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HomeMy WebLinkAboutCorrespondencePage 1 of 2 Conn, Angelina V From: Brewer, Scott I Sent: Friday, September 23, 2005 5:16 PM To: 'Kenneth Simpson'; Conn, Angelina V Cc: Conn, Angelina V Subject: RE: Carmel Clay Historical Society Dear Ken: I have received the plans. My first suggestion was to move the proposed structure slightly to the north to avoid the largest two of the four trees and try to preserve them. Obviously you have not chosen to do that. My second suggestion was made to try and consider the tree mass that is there now, which you are removing to construct a building connected to a Carmel Park, and to mitigate that loss in fairness to your clients and the public patrons of the Monon, the neighbors, and the City's interests. I did not think of this as the Carmel Historical Society having to fight "City Hall", but rather wanting to be a good example in development for public access. I would hope that you would think the Planning and Zoning Department would do the same for any developer in Carmel, and expect us to oversee the balance of development and preservation for all the City's benefit. Scott Brewer, City Forester Environmemntal Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 From.' Kenneth Simpson [mailto:klsimpson@insightbb.com] Sent-' Friday, September 23, 2005 2:23 PH To'- Brewer, Scott I Cc.' Hike Balay Subject.' Carmel Clay Historical Society Scott, Here is a revised drawing that shows 5 new trees, as you have suggested. If you look at the site, we already have 2 each 24" trees and 3. ea 27" trees, among others, that exist in the area where we are placing the small addition. I feel adding these 5 trees will make the area very congested. A good portion of the land shown is not our property and we can not place trees on land that is not owned by the museum. You can see the property lines on the drawngs. One of the 5 trees was added on the north side of the existing museum to thin out the congestion. We feel we have no choice but to accept your decision as we are not set up to fight "City Hall". No one is upset with you, it is only that we feel that there is just not enough room for 5 more trees. We would appreciate your quick response as we have a meeting with the City on Monday night and hope to obtain approval. Thank you. Ken Kenneth Leo Simpson, P.E. 9/26/2005 Page 1 of 2 Conn, Angelina V From: Brewer, Scott I Sent: Thursday, September 22, 2005 3:54 PM To: 'Kenneth Simpson' Cc: Conn, Angelina V; Schmiesing, Rebecca; Snyder, M Todd Subject: RE: Carmel Clay Historical Society Dear Ken: I thought you had said I would be getting updated plans? I now have a copy of the Plan Commissio'n submittal from Angie Conn. I now have a demolition plan as well. I was unaware that to build this structure, they will have to remove 4 mature trees, one of which is 18" in diameter. If these are the same trees you sent me a picture of the last time, they are substantial. The neighbors to the west of this parcel have already contacted me about wanting to plant more large maturing shade trees on this site, before they were aware of the building addition and the removal of landscaping. My first suggestion would be to move this structure to the north, and at least preserve the largest two trees. I can provide you with tree preservation BMP's if you need them. My next suggestion is that if the building must be built exactly where it is planned now, you come back with a much more substantial landscape plan, that shows the planting of at least 5 large maturing shade trees (of at least 3 species) such as oak Quercus (not pin oak), tulip tree Liriodendron, Kentucky coffeetree Gymnoclanus dioica, or Yellowwood Cladrastis kentukea. The Carmel Parks Department Maintenance staff (Todd Synder or Becky Schmiesing) might also has suggestions on landscaping the entrance to the path from the Monon Trail. This path or sidewalk should appear as an integrated connection to the trail. Please reply to these comments in writing and by amended plan. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX 317-571-2426 From: Kenneth Simpson [mailto:klsimpson@insightbb.com] Sent-' Thursday, September 22, 2005 10:06 AM To-' Brewer, Scott I Subject-' Carmel Clay Historical Society Good morning Scott, Have you had a chance to review this site? It's pretty simple and a small one at that. Please advise. Thank you. Ken 9/22/2005 Page 2 of 2 Kenneth Leo Simpson, P.E. ENGINEER ASSOCIATES, Inc. .1.05.~4 Chestnut Hill Circle Fishers, IN 46037 (new zip code!!) 317.84.~-3:t13 (phone) 317-84~-9300 (fax) 317-507-:1.509 (cell) klsimpson@insightbb.com 9/22/2005 Conn, Angelina V From: Sent: To: Subject: Haney, Douglas C Tuesday, August 30, 2005 9:38 AM Conn, Angelina V RE: Carmel clay historical society & 10' strip of land east of them I would expect the property to remain with the City, with an easement or encroachment agreement allowing the Historical Society to be there. Douglas Haney WARNIN(i~ CONFIDENTIALITY NOTIiCE ..... Original Message ..... From: Conn, Angelina V Sent: Monday, August 22, 2005 3:49 PM To: Haney, Douglas C Cc: Hollibaugh, Mike P Subject: Carmel clay historical society & 10' strip of land east of them Good Afternoon, Doug: I am working on reviewing the BZA use variance petition for this property at 211 First street sw, just west of the Monon trail, can you please fill me in on the details of the type of agreement the City will have with the Historical Society, regarding the 10-ft strip of land just east of their lot? will the City still own the land, but allow the proposed structure to be placed on City land? or will the 10-ft strip of land somehow be deeded over to the Carmel Clay Historical Society? thanks for your help! Sincerely, Angie Conn Planning Administrator Division of Planning & Zoning Department of Community Services City of Carmel One Civic Square Carmel, IN46032 p317.571.2417 f 317. 571. 2426 www.carmel.in.gov aconn@carmel.in.gov Suite ~ $$ One Hamilton County Square ~,~oblesvi[[e, Indiana 46o6o-223o August 16, 2005 Carmel/Clay Historic Society ATTN: Tom Rumer 211 First Street SW Carmel, IN 46032 RE' Carmel/Clay Historic Society Dear Mr. Rumer: We have reviewed the submittal to the Hamilton County Surveyor's Office on August 2, 2005 for this project and have the following comments: 1. This proposed project falls within the incorporated area of the City of Carmel. 2. The proposed project DOES fall in a Carmel Well Head Protection Zone. 3. The proposed project falls within the Follett Morrow Regulated Drain Watershed. o In previous review of this site, it was discovered the Follett Morrow Regulated Drain would only be 3.5 feet from the drain. The last information is our file says that the building needs to be at least 10 feet from the drain. It looks like the options were to move the drain or move the building. o The HCSO will require a non-enforcement agreement for the encroachment into the regulated drain easement. The application is available on our website at http://www.co.hamilton.in.us, go to Departments, Surveyor, and Forms. Ge The HCSO will waive the detention requirements for this project because the increase in impervious area is very minimal. 7. Please note the additional comments may be warranted at a later date. Should you have any questions, I can be reached at 317-776-8495. Sincerely, Greg Hoyes Plan Reviewer CC: Matt Griffin- Carmel DOCD John South- HCSWCD Dick Hill - Carmel Engineering Mike McBride- HCHD Crossroads Engineering Conn, Angelina V From: Sent: To: Cc.' Subject: Conn, Angelina V Friday, August 19, 2005 9:12 AM Tingley, Connie S; 'richart@ameritech.net'; 'Jim Hawkins'; 'Kent Broach'; 'Leo Dierckman '; 'John Molitor'; 'Earlene Plavchak' Griffin, Matt L; Morrissey, Phyllis G; Littlejohn, David W; Benyola, Linda; Hollibaugh, Mike P; Haney, Douglas C Aug 22 - FULL BZA MEETING CANCELLED Everyone: the one item on the full BZA agenda for August 22 has been tabled, leading us to cancel the Full BZA meeting for august 22. I will also call each board member. there will still be a BZA Hearing Officer meeting august 22 at 530 pm. have a great weekend, angie Richard, please post the revised agenda for the full BZA meeting ~ aug. 22 on the website and update the Carmel website calendar for that evening. 20050822.rtl Phyllis- please repost this agenda on the bulletin board. Page 1 of 1 Conn, Angelina V From' Carmel Clay Historical Society [cchistory@sbcglobal.net] Sent: Thursday, August 18, 2005 8:36 PM To: Conn, Angelina V Subject: Re' for Tom Rumer- BZA question Angie' Have return from out of state but have talked to you on the phone last Thursday, before I got your e-mail (below) about moving our BZA date to September. We'll shoot for the September meeting, our architect is working on complete plans for us. As for the questions below, the forester got plans, he and I talked about them the day after he got them. As for the city engineer and others, I will drop off copies of what we have now at your office on Monday (have all day conference on Friday and Saturday and must leave before you office opens). The engineer suggested by our architect has viewed the property and project and has some comments--I'll drop off a copy of his letter of earlier this week. As for the Drainage Department's objection, if you send me some details I will have it addressed Monday of next week. Thanks again. Tom Rumer "Conn, Angelina V" <Aconn~_~cartnel. in.gov> wrote' HI, Tom: I have a quick question: did you want to remain on the August 22 BZA agenda and present that night? or would you like us to table your item to the September 26 agenda? also, comments made at the TAC meeting will be forwarded to you soon. (some departments did not receive plans .... such as the engineering dept and the urban forester. the Drainage Dept had an issue with locating near a drain pipe. ) Sincerely, Angie Conn Planning Administrator Division of Planning & Zoning Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 p317.571.2417 f317.571.2426 www.carmel.in.gov aconn@carmel.in.gov 8/19/2005 ,2} August 1, 2005 Dear Carmel/Clay Technical Advisory Committee Member: Enclosed are plans for a new secure archival structure to be built on the grounds of the Society's Monon Depot Museum. Complete plans, including all required sets (architecture, engineering, landscaping, et. al.) will be ready by the August 22nd meeting of the Board of Zoning Appeals. We hope the complete plans can be ready for the August 17th meeting of the TAC also. We greatly appreciate that the director and staff of the DOCS are working with the Society to expedite the appeals process. There have been long delays due to matters on which the Carmel City Attorney and the DOCS staff are giving the Society considerable consideration. On the new sets of plans, one change will be made' the location of the planned structure will be moved closer to the existing structure shown, in order to provide the required distance from a legal drain running north and south between the planned structure and the eastern boundary of the Society's property. Also, the matter of a clear title to the 10 foot strip of ground running north and south at the eastern edge of the Society' s property, the primary reason for the long delay in the Society's appeals process, is presently being clarified by Carmel City Attorney Doug Haney along with counsel for the Society. Thank you for your consideration. The Carmel Clay Historical Society Visit Us At 211 First Street, S.W., Carmel, Indiana 46032 (317) 846-7117 CARMEL CLAY HISTORICAL SOCIETY WEDNESDAY, July 27 9 A.M. ANGLE: HERE ARE THE COMPLETED RELEVANT PAGES OF OUR APPLICATIONS FOR YOUR CRITIQUE, SUGGESTIONS, ETC. (BEFORE I PREPARE THE PACKETS FOR THE BZA MEMBERS). I'LL DROP OFF THE OTHER PAGES AS SOON AS I GET THE MAILINGS OUT TO THE NEIGHBORING PROPERTY OWNERS. THANKS FOR ALL YOUR HELP. TOM RUMER ~ cchi sto~ S B C global, net www. carmelclayhi story, org Conn, Angelina V From: Sent: To: Subject: Wold, Alexia K Wednesday, July 27, 2005 9:37 AM Anderson, Nathan K; Brewer, Scott I; Conn, Angelina V; Griffin, Matt L; Hollibaugh, Mike P; Keeling, Adrienne M; Littlejohn, David W; Mindham, Daren New Submittal Rec'd this morning: Archival and Conservation Center I have given the file to Angie Alexia UV/DSV Tom Rumer 846 - 7117 Museum 846 - 1388 Home tj O~C --7o0 ~, c/ x/ Page 1 of 3 Conn, Angelina V From: Carmel Clay Historical Society [cchistory@sbcglobal.net] Sent: Tuesday, July 26, 2005 9:49 AM To: Conn, Angelina V Subject: RE: for Tom Rumer Angie' Re' Carmel Clay Historical Society, petitions for variances, etc.required before placement on August agenda of BZA: Although copies of our letter to adjacent property owners have been prepared, the list of adjacent property owners required from county auditor can not be provided the CCHS until later this week--after the deadline for notifying property owners. CCHS public notice in Indy Star could be submitted and printed by the deadline, but I assume that should be coordinated with the mailed notices to property owners. So, since the complete applications can not be filled out before that notification deadline, we are now going for the September BZA agenda. Many thanks to you and Mike for all your help and understanding in expediting the matter. Since we met last week, our counsel has contacted Doug Haney, our architect is preparing new plans, and I have notified the city forester about removing building site trees and replacing them elsewhere on the grounds. The Society is very thankful to be renewing our building plans; we can look forward to many new local history projects that have been dependent on our having much more storage space. I will submit the two applications I picked up at your office yesterday a.m. as soon as I can. Thanks again. Tom Rumer, CCHS Historian "Conn, Angelina V" <Aconn~armeLin.gov> wrote: Hi Tom: first of all, you need to submit your applications to us, so we can issue the docket numbers, there might be a way around the parking variance, if you can provide documentation that there are allotted parking spaces for you at the Monon trail head. if not, you will need to seek the parking variance, also. also, you need to get the official list of adjoining properties from the Hamilton county auditor's office in downtown Noblesville. the public notice deadline is July 28th (Thursday) for the august 22 meeting, you will have to get your public notice ad to the paper by tomorrow ( Tuesday, noon). But, you will need docket numbers from our department for each petition, also, the certified mailings to the neighbors must be done by July 28 also, or they hand be hand delivered, but each owner must sign off on the application. I will have the DSV and the Use variance applications ready for you to pickup today, third floor of city hall. see you soon, angle 7/26/2005 Page 1 of 2 Conn, Angelina V From: Sent: To: Cc: Conn, Angelina V Monday, July 25, 2005 12:58 PM 'Carmel Clay Historical Society' Hollibaugh, Mike P Subject: RE: for Tom Rumer- BZA Docket numbers Tom: I am going to go ahead and give you the docket numbers, that way you will be able to make public notice tomorrow, noon, to have the public notice published in the indystar by this Thursday, which is the deadline for the BZA. I will expect the applications soon. Docket NO. 05070022 UV Docket NO. 05070023 V Docket NO. 05070024 V Chapter 8.01 Chapter 23D.03.C.3.b Chapter 27.05 permitted uses side yard setback # parking spaces Sincerely, Angie Conn Planning Administrator Division of Planning & Zoning Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 p317.571,2417 www.carmel.in.gov aconn@carmel.in.gov f 317.571.2426 ..... Original Message ..... From: Carmel Clay Historical Society [mailto:cchistory@sbcglobal.net] Sent: Friday, July 22, 2005 10:57 AM To: Conn, Angelina V Subject: Re: for Tom Rumer Angie: Thanks for your message from yesterday. We will make a run for the August 22nd BZA meeting. If we don't make it, we will have everything in place for the September agenda. But some prelim. questions: (1) Does the Indy Star publish the requisite public notice only on Fridays (assuming we can get docket numbers also by then). And if so, if we get the notice to the Indy Star by Wednes. of next week, does that count in your time table? (2) If you leave the variance app. forms for me at the front desk of the DOCS office, I'll pick them up later this afternoon or Monday morning. (3) About the parking variance: when the new archival building is built we won't have room for more than one parking space on that site, but when the parking lot was planned across the Monon Trail from us, we were told that a few more spaces had been planned to make up for the spaces we lost when the Second St. SW trailhead was constructed. (Mike spoke earlier about getting a cut made in mid (our) property for an entry into the grounds here. We are interested in following that up as well.) That may not change anything as far as the variance needed, but it is background information in case that didn't make it into our files there at DOCS. 7/25/2005 " Page 2 of 2 (4) Am I correct in assuming that the notice to the adjoining property owners of our building plans must also be delivered to their address by the 28th? If so, that can be done also (I think). Thanks for your help. I will be out of the office some today, but I will check e-mail during the day. Tom Rumer Tom: Use Variance petitions cannot be heard before a Hearing officer of the BZA; it will have to be heard in front of the whole board. the timeline for this and the other variances (setback and parking) will be: Public notice by July 28 to make the August 22 BZA agenda OR public notice by September 1 to make the September 26 BZA agenda. if you would like to meet the former, you will need to submit the applications to DOCS soon, to that you can be issued docket numbers (for the public notice). The official list of adjacent properties can be found at the Hamilton County Auditor's office in downtown Noblesville. Usually you have to submit your public notice to the IndyStart the Wednesday before the Friday publishing date. p.s. the ground sign will need a sign permit, also. I cannot find a record of it. Sincerely, Angie Conn Planning Administrator Division of Planning & Zoning Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 p317.571.2417 f317,571.2426 www,¢armel.in.gov aconn@¢armel,in.gov 7/25/2005 Page 2 of 3 ..... Original Message ..... From: Carmel Clay Historical Society [mailto:cchistory@sbcglobal.net] Sent: Friday, July 22, 2005 10:57 AM To: Conn, Angelina V Subject: Re: for Tom Rumer Angie: Thanks for your message from yesterday. We will make a run for the August 22nd BZA meeting. If we don't make it, we will have everything in place for the September agenda. But some prelim, questions: (1) Does the Indy Star publish the requisite public notice only on Fridays (assuming we can get docket numbers also by then). And if so, if we get the notice to the Indy Star by Wednes. of next week, does that count in your time table? (2) If you leave the variance app. forms for me at the front desk of the DOCS office, I'll pick them up later this afternoon or Monday morning. (3) About the parking variance: when the new archival building is built we won't have room for more than one parking space on that site, but when the parking lot was planned across the Monon Trail from us, we were told that a few more spaces had been planned to make up for the spaces we lost when the Second St. SW trailhead was constructed. (Mike spoke earlier about getting a cut made in mid (our) property for an entry into the grounds here. We are interested in following that up as well.) That may not change anything as far as the variance needed, but it is background information in case that didn't make it into our files there at DOCS. (4) Am I correct in assuming that the notice to the adjoining property owners of our building plans must also be delivered to their address by the 28th? If so, that can be done also (I think). Thanks for your help. I will be out of the office some today, but I will check e-mail during the day. Tom Rumer Tom: Use Variance petitions cannot be heard before a Hearing officer of the BZA; it will have to be heard in front of the whole board. the timeline for this and the other variances (setback and parking) will be: Public notice by July 28 to make the August 22 BZA agenda OR public notice by September 1 to make the September 26 BZA agenda. if you would like to meet the former, you will need to submit the applications to DOCS soon, to that you can be issued docket numbers (for the public notice). The official list of adjacent properties can be found at the Hamilton County Auditor's office 7/26/2005 Page 3 of 3 in downtown Noblesville. Usually you have to submit your public notice to the IndyStart the Wednesday before the Friday publishing date. p.s. the ground sign will need a sign permit, also. I cannot find a record of it. Sincerely, Angie Conn Planning Administrator Division of Planning & Zoning Department of Community Services City of Carmel One Civic Square Carmel, TN 46032 p317.571.2417 f317.571.2426 www.¢armel.in.gov a¢onn@carmel.in.gov 7/26/2005