HomeMy WebLinkAbout222965 08/13/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1
�0 ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $10,564.67
? CARMEL, INDIANA 46032 922 E GREYHOUND PASS
CARMEL IN 46032 CHECK NUMBER: 222965
CHECK DATE: 8/13/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 7-13 1, 846 . 00 OTHER EXPENSES
1091 4340000 7-13 1, 700 . 83 LEGAL FEES
1125 4340000 7-13 7, 017 . 84 LEGAL FEES
AUG - 5 2013
Professional Services Invoice i ':—=13---
FOR SERVICES RENDERED *� R _1 ,+E51 1q0.10-7 Date: 8/5/13
FROM 7/1/13 THROUGH 7/31/13
Purchase Le9aJ &rOc6 dat'13
Provider: Debra M. Grisham, Attorney at Law D,.scription
P.Q.it P or F
Address: 922 East Greyhound Pass G.L.# �0,'•�05�(y? ' CttY OF C4aMEL
Carmel, Indiana 46032 1=ud�!,* 22 •33 -CC�y TWP
i_irie Uescr
Telephone : 317-690-1597 Purchas Date
Approval _ - Date 3
Email: dgrishamlaw @gmail.com 0 *1125.1-D1- 7,017.94
Project Name: General Park Legal and Business Services (Ob- 5023980 = 11g41p.vo
Invoice No: 7-13 1091 4340000 s 1,700.83
Hourly Hours Amount
Service Description of Service Rate Worked Due
Date $130
7-1-13 Met with M Westermeier and M Klitzing regarding .5 $ 65.00
MCC membership rules and application.
Reviewed ProLiance contract regarding notice of 1.5 $ 195.00 / 9
asset sale and communication with D Murphy
regarding the same.
Received and reviewed the public works law for 2.8 $ 364.00
the proposed timeline received from M Krosschell �6/
of The Schneider Corporation ("TSC")for the
Founders Park Pavilion Project ("FPPP"),
reviewed the status of the Patient Protection and
Affordable Care Act ("ACA") and otherwise
prepared for and attended agenda setting and
project status report meeting with senior
management staff. Worked on post meeting
project list.
7-2-13 Met at two different times with M Westermeier 1.0 $ 130.00
and M Klitzing regarding various park matters
including the Founders Park Pavilion Project /0/
timeline proposal as regards the timing of the
common construction wage ("CCW') meeting,
the MCC membership rules and monitoring
practices, the memoranda of park board
workshops and the City of Carmel BPW
resolution regarding Impact fee credit pursuant
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
to the current Park & Recreation Impact Fee
Ordinance.
Reviewed Indiana Access Law and discussed the .8 $ 104.00 /o
same with S Young regarding required notice
content. Prepared and distributed Park Board
meeting Memoranda of workshop meetings.
Reviewed Indiana law regarding the CCW wage, 2.5 $ 325.00 161
checked the Hamilton County Commissioners
meeting schedule and communications
with D Stevens, R Carriger, R Smith and
S Pitman regarding the upcoming targeted
CCW meeting time and date.
Communications with Park Board President .8 $ 104.00 /v
J Engledow regarding the Agenda and Project
Status meeting and received direction. Updated
Project list.
Communications with M Krosschell regarding the .5 $ 65.00 16
FPPP timeline after discussing the same with
M Westermeier and M Klitzing.
7-3-13 Researched PPACA communications to 1.2 $ 156.00 /0 /
understand reported delay in the employer
mandate for an understanding regarding impact
on previous compliance strategy.
Started working on annual legislative report and .5 $ 65.00 161
Otherwise worked on review of recent relevant
case law impacting CCPR.
Communications regarding CCW meeting. .4 $ 52.00
Received, reviewed and met with M Westermeier .4 $ 52.00 /a Regarding, the the Central Park Eastside
Development Project contract with Greentouch
and the landscape warranty.
Worked on general filing. 1.0 $ 130.00 /01
7-5-13 Met with M Westermeier regarding various park .5 $ 65.00
matters including my review of the research of /v
incentive pay programs.
Worked on ProLiance contract matters and .4 $ 52.00 9/
Communications regarding the same.
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
Communications to M Krosschell of The .2 $ 26.00 l4
Schneider Corporation regarding the FPPP bid
Documents preparation.
Continued work on attorney report for the 7-9-13 1.0 $ 130.00
Regular Park Board meeting.
Received and created a file regarding a recent .4 $ 52.00
claim of car damage at the MCC West
Roundabout and reviewed communications
Regarding the same.
7-8-13 Continued work on Attorney Report and 3.0 $ 390.00 /U/
otherwise prepared for the 7-9-13 regular Park
Board meeting.
Received communication from Park Board .4 $ 52.00
Secretary, R Leirer regarding the
6-15-13 Park Board workshop memorandum and
Revised the same for his review.
Communications regarding CCW. .2 $ 26.00 /b /
7-9-13 Communications with Secretary R Leirer .7 $ 91.00 /D J
regarding the 6-15-13 Park Board workshop
memorandum, distributed the revised and final
recommended memorandum to the Park
Board members and A Kostrzewa for signature.
Received, reviewed and distributed to key .5 $ 65.00 / 0 /
personnel, the ACA update with recommended
action and otherwise provided status report.
Communications regarding the CCW .3 $ 39.00 /6
Committee appointments.
Continued work on Attorney report and 4.0 $ 520.00 �p /
otherwise continued preparation for, and
attended the regular Park Board meeting.
7-10-13 Multiple communications regarding and 1.5 $ 195.00
otherwise worked on preparation for the
CCW meeting and drafted coversheet for
the 7-23-13 regular Park Board Meeting.
Communications with M Krosschell regarding the .7 $ 91.00 /6
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
FPPP, worked on and distributed the timeline and
set up the file.
Set up the file on the Central Park North Campus .3 $ 39.00 1,216—
East Bundle Project ("NCEBP") and set up initial
Timeline form.
Communications with D Murphy regarding the .2 $ -26.00
ProLiance contract.
Met with M Westermeier regarding various park .5 $ 65.00 /0 /
Matters including the TACT Medical Trust as a
possible health insurance option and the FPPP.
Communications with City of Carmel Human 2.0 $ 260.00
Resources Manager, B Lamb, to address issues
remaining from discussion with J Hamilton
regarding ACA compliance matters by the
Park Board as its own employer and updated
the file regarding the same.
7-11-13 Worked on ACA updates including 2.1 $ 273.00
communications from City of Carmel Human
Resources Manager, B Lamb regarding the City's
consideration of the IACT Medical Trust option
as well as the current Health Plan document and
IRS Form 720 confirming payment of PCORI fees
required by the ACA. Communications with IACT
personnel regarding the IACT Medical Trust
option.
Communications with M Krosschell regarding the .2 $ 26.00 /Z)�O
FPPP.
7-12-13 Communications regarding Park Board Vice .7 $ 91.00 /o l/
President's concerns regarding design finishes
and addressed the same.
Communications with D Murphy regarding the 1.0 $ 130.00 /O 9/
ProLiance contract and received, reviewed and
forwarded the same to key personnel.
Worked on CCW committee meeting matters. 1.0 $ 130.00 16
7-15-13 Updated ACA file. .5 $ 65.00 /
Considered and discussed ProLiance matters .6 $ 78.00
with M Westermeier.
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
IACT Medical Trust follow-up communications. .5 $ 65.00
Multiple communications regarding the CCW 2.5 $ 325.00 /D /
committee schedule and updated the file.
7-16-13 Communications regarding the CCW committee .8 $ 104.00 /0 /
schedule and updated file.
Continued work on ProLiance contract matters. 1.2 $ 156.00 v
Reviewed the Golf Convergence, Inc. proposal, 1.6 $ 208.00 �p I
and the Professional Services draft provided by
M Klitzing, met with M Klitzing regarding the
same and revised the contract pursuant to our
discussion and delivered the same to M Klitzing
For his review.
Communications with M Krosschell regarding .2 $ 26.00 / D
FPPP bid documents.
Met with M Westermeier regarding various .8 $ 104.00
matters including the Central Park Rebid
Drainage and Overflow Parking Project, the
Founders Park Project and the WaterPark
Cabana Project with regard to change orders,
status of completion and attending
documentation as well as board governance.
Updated project list. .4 $ 52.00 /d /
7-17-13 Met with M Westermeier and M Klitzing regarding .7 $ 91.00 p /
various park matters including future project
development timeframes, agenda coversheet
responsibility, board governance and set up of
park maintenance management.
Continued work on ProLiance contract matters 1.0 $ 130.00 /b 91
and multiple communications regarding the same
and a revised extension term quote; prepared
coversheet for the 7-23-13 Regular Park Board
meeting packet.
Multiple communications regarding CCW and 1.2 $ 156.00 /b/
updated the file regarding the same.
Received and started review of FPPP notice to 1.2 $ 156.00
bidders, communications regarding newspaper
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
submission timelines and other requirements
regarding the notice and communications to M
Krosschell of The Schneider Corporation ("TSC")
regarding the same.
Prepared the coversheet for the CCW .5 $ 65.00 /U I
appointments and authorization to bid the FPPP.
Multiple communications with various persons .6 $ 78.00
regarding the CCW appointments.
7-18-13 Addressed early performance allowances and 1.8 $ 234.00 /
late performance damages with M Westermeier /D /
and M Klitzing and communications with M
Krosschell regarding the same as well as FPPP
bid documents and provided content for the
same. Finalized FPPP and CCW coversheet and
distributed for insertion in the Park Board packet.
7-19-13 Continued review of FPPP bid documents and 2.5 $ 325.00
communications with M Krosschell regarding the
same.
Met with M Westermeier and M Klitzing regarding .8 $ 104.00 /0 /
the Comprehensive Master Plan maintenance
management plan and various options and
scheduled conference call with B Bosma
regarding the same.
Multiple communications regarding CCW .7 $ 91.00 ID/
matters.
7-22-13 Completed review and discussed suggested 3.0 $ 390.00 /O (a
revisions to FPPP bid documents with M
Krosschell and updated the file.
Communications regarding CCW meeting and .4 $ 52.00 /0 /
updated the file.
Communications with D Murphy and M Hall of 1.5 $195.00
ProLiance regarding Contract Third Amendment
status and addressed language changes.
Ir
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
Communications with M Westermeier regarding 1.2 $156.00 1 /
River Trail Survey for confirmation of park land
boundaries and development responsibility,
reviewed and discussed the same.
7-23-13 Lengthy communications with Park 1.2 $ 156.00
Board President J Engledow and M Westermeier m
Regarding status of various matters including the M
ProLiance Contract Third Amendment, the FPPP
and Board governance matters, all in
preparation for the Park Board meeting.
Continued conversations and offered revision 2.4 $ 312.00
suggestions to M Hall regarding the ProLiance
contract amendment and other matters resulting
from the sale of ProLiance Energy, LLC and
otherwise prepared my recommendation for the
Park Board meeting. Received, reviewed,
revised and distributed new language for the
contract Third Amendment.
Met with M Westermeier regarding various .5 $ 65.00
park matters including effects of probable 'l al
October meeting change given timing of the
NCEBP bid and Carmel Clay Park Foundation
matters.
Attended Park Board meeting. 5 $ 65.00 /6/
Communications regarding CCW matters. 2 $ 26.00 161
7-24-13 Met with M Westermeier and M Klitzing 1.9 $ 247.00 /0 /
regarding possible non-reverting fund
requirement and received research request; -
Started review of current fund status and
source documents; Started research of
applicable funding statutes and cases.
Confirmation communications regarding CCW 1.0 $ 130.00 161
appointments and updated the file.
Communications with M Westermeier regarding .8 $ 104.00 Id(P
ProLiance Contract Third Amendment and
finalized the same for his signature.
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
7-25-13 Distributed final Third Amendment to ProLiance .7 $ 91.00
Personnel and communications with A Kostrzewa
Regarding the same.
Continued non-reverting fund research. .8 $ 104.00 /D
Communications regarding CCW meeting. .3 $ 39.00
7-26-13 Received and reviewed ACA update. .3 $ 39.00
Prepared for and participated in conference call 1.5 $ 195.00 lb /
With M Westermeier, M Klitzing and B Bosma.
_ Continued to meet with M Westermeier and M -
Klitzing regarding the same and other park
matters.
7-29-13 Updated funding research file. .4 $ 52.00 /D /
Worked on general filing. 2.0 $260.00 J0 /
7-30-13 Reviewed FPPP Project Manual for all discussed .9 $ 117.00 v
changes and communications to M Krosschell
regarding the same.
Reviewed status of ProLiance matters and .2 $ 26.00
communications to M Westermeier regarding the
same.
Reviewed and updated project list and worked on 2.0 $ 260.00
general filing.
7-31-13 Prepared file for CCW meeting. .5 $ 65.00 /v.
Multiple communications with ProLiance .5 $ 65.00 /d 9/
personnel regarding status of Extension Term
contract documents.
Reviewed and updated project list and prepared 2.5 $ 325.00 /0 /
for 8-5-13 Agenda Setting and Project Status
meeting with Senior management and Park
Board President and otherwise worked on
general filing.
NATURE OF SERVICES TOTAL HOURS FEE
TOTAL HOURS 4LLED: 83 TOTAL DUE: ,79A:8t�
Signature: .. C 17-Y 4
�y TWP 11a
0
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra Terms
922 East Greyhound Pass Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO # Amount
8/5/13 7-13 Legal services Jul'13 $ 7,017.84
8/5/13 7-13 Legal services Jul'13 $ 1,846.00
8/5/13 7-13 Legal services Jul'13 $ 1,700.83
e 4 _. ,u
o,not mail`... . . .... ... . >. . .
Total $ 10,564.67
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20_
Clerk-Treasurer
Voucher No. Warrant No.
115100 Grisham, Debra Allowed 20
922 East Greyhound Pass
Carmel, IN 46032
In Sum of$
$ 10,564.67
ON ACCOUNT OF APPROPRIATION FOR
101 General / 106 Park Impact/ 109 MCC
PO#or Board Members
INVOICE NO. CCT#/TITL AMOUNT
Dept#
1125 7-13 4340000 $ 7,017.84 1 hereby certify that the attached invoice(s), or
106 7-13 5023990 $ 1,846.00 bill(s) is (are)true and correct and that the
1091 7-13 4340000 $ 1,700.83 materials or services itemized thereon for
which charge is made were ordered and
received except
8-Aug 2013
fi.'J&wm rx_o'�(
Signature
$ 10,564.67 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund