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Home My WebLink AboutBPW 08-07-13 r), oF,CAq� 6 Jo City of Carmel N-7474 � TGN•GG. Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, AUGUST 7, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, AUGUST 7, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 eC! " gM * 6 igi 1a 14: City of Carmel 7'i Office of the Board of Public Works and Safety Meeting Clerk-Treasurer AGENDA Wednesday, August 7, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a Minutes from the July 17, 2013 Regular Meeting 2. BID/QUOTE OPENING AND AWARDS a Bid Award for Renovations to the Second Floor Unit, 30 West Main (Lurie Building); BIM Contractors; (5164,918.00); John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a Resolution BPW 08-07-13-01; Village of West Clay Section 10010C; Water; John Duffy, Director of the Department of Utilities b Resolution BPW 08-07-13-02; Legacy Master Infrastructure Phase 2, Meadows Section 1, Overlook Section 1; Legacy Residential Section 1, Phase 1; Water; John Duffy, Director of the Department of Utilities c Resolution BPW 08-07-13-03; Stafford Place Section 3; Sanitary Water and Sewers; John Duffy, Director of the Department of Utilities d Resolution BPW 08-07-13-04; Falcon Nest II; Curb and Gutter; Mike McBride, City Engineer 4. CONTRACTS a Request for Purchase of Goods and Services; E&B Paving; ($1,691,069.53); Street Resurfacing; Dave Huffman, Street Commissioner b Request for Purchase of Goods and Services; Additional Service #1; Central Indiana Hardware; (521,826.42); Replacement Doors; Chief Matt Hoffman, Carmel Fire Department c Request for Purchase of Goods and Services; SEH Technology; ($4,000.00); Permitrack Software; Mike McBride. City Engineer ONE CIVIC SQUARE CARVMEL. INDIANA 46032 317/571-2414 • d Request for Purchase of Goods and Services; RA Smith National; (53,750.00; Stormwater Program Inspection Set up and Training; Mike McBride, City Engineer e Request for Purchase of Goods and Services; Additional Services #2; Christopher Burke Engineering; (525,750.00); Stormwater Program; Mike McBride, City Engineer f Request for Purchase of Goods and Services; Party Time; (512,400.00); Nancy Heck, Director of the Department of Community Relations g Request for Purchase of Goods and Services; Change Order#13; Reith Riley; (Decrease 5200,962.81); Mike McBride, City Engineer 5. CITY FACILITIES/STREETS/USE a Request to Use Gazebo and Common Areas and City Streets; Run/Walk; Sunday, October 6, 2013; 7:00 am to 6:00 pm; Mike Ainley, Hamilton County Crop Hunger Walk b Request to Use City Streets; Bike Tour; September 7 and 8, 2013; National Multiple Sclerosis Society c Request to Use Council Chambers; Storytelling; Tuesday, August 13, 2013; 7:00 am to 9:30 am; Jim Doyle, Hamilton County Leadership Academy d Request to Use City Streets; Neighborhood Party; Sunday, September 1, 2013; Noon to Midnight; Kevin Kleva, Shelborne Park e Request to Use City Streets; 5k Run/Walk; Saturday, September 28, 2013; 6:30 am to 11:30 am; Creekside Middle School f Request to Use City Streets; Neighborhood Party; Saturday, August 10, 2013; 3:00 pm to 11:00 pm; Chris Larkin, Village of West Clay g Request to Use Gazebo and Common Area; Gathering; Sunday, September 1, 2013; 10:00 am to 1:00 pm; Jim Martenson, North Park Community Church 6. OTHER a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, I-IOA Traditions on the Monon b Request for Easement Agreement; Water Line; Chief Financial Services; John Duffy, Director of the Department of Utilities c Request for Easement Agreement; Water Line; Meridian Hotel Partners; John Duffy, Director of the Department of Utilities d Request for Secondary Plat Approval; Village of West Clay Section 8002; David Kuehnen, Schneider Corporation e Request for Secondary Plat Approval; Inglenook Section 1 B; Casey Land, Land Development and Building f Request for Replat of Lots 280 & 281; Woodland Springs; Troy Terew, True North Surveying g Request for Dedication of Right of Way; Bethlehem Lutheran Church; Scott Schutz, Equiteam h Request for Dedication of Right of Way; St. Julian Street; Village of West Clay Section 6001/6002; Brett Huff, Stoeppelwerth & Associates i Request for Stormwater Variance Approval; Village Center Townhomes; Section 303.07; Dave Sexton, Terra Site Development j Request for Curb Cut; McDavitt Property; Birdsong Lane; Mr. and Mrs Duane McDavitt k Request for Curb Cut; Wagner Reese Law Firm; Pennsylvania Street; William Butz, American Structurepoint I Request for Curb Cut; Bethlehem Lutheran Church; Main Street; Michael Terry, Roger Ward Engineering m Request for Variance; Driveway in Easement; 14112 Sourwood Lane; Sean Conley 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY,AUGUST 7,2013 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the July 17, 2013 Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS 1 Bid Award for Renovations to the Second Floor Unit, 30 West Main (Lurie Building): JBM 0. Contractors; (S164,91800); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution BPW 08-07-13-01; Village of West Clay Section 10010C; Water: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 08-07-13-02; Legacy Master Infrastructure Phase 2, Meadows Section 1, Overlook Section 1; Legacy Residential Section 1, Phase 1; Water: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 08-07-13-03; Stafford Place Section 3; Sanitary Water and Sewers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 08-07-13-04; Falcon Nest II; Curb and Gutter; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services: E&B Paving: (Si,691,069.33): Street Restmfacing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Additional Service #1; Central Indiana Hardware; ($21,826.42); Replacement Doors; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; SEH Technology; ($4,000.00); Permitrack Software; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; RA Smith National; ($3,750.00; Stormwater Program Inspection Set up and Training; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Services #2; Christopher Burke Engineering; (S25,750.00); Stormwater Program; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Party Time: (S12,400.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Change Order #13; Reith Riley; (Decrease $200,962.81); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use Gazebo and Common Areas and City Streets; Run/Walk; Sunday, October 6, 2013; 7:00 am to 6:00 pm; Mike Ainley, Hamilton County Crop Hunger Walk; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Bike Tour; September 7 and 8, 2013; National Multiple Sclerosis Society; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Storytelling; Tuesday, August 13, 2013: 7:00 am to 9:30 am; Jim Doyle, Hamilton County Leadership Academy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Neighborhood Party; Sunday, September 1, 2013; Noon to Midnight; Kevin Kleva, Shelborne Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; 5k Run/Walk; Saturday, September 28, 2013; 6:30 am to 11:30 am; Creekside Middle School; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. I Request to Use City Streets; Neighborhood Party; Saturday, August 10, 2013; 3:00 pm to 11:00 pm; E Chris Larkin, Village of West Clay; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area; Gathering; Sunday, September 1. 2013; 10:00 am to 1:00 pm: Jim Martenson, North Park Community Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 OTHER REMAINS TABLED: Request.for Dedication of Streets; Traditions on the Monon Request for Easement Agreement; Water Line; Chief Financial Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Easement Agreement; Water Line; Meridian Hotel Partners; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Secondary Plat Approval; Village of West Clay Section 8002: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Secondary Plat Approval; Inglenook Section IB; Board Member Burke moved to approve. F Board Member Watson seconded. Request approved 3-0 Request for Replat of Lots 280 & 281; Woodland Springs; Troy Terew, True North Surveying; Petitioner request to table. Board Member Burke moved to table. Board Member Watson seconded. Item Tabled Request for Dedication of Right of Way; Bethlehem Lutheran Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Dedication of Right of Way; St. Julian Street Village of West Clay Section 6001/6002; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Stormwater Variance Approval; Village Center Townhomes; Section 303.07; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Curb Cut; McDavitt Property; Birdsong Lane: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Curb Cut; Wagner Reese Law Firm: Pennsylvania Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Curb Cut; Bethlehem Lutheran Church; Main Street; Board Member Burke moved to 0 approve. Board Member Watson seconded. Request approved 3-0 Request for Variance; Driveway in Easement; 14112 Sour wood Lane; Board Member Burke moved to E approve. Board Member Watson seconded. Request approved 3-0 ADD ON Request to add on item to agenda; Mike McBride, City Engineer; Board Member Burke moved to add on. Board Member Watson seconded. Request approved 3-0 Request to Approve Bid Award for the Parcel 7 (C) Improvements; Morphey Construction; (5345,000.00); This was the Lowest Most Responsive Bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Purchase of Goods and Services: Morphey Construction; (S345,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 ADJOURNMENT Mayor Brainard adjourned the meeting at 10:12 a.m. • Vez/LciLa 0- Diana L. Cordray,44MC Clerk-Treasurer Approved iaym,..-- Ror James Brainard ATTEST: c .A . 0 Diana 1. Cordray, JAM, ; Clerk-Treasurer U