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HomeMy WebLinkAboutCRC-07-24-13 CRC Meeting, July 24, 2013 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, July 24, 2013 President Bill Hammer called the meeting to order at 6:50 p.m. Commission members Brad Meyer,Jeff Worrell, Greg Phillips and Tom Crowley were present,constituting a quorum. Also present were Les Olds, Karl Haas and Matt Worthley. Others present: Mayor Brainard, Rick Sharp,Luci Snyder, Shaun Cofer, Kirt Moody,Jim Higgins,Michael Lee, Andrea Davis (IBJ)and Bryan Mitchell The Pledge of Allegiance was said. Approval of Minutes June 19,2013: Moved for approval by Mr. Worrell and seconded by Mr.Meyer. Passed unanimously. Financial Matters Mr. Higgins referenced and outlined a draft report distributed to Commissioners for their acknowledgment that recaps 2012 financial activity. Mr. Higgins stated this report will be filed with the City Council and Clerk-Treasurer by August 1,as annually required of all redevelopment commissions by the General Assembly. Mr. Higgins stated the end of June balance of the Commission totaled$12,627,664, which includes reserve funds of$2,700,000 and available cash of$9,927,664. Mr. Higgins requested the Commission approve non-operating expenditures in the amount of $77,521.98. Mr. Crowley moved to approve non-operating invoices in the amount of$77,521.98, seconded by Mr.Worrell. Passed unanimously. Mr. Higgins requested approval of PAC construction fund claims in the amount of$257,508.58. Mr.Worrell moved to approve disbursement of PAC fund claims in the amount of$257,508.58, seconded by Mr. Crowley. Unanimously approved. Approval of Change Orders There are no change orders to come before the Commission at this time. Mr. Olds requested Action Item#3 be moved to this point in the agenda under"Special Matters." Mr. Olds stated there were also a few other items to add to the agenda regarding a bid opening for the reflecting pond, the Party Time bid proposal and the Shapiro's RFP. [The commissioners nodded affirmatively in concurrence to add the proposed items.] Resolution committing the CRC to grant the City of Carmel,IN$1,575,000 Mr. Olds stated this motion would authorize and approve a grant to the City of Carmel in the aggregate amount of$1,575,000. Mayor Brainard and Council President Sharp presented comments regarding this item. Discussion ensued. Mr.Crowley moved to authorize and approve a grant to the City of Carmel in the aggregate amount of$1,575,000. Seconded by Mr.Meyer. Mr. Hammer noted that while Mr.Bowers was 1 CRC Meeting, July 24, 2013 out of town on business,he provided the Commission with his comments and they have very carefully considered those. Unanimously approved. Mr. Hammer requested a follow-up motion for the budget to be appropriately amended to reflect this action and presented at the next meeting. Mr. Crowley moved to amend the CRC budget to reflect$1,575,000 in changes, seconded by Mr. Worrell. Passed unanimously. [Mayor Brainard,Mr. Sharp and Ms. Snyder exit]. Bid Opening: Reflecting Pool Matt Worthley with the City's Redevelopment Department and Shaun Cofer with American Structurepoint opened and read aloud the bids. Mr. Olds stated the staff will take the bids under advisement,review them with the engineers for their conformance to the contract documents and report back at the next Commission meeting. Bid Rejection: Party Time Rental Site Mr. Olds stated that the staff and legal counsel reviewed the proposal that was submitted in response to the RFP for the sale of the Party Time Rental site and land. Mr. Olds stated that, after review, the bid submitted was non-conforming to the RFP requirements and asked that the Commission formally reject the bid from Flaherty&Collins. Discussion ensued. Mr.Worrell moved to reject [the bid], seconded by Mr. Meyer. Approved unanimously. RFP for Shapiro's Property Mr. Olds requested the staff have permission from the Commission to offer the Shapiro's property for public sale. Mr. Olds stated the staff has prepared a draft outline of an RFP which was circulated to all Commissioners for their review and comments and that it is the desire to offer the building for public sale as soon as possible. Mr.Worrell moved to approve the creation of the RFP and to distribute it for response. Seconded by Mr. Crowley and passed unanimously. Committee Reports None at this time. Update on Properties Mr. Olds gave an update on the grain elevator and stair project. Old Business None at this time. New Business Mr. Olds stated the series of items under New Business would first need to be approved by the Commission and then would be submitted to City Council for their review and approval. Palladium Steel Retrofit Contract-Alt&Witzig Mr. Olds gave background on this item and requested the Commission's approval. 2 CRC Meeting, July 24, 2013 Mr.Worrell requested confirmation that the money for the contract is budgeted, available and does not affect anything the Commission has already done. Mr. Olds confirmed. Mr.Worrell moved to approve the contract as described. Seconded by Mr. Crowley and passed unanimously. 37 West Main Street—Project Agreement Mr. Olds gave background and description of this item and requested the Commission's approval to accept this project and approve the exchange of the property as described. Discussion ensued. Mr.Worrell moved to do the exchange as described and approve the project agreement as part of that, seconded by Mr. Crowley. Discussion ensued. Unanimously approved. Other Business Mr. Hammer thanked all of those involved with the Art of Wine event and stated it seemed to be a very good activity with a large crowd. Adjournment Mr. Crowley moved the meeting be adjourned pending the execution of documents and seconded by Mr.Worrell. The meeting was adjourned at 7:30 p.m. Mr. Hammer stated the next regularly scheduled meeting is August 21, 2013. [The meeting was later rescheduled for August 28,2013 at 6:30 p.m.] An executive session was held directly prior to the public meeting in which pending litigation and the purchase or lease of real property were discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. 3