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Home My WebLink About224112 09/10/2013 CITY OF CARMEL, INDIANA VENDOR: 365311 Page 1 of 1 0 ONE CIVIC SQUARE ROSEN SHINGLE CREEK CARMEL, INDIANA 46032 9939 UNIVERSAL BLVD CHECK AMOUNT: $1,676.20 oN`o ORLANDO FL 32819 CHECK NUMBER: 224112 CHECK DATE: 9/10/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4343002 1, 676 . 20 EXTERNAL TRAINING TRA HOTEL ROOM CALCULATIONS - JUNKER, PATTVN, BOWLES - KRONOS CONFERENCE, ORLANDO Junker TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 11/9/2013 $149.00 12.500% $ 18.620 $ 167.620 11/10/2013 $149.00 12.500% $ 18.620 $ 167.620 11/11/2013 $149.00 12.500% $ 18.620 $ 167.620 11/12/2013 $149.00 12.500% $ 18.620 $ 167.620 11/13/20131 $149.00 12.500% $ 18.620 $ 167.620 "AY-NUMBERS WERE ROUNDED IN FOR $838.1000 Pattyn TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 11/9/2013 $149.00 12.500% $ 18.620 $ 167.620 11/10/2013 $149.00 12.500% $ 18.620 $ 167.620 11/11/2013 $149.00 12.500% $ 18.620 $ 167.620 11/12/2013 $149.00 12.500% $ 18.620 $ 167.620 11/13/2013 $149.001 12.500%1 $ 18.620 $ 167.620 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $838.1000 f Reservation Phone Number: 1-866-996-6338 S � }ST Reservation Fax: 407-996-3150 141N' Gy'LE It 9939 Universal Blvd, Orlando, Florida 32819 http://www.rosenshinglecreek.com PLEASE VERIFY ALL INFORMATION FOR ACCURACY Guest Information: Room Total Date Stay Rate Rate JEAN JUNKER $745.00+Tax Saturday, November 9, 2013 $149.00 7901 WINDHILL DRIVE Sunday, November 10, 2013 $149.00 INDIANAPOLIS, IN 46256 USA Monday, November 11, 2013 $149.00 Tuesday, November 12, 2013 $149.00 Wednesday, November 13, 2013 $149.00 Home Phone: 317 440 3316 Email Address: jjunker @carmel.in.gov Printed On: Monday,April 1, 2013 ACCOMMODATIONS REQUESTED All rates are exclusive of 12.5%tax. Luxurious King ARRIVAL DATE DEPART DATE #GUEST CONFIRMATION# ASSOCIATED WITH 11/09/2013 11/14/2013 2 RR711EA2B KronosWorks2013 Stay Summary: #of Rms : 1 GTD: YES SPECIAL REQUESTS: King Beds, Connecting rooms,specific locations,and other special requests noted on your reservation are not guaranteed.Rest assured every effort will be made to meet your needs. Rosen Shingle Creek is a smoke-free facility including all guest rooms,restaurants,lounges,meeting rooms and public spaces. Designated smoking areas are available outside of the Hotel. The Hotel will apply a$350 cleaning fee for guests who disregard this policy. All approved major credit&debit cards will be accepted. Please note an authorization of one night's room and tax will be taken on your card five days prior to your arrival date. Debit Cards will show a debit in your account at this time. Any reservation with a declining credit or debit card will be subject to cancellation.In the event that you do not arrive on your requested arrival date listed above,the card given at the time of booking will be charged one night's room and tax. All Reservations must be cancelled at least 5 days prior to arrival in order to avoid a cancellation charge. — — — — — — — — — — — — — — — - I THE C F C L i7 B Advanced Booking Discount AT Book your golf tee time early and receive the following discounts. ,_. Early Booking Bonus Book 31+ days in advance to receive 20%off. SHINGLE CREEK Book 16-30 days in advance to receive 15%off. Book 4-15 days in advance and receive 10%off. Book your spa appointment 14 days prior to your arrival and get an This coupon must be presented to the golf associate when you check in extra 25%off of our Rosen Shingle Creek Spa guest rates!The for your tee time. appointment must be dated 14 days prior to receive this discount.This Discount is based on availability,cannot be combined with any other discount or offer and not coupon must be presented to the receptionist on the day of service. valid for groups of 16 or more.This coupon may be used for multiple uses during your stay as Discount is based on availability,cannot be combined with any other discounts,packacges,or offers. long as they are booked in advance. This coupon may be used for multiple uses during your stay as long as they are booked in advance. Call the Golf Clubhouse at 407-996-1559 or book online Call The Spa at Shingle Creek at 407-996-9772 at http://www.shinplecreekt!olfcom/ http://www.st)aatshinglecreek.com Expires 12/31/13 Expires 12/31/13 The Brad Brewer Golf Academy is Here for your Game! 407-996-3306 www.BradBrewer.com Info@BradBrewer.com Pp�?' Reservation Phone Number: 1-866-996-6338 1E7 Reservation Fax: 407-996-3150 S]�[J' N� GLE 9939 Universal Blvd, Orlando, Florida 32819 http://www.rosenshinglecreek.com PLEASE VERIFY ALL INFORMATION FOR ACCURACY Guest Information: Room Total Date L Rate DAWN PATTYN $745.00+Tax Saturday, Novembe $149.00 141 SHERMAN DRIVE Sunday, November $149.00 CARMEL, IN 46032 USA Monday, Novembe $149.00 Tuesday, Novembe $149.00 Wednesday, Novem $149.00 Home Phone: 317 938 2269 Email Address: dpattyn @carmel.in.gov Printed On: Monday,April 1, 2013 ACCOMMODATIONS REQUESTED All rates are exclusive of 12.5%tax. Luxurious King ARRIVAL DATE DEPART DATE #GUEST CONFIRMATION# ASSOCIATED WITH 11/09/2013 11/14/2013 2 RR711EA2C KronosWorks2013 Stay Summary: #of Rms : 1 GTD: YES SPECIAL REQUESTS: King Beds, Connecting rooms, specific locations, and other special requests noted on your reservation are not guaranteed.Rest assured every effort will be made to meet your needs. Rosen Shingle Creek is a smoke-free facility including all guest rooms,restaurants,lounges,meeting rooms and public spaces. Designated smoking areas are available outside of the Hotel. The Hotel will apply a$350 cleaning fee for guests who disregard this policy. All approved major credit&debit cards will be accepted. Please note an authorization of one night's room and tax will be taken on your card five days prior to your arrival date. Debit Cards will show a debit in your account at this time. Any reservation with a declining credit or debit card will be subject to cancellation.In the event that you do not arrive on your requested arrival date listed above,the card given at the time of booking will be charged one night's room and tax. All Reservations must be cancelled at least 5 days prior to arrival in order to avoid a cancellation charge. — — — — — — THE Advanced Booking Discount AT Book your golf tee time early and receive the following discounts. Early Booking Bonus Book 31+ days in advance to receive 20%off SHINGLE CREEK Book 16-30 days in advance to receive 15%off. Book 4-15 days in advance and receive 10%off. ( Book your spa appointment 14 days prior to your arrival and get an This coupon must be presented to the golf associate when you check in extra 25%off of our Rosen Shingle Creek Spa guest rates!The for your tee time. appointment must be dated 14 days prior to receive this discount.This Discount is based on availability,cannot be combined with any other discount or offer and not coupon must be presented to the receptionist on the day of service. valid for groups of 16 or more.This coupon may be used for multiple uses during your stay as Discount is based on availability,cannot be combined with any other discounts,packacges,or offers. long as they are booked in advance. This coupon may be used for multiple uses during your stay as long as they are booked in advance. Call the Golf Clubhouse at 407-996-1559 or book online Call The Spa at Shingle Creek at 407-996-9772 at http://www.shinglecreekgolf.com/ http://www.st)aatshinglecreek.com Expires 12/31/13 Expires 12/31/13 The Brad Brewer Golf Academy is Here for your Game! 407-996-3306 w . w om fo a Br wwBradBreer.c InadBrewer.com Snyder, Denise W From: Pattyn, Dawn E Sent: Thursday, May 09, 2013 1:49 PM To: Snyder, Denise W Subject: FW: KronosWorks 2013 Registration Complete Here is my registration for the Kronosworks 2013. Please let me know if you need any further information. Thanks, Dawn From: KronosWorks 2013 [mailto:KronosWorks @nthdegree.com] Sent: Thursday, May 09, 2013 1:36 PM To: Pattyn, Dawn E Subject: KronosWorks 2013 Registration Complete m November 10-13� 0"OOW Shlr 0 Orlando.Fl egistration Confirmati®n Thank you for registering for KronosWorks 2013.This email confirms receipt of your registration payment and your registration is now complete. Included in this email,you will find a link to your personal KronosWorks 2013 My Event site. From your site, you will have the ability to view and print your registration receipt, update your attendee profile and reserve a hotel room if you haven't already. To access your My Event site,simply click on the link below and enter your email address as well as the password you created during the registration process. If you have forgotten the password you created,just click on the Forgot Password link to have a new password sent to you via email. My Event site: http:/l kronos.92planet.comlkromoswrorks2013/attendee Please copy and paste this URL into the address bar of your browser if the link doesn't work. Attendee Information Confirmation#: KR20130509133546PATT Name: Ms. Dawn Pattyn Job title: Payroll Administrator Company: Carmel Fire Department 2 Civic Square Address: Carmel, IN 46032 United States of America E-mail: dpattyn @carmel.in.gov 1 Telephone: 317-571-2603 Attendee type: Customer Emergency Contact: Jean Junker 317-440-3316 Payment Information Billing Address: 2 Civic Square Carmel, IN 46032 United States of America Order Date Description - Charges Payments !May 09,2013 KronosWorks Conference Registration-Early Bird 1 $1325.00 USD Paymenteby Check (check:#999) pending Totals: $1325.00 USD $0.00 USD, Balance Due: $1325.00 USD Please mail or overnight check to: Attention: Events-KronosWorks 2013 Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 978-250-9800 Badge Pickup We are excited to confirm your participation in the KronosWorks7m 2013 conference,which will take place November 11-13 at the Rosen Shingle Creek,Orlando Florida. Your KronosWorks 2013 conference materials and badge will be available for pick-up on site at registration—located in the Panzacola Foyer. Registration Hours: Pre-Conference Kronos TechKnowledgyTA° Saturday, November 9, 7:30 a.m.- 12:30 p.m. KronosWorks Sunday, November 10, 12:30 p.m.-8:30 p.m. Monday,November 11,7:30 a.m.-5:30 p.m. Tuesday, November 12,see information desk Your full conference registration fee includes attendance at all conference sessions, breakfast,lunch and breaks (Monday-Wednesday),receptions(Sunday-Tuesday), and Exposition Hall access.Your conference badge will be required for admittance to all activities. Please note that Pre-Conference Kronos TechKnowledgy and education workshops are priced separately. Cancellation Policy: • Conference cancellation requests must be submitted in writing via email to KronosWorks@nthdegree.com. • The deadline for cancellations is Friday,August 30,2013. • Cancellation requests received after Friday, August 30, 2013 or no-shows are subject to full payment, • Substitutions are permitted prior to the conference. The request must be in writing via email (KronosWorks @nthdegree.com)and be submitted by the original registrant. 2 Accommodations To make your reservation,book online or call group reservations at+1 866-996-6338 or directly at+1 407-996-6338 and ask for the KronosWorks 2013 conference group rate.The group rate is$149 plus tax for single/double occupancy and$20 for each additional person. Rooms and rate will be assigned based on availability.The hotel requires a first night deposit of room and tax charges to guarantee accommodations.The refunding of deposits will only be made when individuals'room reservations are cancelled at least 5 days prior to the scheduled arrival date. The deadline to make reservations is Monday,October 7, 5:00 PM ET. Reservation requests received after the deadline will be accepted by the hotel on a space-and-rate-available basis only. Conference Attire Conference attire will be business casual. Meeting room temperatures fluctuate, please bring a sweater or light jacket. Typical temperatures in November are mid 70s during the day and 60s in the evening. Questions To edit your registration information or purchase guest tickets, please visit your My Event site (http://kronos.g2planet.com/kronosworks20l3/aftendee).You will need to utilize the username and password created during the registration process. If you have additional questions or if you have any special needs, please call+1 800.472.1794 or+1 404.297.5382 or send an email to KronosWorks @nthdegree.com. Representatives are available Monday through Friday,9:00 a.m.to 5:00 p.m.ET.We encourage you to refer to our conference web site at www.kromosconference.com for agenda highlights. Thank you for joining the 16th annual KronosWorks conference,we look forward to seeing you! Sincerely, KronosWorks 2013 Registration Team 3 Snyder, Denise W From: Junker, Jean J Sent: Thursday, May 09, 2013 1:47 PM To: Snyder, Denise W Subject: FW: KronosWorks 2013 Registration Complete From: KronosWorks 2013 (mailto:KronosWorks @nthdegree.com) Sent: Thursday, May 09, 2013 1:40 PM To: Junker, Jean J Subject: KronosWorks 2013 Registration Complete November 10-13 Rosen Shingle Crock Orlando,FL egistrati n Confirmation Thank you for registering for KronosWorks 2013.This email confirms receipt of your registration payment and your registration is now complete. Included in this email,you will find a link to your personal KronosWorks 2013 My Event site. From your site,you will have the ability to view and print your registration receipt,update your attendee profile and reserve a hotel room if you haven't already. To access your My Event site,simply click on the link below and enter your email address as well as the password you created during the registration process. If you have forgotten the password you created,just click on the Forgot Password link to have a new password sent to you via email. My Event site: http:l tkronos.g2planot.com/kronosworks2013/attendee Please copy and paste this URL into the address bar of your browser if the link doesn't work. Attendee Information Confirmation#: KR20130509134003JUNK Name: Ms.Jean Junker Job title: Executive Division Manager Company: Carmel Fire Department 2 Civic Square Address: Carmel, IN 46032 United States of America E-mail:jjunker @carmel.in.gov Telephone: 317-440-3316 Attendee type: Customer Emergency Contact: Orbie Bowles 317-714-8949 i Payment Information Billing Address: 2 Civic Square Carmel, IN 46032 United States of America Order Date Description Charges Payments May 09,2013 ,K onr osWorks Conference Registration-Early Bird $1325.00 USD� � i 'Payment by Ch� e k check:#999 Ti t ep r:din9 Totals:1 $1325.00 US_Dj $0.00 USD 3 Balance Due: $1325.00 USD Please mail or overnight check to: Attention: Events-KronosWorks 2013 Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 978-250-9800 Badge Pickup We are excited to confirm your participation in the KronosWorksT"2013 conference,which will take place November 11-13 at the Rosen Shingle Creek, Orlando Florida. Your KronosWorks 2013 conference materials and badge will be available for pick-up on site at registration-located in the Panzacola Foyer. Registration Hours: Pre-Conference Kronos TechKnowledgyTM Saturday, November 9, 7:30 a.m. - 12:30 p.m. KronosWorks Sunday, November 10, 12:30 p.m. -8:30 p.m, Monday, November 11,7:30 a.m.-5:30 p.m. Tuesday, November 12, see information desk Your full conference registration fee includes attendance at all conference sessions, breakfast,lunch and breaks (Monday-Wednesday), receptions(Sunday-Tuesday),and Exposition Hall access.Your conference badge will be required for admittance to all activities. Please note that Pre-Conference Kronos TechKnowledgy and education workshops are priced separately. Cancellation Policy: • Conference cancellation requests must be submitted in writing via email to KronosWorks @nthdegree.com. • The deadline for cancellations is Friday,August 30,2013. • Cancellation requests received after Friday,August 30,2013 or no-shows are subject to full payment. • Substitutions are permitted prior to the conference.The request must be in writing via email (KronosWorks @nthdegree.com)and be submitted by the original registrant. Accommodations To make your reservation, book online or call group reservations at+1 866-996-6338 or directly at+1 407-996-6338 and ask for the KronosWorks 2013 conference group rate.The group rate is$149 plus tax for single/double occupancy and$20 for each additional person. Rooms and rate will be assigned based on availability.The hotel requires a first night deposit of room and tax charges to guarantee accommodations.The refunding of deposits will only be made 2 when individuals'room reservations are cancelled at least 5 days prior to the scheduled arrival date. The deadline to make reservations is Monday,October 7,5:00 PM ET. Reservation requests received after the deadline will be accepted by the hotel on a space-and-rate-available basis only. Conference Attire Conference attire will be business casual.Meeting room temperatures fluctuate, please bring a sweater or light jacket. Typical temperatures in November are mid 70s during the day and 60s in the evening. Questions To edit your registration information or purchase guest tickets, please visit your My Event site (http://kronos.g2pl anet.com/kronosworks20i3/attendee).You will need to utilize the username and password created during the registration process. If you have additional questions or if you have any special needs,please call+1 800.472.1794 or+1404.297.5382 or send an email to KronosWorks @nthdegree.com. Representatives are available Monday through Friday,9:00 a.m.to 5:00 p.m. ET.We encourage you to refer to our conference web site at www.kronosconference.com for agenda highlights. Thank you for joining the 16th annual KronosWorks conference,we look forward to seeing you! Sincerely, KronosWorks 2013 Registration Team 3 Snyder, Denise W From: Bowles, Orbie Sent: Thursday, May 09, 2013 6:53 PM To: Junker, Jean J; Snyder, Denise W Subject: Fwd: KronosWorks 2013 Registration Complete Here ya go Ty !!! Sent from my iPhone Begin forwarded message: From: KronosWorks 2013 <KronosWorks(a�nthdegree.com> Date: May 9. 2013, 1:30:28 PM EDT To: <obowles a carmel.in.gov> Subject: KronosWorks 2013 Registration Complete ® " ® � November 10-13 aasan shtnglo crank annndo.Ft e istrati®n Confirmation Thank you for registering for KronosWorks 2013. This email confirms receipt of your registration payment and your registration is now complete. Included in this email, you will find a link to your personal KronosWorks 2013 My Event site. From your site, you will have the ability to view and print your registration receipt, update your attendee profile and reserve a hotel room if you haven't already. To access your My Event site, simply click on the link below and enter your email address as well as the password you created during the registration process. If you have forgotten the password you created,just click on the Forgot Password link to have a new password sent to you via entail. My Event site: http://kronos,g2planet.con-i/kronoswork-s2Ol3/attendee Please copy and paste this URRL into the address bar of your browser if the link doesn't work. i Attendee Information Confirmation #: KR20130509133027BOWl- Name: Mr. Orbie Bowles Job title: Captain Company: Carmel hire Department 2 Civic Square Address: Carmel, IN 46032 United States of America E-mail: obowlesacarmel.in.gov Telephone: 317-714-8949 Attendee type: Customer Emergency Contact: Jean Junker 317-440-33)16 Payment Information Billing Address: 2 Civic Square Carmel, IN 46032 United States of America Order Date _ _ Description Charges Payments May 09, 2013 KronosWorks Conference Registration - Early_Bird `$_1325.00 USD Payment by Check (check: #999) pendin Totals x$1325,00 USD$0.00^USD; Balance Due:: $1325.00 USD; Please mail or overnight check to: Attention: Events - KronosWorks 2013 Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 978-250-9800 Badge Pickup We are excited to confirm your participation in the KronosWorksTm 2013 conference, which will take place November 1 1-13 at the Rosen Shingle Creek, Orlando Florida. Your KronosWorks 2013 conference materials and badge will be available for pick-up on site at registration — located in the Panzacola Foyer. Registration Hours: 2 Pre-Conference Kronos TechKnowledgyTM Saturday, November 9, 7:30 a.m. - 12:30 p.m. KronosWorks Sunday, November 10, 1.2:30 p.m. - 8:30 p.m. Monday, November 11, 7:30 a.m. - 5:30 p.m. Tuesday, November 12, see information desk Your full conference registration fee includes attendance at all conference sessions, breakfast, lunch and breaks (Monday -Wednesday),receptions(Sunday -Tuesday), and Exposition Hall access. Your conference badge will be required for admittance to all activities. Please note that Pre-Conference Kronos TechKnowledgy and education workshops are priced separately. Cancellation Policy: 0 Conference cancellation requests must be submitted in writing via email to Kro►ios Worksnnthdegree.com. 0 The deadline for cancellations is Friday, August 30, 2013. 0 Cancellation requests received after Friday, August 30, 2013 or no-shows are subject to full payment. Substitutions are permitted prior to the conference. The request must be in writing via email (KronosWorksDa nthdegree.com) and be submitted by the original registrant. Accommodations To make your reservation, book online or call group reservations at+l 866-996-6338 or directly at+1 407-996-6338 and ask for the KronosWorks 2013 conference group rate. The group rate is $149 plus tax for single/double occupancy and $20 for each additional person. Rooms and rate will be assigned based on availability. The hotel requires a first night deposit of room and tax charges to guarantee accommodations. The refunding of deposits will only be made when individuals'room reservations are cancelled at least 5 days prior to the scheduled arrival date. The deadline to make reservations is Monday, October 7, 5:00 PM ET. Reservation requests received after the deadline will be accepted by the hotel on a space-and-rate-available basis only. Conference Attire Conference attire will be business casual. Meeting room temperatures fluctuate, please bring a sweater or light jacket. Typical temperatures in November are mid 70s during the day and 60s in the evening. Questions To edit your registration information or purchase guest tickets, please visit your My Event site 3 (http://kronos.p201annet.com/kronosworks2Ol3/attendee). You will need to utilize the username and password created during the registration process. If you have additional questions or if you have any special needs, please call +l 800.472.1794 or+1 404.297.5382 or send an email to KronosWorksawnthdegree.com. Representatives are available Monday through Friday, 9:00 a.m. to 5:00 p.m. ET. We encourage you to refer to our conference web site at www.kronosconference.com for agenda highlights. Thank you for joining the 16th annual KronosWorks conference, we look forward to seeing you! Sincerely; KronosWorks 201.3 Registration Team 4 VOUCHER NO. WARRANT NO. ALLOWED 20 Rosen Shingle Creek IN SUM OF $ 9939 Universal Blvd. Orlando, FL 32819 $1,676.20 ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO#/Dept. INVOICE NO. I ACCT#/TITLE I AMOUNT Board Members 1120 43-430.02 j I hereby certify that the attached invoice(s), or 1120 43-430.02 $838.10 bill(s) is (are) true and correct and that the 1120 I I 43-430.02 I $838.10 materials or services itemized thereon for which charge is made were ordered and received except SEP 13 1qaW-v-L-7'r(V7 Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Kronos-Junker, Bowles $838.10 Kronos- Pattyn I $838.10 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer