223167 08/13/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1
ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $46,894.00
` CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200
+ CARMEL IN 46032 CHECK NUMBER: 223167
CHECK DATE: 8/13/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1208 4350900 CARMEL0813 46, 894 . 00 OTHER CONT SERVICES
INVOICE
Invoice:
CARMEL0813
Date:
August 1.2013 '-
. ..... _.,
Department of Administration s ,
Attn: Director
One Civic Square
Carmel, IN 46032
Due August 1, 2013 for the period 8/1/13-8/31/13
for the property known as the James Building:
2nd Floor Support Space
Estimated 2013 Monthly Operating Expense $ 2,173.00
Black Box Theater(aka Studio Theater)
Estimated 2013 Monthly Operating Expense $ 6,216.00
Main Theater
Estimated 2013 Monthly Operating Expense $ 32,697.00
Theater Support Space
Estimated 2013 Monthly Operating Expense $ 5,808.00
Total Estimated Monthly Operating Expenses Effective 8/1/13 $ 46,894.00
PLEASE REFER TO INVOICE ABOVE WHEN REMITTING
PLEASE REMIT TO:
REI Real Estate Services, LLC
11711 N. Pennsylvania,St.,Ste.200
Carmel, IN 46032
Property#7C
Operating Expense Detail
For the Period January 1 through December 21,2013
Second floor support space Black Box, Maln Theater Theater Support Space
Billing City of City of Gty of
Total 1/12 of Expenses Total Carmel Total Carmel Total Carmel
Telephone/Internet tines
General Maintenance Services 2,000 166.63 5,217 435 32,225 2,685 4,728 394
General Maintenance Supplies 1,700 141.67 2,700 225 4,515 376 2,350 196
Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 350
Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184
District Cooling 1,676 139.66 6,097 508 77,505 6,459 5,425 452
Elevator Maintenance - - - - 4,394 366
Snow Removal
Landscaping
Security 3,391
283 6,783 565 67,829 5,652 9,044 754
Insurance
Garage and Complex Common Area 750 63 2,626 219 11,750 979
Bldg Common Area 2,559 213 9,311 776 40,601 3,383 10,801 900
Electric' 3,370 281 12,259 1,022 48,508 4,042 10,908 909
Direct Bill Electricity _
Water 317 26 1,387 116 338 28
Direct Bill Water
Sewer 353 29 1,015 8S 422 35
Direct Bill Sewer _
Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246 770
Janitorial Supplies 180 15 1,380 115 1,500 125
Trash Removal 59 5 213 18 1,511 126 190 16
Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696
Real Estate Taxes
26,078 2,173 74,598 6,216 392,369 32,697 69,699 5,808
100% 1/12 100% 1/12 10096 1/12 10096 1/12
Parcel VC Operating Budget
P g p ,
Operating Expense Summary (.
Une Rem Description
Telephone/Internet Lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services
General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services
General Maintenance Supplies
Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc.
Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance,
I
Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment
District Cooling Fees paid to the Energy Center for chilled water ';
Elevator Maintenance
Service contract for maintenance of the elevators
Snow Removal N/A h
Landscaping N/A
Security Fees for on-site security services and after-hour patrolling of the building 4,`
Insurance N/A Izi
Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area
Bldg Common Area Users share of expenses for the Entry Atrium.
Electric General Electric usage for the building
Direct Bill Electricity
N/A
Water General Water usage for the building
Direct Bill Water
N/A
Sewer General Sewer usage for the building
Direct Bill Sewer N/A
Janitorial Services Cleaning services
Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap
Trash Removal Trash/Recycling services
Management Fee Fee for the property management services to the building
Real Estate Taxes N/A i
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Parcel 97C
Four[enter Green•The lames Budding It i
Equipment BNba � Date IM act � Cjtl Mt Status/ I3 Expires
RE1 Real Estate Maintenanm serviu �HQCg Terms ' Rkl
S7m49ex Grinnell N/A Momhl 31 mss
Simplex Grinnell Monitoring Firs Panel AnmIdt, 17/1/2010 c/3o/2013 (.
in oaten 1115/2010
� Fire Alarm/Sprinkler/Back Flows (1)Year lI/S/x031 In Auto Ranewl of 1
Annually 1/1/2011 ill i
M (3)Year 17/3]/2013
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MacAllister inspection Every other Week(NovMart
Generator
MacAllister ARA Monitoring Generator Ann 3/3/2011 (3)Year 2/28/2014 Does not include tax on parts
PI Past Control N/A h B/S/20ll In AUtorwrwal t
ymate•s MdMan Clean] Month
"g/na'rml Ent Mats h i/s/2011
ANS,Inc. Entry Mon In Auto Renewal >
window Wadiing �'IAwval 1/18/2013 (3)Year 1/18/2DIfi t�
ANS,Inc Entry Windows/Doors
Window Washing AB EMerior Windows(outside]
ANS,Inc 3/2]/2012 (1)Yen 3j21/2013
Window Washing All Exterior Windows(Imlde) Seml-Annual 3/21/2012
(1)Y... 3/21/2013
DEEM Inspectlon HVAC Annually 3/21/2012 (1)Yen 3/21/2013 1`
ThyssenlWpp wpectlon Eievators(31 Seml Mnaal 4/1/2012 (1)Year 4/1/2013
Frilled—Group Mowi Monthly 4/30/2012
i rV/wee�'g (2)Year 420/2014 (•
Eagle Trident D,,.s+te/Pwdseamy Monthly(Ap-septl x/xghol2 (1)Yen 2/29/2013
Monthly 1/3/2012
Marquis laNtorial Monthly In Auto Renewal
Ray's Trash Service Trash/Reading Trash Dumpster In Garage(for all mere) 4/1/2012 (2)Year 4/1/2014
REI Real Estate Monthly 11/30/2012 (5)Year 11/30/2017
j Property Management Monthly 1211/2010 31..
6202013 i
AT&T Phone Unes Elevator 2;EMS
() System 1 Fire Panel 2)
D AT&T (1)) ( Month] (1)year 10/21/2013 Under(2)Yr auto renewal at same rate
Phone Une Elevator 1 y 11/2010
Department of Homeland Sensrity CertlfitStlon Monthly (1)year 1012112013
Unsure who to pay District Cooling Elevators 13) Annually Under(2)Yr auto renewal rt came rate
Duke Energy Electric Monthly (r
Qtr of Carmel Utilities Water Monthly
City of Carmel UDlma, Sewer Monthly {�
Monthly
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Parcel t1)C
Three Center Green-The Talkington
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Vend SerWoe &(� Date Contract Date
Equipment Current Status/
Freauencv Signed Terms Expires Notes
REI Real Estate Maintenance Services {
MuRlguard Monitoring Fire Panel 4/28/2011 (3)Years 4/27/2014 Monthly 121112010
31 mos 6/30/2013
i 4
MuRiguard Inspection Fire Alarm/Sprfnkk Quarterly r/Back Flow/Extinguishers Annual
M"Ister Inspection ty WI/2012 (1)Year 1,
i
MacAllister Generator Annually Auto renews each yr
Monitoring Generator y 2/4/2011 (3)Year 2/4/2014 f+
Annually 8/5/2011. j)1
i ARAB Pest Control Monthly 1/5/2011 In Auto Renewal
i ANS,Inc. Window Washing All Exterior Windows(outside) SemFAnnual In Auto Renewal
i AHS,Inc Window Washing All Exterior Windom(inside) Annual 3/21/2012 (1)Year 3/2112013
DEEM Inspection HVAC ty 3/21/2012 (1)Year 3/21/2013 if
Thyssen Krupp Inspection Semi-Annually 6/25/2012 I`
Thyssen Krupp Elevator(1) Monthy 11/1/2012 (1)Year Auto renews each yr
Inspection Wheelchair Lift 1) (2)Years 1013 1/20 14 !(
Engledow Group g/Weeding ( Annually 7/19/2012 Will attach to Elevator contrail }�
Mowin
Eagle Trident Monthly(Apr-Sept)On-Site/Patrol Security 2/2812012 (1)Year 2/28/2013 '
Marquis JanR Monthly 1/1/2012
orlal Month) In Auto Renewal
Ray's Trash Service Trash/Recycling y 4/1/2012 (2)Year 411/2014
REI Real Estate Trash Dumpster In Garage(for all users) Monthly 11/30/2012 5
Property Management ()Year 100/2017
Monthly 1211J2010 31 mos 6/30/2013
'"ht House Phone Line EMS System Monthly 4,
AT&T Phone floe;
Department of Homeland Security Elevator(1);Wheelchair Lift(]) Monthly 1/18/2013 (1)Year 1/17/2014
rrtl' CertlRcatbn Elevator(1);Wheelchair UR(1) Annually �f
Unsure who to Pay District cooling
Duke Monthly
Electric
E City of Carmel Utilities Water Monthly
1 city of Carmel UUBHes
Sewer Monthly
Monthly I
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Parcel 47C
881 Third Avenue-Garage and Support space
Vmdor Service (
Eauismxnt Billing Freeuencv Date Contract Qg Cement Status/
alpLd s REI Real Estate Maintenance Services Terms E res Notes
Simplex Grinnell Monitoring Monthly 12/1/2010 31 mos 6/30/2013
Fire Panel
Muhiguard Inspection Annually 11/3/2010
Fire Risers-Garage (i)Year In Auto Renewal
Koorsen Inspection Annually 6/5/201
Fire Alarm System•Support Space on
• MarJUBster Inspection only Annually 6/25/2012 i
MacAllister Generator Annual Auto renews each year
Monitoring Generator � 2/4/2011 (3)Year 2/4/201q �
ARAB Pest Control Annually 8/5/2011
Monthly In Auto Renewal
DEEM Inspection y
HVAC-po Support ace On 1/5/2011 In Auto Renewal
Eagle Trident pp p Only Semi-Annually 6/12/2012 (2i Year
On-site/Patrol Security Support Space Only In renews each year
M" ' Janitorial y Monthly 1/1/2012 In Auto Renewal
Trash R �+PPat Space Only monthly 4/1/2012 (2)Year. 4/1/2014
Ray's Trash Service /ecyding Trash Dumpster In Garage(tor all users) Month
REI Real Estate Property Management Support Space Only Monthly 121111 10 31 Year 11130/2017 3
Monthly 12/1/2010 31 mos 6/30/2013
I Bright House Phone Une EMS System-Support Space only Monthly
AT&T Phone Unes Fire Panel(21
j Unsure who to Pa Cooing Monthly 1 10/21/2013 Under 2
V DPh n Unes O Year O yr auto renewal at same rate
Duke Monthly
Electric
Gry of Carmel Utilities Water Monthly
City of Carmel Utilities Sewer Monthly
Monthly
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INVOICE
Invoice: <.x'
CARMELD813
Date:
August t.2013 y'
Department of Administration
Attn: Director
One Civic Square
Carmel, IN 46032
Due August 1, 2013 for the period 8/1/13-8/31/13
for the property known as the James Building:
2nd Floor Support Space
Estimated 2013 Monthly Operating Expense $ 2,173.00
Black Box Theater(aka Studio Theater)
Estimated 2013 Monthly Operating Expense $ 6,216.00
Main Theater
Estimated 2013 Monthly Operating Expense $ 32,697.00
Theater Support Space
Estimated 2013 Monthly Operating Expense $ 5,808.00
Total Estimated Monthly Operating Expenses Effective 8/1/13 $ 46,894.00
PLEASE REFER TO INVOICE ABOVE WHEN REMITTING
PLEASE REMIT TO:
RE[Real Estate Services, LLC
11711 N. Pennsylvania,St.,Ste.200
Carmel, IN 46032
----- - - -----
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
08/01/13 CARMEL0813 James Building $46,894.00
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
REI Real Estate Services, LLC
IN SUM OF $
11711 N. Pennsylvania St., Ste. 200
Carmel, IN 46032
$46,894.00
ON ACCOUNT OF APPROPRIATION FOR
Building Operations Account
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT
Board Members
r
1208 I CARMEL0813 I -509.00 I $46,894.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, August 12, 2013
Director, Adminstration
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund