the Equipment occurring because it was not
returned ojithin Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick LIP the Equipment from Lessee,Lessee shall be responsible for all
losses or damage to Equipment Irom time of delivery to Lessee and until picked up by Lessor,
4. PARTIES.As used in this Rental Agreement, the terms"Lessor"and"vie"shall mean PTR, Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries.from and against all claims,liabilities,
.ocses.darnageF;to property or otherwise,and expenses,of every character whatsoeve r,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees and agent
of Lessee,)r Lessee subcontractor,The indemnities included in this exhibit shall include reasonable aftorney's fees paid by Lessor in defending Suit and actions involving liability
,�oveied by the indemnifi,,atror,provision in this paragraph.
6. TIME.All equipi-nent rental charges are for time out,NOT TIMIE USED,Most prices quoted are for a one day(24 hours)charges,If equipri!ent is needed for a longer time period,
we also have weekly(7 days)and monthly(28 days)iates.
7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
put'rose,arid neither assiurnes nor authorizes any other person to assume for it any liability in connection with the use of this equiPment.The Lessee.agrees to indemnify and hold
the Lesso, narniless from,arid against any claims,aCtions.Proceedings,costs,damages to property,consequential damages,loss of income or any other incidental damages,even
those d)a)aqez caused by trip n,-gliqencp of 10.e Lessor inc�ucling-.ttorneyis tees.arisinri out�Df,conn,�,r�f-d wiTh or M,,`iUIt;rq iror
loment includino but not limited
It- tights under this c�*.ract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les-
sor.L'essor will repair or replace the equipment with similar equipment in good working order'if available,and if the defect is the result of normal use.Lessor is not responsible for any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
an amount iess than s:x parcoot(6%)of the.equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect ail equipment from damage,exposure to weather,or damage that occurs from issue of equipment.
The Lessee must protect the equipment until it is returned or until the agreed pick-Lip time and date.
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver does
not cover thr-ff,
� 13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding am outdoor tented event.Lessor will endeavor to minimize said risk,however.should
�
the t�nfitig become unstab!p due to hicth wind,snow,rain,floodina,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in!ull of
o//charge,
14� 0PTY,ORVAiViAGED EQUIPMENT Les:eoaAeeamicav for any damage to rented equipment m u8 of cause,excnp reasonable wear arid tear,while equipment isout
'14 of pqeeswi"avx reasonable denning charge br al!aquipnaot returned di Accrued !chargis cannot be applied against thppurcho�e
Ranta' fiamayadInyc»d repair wiUhe paid for byLessee at Replacement Cost when rented,The cost of repairs will nmoornuiii, 8e
�ed Lessor's option tyy others.
1 5 LOSS 09 DAMAGE.To the extent that darriage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage
to the leased equipment frorn any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee.under this Rental Agreement,including the repayment of
,rental fees,Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
16. PAYMENTTERMS,We rea'uire a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not presented at pick-up,then a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17, CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies
to all parties,including those who have pre-arranged accounts art Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be suh.jec'to a 1 00�`
�
Our service does not ior|ucie set:;and vmcx down uf tables and cxairs,|f this aerv:cem required,ecargamentshou|obo made several days prior to delivery xUflheopoc|a|charqe
quoted.Voonace n$amnoueandtheaerwceiodo»imdonde|keryoordnermustoa||forauthurization.!fhmep*rmits`wewiU8y\oacmmmodate you after quoting/np
On mck:Anvinere no pJcr aerv,ienentshave been made ai-id equipment is n�knocked dcvjn ind,as3ernbled in one sheltered area.ia�os and,chars wil!bc ia»until 41��np`,
dal rnx can bnscteou|eU,Theew/||�e ail addh\onm one day eNa/.Akom±down fee will result ifequ/�mon|io�i||s�up
ON OF 'he site which be kee�dn�a of all !
thp Les,,nr's work crem Les8ec"irther agrees lohave all tents cleared for removal prior to our arrival Ali non-leased eq'uipment and decorations shall be cleared and taken from
the site,If the Lessee fails to do so.then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20, UNDERGROUND FACILITIES.Lessee agrees to have all Lindetground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's workcrew,
Lessee assumes full resfion�iuilily!or damage'o all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation,CALL BEFOREYOU
DIG 800-382-5544.
21. SET-UPITEARO0NN. upand,'o,tear d ol equiornent/ea|oommi|aW Party Time Rental i||bo happy to quoig a charge to the customer based oo the rental itemtobu
sa,T-uplltorri down.Any equiprnent motprem'ouo|yschedu|ydtoUeap+'opurtomUownni|i�eaoseosednonma|oet-up/tea,Vuwnohargeap!uoaminimum$50 fee.
22. IDENTIFICATION.When picking upronta\equipment atcull location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are required to photocopy the
�
Lessee's license.
23. EO0PN ENT USE.Upon picking upur accepting delivery o'equipment,learn b use the itom(s).Wedu our best N instruct each customer on how\u safely use the equipment.
Should an item not work Properly,please contact Leaau'a»souuayo 'imediaomemdihopmNomNewi||e\herpmvidofurtherinstmctinnurwewi|!rnp|ace1heitemA|ao.upon
p/ck/roup accepting delivery of equipment,b sure that you have received all of the items that you reserved.Provided that the items m�e not correct or acceptable.we must he
mmn�dialelv in order icremedythosituatixn.ThoLesoaeshai!uostheaquipmyntinaoonefu|andpmpe manner.
14, U AJED DAMAGES.|o'he event that th�Lessor fails to delivery any equiprnent,or is unable to remedy problems with delivered eqFii.rjrrient,the Lessor's�ole responsibility
'naiicenrn'uoUM the Lessee the rental fee for the particular equipment.
215 -EVERABILITY,If ank,provision of this Rental Agreement is held invalid by a court o'f competent jurisdiction,it shall be considered deleted from this Ren<ai Agreement,but such
nvaltd.4,;s,;�,ah not 3liect Provisions thai can be given effect in the absence of the invalid provisic-is.
26 ATT58NEY'SFEE6.||ih,oven1thatoi|hsrparty0onanactiunine|ationtotMioHente/Agmemon|,the Unsuccessful party in the action shall pay to the successful party,|n
arlditicn,to ai:otriersums that either party may be called upon to Pay.a reasonable sum to,,the successful party's attorneys fees.
27. L/NEHS.Table linens a/o'nspncted prior\opickup and upon m|urn,DO NOT ROLL UPOR PLACE VVETLINENS|N ANY BAG-mildew will mou|C|f tUsmiy obvious damage
sur�oon'Wmm excessive stains.bumavrtoam�nu will be charged the cost of the|inen and keep same ao though i1 were a sale,Return all linens dry and free of waste,
28. COOKING UNDER TENTS.Lessee agrees not todn any type of cooking under or within a reasonable distance of the tent,Lessee assurnc-s full responsibility and costs incurred
|
for damage and or cleaning expense to tent flops clue to cooking processes under or near*ients.
7250'North Keystone Ave. ® (317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL - CRC/ARTS & DE MAIN & RANGELINE Res# 135086
MEGAN MCVICKER MAIN ST Con# 181189
30 W MAIN STSUITE 220 CARMEL IN 46032
CARMEL IN 46032 Loc 100
DL/ID # V Co PHONE DATE TIME
AR-43075.2010 W (317) 571-2787 OUT 07/20/13 11: 10 AM AW
F (317) 571-2789
PO/JOB # RECEIVED BY
0 ART OF WINE MEGAN MCVICKER TURNED 07/20/13 7:00 PM AW
***FINAL*** Charge for 1.00 Day(s) Page: 4
QTY ITEM DAY EXT AMT NET AMT
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
250 8229-0000 CHAIR WHITE SAM P* 0.75 187.50 187.50
Actual In Date: 07/24/13 7 :35 AM
50 6401-0000 EXHIBIT STANCHION WH PLAS 3.00 150.00 150.00
Actual In Date: 07/24/13 7:35 AM
25 6626-0000 EXHIBIT STANCHION WH CHAIN 8 ' 3. 00 75. 00 75.00
Actual In Date: 07/24/13 7:35 AM
50 M002-0000 *BASE 8 FT 0.00 0. 00
Actual In Date: 07/24/13 7 :35 AM
18 6682-0000 EXHIBIT STANCHION CHROME 0.00 0.00
Actual In Date: 07/24/13 7:35 AM
8 6502-0000 COOLER 5 GAL THERMAL CAMBRO 10. 00 80.00 80.00
Actual In Date: 07/24/13 7:35 AM
REMOVE ALL DEBRIS PRIOR TO RETURN
2 6510-0000 COOLER 10 GAL THERMAL CAMBRO 17 .00 34 .00 34 .00
Actual In Date: 07/24/13 7: 35 AM
REMOVE ALL DEBRIS PRIOR TO RETURN
1 46032 CARMEL P/D-32 65.00 65.00
1 123456 OVERTIME PICKUP 250.00 250.00
----- Payments ------
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 7160.50
Initials SALES 315.00
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 DMG WAIVER 429. 63
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE ADDL TAX 0.00
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0.00
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipmentlarticles on the terms and conditions set forth in this DEPOSIT 0.00
Rental Agreement,and is an authorized agent for the Lessee. AMT BILLED 7905.13
TOTAL DUE 7905.13 24-JUL-13 07:36:05
EQUIPMENT LEASED BY X
i
Reorder from In-A-Bind•800.862-2463•Form#10136
/
Terms and Conditions ' ^
1. INSPECTION.
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach or Los-
see's obligations under this ccntract.Time is of tire essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condificr,
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for ill
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4, PARTIES,As used in this Rental Agreement,the'terms"Lessor"and"we"shall rnean PTR, Inc.d/b/a Party Time Rental.The terms"'Lessee"and"You"shall mean the party
executing this Rental Agreement as such on'he face hereof.
S. HOLD HARMLESS AGREEMENT Lessee shall defend,indemnity arid hold harmless Lessor,and'Its employees.agents,arid subsidiaries,lrorri and against all claims,liab'il!,ies,
lo sses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from t1ne actions,negligent or otherwise,of Lessee,Lessee's 61'riplOyees and agent
— _—_ — --The'----- --__- -- --_ —_ '__' reasonable attorney's fees suit_and _actions involving liability
`
covered bv the indemnification provision in this paragraph.
6. TIM� Ali equipment rental charges are for time oui,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges,If equipment is needed for a longer time period,
we also havo weekly(7 days)and monthly(28 days)rates.
7. LIABILITY.All equipment is for rental purposes only.and it understood that the Lessor shall not be responsible for any accident or clamage resulting directly or indirectly from the
used ol the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties or merchantability or fitness for a particular
purpose.and neither assumes nor authorizes any other person to assume for it any liability in connection'With the use of this eqUipmen!,The Lessee agrees to Indemnify and hold
the Lessorharmless from Find against any claims,actions,proctedings,costs,damages to property.consequential damages,loss of income or any other incidental damages.even
!;-,-e da-,�acau�ecl iw�heneqliqr?nce of thl-�Lessor.including�itfcrneVs k-es,atising Or)!of,Corinnc�-�,Q I:,"re�iltirq frorn the use ofthe emiipment,including but notlimiled
Lessor ny'n's under triis uontrwl, equipment becomes unsafe or in disrepair for any reason,Lessee agree-,to discontinue its use and to notif�Les-
9 REPLACEMENT OF MALFUNCTIONING EQUIPMENT.Ifthc
sor.Lessor will repair or replace the equi'pment with similar equipment in good working order if available,and if the clefe�;t is the result of normal use.Lessor is not responsible for any
damages or consequential damages caused by delays or otherwise,and Lessee hereby warves any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6"10)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,arid is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
Ln Rrincuril less than six percent(6%)of the Picluipf-rient's rental fee�.
11, PPOTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or daniage that occurs trorn issue of equipment,
The LEssep rr.ust protect the equipment until it is returned or until the agreed pick-up tirne and date.
� 1'2, THEFT OF EQUIPMENT. /re Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or -irlysterious disappearance.Damage Waiver does
� oDt cove,the8�
11 YY&AT HER RELATED RISKS.Lessee asmoonea all weather related risks involved inkoM;'ngxn outdoor tented event,Lessor will endeavor to minimize said risk,however,
the tenting be!,mme unstable due totiAnwind.snow,rain,flooding.extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in fUj,
a|!cmyge�.
14. D8RFY,UR DAMAGED EQViPMENT Lessee agrees tnpay for any damage to rented equipment regardless of cause,except reasonable wear anc;tea�wh;le equiprnent is nut
� `,'''� �,` /'�`p� �'�� � c�vn 'aamnoi/odoaningriarg�(:rn|ieue�:�ep��lumoddir\��ccmad/e/�aickurgeucannotbeepp�dxga)/�g�heou���*
15. LOGS OR DAMAGE.To the exten,tnat damage to the equipment i�not covered by the foregoing Damage Waiver provision,the Lessee assumes ail,ris!�of loss or of clarnage
,o the leased equipment fromi any cause.No loss of or damage.to the equipment shail impair any obligation of the Lessee under this Rental Agreement,including the repayment of
rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible forsuch costs.
16. PAYMENT TERMS.We require a valid Vise.,MasterCard,American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged account at PartvTin-&Rental.The credit card numb�.-, ��hall secure the reservation until the date of the event.If a credit card is not presented at pick-up,then a cash sec(j.eity
'ePOSit equal to the replacement cost of the eqUipment is requi'eo in addition to the rental fee.
IT CANCELLATION.A party making a reservation will be Ei:ol:ec�to a 25,',l,canceliation fee if the entire reservdtion Is cancelled within thi,ty 1,30"days of the event.This po:j,,y applies
r;C` -,m knc,.,.k dov,.,n or tabie_�,ano-:nairz,I!th.s serv:e*��required,arram�,l-,mem should be inade several days pn�,)r to dclive,,y�vlh a soecial cniaq,�.
o
AAT;�A' Or SIT!� Ll�.,ee agr-es to ria e'the site upon Mticr,tne eq; is to i-e c�ror,,ed lree and cl(,arotail obstacles.�!tom ror to tke
�f',rie Le-s-sors work crew,Lez�see further ao.re-_,s to have all tents cleared for removai prior to our arival.Ail non-leased equipment and decorations shall be cleared atid taken frorn
thc'site.if the Lessee fails to I so,then Le-sisce shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUNDFACILITIE:S to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crew,
I-3,-,ee ncswi,,P3 ful! 1 rcr Janlog ,al'Underground Facilities.To identif Underground Facilities.Lessee must call one week prior to installafion.CALL BEFORE YOU
"'Ony equ!r�,in'not ore�i��ljy scnedule�i tocn et-rjp or',-(it dc;wn�vil Le ascessao ncrryial set-upAeat down ch4ges plus a minimum iEe.
22, 1 D ENTI FIGAT I ON.W'nier,pick I r g up rental equ I pnient at otir locati on,we eq u ire a vaitcl ind iana S a�e Drivers Li cens�,.Foo r inso I ance pu rposes,we are required to photocop�the
Lessee's license.
23. EOLRPMENT LISIZ.UPonPicking up or accepting delivery of eauipryient,learn to use the item(s).We do our best to instruct each customer on how to safety use the equipment.
S�ou!d an rem not work,prooerhl�please-�ontact Les�or as soon as'you have discovered the problem.Welvill either Provide further instruction or we will rep!ace the item.Also.upop
picking up or accepting cleiive�y of equitirrient,be sure that you,have received all of lhe items that You reserved.Provicled that the items are not correct or acceptable,we rnu,�l be
advised�rnmediateiy in c!cIsr to rem�dy ihi,-s;qualirr: The Lesse, shall use the equipment in a carelui ard ptorer, manner.
24. LlObIDATED DA'MAGEG,in!Iie`e,,erit th'�4.!th'P'Lessor fails t'o'oe;rvery any equiprnen!,or is unable to remedy probiews wiIii delivered equipment.the Lessors sole responsii�::I;Iv
shall b,�to iv,fund tc the Les�efj lr,,c fe, for tine particular equipment.
Si::l1FiRL1I`iILlTY.i4 Henta!Agreementis held invalid byacotj,,tofcorrpeten�tjii?isdiction,it shall be.considered deleted from this Rental Agreement,bui:3,h
r,,a,ldi,,v noi a"Iecl,olho,protlis!ons that car.be given effect in the,absence-of the invalid provisions.
:�9, ATI ORNE1,'S i:FES. If li-te event that either party files an action in rielation to this Renta�l Agreement,the Unsuc08SSfLJI batty in the action shall pay to the successful party,in
!o ail ollier sums that either party may be called upon to pay a reasonable surn for the successful party's attorney"s fees.
2?. LINEN&Tabe iinens are inspected prior,,,pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage
s�,,aslrJde.,P.,,,excessive stains,bians or fears,you will be charged the cost of the linen and keep same as though it were a sale.Return all!iriens dry 3nd free of waste.
28. COOKING UNDFR TENTS.Lessee agreos not to do any type of COOKing under or within a reasonable distance of the tent.Lessee assurnes full responsibihly and costs incurred
for damage and or cleaning expense to tent topsoue to co4ing processes under or near tents.
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
07/20/13 181189 $7,905.13
07/24/13 181213 $169.68
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Party Time Rental
IN SUM OF $
7250 N. Keystone Avenue
Indianapolis, IN 46240
$8,074.81
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
26828 181189 43-590.03 $7,905.13 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
26828 181213 43-590.03 $169.68
materials or services itemized thereon for
which charge is made were ordered and
received except
Sunday,August 11, 2013
Director, Community Relations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
7250 North Keystone Ave. g TDE (317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
RE 1` www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CARMEL FIRE DEPARTMENT FORESTDALE ELEMENTARY SCHOOL Res# 135114
2 CIVIC SQUARE 10721 LAKESHORE DRIVE WEST Con# 181190
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-40984 .2010 W (317) 571-2600 OUT 07/22/13 6:00 AM LJ
F (317) 571-2615
PO/JOB # RECEIVED BY
LJ FF FOR A DAY CAMP KEITH FREER TURNED 07/26/13 5:00 PM KM
***FINAL*** Charge for 1.00 Day(s) Pag6: 1
QTY ITEM DAY EXT AMT NET AMT
Rental Text DELIVER MON 7/22/13 ANYTIME 8AM-5PM
CALL FIRST! ! KEITH 317 . 460.5792
TENT WILL BE STAKED IN GRASS
- **SU/TD TENT SIDES**
EVENT IS 9AM TUESDAY
PICK UP THEIRS 7/26/13 ANYTIME 8AM-5PM
TENT WILL BE SET UP BY SOUTHERN MOST PARKING LOT.
PLACE TENT CLOSE TO SMALL PICNIC TABLE PAVILION
NEAR PLAYGROUND AREA. KEITH WILL BE ONSITE TO
INSTRUCT FOR TENT PLACEMENT.
5 8244-0000 TABLE 8 ' BANQUET 6. 50 32.50 4 .88 27 . 62
Actual In Date: 07/30/13 7:41 AM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES - FEES WILL BE ASSESSED
60 8220-0000 CHAIR WHITE SAMSONITE 0. 75 45. 00 6. 75 38.25
Actual In Date: 07/30/13 7 :41 AM
5 6445-0000 TENT SIDE SOLID W 10. 00 50.00 7.50 42.50
Actual In Date: 07/30/13 7 :41 AM
1 6470-0000 TENT POLE 30X60 WHITE 400.00 400.00
Actual In Date: 07/30/13 7 : 41 AM
2 6307-0000 301POLE END C 0. 00 0.00
Actual In Date: 07/30/13 7: 41 AM
2 6308-0000 30' POLE MID C 0.00 0.00
Actual In Date: 07/30/13 7 :41 AM
1 46032 CARMEL P/D-32 55.00 55.00 55.00
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 -
YEARS IN PRISON PLUS UP TO A$10,000 FINE EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE
EQUIPMENT AND 1 FULLY UNDERSTANDTHOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800-862-2463•Form#10136
-
Terms and Conditions '
INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee under-
stands
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3, RE�URN OF EQUIPMENT,At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours,If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee, Lessee shall be responsible Ior all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms"Lesso(and"we"shall mean PTR, Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"sha!l rnean the party
executing this Rental Agreement ee such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor.and its employees,agents,and subsidiaricS.frorn and air='ai!c|n'ms.|iabi|ihsu.
losses,damages topmpoyn'otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,oi Lessee,Lessee's emp|oyeea and s0en(
of Lessee or Lessee subcontractor The indemnities included in th;s exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions i6volv;ng iiabii;!y
covered by the indomoihuatiow provision in this paragraph.
S TIME.All equipment mntalchagesamforVmnnut NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.|fequipment is needed for aionger time period,
we also have weekly(7 days)and monthly(28 days)rates,
7. LIABILITY,All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose.and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equi*pment.The Lessee agrees to indemnify and hold
the Lessor harm.less from and against any claims,actions,proceedings,costs,damages to proPerty,consequential damages,loss of incomp or any other incidental damages,even
those damages caused by the iegligence of the Lessor,inCildding attorney's fees.arising out of,conriecled with or resultinq from the use of qquiprn.art, nvuding but not limi�ed
t3.*he;rianufacture,selection,Jslivurv,pu3sessicn.use,cPerat;on,or return of the ea.iiPmant.
8. COLLECTION COSTS,Tlre Lessee agrees,to pay ail reasonable collection-attorney's and court feeo and other expenses involve-i in r,:
the Lessor's rights under this contract.
9, REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to nolify L�S-
sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessoris not responsible for any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment,This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
an amount less than six percent(601")of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment,
The Lessee must protect the equipment unt||K|omtumeUorum1|thouQmeUpiok-uptimeandUat». /
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver uneu
not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,should
the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of
all charges.
14. DIRTY,OR DAMAGED EQUIPMENT,Lessee agrees to pay for any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipment is out
of possession of Lessor,Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty,Accrued rental charges cannot be applied against the purchiise
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.The cost of repairs will be borne by the
Lessee,whether performed by the Lessor,or at the Lessor's option by others,
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of aam.age
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repaym,aW r,
rental fees.Lessor shall have the o'ption of repairing or replacing the equipment,arid Lessee shall be responsible for such��osts.
16. PAYMENTTERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the party renting ihip equip.ment nas a ore-
arranged account at PartyTime Rental.The credit card number shall secure the reservation until the clate of the event,If a credit card is not prasented at pick-up,thcn a cash securify
deposit equal to the replacement cost of the equipment is required in addition to the rental fee,
17, CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee it the entire reservation is cancolled within thirty(30)days of the event.This policy applies
to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100%fee.
18. DELIVER AND PICK UR Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use or any point where extratime is involved.
Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several clays prior to delivery with a special charge
quoted.ff no arranclements are made and this service Is desired on delivery our driver must call for authorization.If time oermits.v,!e will iry to accomrnodit,)you after quoting the
price.On,p:dk uP,,,,,1here no prior arrangernenis have been made anli equipment;Is no"knOCKed down and assemUed in one sheltered area,ta'o;z.-s and_-ni'�rs wT be le"
day when a special crew can be scheduled.There will be an additional one day rentai A knock down fee will result if equipment is still set up,
19, PREPARATION OF SITE.Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all obstacles,natural,and man-made,prior to the alriva�
of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shall be cleared and taken from
the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense,
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked priorto arrival of Lessor's workcrew.
Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFOREYG)U
DIG 800-382-5544.
�
set-up/torn down.Any equipment not previously scheduled mue set-up u/torn down will ue assessed normal oer"p.*u/down charges plus u minimum":v°'e.
22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are required to photocopy Ue
Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best tn instruct each customer nn how 1n safely use the equipment.
Should an Item not work pro'perly,please nt t Lessor as soon a have discovered the problem,We will either provide further instruction orwo will replace'he item.Also,upon
picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that t;ie items are not correct or acceptable,we mulst�e
advised immediately in order to remedy the stUation.The Lessee shall use the equipment in a careful and proper manner.
24. LIQUIDATED DAMAGES.In the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equipment,the,Lessor's snle responsit ilil,
shall be to refund to the Lessee the rental fee for the particular equipment.
25, SEVERABILITY.If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted from this Rental Agreement,bill,sjc�
invalidity shall not afflect other provisions that can be given effect in the absence of the invalid provisions.
�
addition,v all other sums othat either party may ue called opv'.mpo»u.""""..amv="..". "the s"^^=°."'party's"`o'''"y===.
2� LINENS,�b|e!inanoa/oinupedodPrior m�okupaod upon return.DD NOT ROLL UP0R PLACE WET LINENS IN ANY BAG-mildew will result.U there/sobvcusdamage
such aomicmmaxcauohesans umuzrleas mow ill bnohagodhucos o ho|mnn and kep same aa hough itwe�aa ale.Reu/vu!|o:ensdyand owase.
28. COOh]NGVNOERTENT3.Lenmeo eeumoo doan yp000mNngundornrwKhinaemmnabodinan e ohoten.Loeoopasaumo u|| esp:nnibi/,y andoos
tomouoed
for damage and or cleaning expense to tent tops due to cooking processes under or near tents.
7250 North Keystone Ave. ° PJ (317) 5362022
Indianapolis, IN 46240 FAX (317) 536-2023
www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CARMEL FIRE DEPARTMENT FORESTDALE ELEMENTARY SCHOOL Res# 135114
2 CIVIC SQUARE 10721 LAKESHORE DRIVE WEST Con# 181190
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-40984 .2010 W (317) 571-2600 OUT 07/22/13 6:00 AM LJ
F (317) 571-2615
PO/JOB # RECEIVED BY
LJ FF FOR A DAY CAMP KEITH FREER TURNED 07/26/13 5:00 PM KM
***FINAL*** Charge for 1.00 Day(s) Page: 2
QTY ITEM DAY EXT AMT NET AMT
----- Payments ------
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 508.37
Initials X SALES 55.00
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT THEFT IS PUNISHABLE BY 2 DMG WAIVER 30.5 0
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE
1 HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE ADDL TAX 0.00
EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS. SALES TAX 0.00
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this DEPOSIT 0.00
Rental Agreement,and is an authorized agent for the Lessee.
AMT BILLED 593.87
TOTAL DUE 593.87 30—JUL-13 07:42:04
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800-862-2463•Form#10136
'
Terms and Conditions `
INSPECTION. the Equipment and finds it suitable for his needs and in good condition.Lessee under-
stands
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract,Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equi'Dryient occurring because it was rict
returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be iesponsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES,As used in this Rental Agreement,the terms"Lessor"and"we"shall mean PTR, Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"Shall mean the Ira!ty
eyecutino this Rental Agreement as such on the face hereof.
5. HOED HARMLESS AGREEMENT,Lessee shall defend,indemnify and hold harniless Lessor,and its employees,agents,and subsidiaries,from and again-t all claims,liaoiiitias,
losses,darniges to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise.of Lessee,Less�e's umployees and agent
of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liabijily
covered by'the indemnification provision in this paragraph.
6. TIME.�Jl equipment rental charges are for time out,NOT TIME USED,Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time period,
we also have weekly(7 days)and monthly(28 days)rates.
7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a'particular
purpose.and neither assumes nor authorizes any other person to assume for it any liab!lity in connection with the use of this equipment.The Lessee agrees to indemnify and hold
the Lessof harmless from and against any claims,actions,proceedings,costs,clarnages to property,ronsequential damages,loss of incomo or any other incidental damages,even
those dawages caused by the negligence of the Lessor,including atto!ne�'s fees,arising out of,connected with or resulting from the use ol 1he equipment.including but not limited.
8, COLLECTION COSTS.'T tie Lessee agree,,,to pay all reasonable.coliection attornevis and couri fees and other eg�enses it�voved in c ,,a f)c -,r��t r e���e,,
the Lessor's rights undei this contract.
9, REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify,Les-
sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible fot any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
an amount less than six percent(6%)of the equipment's rental fee,
11. PROTECTION OF EQUIPMENT, It is the responsibility of the Lessee to protect all equipment front damage,exposure to weather,or damage that occurs from issue of equipment,
The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Dainage Waiverdops
not covet theft, 1
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,shoud
the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat.or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of
all charges.
14. DIRTY,OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipment is out
of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the i Durchase
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.The cost of repairs will be borne by the
Lessee.whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMIAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all jr�sk of loss or of damage
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Ren1a;Agirsernent,inch;6ing the repayment n�,
rental fees,1-essor shall have the option of i epairing or replacing the equipment,and Lessee shall be responsible for such costs.
16. PAYMENT TERMS.We reauire a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless iher,artv renting the h&s 9
alrangeo account at Party Time Rental.The credit card number shall secure the reservation until the dale of the event.If a credit card is not pFesanted at pick-up.Itien a casin s6c,,ri�y
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17. CANCELLATION,A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies
to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a-i 00,1,,,�fee.
� /o. DELIVER AND PICK UP.Delivery m made wclosest
point can_ charges- _-'__t-_—_'-- elevator_'- _' ,_--_-__-_--_v_
Our service does not include set up and knock down of tables and chairs,If this service is required,arrangement should be made several
quoted,If rio arrangements a,C made and this service is desired on delivery.our driver rnust ca!l for aurl-forization,if lime permits,we will try to accorr-modatil ciftc-r ruotin",the
dav whian a,se'l-ecial crew cao be scheduled.lhure w'il!be at,admlional one day renlai A knock doiom tee"vill fesult if equipment;S Stijl Se,u:�.
19. PREPARATION OF SITE,Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all obstacles,natural and roan-inacle,pr:or to tne arrivai
|
the sho�|/the Lessee fails toUoso,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the clearly marked �Leu�x�wo�cew
Leeeeemumno full mnponoibi|hy�rdamage��|Unde�mund�ci!�ea.Thide�i�Umjo�omnd�ci|�ee.Lessee muot call one week prior to installation,CALL BEFORE YOU
DIG 800-382-5544.
�
21. SETURTEARDOWN.SoLupand/ortoordownufoquipmen\ina|noavai|ab|*.PartyTimoRontal*i!|behuppy to quote a charge\o the customer based on the rental itemtuue
�
set-up./torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimurn S510 lee,
� 22. IDENTIFICATION.When picking up rental equipment at our location,we require avalid Indiana Sate Driver's License,For insurance pu'pouoo,we are required to photocopy/xe
Lessee's license.
23. EQUIPMENT USE.Upon niokmgopor0000p�gde|ivo�of equipment,|oam�use the�em(a).VVedo our best�in�m�each uu�mmerun how tous�|y use the equipment.
Should item not work properly, |eaaocontact Lessor ue soon ao you have discovered the problem,We will either provide further instruction nrwo will replace the item.Also.upan
picking up ,it accepting delivery nf equipment.be sure that you have received all of the items that you reserved,Provided that the items are not correct or acceptable,we must ile
advised immediae| inode/toemodythooi|uaiun.TheLanxonoha||o^nthoequipmontinacue(u|andpmpe manner
24. L|QU\DATEDOAMAGGS.|nthoamn\thot iheLnaoorai|oo deiivey anyequipmen\.uriaunah|e|ummedypmb|enawiihde!ivemdoqu/pmen1.\UnLoeour'sso|oeupmbi�iii�
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shall beto refund to the Lessee the rental fee for the particular equipment.
� 25. SEYERAB|L/TY.|fanypmvixiono(NixRen�x|Agreomentiohe|dinva|idbyaoouriofuompetnntiurisdictioo.itnhu||ueoona|demdJo|e'odfrnm/hisRonta|&gmoment.Uuzavch
invalidity sh |/not affect other provisions that can he given effect i the h ^oofUheime|id provisions.
25. ATTORNEY'S FEES.K the event that either files on action in relation b this Rental Agreement,the Unsuccessful party in the action shall pay toma successful pan Y,W;
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� addidontuu}|otheraumsthe',eitharpar�me be called upon 1npam o�axonab|emnn�r the uuorosdu|party's attorney's�os,
27 LINENS.lab|o|�neosa�|nxpau�Upnurtap/nkup and upon ramo.DO NOT R0LLJPOR PLACE WET LINENS|NANY
BAG-mild o*will result.|f/hwe/soUviouoganau*
such a-»i|0aw.*xoescives\oinu.Uumso/\ea/s.you w0becha�ed the ou�of the linen and keep oomeas though i(weeaua|e,Remm�|//}nonsV'yenc/|rpe�/v'aete
28, O0OK\mGUNDERTENTS.bys not todoany type of cooking under ur within a reasonable distance of the tent.Lessee assun'eo!u|} a/`oCoSoic.Vre
for damage and orcl�oamiog expense to tent tops due 1n cooking processes under o/near tents.
Drescribed by State Board of Accounts City Form No.201 (Rev 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
135114 $593.87
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Party-Time Rental
IN SUM OF $
7250 North Keystone Avenue
Indianapolis, IN 46240
$593.87
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1120 I 135114 I 43-530.99 I $593.87 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
AUG 12 2013
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund