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Home My WebLink About223167 08/13/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $46,894.00 ` CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 + CARMEL IN 46032 CHECK NUMBER: 223167 CHECK DATE: 8/13/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0813 46, 894 . 00 OTHER CONT SERVICES INVOICE Invoice: CARMEL0813 Date: August 1.2013 '- . ..... _., Department of Administration s , Attn: Director One Civic Square Carmel, IN 46032 Due August 1, 2013 for the period 8/1/13-8/31/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense $ 2,173.00 Black Box Theater(aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 Main Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 8/1/13 $ 46,894.00 PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services, LLC 11711 N. Pennsylvania,St.,Ste.200 Carmel, IN 46032 Property#7C Operating Expense Detail For the Period January 1 through December 21,2013 Second floor support space Black Box, Maln Theater Theater Support Space Billing City of City of Gty of Total 1/12 of Expenses Total Carmel Total Carmel Total Carmel Telephone/Internet tines General Maintenance Services 2,000 166.63 5,217 435 32,225 2,685 4,728 394 General Maintenance Supplies 1,700 141.67 2,700 225 4,515 376 2,350 196 Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 350 Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184 District Cooling 1,676 139.66 6,097 508 77,505 6,459 5,425 452 Elevator Maintenance - - - - 4,394 366 Snow Removal Landscaping Security 3,391 283 6,783 565 67,829 5,652 9,044 754 Insurance Garage and Complex Common Area 750 63 2,626 219 11,750 979 Bldg Common Area 2,559 213 9,311 776 40,601 3,383 10,801 900 Electric' 3,370 281 12,259 1,022 48,508 4,042 10,908 909 Direct Bill Electricity _ Water 317 26 1,387 116 338 28 Direct Bill Water Sewer 353 29 1,015 8S 422 35 Direct Bill Sewer _ Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246 770 Janitorial Supplies 180 15 1,380 115 1,500 125 Trash Removal 59 5 213 18 1,511 126 190 16 Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 Real Estate Taxes 26,078 2,173 74,598 6,216 392,369 32,697 69,699 5,808 100% 1/12 100% 1/12 10096 1/12 10096 1/12 Parcel VC Operating Budget P g p , Operating Expense Summary (. Une Rem Description Telephone/Internet Lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, I Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water '; Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A h Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building 4,` Insurance N/A Izi Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium. Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A i fl f f; fr' t: 1 II i I 1 t Parcel 97C Four[enter Green•The lames Budding It i Equipment BNba � Date IM act � Cjtl Mt Status/ I3 Expires RE1 Real Estate Maintenanm serviu �HQCg Terms ' Rkl S7m49ex Grinnell N/A Momhl 31 mss Simplex Grinnell Monitoring Firs Panel AnmIdt, 17/1/2010 c/3o/2013 (. in oaten 1115/2010 � Fire Alarm/Sprinkler/Back Flows (1)Year lI/S/x031 In Auto Ranewl of 1 Annually 1/1/2011 ill i M (3)Year 17/3]/2013 � MacAllister inspection Every other Week(NovMart Generator MacAllister ARA Monitoring Generator Ann 3/3/2011 (3)Year 2/28/2014 Does not include tax on parts PI Past Control N/A h B/S/20ll In AUtorwrwal t ymate•s MdMan Clean] Month "g/na'rml Ent Mats h i/s/2011 ANS,Inc. Entry Mon In Auto Renewal > window Wadiing �'IAwval 1/18/2013 (3)Year 1/18/2DIfi t� ANS,Inc Entry Windows/Doors Window Washing AB EMerior Windows(outside] ANS,Inc 3/2]/2012 (1)Yen 3j21/2013 Window Washing All Exterior Windows(Imlde) Seml-Annual 3/21/2012 (1)Y... 3/21/2013 DEEM Inspectlon HVAC Annually 3/21/2012 (1)Yen 3/21/2013 1` ThyssenlWpp wpectlon Eievators(31 Seml Mnaal 4/1/2012 (1)Year 4/1/2013 Frilled—Group Mowi Monthly 4/30/2012 i rV/wee�'g (2)Year 420/2014 (• Eagle Trident D,,.s+te/Pwdseamy Monthly(Ap-septl x/xghol2 (1)Yen 2/29/2013 Monthly 1/3/2012 Marquis laNtorial Monthly In Auto Renewal Ray's Trash Service Trash/Reading Trash Dumpster In Garage(for all mere) 4/1/2012 (2)Year 4/1/2014 REI Real Estate Monthly 11/30/2012 (5)Year 11/30/2017 j Property Management Monthly 1211/2010 31.. 6202013 i AT&T Phone Unes Elevator 2;EMS () System 1 Fire Panel 2) D AT&T (1)) ( Month] (1)year 10/21/2013 Under(2)Yr auto renewal at same rate Phone Une Elevator 1 y 11/2010 Department of Homeland Sensrity CertlfitStlon Monthly (1)year 1012112013 Unsure who to pay District Cooling Elevators 13) Annually Under(2)Yr auto renewal rt came rate Duke Energy Electric Monthly (r Qtr of Carmel Utilities Water Monthly City of Carmel UDlma, Sewer Monthly {� Monthly i i �1 1t if i (, t I� ;t 11 Ir • I�t I i � i � 1, i, I'I I �'i i' Parcel t1)C Three Center Green-The Talkington i t `s Vend SerWoe &(� Date Contract Date Equipment Current Status/ Freauencv Signed Terms Expires Notes REI Real Estate Maintenance Services { MuRlguard Monitoring Fire Panel 4/28/2011 (3)Years 4/27/2014 Monthly 121112010 31 mos 6/30/2013 i 4 MuRiguard Inspection Fire Alarm/Sprfnkk Quarterly r/Back Flow/Extinguishers Annual M"Ister Inspection ty WI/2012 (1)Year 1, i MacAllister Generator Annually Auto renews each yr Monitoring Generator y 2/4/2011 (3)Year 2/4/2014 f+ Annually 8/5/2011. j)1 i ARAB Pest Control Monthly 1/5/2011 In Auto Renewal i ANS,Inc. Window Washing All Exterior Windows(outside) SemFAnnual In Auto Renewal i AHS,Inc Window Washing All Exterior Windom(inside) Annual 3/21/2012 (1)Year 3/2112013 DEEM Inspection HVAC ty 3/21/2012 (1)Year 3/21/2013 if Thyssen Krupp Inspection Semi-Annually 6/25/2012 I` Thyssen Krupp Elevator(1) Monthy 11/1/2012 (1)Year Auto renews each yr Inspection Wheelchair Lift 1) (2)Years 1013 1/20 14 !( Engledow Group g/Weeding ( Annually 7/19/2012 Will attach to Elevator contrail }� Mowin Eagle Trident Monthly(Apr-Sept)On-Site/Patrol Security 2/2812012 (1)Year 2/28/2013 ' Marquis JanR Monthly 1/1/2012 orlal Month) In Auto Renewal Ray's Trash Service Trash/Recycling y 4/1/2012 (2)Year 411/2014 REI Real Estate Trash Dumpster In Garage(for all users) Monthly 11/30/2012 5 Property Management ()Year 100/2017 Monthly 1211J2010 31 mos 6/30/2013 '"ht House Phone Line EMS System Monthly 4, AT&T Phone floe; Department of Homeland Security Elevator(1);Wheelchair Lift(]) Monthly 1/18/2013 (1)Year 1/17/2014 rrtl' CertlRcatbn Elevator(1);Wheelchair UR(1) Annually �f Unsure who to Pay District cooling Duke Monthly Electric E City of Carmel Utilities Water Monthly 1 city of Carmel UUBHes Sewer Monthly Monthly I (f, li Il ii is It 4 , i t r I z t �tt' i f Parcel 47C 881 Third Avenue-Garage and Support space Vmdor Service ( Eauismxnt Billing Freeuencv Date Contract Qg Cement Status/ alpLd s REI Real Estate Maintenance Services Terms E res Notes Simplex Grinnell Monitoring Monthly 12/1/2010 31 mos 6/30/2013 Fire Panel Muhiguard Inspection Annually 11/3/2010 Fire Risers-Garage (i)Year In Auto Renewal Koorsen Inspection Annually 6/5/201 Fire Alarm System•Support Space on • MarJUBster Inspection only Annually 6/25/2012 i MacAllister Generator Annual Auto renews each year Monitoring Generator � 2/4/2011 (3)Year 2/4/201q � ARAB Pest Control Annually 8/5/2011 Monthly In Auto Renewal DEEM Inspection y HVAC-po Support ace On 1/5/2011 In Auto Renewal Eagle Trident pp p Only Semi-Annually 6/12/2012 (2i Year On-site/Patrol Security Support Space Only In renews each year M" ' Janitorial y Monthly 1/1/2012 In Auto Renewal Trash R �+PPat Space Only monthly 4/1/2012 (2)Year. 4/1/2014 Ray's Trash Service /ecyding Trash Dumpster In Garage(tor all users) Month REI Real Estate Property Management Support Space Only Monthly 121111 10 31 Year 11130/2017 3 Monthly 12/1/2010 31 mos 6/30/2013 I Bright House Phone Une EMS System-Support Space only Monthly AT&T Phone Unes Fire Panel(21 j Unsure who to Pa Cooing Monthly 1 10/21/2013 Under 2 V DPh n Unes O Year O yr auto renewal at same rate Duke Monthly Electric Gry of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Monthly ( j } i. i ! i I i R 1 4 i INVOICE Invoice: <.x' CARMELD813 Date: August t.2013 y' Department of Administration Attn: Director One Civic Square Carmel, IN 46032 Due August 1, 2013 for the period 8/1/13-8/31/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense $ 2,173.00 Black Box Theater(aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 Main Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 8/1/13 $ 46,894.00 PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: RE[Real Estate Services, LLC 11711 N. Pennsylvania,St.,Ste.200 Carmel, IN 46032 ----- - - ----- Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 08/01/13 CARMEL0813 James Building $46,894.00 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $46,894.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members r 1208 I CARMEL0813 I -509.00 I $46,894.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, August 12, 2013 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund