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223452 08/27/2013 CITY OF CARMEL, INDIANA VENDOR: 00350147 Page 1 of 1 ONE CIVIC SQUARE DOUBLETREE PARADISE VALLEY RESQRT CHE ' CK AMOUNT: $437.97 CARMEL, INDIANA 46032 5401 N SCOTTSDALE ROAD SCOTTSDALE AZ 85250 CHECK NUMBER: 223452 CHECK DATE: 8127/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4343003 437 . 97 TRAVEL & LODGING DOUBLETREE PARADISE VALLEY RESORT 5401 N. Scottsdale Road Scottsdale, Arizona 85250 phone : (480) 949-3922 fax: (480) 994-0784 3CMA Annual Conference Melanie Lentz Room Charge + Room Tax = Room Total X # Nights = Total 129.00 16.99 145.99 3 $437.97 TOTAL = $437.97 Grand total : $437.97 FEDERAL TAX ID # 20-2859392 PLEASE MAKE CHECK PAYABLE TO DOUBLETREE PARADISE VALLEY RESORT. Doubletree Paradise Valley Resort Attn: Accounting Department 5401 N. Scottsdale Rd. Scottsdale, AZ 85250 Should you have any questions, please call Leslie Churan @ (480) 949-3922 F I Nee &i( -�-- Wo C�LA 816/13 Print Subject: DoubleTree by Hilton Confirmation #87002102 From: DoubleTree by Hilton Confirmed (doubletreebyhilton @res.hilton.com) To: melaniel8l @yahoo.com: Date: Tuesday, August 6, 2013 11:35 AM e DoubleTree Resort by Hilton Hotel Paradise Valley -Scottsdale 5401 N.Scottsdale Rd. I Scottsdale I AZ I United : States 85250 _ (,.• ' T. 1-480-947-5400 1 F: 1-480-443-9702 RESERVATION - .�` `�,•; CONFIRMATION Rooms&Suites I Dining I Amenities&Services ( Map&Directions Thank you for booking with us, Melanie Lentz Confirmation:87002102 Modify Reservation *„, HILTON . HHONORS Arrival: 03 Sep 2013 4:00 PM _z xy••z . :. Departure: 06 Sep 2013 12:00 PM a d' j ,JOB $ ; eSftnOyUPGRADE H La i ` ,N 1alanie Lantz ;., You are eligible for an upgrade lot as litile as 17Inight �.-AND:EARN RO,OM':UPGRAtl£S ;;. Rate Information: '• F,Rq Pq GN—TS,-AN;D'M,O RE;- , z Rate Type: 3CMA Annual Conf z Rate per night: 129.00 USD Total for Stay per Room: Rate 387.00-USD Taxes 50.97 USD TRIPLE YOUR TRIP Total 437.97 USD AND MAKE THE MOST 4 yW c ;d•,h OF YOUR GETAWAY '� Total for Stay: 437.97 USD Includes estimated taxes and service charges. (Gratuities not included.) Tax: • There is a 13.17% per room per night tax. SAVE EARN. Additional Charges: • Valet parking:0.00/night Self parking: 0.00/night Room Information: Rooms: 1 Gients: 2 Adults Caf�Rental Room Type: 2 QN BED NOSMOK about blank 112 8/6/13 Print Ohm • a Tea;rI t-,ANYi OTHER:..P.ROC,;RAtuA:° ' W11M;TWE:;�ITI „HiL-ON`.f'. HILTON rT FI'I10NOa5?" RESERVE'G'ARD' HHONORS ';;C�,.3ti:;?,ryi ,'..b^':,.;...,�^.d.�'.^�'"_�'fi:::1 ...._ ... ..-.L: - a"•;;c^.: t:p;� .. .. ,..5,:. �:_;�;q„. Rate Rules and Cancellation Policy: •Your reservation is guaranteed for late arrival. • Please contact us should you need to cancel your reservation. • Cancellations are required by 4PM on 31 Aug 2013 local hotel time. • Cancellation penalties may apply. STAY CONNECTED WITH � ��� DOUBLETREE BY HILTONTm [.9-` '�° a � K A D ' 9 ® HO 4 wxpoac C CP Hilton Nrum Nya1g r. s n tranB\[acuxms � TDF&s Service of alcoholic beverages is subject to state and local law s. Must be of legal drinking age. Requests Upon ArrivalTM items are subject to availability. PLEASE DO NOT REPLY TO THIS EMAIL. MAIL SENT TO THIS EMAIL ADDRESS CANNOT BE ANSWERED. If you use a debit/credit card to check in, a hold may be placed on your card account for the full anticipated amount to be ow ed to the hotel, including estimated incidentals,through your date of check-out and such hold may not be released for 72 hours from the date of check-out or longer at the discretion of your card issuer. If you need to MODIFY or CANCEL your reservation. click here. Any change to the arrival date,departure date or room type of this reservation is subject to the hotel's availability at the time the change is requested and may result in a possible rate change or an additional fee. For example, shortening or lengthening your reservation is subject to availability and may not be possible at a later date. For more information, please click here to see all the rules and restrictions applicable to this reservation. If you have questions regarding your reservation, please contact Hilton Reservations and Customer Care at 1-800-222-TREE (8733), click here,or email us at CONFIRMATIONHEL.P @HILTONRES.COM. Hilton HHonors membership, earning of Points &Miles @, and redemption of points are subject to HHonors Terms and Conditions. View Our Privacy Policy Create or Update a Profile Unsubscribe Unsubscribing from all marketing email w ill prevent you from receiving your HHonors Monthly Statement.You can continue to check your account by logging into your profile or by calling 1-800-HHONORS.Outside the United States and Canada, please dial+800 44 45 86 67 for assistance. Notice of Confidentiality:This message and any attachments may contain confidential information. If it has been sent to you in error, please reply to advise the sender of the error and then immediately delete this message. TM indicates a trademark of Hilton Worldwide. @2013 Hilton Worldwide Hilton Reservations and Customer Care (2050 Chennault Drive I Carrollton.Texas 75006, USA I about:blank 2t2 i .fi :Y S 3 MA Cite-Count- Communications d Mark6ting Asst; cation STRATEGIC MARKETING. COMPELLING COMMUNICATIONS. I N V 0 I C E Bill To: Invoice#;C-IN-2013 Melanie Lentz Invoice July 29,2013 Community Relations Specialist Date; City of Carmel Customer City ofC3rmel, One Civic Square ID; IN Carmel,IN 46032 K. 7/29/2013 N/A 30 Days 52-1598616 e Wool 1 3CMA Pre-Conference 99.00 99.00 Re istration- M. Lentz 1 3CMA Annual Conference 550.00 550.00 Registration- M. Lentz Subtotal 649.00 Tax N/A Shipping N/A Miscellaneous I —d �V r Balance Due 649.00 REMITTANCE /�� `/�I Customer ID. `� `� Date; J4� Amount Due; c Amount Enclosed; _D 3CMA P.O. Box 20278 Washington-Dulles Airport Washington, DC 20041 United States Phone: (703) 707-0830 Fax: (703)707-0867 Email: info @3cma.org Website: http://www.3cma.org 8/12113 TripDetails Helto NRLANif, I Lop,Out i tov account I Fr.•edbaek (ustorner 5upport s366.207148F, ' �, l�7 r i1,/l rJ�s I•:{/,�9�,'+�.'1 to _ r.Er i t...Ctt1,� A- D E LTA Ntrr,e Vacan(%t P 01'49rs I Flights I Itratrie I �r.,a." :-n„w•. I rra,r,•t it.•aF I y;t:�.,r,e• ( . Your trip details "*,-^,-,---------- ------ Know Before You Cc Font this page and keep for your records. J 1 o Read the 00licies. Contact us immediately it any issues arise with your reservation before or during your trip. Note:We sent a conftrmatan message to the erred address you provided(melanle181@yahoo.com). !Your Travelocity Trip ID is:2322 4763 3103_ Need to change or cancel your trio? t We w 01 display all rules and fees before I iYaur pngne number for this trip;317.460.3498 you decide. 1 i This is an e•tleket,so no paper ticket will be malted to you.What Is an e-ticket? t Please note:Seal requests are not guaranteed and may be changed by the airkne.Ptease note:Your seat numbers will be assigned at check-ut and printed on your boarding pass.You may return to kit jSluff at a later time and check for any updates to your sealing assignments, h addition,flight schedules may be changed by the airline. 3 i This Booking Qualifies } for$20 Cash Backl LL',Continue` 1 CIIdcHere! { , Ftrthrary Contact NELAt+llEL8J17 Travel Tools: ' �Vi�Z Q \ C {il ! For questions about this itinerary.call 1.888.872.8356 Online flight check-in I Look up flight status 4 � Flight:iRound-Trip Ticket Change/Cancel Fresh[ CL i 4 All flight times are local to each city. For your boarding pass,use reference code DQNYB8 for online or airport check-in. ' Tue,Sep 3.2013 ind'anapo8s(1ND)to Phoenix Sky Harbor International Airport j (PW) DeparC 05:00pm Indianapolis.W(rap)to I'M US Airways Arrive:05:38pm Phoenix.AZ(PHX) Flight 639 Economy Class I (on Airbus A320-1001200) Confirmation tf:DQNYB8 Requested Seats:13F i Taal Travel Time:3 hrs 38 rains i For your boarding pass,use reference code DQNYB8 for onlne or airport check-in. _ Fri,Sep 6,2013 Phoenix Sky Harbor International Airport(PfiX)to Indianapolis v (IND) Depart.08:55am Phoenix,AZ(PiX)to NAM US Airways Arrive:03:28pm Indianapolis.IN(M) Flight 460 acriomyClass j (on Airbus A320-1001200) f Confirmation x:OC2NYB8 Requested Seats:20A Told Travel Tune:3 hrs 33 mns f Baggage fees:to most cases,the applicable baggage fees and allowances for the entire trip will be those of the first carrier listed on your itinerary.US Airw ays.How ever,in a limited number of rrultiple carrier itineraries for j international travel,the first carrier may apply the fees and allowances of another carrier listed on your itinerary. Click here for more information,including detailed baggage allowances and fees by carrier.If you need additional nformation regarding baggage allow ance and fees,please contact the first carrier listed on your Itinerary. ! E Passenger Name Frequent Flyer Inform atlon Ticket Number i jAELANIELIENTZ You can add your frequent flyer number at the airport. 0377298801854 TSA Travel tnformatiort The:SA has determined that liquids,aerosols and gels,in lirrited quantities,are safe to bring aboard an i aircraft.When packing,please follow these guidelines: i t All liquids,gels and aerosols must be in 3.4 ounce(1000)or smaller bottles. i All containers must fit in one quart-sized,clear,plastic,zip-top bag, ( a Each passenger is allowed only one bag. Each bag must be placed in its ow n screening bin and X-rayed separately. t ! MsJhrarel.traTieiocity comlmystuff/M�GtuffRetriereTrip.do?recordLocator=LYQMTQ&tripType=AIR&ibrleraryid=232247633103&superPnrid=232247633103&le... 1/3 8/12/13 TripDetails If you are carrying on larger amounts of prescriptions liquid medications,baby formula,and/or diabetic glucose treatments,you must declare these at the security checkpoint. Arrive at the airport early.Enhanced security measures may mean longer lines at security checkpoints. This new security policy applies to all domestic and international flights departing from U.S. airports.We alw ays recommend checking the TSA Web site(wtLvj_U .gov)for the most up-to-date information about security procedures.If you are departing from a non-U.S.airport,be sure to check that airport's security policies and pack accordingly. Pricing 1 Adult $318.00 Taxes+Airline Fees: $21,80 Total— -- $339.80 We charged a total of$339.80 to your Visae XXXX-XXXX-X: Travelocity Fees and airline charges w ill be shown as separate line items on your credit card statements. Travel Checklist . Printed itinerary—As you w Ill not receive a paper ticket,w e suggest you print this Page to take along w ith you on your trip. . Photo Ill--Every passenger must have a valid government-issued photo ID (such as a drivers license or f passport).Please note that the name on the photo ID crust match the passenger name in the reservation. . TSA Secure Flight Information—Any information you provided has been added to your reservation. } . Special Services/Meal Requests—Please confirm your special request or meal request w ith the airline. 1 . Term inal/gate information—Check w ith the ira line for updated terminaVgate information the day of your travel.Also please note,you can verify the flight status online.Due to increased security measures you should plan to arrive at the airport two hours prior to departure. . What to expect at the airport—The airline w ill issue your boarding pass upon check-in.Some airlines allow you to pre-print your boarding pass w ith an online check-in feature. . Schedule Changes—The airline may change your flight itinerary at any time.K w e are notified of an itinerary change,w e w ill contact you by email and/or phone.If the airline has not provided you w ith an acceptable alternative itinerary,our agents will try to reaccommodate you according to the airline's policy and availability. . Baggage guidelines—Be sure to review your airline's baggage allowance guidelines.Airline rules for checked baggage allowances vary.Many carriers allow passengers two checked bags and one carry-on w hile some only permit tw o checked bags.All carry-on baggage w ill be subject to search.Review the Transportation Security Administration's guidelines for baggage. Instructions and Policies . Tickets cannot be refunded or transferred unless otherwise noted.Name changes are not permuted. Valid government-issued D is mandatory for you to get through security and board your flight. . Initial prices subject to change before final payment.Post-purchase increases of government-imposed taxes or fees may apply. . Prices do not include any applicable baggage fees. . International flights may be treated with insecticides.Details. . Other rules and restrictions may apply to this fare.Read fare rules. . Please review important terms&conditions of travel w hich may limit your legal rights. Help Online Support:Search or brow se our FAQs I Send us an email Reese refer to Trip ID 2322 4763 3103 w hen calling Travelocity's Customer Service Center. Note:There may be a penalty and/or charges for reservation changes. In the US 1.866.207.1488 24 hours a day/7 days a w eek En Espanol 1.866.828.3933 7:00am-10:00pm CST TDD/Hearing Impaired 1.800.555.7585 7:00am-11:00pm CST Outside the US 1.210.521.5871 24 hours a day 17 days a week –� Everything about your booking will be RIGHT,or w ell work with our partners to make a aa � right.right a way. Learn lvbre g!ir±rs{ Complete Your Travel Plans for Phoenix! Add an Activity more things to do Grand Canyon Sedona Arizona Grand Golf Gray Line's Sedona Helicopter Expedition Course Getaway Tour from$245 from from Add a Hotel �. t —1 Book your hotel now and reserve a room that's just your ' f I style,in just the right spot. find a hotel Add a Car hUims lltra\,el.tray elccity.con-Vmystuff/MyStuffRetrie\eTrip.do?recordLocator=LYQMTQ&tripType=AIR&itinerary4d=232247633103&superPnrld=232247633103&le... 2/3 8112/13 TripDetails more car deals Fw - Interm a diate Car from$98/day Compact Car from$79 Economy Car from$70/day Alran T,—!<,Airline F rutentvf,?- TraveloritVLinks: Vacatlnn V,i,kaAg s I (hghts I Howl.. I Can i i.nn,e'. i Arlimh,•s Suh,rnne International Sitev Argentin,', aoa i Ireland tratV mp"Co SPri III '.Inn Pd Ringmm vartner Site,: hnhdavaotny I IgeUgo" I IaUn Amrnra I Vacaunn,rcm I Winoow S^m Hie;; I Kv-id m'-Travel' Traveleatyinformation: Ckmninei Supvort I Alx.ut (Ievrlouty I Press Releases I Advenwm; I ko(oms.mndwaa: I have HrotV kuvnes, I See Man I Inb, I Pl An. W906 20131ravelnatv,(nm U' Ak,ighrs;esv—d Lavelnrity.ere R.us DCUgn,an0f nt-Rea..... •uume(roalgn nir l vi""I'l,R4Uf Tordr lo ,, c-r I P.Ilae nl thw Wehti to runsmne.t �CCeplaniPnf Cne(ra�,?nfIiV I15e1 ARreelilr:nt,rrid 'nvJtyf'nhry C`fh2O',037;'-$C) Screen reader users:Please switch to forms mode for this link. Feedback Click here to rate this page hUps:Il tra\el.tra\.elocity.comlmystuff/MyStuffRetrie\eTrip.do?recordLocator=LYQMTQ&tri pType=AIR&itirieraryid=232247633103&superPnrld=232247633103&le... 3/3 8112113 Print Subject: Travelocity Confirmation From: Travelocity Customer Support (travelocity @travelocity.com) To: MELANIEL81 @YAHOO.COM: Date: Monday, August 12, 2013 12:53 PM travelocity' I Travel Confirmation Melanie, Thank you for booking your travel with Travelocity. , Your Travelocity Trip ID is:2322 4763 3103 jYou can view your Trip Details by logging onto Travelocity.com ;, If any issues arise with your reservation before or during _ _your trip,please contact us immediately. Customer Support In the US 1.866.207.1488 24 hours/7 days a week How to change my trip Outside the US 1.210.521.5871 24 hours/7 days a week How to cancel mytrip En Espanol 1.866.828.3933 lam - 10pm CST Email Travelocity Flights 1 Round-Trip Ticket I All flight times are local to each city. Tue, Sep 3, 2013 Online check-in code:DQNYB8 Depart:05:00 pm Indianapolis, IN (IND) US Airways, Flight 639 Arrive:05:38 pm Phoenix.AZ(PHX) Economy Class Non-stop Total Travel Time:3 hrs 38 mins Seat request: 13F Fri, Sep 6, 2013 Online check-in code: DQNYB8 Depart:08:55 am Phoenix,AZ(PHX) = US Airways, Flight 460 Arrive:03:28 pm Indianapolis, IN (IND) Economy Class Non-stop about:Uank 114 8/12113 Print Total Travel Time:3 hrs 33 mins Seat request:20A Baggage fees: In most cases,the applicable baggage fees and allowances for the entire trip will be those of the first carrier listed on your itinerary, US Airways . However,in a limited number of multiple carrier itineraries for international travel,the first carrier may apply the fees and allowances of another carrier listed on your itinerary. For more information, including detailed baggage allowances and fees by carrier,please click here. If you need additional information regarding baggage allowance and fees, please contact the first carrier listed on your itinerary. Passengers E-ticket Numbers Frequent Flier Information MELANIE LENTZ 0377298801854 Add your number at the airport. Flight policies Pricing 1 Adult: $318.00 Taxes +Airline& $21.80 Additional baggage fees may apply Agency Fees: Total: $339.80 We charged a total of$339.80 to your Visa®xxxx-xxxx-xoc Complete Your Travel Plans for Phoenix Add a Hotel Book your hotel now and reserve a room that's just your style, in just the right spot. More hotel deals Add a Car Intermediate Car from $98/day Compact Car from $79/day More car deals j Economy Car from $70/day Add an Activity Grand Canyon Sedona Helicopter Expedition from $245 Arizona Grand Golf Course from $83 More things to do Gray Line's Sedona Getaway Tour from $95 The Travelocity Guarantee about:blank 214 8/12/13 Print We look out for you all trip long, and even before you go. .l. The Travelocity Guarantee is our commitment to you that we are here for you. We stand behind everything we sell, everything about your booking will be right,or we'll work with our partners to make it right, right away. Learn more I ©A EL�yt� ® l•r �. TROCI g tl U am/ i GUARANTEE Additional Information Online Support r What if myflight schedule changes? o-What if I experience a problem during my trip? ►How can I change or cancel my trip? i�View all Travel Alerts View FrequentlyPsked Questions Travel Checklist ® Printed itinerary-Please print this information and take it with you on your trip. ® Photo ID- Every air passenger must have a valid government-issued photo ID (e.g.driver's license or passport).The name on the photo ID must match the passenger name in the reservation.Once the ticket has been issued the name on the ticket cannot be changed. ® TSA Secure Flight Information-Any information you provided has been added to your reservation. ® Flight information-Check for flight and gate updates prior to your departure. Some airlines allow you to pre-print your boarding pass with an online check-in feature. ■ Schedule changes-The airline maychange your flight itinerary at anytime. If we are notified of an itinerary change,we will contact you by email and/or phone. If the airline has not provided you with an acceptable alternative itinerary,our agents will try to re-accommodate you according to the airline's policy and availability. ® Security Procedures-Check the TSA Web site (www.tsa.gov)for the most up-to-date information about security procedures.If you are departing from a non-U.S.airport, be sure to check that airport's security policies and pack accordingly. ® Baggage guidelines-Check with your airline for rules and prices for carry-on and checked baggage. Please review the carry-on baggage guidelines from the Transportation Security Administration. Policies • Tickets cannot be refunded or transferred unless otherwise noted. Name changes are not permitted. • Valid,government-issued ID is mandatoryfor you to getthrough security and board your flight. • Initial prices subject to change before final payment. Post-purchase increases of government- imposed taxes orfees mayapply. • Prices do not include any applicable baggage fees. • International flights maybe treated with insecticides.Details. • Other rules and restrictions may apply to this fare. Read fare rules. • Please review importantterms &conditions of travel which maylimityour legal rights. aboutblank 34 8112/13 Print General Policies Ticket is non-refundable. If Travel Protection has been purchased it is non-refundable. Please review your itinerary immediately. If any issues arise before or during your trip you must call us right away. Why?We w ork w ith our suppliers to resolve your concerns, so the only opportunity we have to help you is before your trip ends. If you w ait until you return, it's too late. There are times w hen w e are unable to confirm a reservation. In the rare event that this occurs,w e w ill attempt to reach you by phone and email so that w e can re-accommodate you.You must call us back w ithin 48 hours or w e may not be able to honor your original booking price. Travelocity fees and airline charges will be shown as separate items on your credit card statement.Airline charges may also be listed separately for each passenger. The total price for your booking may increase after your purchase due to an increase of a government-imposed tax or fee. Change Policies Some tickets do not allow any changes.Ticket changes also have airline penalties and/or increased fares. If your ticket is changeable,any changes must be made prior to departure.Airlines w ill charge a fee to use your ticket as credit for a new ticket purchase.This fee varies by airline, market, and specific fare rules.and may be$150 or more for domestic tickets and $200 or more for international tickets. 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The Terms &Conditions of Travel w ill also be available at the airport prior to your flight departure. International Flight(Warsaw Convention) Notice If the passenger's journey involves an ultimate destination or stop in a country other than the country of departure, the Warsaw Convention may be applicable and the Convention governs and in most cases limits the liability of carriers for death or personal injury and for the loss of or damage to baggage. See also the notices entitled"Advice to International Passengers on Limitation of Liability"and"notice of Baggage Liability Limitations"Terms &Conditions of Travel. I I about:blank 414 8tl2tl3° omnpleteRes; " xmloMIRAm«' | L09 Out | **Account | wpmba clk | Customer Support Iu* .207,148 STEP UP TO ECONOMY COMFORT."' LIMITED AVAILABILITY. — i v~" | v�m"°w`�n� | u�u� | °"°° | *" m� | c~~, | ^��u°�^ | | / ~~^ � | | | `~v | `=~` � � Acow^t, | Thank you for your reservation! Your Reservation is Complete Your Travelocity Trip ID is:2322 4763 3103 We have charged your credit card$339.80. * You w i[I receive a confirmation erred at the address you provided:melaniet8i@yahoo.com, This Booking Qualifies for$20 Cash Backl Complete Your Travel Plans for Phoenix! Add an Activity more thinas to d Grand Canyon Sedona Arizona Grand Golf Gray Line's Sedona Helicopter Expedition Course Getaway Tour from$2AS from$83 from$95 Add a Hotel I Book your hotel now and reserve a room that's just i Your style'in just the right spot. 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Feedback Click here 0u rate this page m¢oJttrayei.tramyo�ty.corrdcheckm&pipmizoPuux*o=upnSEQ=1arauueara7w871uoo1auanip;pum/mmnatm~ �n | � Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 08/26/13 Invoice $437.97 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Doubletree Paradise Valley Resort IN SUM OF $ 5401 N. Scottsdale Road Scottsdale, Arizona 85250 $437.97 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1203 Invoice 43-430.03 $437.97 I hereby certify that the attached invoice(s), or I I I bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Sunday,August 25, 2013 Director, Com unity Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund