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HomeMy WebLinkAboutMinutes TAC 04-16-03 OFFICIAL MINUTES CARMEL CLAY TECHNICAL ADVISORY COMMITTEE April 16, 2003 REPRESENTING THE CITY OF CARMEL: Bill Akers, CCC Gary Hoyt, CFD Scott Brewer, DOCS Laurence Lillig, DOCS Steve Broermann, HCHD Jerry Liston, HCSO Jon Dobosiewicz, DOCS Chuck Shupperd, Vectren Energy John Duffy, CU John South, HCSW Attachments: received by e-mail; Andy Kern, CTRWD Received by mail; S.J. Prater, Panhandle Eastern Pipeline Company Page: 2. THE TRAILS AT HAYDEN RUN (PRIMARY PLAT) Page: 4. LONG BRANCH ESTATES, SECTION 3 (SECONDARY PLAT AND CONSTRUCTION PLANS) Page: 6. C SPECIALTIES, INC. (SITE PLAN REVIEW) Page: 9. BRINSON PROPERTIES, LLC (DEVELOPMENT PLAN) Page: 12. MERIDIAN NORTH MEDICAL (PRIMARY AND SECONDARY PLAT) Page: 14. BALLANTRAE SUBDIVISION (PRIMARY PLAT) - REVISED PLAN Page: 16. SADDLE CREEK, SECTION 12 (SECONDARY PLAT AND CONSTRUCTION PLANS) Page: 17. TOM WOOD JAGUAR (DEVELOPMENT PLAN) Page: 20. ALEXANDRIA (DEVELOPMENT PLAN) Page: 25. CARMEL CEMETERY (DEVELOPMENT PLAN) Page: 27. PROVIDENCE AT OLD MERIDIAN, PHASE II (SECONDARY PLAT AND CONSTRUCTION PLANS) page 2 of 2 Technical Advisory Committee Minutes April 16, 2003 THE TRAILS AT HAYDEN RUN (PRIMARY PLAT) Filed by: Dennis Olmstead of Stoeppelwerth & Associates, Inc. for Centex Homes. Representing the Petitioner: Tom Kutz and Sean Sullivan, CENTEX HOMES; David Warshaver, BARNS AND THORNBERG Dennis Olmstead and Doug Westland, STOEPPELWERTH The applicant seeks Primary Plat approval of a 65-lot subdivision on approximately 40 acres. st The site is located on the north side of west 141 Street approximately one half mile west of Towne Road. The site is zoned S-1/Residential (very low intensity). LISTON: We did not receive information referencing the drainage change southbound through the Ridge; primary plansdo not indicated as such. Requesting change to show new drainage on primary plan. Existing regulated drain will be intercepted and taken down trough the development. According to D. Olmstead there has been some over- detainage on the detention pond and the relocation would be acceptable. It is an Almond that will be vacated to the east property line. We will ask that the existing tile be bulk headed and a breather to identify the location st SHUPPERD: We have plans to bring gas to the Ridge across the street from the south side of 141 Street coming from Township Line Road, currently at Saddle Creek. BROERMAN: Sent letter to D. Olmstead but would like to add the Stub in the northeast corner make sure to have plenty of site distance. No problems with right-of-way. Please put the entrance in at the same time, (like we did at Hayden Run and Shelborne Park). OLMSTEAD: We cannot make any improvements contractually until July 2004. July 2003 will be the three (3) year mark. DOBOSIEWCIZ: Construct the entrances to match the Ridge SOUTH: Soil and drainage on the sides are extremely poor. Lots of surface/subsurface drains needed and show on the plans. A layout with one large pond would make maintenance easier and cheaper with a better aquatic environment than two smaller ponds. Less shoreline and mowing with more open deep water environmentally more friendly and lower long-term maintenance costs. Small areas designated for lots with Patton soil suggest additional soil borings to determine soil type (this type soil best suited for common areas and detention ponds). HOLTZ: Need plans of the location of the fire hydrants. Stub streets not acceptable please make them temporary cul-de-sacs. page 3 of 2 Technical Advisory Committee Minutes April 16, 2003 OLMSTEAD: Have made cul-de-sacs out of stubs. We do not have the collector street running through here so we don’t have the street trees that we do in the other subdivisions. AKERS: Need seven, (7) street names and locations as soon as possible. BREWER: Received landscape plans from D. Olmstead. DOBOSIEWICZ: Disperse plantings from the east and west property line to the open area along st 131 Street. OLMSTEAD: We will get the individual landscaping plans for the lots and other projects. DOBOSIEWICZ: Where you show plantings along the perimeter, we want the drainage and utility easement established. Provide a twenty (20) foot landscape easement along the backside lot. Then establish the drainage and utility easement. Current plan shows landscaping in the swale. Application has been filed on the Waiver Request on the collector street. The property to the northwest identified as Kaufman Stables, would like to see a stub provided into that property for future development. Get feed- back from the owner on their future plans. That may sway our decision. Explore future use of property to the west. Currently plan shows stub to the west. Due to unknown future development on west property I advise you to label primary plan as “Alterative A” current plans as “Alternative B” stub to the north. We can come back for Secondary st Plan for Section Two (2) in 2005 with a better idea what configuration to use. 141 st Street is identified as collector, which is a lower classification than the roadway at 131 Street, I would anticipate a similar type of commitment that we had with the Ridge at st Hayden Run. Increments along 141 Street and information to offset the plat along this property line the design is in place for the only property shows how it would connect. In support of that request for the Waiver prepare an exhibit for the Plan Commission to thst review that shows 146 Street to just south of 141, showing Roehling’s Primary, the Primary Court, the Ridge and this site from point A to B and how that future collector th gets up to 146 Street. When property is developed to the east that the collector would come up through their site and they would stub into your site, where you are providing that stub then it would curve. There is a seven (7) acre parcel north of you that we want to see included in someone’s future plan so that when the property to the east is th developed access off 146 Street from a marketing standpoint something they would find appealing. Boone County is pursuing funding for improvement of their section of st 141 now. Spring 2006 we will follow suit and complete the permits from Springmill .th over to the Boone County line with a section that is similar to the approval of 146 Street. st OLMSTEAD: the 141 Street three (3) feet widening to get the twelve (12) feet lane, and a three (3) feet stone shoulder. Commitment for the dollar amount or improvements for the st additional twelve (12) foot wide (with 141 exception). J. Dobosiewicz will send updated information to D. Olmstead. Since we are not building collector on the east property line six, (6) feet wide collector commitment. page 4 of 2 Technical Advisory Committee Minutes April 16, 2003 DOBOSIEWICZ: Plan Commission will overall be receptive to the layout. Putting into place the things they wanted to see along the roadways, like the additional landscape. st OLMSTEAD: have the jogging trail commitment along 141 Street. The two main common areas and the pond seventy-five, (75) to ninety, (90) feet area between the lots and the pond with a sitting area/ gazebo. KERN: The District has not received any plans for this proposal. Building permits should NOT be issued unless the District has issued connection permits. PRATER: No comments. END. LONG BRANCH ESTATES, SECTION 3 (SECONDARY PLAT AND CONSTRUCTION PLANS) th The site is located on the north side of West 116 Street Approximately 1/8 mile west of Shelborne Road. The site is zoned S-1/Residential Estate. Filed by Lisa Egler of Insight Engineering for Platinum properties. Representing the Petitioner: Lisa Egler, INSIGHT ENGINEERING, Doug Elmore, PLATINUM PROPERTIES ELMORE: Section three, (3) this will finish Long Branch Estates it has not changed from the first overall subdivision approval. LISTON: Procedural items. Petition, non-enforcement with the check, Engineer’s estimate sureties for the project. I met with Ken Braser about clearing the Long Branch drain that runs through there. We put that off and now it is time to do the selective clearing. I will meet with the contractor whenever you get ready to start. We will work on saving trees south side. Open drian will become part of the regulated drain Minor things like size and length of storm drains. In section one erosion with adjoining property . Get temporary erosion items in place. BROERMAN: L. Egler, did you get the fax I sent? EGLER: Yes. BROERMAN: Received variances with primary plat? EGLER: We started at station on. It is at one hundred sixty (160) feet variance. So it can Be seven hundred sixty (760) feet long (759.99) the other is some twenty (20) feet less than the six hundred (600). They all start at station one. page 5 of 2 Technical Advisory Committee Minutes April 16, 2003 BROERMAN: Permit still with the city we need to get from the Commissioners. Contact Kim tells her why you need to be on the agenda and to make an appearance to the Board of Petitioners. We still need the bridge plans. ELMORE: Waiting on DNR permit. DNR says plan is coming through as submitted. BROERMAN: Just so you know we will need those. Peregrine Falcon Drive to the west. As late as yesterday I received calls from SCHNIEDER who is doing the Plans for Shoemen property. Say yes it is going to go there. We met with them last week and they said they were not sure. I hate to build it and it never be used on the other hand, If not built and they go ahead and construct. They are proposing the first section northwest point. Please show on the construction plans as being built. DOBOSIEWICZ: I think we will know in the next sixty (60) days what is happening on the property to the west. I agree that we should show it constructed. It is on their plat as a connecting stub street. If we can show within the next sixty, (60) days that there is an amended plan we can pull it off and not have it constructed. No improvements just connect their entrance. BROERMAN: I need copy of landscape plan. BREWER: I need one too with the landscaping specified. Have you done buffer planting yet? L. ELMORE: No. SOUTH: Sent a fax to you. Just need some construction detail to make it all work. I have a file copy that is more legible. Comment on the bridge crossing, if they do not make sense let me know. L. EGLER: It makes sense. HOYT: I faxed L. Elmore comments from the Fire Department and she faxed a letter back. AKERS: Have looked at and addressed that section. So it is complete. BREWER: I did not receive landscape plans. I need tree protection and fencing details. Do you have buffer planting in yet? L. ELMORE: No. DOBOSIEWICZ: Verify that the sidewalk widths are four (4) feet in the rest of the development. It should be five (5). If they are four (4) we will stay with that standard. The pathway st along 121 Street needs to be ten (10) not eight (8). On sheet C401 show a detail how that pathway intersects Auburn Creek Crossing the approaches should be concrete opposed to asphalt, the multi use path at that intersection. The intersection is forty, (40); the street width is forty, (40) feet wide. I would like to see that striped at the intersection identifying two (2) outbound lanes and one (1) inbound or provide a median at this entrance to define those two (2) spaces. If Peregrine Falcon drive is not page 6 of 2 Technical Advisory Committee Minutes April 16, 2003 st to be constructed the City will require that you make improvements along 121 Street in lieu of constructing Peregrine Falcon Drive. You may want to cost that out and we will come to a decision within sixty, (60) days. (Either Peregrine Falcon Drive gets constructed the way it is identified on the plans or not and improvements being made to st 121 Street consistent with requirements directed toward other developments in the area. That decision may come sooner than that. The connection between the two (2) subdivisions. I am wondering about the need for the connections between the two (2) subdivisions with West Road going through the other site. I am not sure how much additional utility Peregrine Falcon Drive adds between the two (2) subdivisions with st both having access off 131 Street. We will review and get you an answer. Before we sign off on the plat we will need an improved landscaping plan. I do not believe it will be before sixty, (60) days before we know something. HOYT: They are not officially filed? DOBOSIEWICZ: There is an approved primary plat they have had an issue on filing a new plan. If they do intend to file a new plan we would have them remove that street from their new plan. But I want to see the money that PLATINUM is planning to spend on constructing Peregrine Falcon Drive transferred into a shoulder and additional st pavement width along 121 Street. So one way or another they should budget for it. PRATER: No Comment KERN: The plans received by the District need to be revised to show the water and storm infrastructure in the sewer profiles. The manhole and bedding details need to be revised in accordance with District specifications. The plans also need show the most recent version of the District specifications. Revised plans need to be submitted .An IDEM permit will be required and the submittal packet should be sent for the District for review. The District will then submit the project to IDEM for permit approval. A pre construction meeting will need to be held before the construction of the proposed sanitary sewer. Building permits should NOT be issued unless the District has issued connection permits. END. C SPECIALTIES, INC. (SITE PLAN REVIEW) The applicant seeks site plan approval to allow the construction of a building and parking lot addition. The site is located at 4738 northwestern drive within the park northwestern subdivision. The site is zoned I-1/industrial. filed by: Angela King of C Specialties Inc. Representing the Petitioner: Angela King, C SPECIALTIES, INC Greg King, C SPECIALTIES, INC. Angela and Greg King from C SPECIALTIES, INC. currently have property distribution warehouse in part northwestern five thousand square feet warehouse, two thousand square feet office. We want to add onto warehouse only. Add on additional five thousand square feet area. Existing asphalt as is and change parking lot bringing it to the front of the building instead of on the side in its current location. page 7 of 2 Technical Advisory Committee Minutes April 16, 2003 LISTON: Looking at the drainage on the side, there is not a lot of detail on the drainage on the side. There is an existing regulated drain across the backside and the south side. Our office would like to see a drainage plan for this site showing us how your new parking area will drain. Will it just sheet quill off into the roadside ditch or collect into the storm pipe and take it some place that ties into the regulated drain. Your new Dock, how will you drain? Will it go into a sub-drain? You will have to drain that. A.KING: Old ones will be replaced, no additional ones added and it will drain into the storm sewer. LISTON: There is question with the existing regulated drain easement along the south side. One plan shows it being half and half and the plan in the office shows a portion of the whole twenty (20) feet being on the south side with a portion of the easement coming across the corner of the south side of your property. Please research that and tie that easement down. A.KING: The city of Noblesville has updated and did revise since then. LISTON: Please send us a new set of the updated plans. AKING: We will send one. DOBOSIEWICZ: So the site plan is current? A.KING: They are. LISTON: Then I just need to see a new site plan. SHUPPERD: Looks like building visual will effect the relocation and this part of the service and the meter set. There is a 1-800 number right there to call in to get into the system. Tell them you are adding onto the building and to relocate the meter. The contact person and the full sheet is customer data sheet for existing load and whatever heating you have. Probably in the warehouse you will put the same in there just additional so we will need a bigger size meter. A.KING: We are going to add one more of the same. SUPPERD: Okay, then it may not change meter size when we relocate. Our coordinator will get with you on the relocation of the meter set. Whoever is doing your interior piping, see where they want to stub out for the new location and coordinate through you. BROERMAN: Are you changing the entrance or anything? A.KING: No. page 8 of 2 Technical Advisory Committee Minutes April 16, 2003 SOUTH: Because of the size of the site you are proposing you do not have to follow the current standards for Rule five (5) for construction sites. However with your storm water plan it is recommend to put in the protection of silt fencing for swales, that sort of thing. Current plan was fuzzy on where the storm water was going. HOLT: E-mailed you and did not get a response. AKING: I responded this morning. We will be using the same sprinkler system and adding on. And the Hydrant is approximately 180 feet from the building. HOLT: That is perfect for us. What is the overall external height of this? G.KING: Probably twenty (20) or twenty-one (21). HOLT: Will there be any high-pile storage inside the facility? A.KING: We have racking systems that we will continue. They do not go to the ceiling. HOYT: There is not an actual fire alarm inside the building. But the building is monitored in some way for the sprinkler system? A/G.KING No, it is not. HOYT: It will need to be monitored by a company, anything over 100 heads. Do you have a Knox box that houses a key to get us inside the building after hours? A.KING: No. HOYT: It saves you from coming out there at 3:00a.m. or the Carmel Fire Department from breaking down the door. You do not want us to take your doors out. The boxes are very secure. You need a welding torch to get inside it. They also have recessed models we can talk about, expensive but worth the money. I’ll just make a road-trip out there and drop off some information. A.KING: Anytime. AKERS: The existing addressing will remain with that building. DOBOSIEWICZ: S. Brewer left a letter and has indicated the proper standards and the number of plantings that need to go in adjacent to the parking areas and the new building. He indicated there are some deficiencies. I think he may be overstating the number based on the whole linear feet of the site. Identify the existing number of trees and the shrubs. So we can get a count. I would call Scott and find out exactly what you need. Then we would be in a position to issue the permit from our end. Get with G. Hoyt on the Knox box . The new paved asphalt areas do require that they be curbed. It appears you only show that along the parking places. The new drive along the east side of the building is another area to bring that up to current curb standards or, seek a variance page 9 of 2 Technical Advisory Committee Minutes April 16, 2003 from the curbing department. After you have resolve the other TAC members get with Scott on acceptable landscaping. Then you would be eligible to submit for your building permit. PRATER: No comment. KERN: The District has no comments on the addition unless it affects the sanitary sewers in this development. END. BRINSON PROPERTIES, LLC (DEVELOPMENT PLAN) The applicant seeks development plan approval to allow the construction of an office building. the site is zoned B-2/business and falls within the Michigan road corridor overlay zone. filed by Darrell Phillips of Weihe Engineers, Inc. for Jacob Brinson. Representing the Petitioner: Jacob N. Brinson, BRINSON PROPERTIES, LLC Darrell Phillips, WEIHE ENGEERING, INC. th Site over there east of Michigan Road the north side of 96 Street. We have point five four, (.54) acres. It was a residence. The house is torn down and the garage, couple of trees here and there. As you have seen in the layout, we have a forty-six hundred, (46,000) square feet building in 2 stories. Three thousand, (3,000) square feet main floor and sixteen hundred, (1600) square feet upstairs Basically, we have the seventeen, (17) parking spots and a drive. Twenty-four, (24) feet th ingress/ egress running parallel to 96 Street. We would like to see future use of the whole area to minimize street cuts. In the future, we show the widening of the drive down the back, making this a main drive. Provided landscaping. We need some variances and that is what we need to work through today. LISTON: I did not see any detention for this site. PHILLIPS: Talked with Jenny Chapman when we first got started, since we are a half (½) acre we do not need to do that LISTON: I did not ask Kent in the office but I will ask him to verify that. I would recommend perimeter easements ten (10) to fifteen (15) feet. PHILLIPS: Like utility/drainage easements? LISTON: It is a standard request that we have for all commercial developments. SHUPPERT: Will you be using gas for the building? We need the contact person, load requirement, so we can size the meter. We will have to extend our facilities from Michigan Road. I do not know what the distance is but once you get everything approved and get that called in, we will know something. page 10 of 2 Technical Advisory Committee Minutes April 16, 2003 BROERMAN: What is the driveway on the south side? PHILLIPS: Commercial strip center and office retail. BROERMAN: And to the west? PHILLIPS: The yellow building? Retail stores. They do not have curb returns in yet but they do have them in the opening where the proposed drive will be. BROERMAN: Has the ingress/egress become a recorded document? DOBOSIEWICZ: To accomplish the dedication of the addition of this right-of-way and the attachment easement we will have you file for a re-plat. This is a Lot within North Augusta Subdivision. We have you file a single lot re-plat. Establishing the easement and dedicating the new right-of-way. You will file a secondary plat and that will be approved administratively. Is it necessary for everyone to receive copies of the secondary plat of the single lot and the easement? RESPONSE: No. BROERMAN: The proposed sign is in the right-of-way. PHILLIPS: No, It is just outside of it and it may not be quite that close. SOUTH: I have a letter for you. Two comments; first, less than five (5) acres you do not have to respond to the typical five (5) requirements look good add a simple sequence to it. Silt fence and so forth. HOYT: Are you intending to install a fire sprinkler system into the building? PHILLIPS: No. HOYT: We would like to talk you into putting a couple of Knox boxes into the building. PHILLIPS: Done. Fax me something to get to the Engineer. AKERS: Two, (2) different tenants? PHILLIPS: Yes. AKERS: Will they have suite numbers? PHILLIPS: Yes, the bottom will have half and eight hundred, (800) square feet and the second floor eight hundred, (800) square feet. AKERS: As long as you designate what floor you sit on. Then the building sign out front if you will put the address on it so Police and Fire can find it. page 11 of 2 Technical Advisory Committee Minutes April 16, 2003 BREWER: Typed a letter. Basically, comments on the plan. The perimeter-planting strip I assume that is what the variance is for? You are a couple trees short although, I do not know if you have room to put them in. I went by the Ordinance when I made the perimeter. That is generally not a problem. Did you also work with J. Dobosiewicz on the foundation planting? PHILLIPS: Yes, we do not have the room we need to get across the drive along with the sidewalk on that side. BREWER: I am not opposed to asking for a variance to fix the problem. On your hemlocks the minimum height is eight, (8) feet. You had six, (6) to eight, (8) feet. DOBOSIEWICZ: Scott, we discussed that the interior parking lot landscaping exceeded the ordinance requirements and the ordinance provides the ability for the areas not to be square but for the space to come up some place. I still think there is a need for a variance on the one side. The other area along the front of the building were it is five, (5) needs to be ten, (10). Then we come up with the area in the parking lot island where there is some extra space to be used to meet the ordinance minimum. When we were discussing the parking setback from the proposed right-of-way. I am trying to work through how we came up with fifteen, (15). It is consistence with the building setback but I do not think it needs to be that wide. It can be as little as six, (6) which would mean just pulling everything south coming up with a little more area near the building which will eliminate the need variance on that side. It also gives us seventy-five, (75) feet half. With seventy-five, (75) feet half and what the State purchased, closer to fifty –five, (55) or sixty, (60). I do not want to say; I cannot foresee an improvement there that would need more than the seventy-five, (75) with the majority of the parking lot next door being too close. I would ask that you re-design toprovide ten, (10) and add five, (5) feet to the planting strip in front of the building. I would add to the side of this planting strip. This one becomes five, (5) feet larger and the planting area in the front of the building is five, (5) feet larger and we can count this space this required seventy-five, (75) by five, (5) and come up with three hundred seventy-five, (375) square feet with that added area, then we do not need the variance. There is one variance I know we need, the parking lot landscaping section, the four twenty-one, (421) requires a six, (6) feet wide perimeter planting area around the parking lot that is one variance we will support relief. The north side needs to be twenty–five, (25) based on the use that the area. Say for redevelopment so we would support the reduction. S. Brewer what is the rear buffer? BREWER: Ten, (10). DOBOSIEWICZ: Can we write a little turnout that leaves us ten, (10) feet? Then side three point five, (3.5) not six, (6) feet. That will work with establishing the parking area. page 12 of 2 Technical Advisory Committee Minutes April 16, 2003 PHILLIPS: Okay. DOBOSIEWICZ: Letter from S. Brewer. Some additional shrubs along that planting strip to th create a hedge along the 96 Street side. Disperse your plantings. When you file your review for the Plan Commission provide a detailed dumpster enclosure. I think the to look like the building ordinance reads “” opposed to a fence. The reason I left the room I wanted to talk to M. Hollibaugh about that front setback. In the past we calculated it cumulative landscape area. Five, (5) feet buffer strip and six, (6) feet planting strip on the parking lot that is eleven, (11). We are trying to work through that and really not intended to be cumulative. It can be as little as six, (6) feet. What I am trying to do is to get it to match closer with the parking lot. Is that seventy-five, (75) th feet right-of-way across the entire length of 96 Street? PHILLIPS: Yes. DOBOSIEWICZ: The two variances you need to file. The rear buffer and the six, (6) feet side landscape requirement that is in the US421 Overlays. The rear is on the buffer standard side on the US421 Standard. Did you submit building elevations? PHIILLIPS: Yes, a whole set. DOBOSIEWICZ: The Plan Commission may want to see something a little more dressed-up for th 96 Street. Instead of that double gable in the window offset maybe a single, larger window setting in the upstairs. Go ahead and file the variances and prepare the secondary plat. File that with us and route it to the County Surveyors. PRATER: No comments. KERN: The plans received by the District need to be revised to show the manhole and bedding details in accordance with District specifications. The plans also need show the most recent version of the District specifications for lateral connections. The clean out on the existing main line will need to be changed to a manhole for the force main discharge. Revised plans need to be submitted. Building permits should NOT be issued unless the District has issued connection permits. END. MERIDIAN NORTH MEDICAL (PRIMARY AND SECONDARY PLAT) The site is located at the southwest corner of 136th street and us31. the site is zoned B-5/business and is within the US31 Overlay zone. Filed by: Adam Dehart of Wheeler-Webb Associates for F. C. C. Development Corporation. Representing the Petitioner: Frank Cosmas, FCC DEVELOPMENT Chris Dolin, KEELER-WEBB ASSOCIATES DOBOSIEWICZ: We saw these plans last month at TAC with the development plan for the one lot and existing building. Presented their plan last night at the Plan Commission. The page 13 of 2 Technical Advisory Committee Minutes April 16, 2003 two, (2) lots were split. They should have adopted subdivision procedure that did not occur so now they are placed with a submittal for a subdivision plat for a two, (2) lot subdivision. LISTON: I sent a letter to A. Dehart. A couple of comments I have. The open ditch that comes west of your property line comes across the northwest corner of your property. The southwest corner comes back across the other corner. I would like to see that protected with an easement just on the corners of your property a variable drainage easement. I forwarded that to A. Dehart. The other thing, I saw a plan yesterday for the US31 improvements. Which is going to take a big chunk of this property retention. I did not know if you knew that? They are saying US31six, (6) years out it will have an interstate design. Pretty good chunk of the property. DOBOSIEWICZ: The State will have to come up with an offset retention. I am assuming it will be in the midst of this creek. This is the primary they are going to dedicate the sixty, (60) feet half for Illinois Street across their corner. They are going to dedicate enough room for what we have proposed as the roundabout. So, that the area of the creek that crosses their property today is all going to be within right-of-way after they go through the plat. Then in addition to that they are providing an ingress/egress easement across th their site so that the entrance along 136 Street would then be closed. When Illinois Street was constructed which we will see as the US31 improvement even if we do not build it all the way down. I would assume we would want to establish this intersection and bring Illinois Street down here and close this so we do not have any other driveway. That ramp is supposed to come in across a lot of this area here. LISTON: The only other comment is drainage off this site goes into the Hunter’s Knoll drain. It is a County regulated drain. I need to get a permit either from you or A. Dehart. SOUTH: Sent A. Dehart a letter a couple of days ago. He has some items to take care of. The Rule five, (5) submittal. Several detail items that have been left off the plan nothing major cleanup the changes. HOYT: I will get you information on the suppression Knox box. AKERS: This is a two-story building with suite numbers? They will need to use floor designation and then by tens, (10) left to right at the entrance. A question about the address sign on the building that sign is going to be off west Smokey Row Road. COSMAS: Can we keep Beason’s address and possibly have an “A” and “B” building. Until North Illinois comes in then change the address at that moment. DOBOSIEWICZ: I see the logic in keeping the address the same and then changing when Illinois Street goes in. When the highway improvements are made and Illinois Street is extended that will be closed and the new entrance will be off Illinois. That ingress/egress easement would serve both lots. Then change the one single address to the Illinois. page 14 of 2 Technical Advisory Committee Minutes April 16, 2003 AKERS: That is fine. DOBOSIEWICZ: Draw up a letter for the file that explains what we have just discussed. AKERS: Will you guys sent G. Hoyt, Carmel Fire Department and me a letter of that change? HILL: Now that this is in the City there is some Board of Public Works approvals you will need. The existing entrance, are you going to modify that? DOBOSIEWICZ: There was some discussion last night at the Plan Commission. People had concern about traffic. I committed to the Plan Commission that we would go back to City Engineering and talk with them about any level of improvement of an access into the site that would improve the situation. I see that it has a short D-cell into the site. I think we should extend the D-cell lane to the acceptable standard. HILL: Regarding modifications out there you will need a curb cut approval. We also need water and sewer availability to report. I will lay that out in a letter to A. Dehart. We will need some performance guarantees on this and for monuments and for th the improvements in 136 Street right-of-way. A. Dehart needs to respond in written form to the comments that have been sent. COSMAS: We will have the modifications in two weeks. BREWER: Sent Chris Dillman an e-mail regarding the planting strip. DOBOSIEWICZ: One thing added is the five (5) feet of additional right-of-way along your lot frontage that closest to where Illinois Street will be. It does not affect your setback. Then pull that pathway improvement along the backside, (indicated here) which will allow us to make the necessary improvements. I will get A. Dehart a letter and if you will set up a meeting with Beason here and we will get all those issues resolved. The dumpster enclosure needs to move or build it with a fence around it. Extend or raise the wall height and put the roof on and move the post with the gate in the front. PRATER: No comments. KERNS: No comments. END. BALLANTRAE SUBDIVISION (PRIMARY PLAT) - REVISED PLAN th The site is located on the south side of 146 street 1/4 mile west of Spring mill road. The site is zoned S-1/residence (very low intensity). Filed by David Barnes of Weihe Engineers, Inc. Presenent for the Petetioner: DAVID BARNES, WEIHE EGINEERS, INC. BARNS: The main thing I am interested in is that we hit all of our Waivers. So J. Dobosiewicz when you look at the plan we can come to a consensus of what Waivers we need. page 15 of 2 Technical Advisory Committee Minutes April 16, 2003 LISTON: I have not received the revised copy and we will need that. If you cannot lower any more than you are proposing, we will not have a problem with that as long as you th encase it in concrete. Also, we are going to need access off 146 Street for the accessing that County regulated drain. I need a drainage easement across the back lots or something so we can get to it. We will get with you on that. SHUPPERD: Our plans have not changed. This project has been assigned and that is your contact person. If you have time scheduling questions talk to Charlotte. BROERMAN: Aligned the centerlines at the entrance. SOUTH: Letter like the one before, poorly draining soil that you are working in. I do not recommend basements. A comment on the narrow pond section. BARNES: We have widened that area. SOUTH: If you can get some flexible drain tile in there to pick up backyard drainage tiles. It would almost have to be a private system. Something that the landowner would be responsible for. If the sub-drains along the street would be enlarged so they would have additional capacity. BARNS: What size? SOUTH: I think you would have to go back and look at the drainage plan. Like upsizing it from a six, (6) to an eight, (8) would allow more storm water to enter the tile instead of using it for sub-drainage. HOYT: Letter sent. no additional at this time. AKERS: The only thing I need is a street name for that cul-de-sac. HILL: Dave/Charlie we have not gotten your comments yet. Looking at the plat we have a variable right-of-way the street. I get concerned when I see the sidewalk vary off the right-of-way line. Most residents have no idea there will be right-of-way. Which creates a problem of putting things there. BREWER: No chance to get a letter out. Final design, I need a landscape plan with the details of the new stuff you are installing. Plant schedule and tree protection details. Common areas are a little unusual I would like to see a section in the Covenants for the Homeowners Association of what can and can not be done in the common areas for future protection and I need your open space plan. DOBOSIEWICZ: I would prefer that you seek the Waiver on reducing the requirement of open space and have the lots frontage on the public street and establish a conservation easement at the fronts of lots. There is a Standard that requires you to have a minimum frontage on a public street rather than lots without frontage on the cul-de-sac. If you page 16 of 2 Technical Advisory Committee Minutes April 16, 2003 want to establish an area exactly that same size and configuration and call it preservation easement along the front of the lots, that is great. It gives you the frontage on a public street and meets the requirements of the Ordinance. It is a product issue. It will be whatever the Plan Commission thinks of it. I think you do not want lots that do not front the streets. BARNES: We will need to waiver on the fifty, (50) feet frontage. A waiver from the standard open space requirement. No waivers in this cul-de-sac, no waivers needed on the sidewalk entirely around the cul-de-sac and in the right- of- way. DOBOSIEWICZ: As long as you adjust the lot lines and extend the frontage. You are still asking for a lot, make sure the neighbors know. Even if you call and leave six, (6) messages on their answering machine. Just so the Plan Commission knows you made every effort to contact and meet with the neighbors to talk about what is going on. The Plan Commission always leans toward what you have done with the neighbors. What you are trying to do is outside the typical subdivision standards. PRATER: No comments. KERN: The plans received by the District need to be revised to show labeled sewer profiles and manhole, lateral and bedding details which are in accordance with District specifications. The plans also need show the most recent version of the District specifications. Revised plans need to be submitted. An IDEM permit will be required and the submittal packet should be sent to the District for review. The District will then submit the project to IDEM for permit approval. A pre-construction meeting will need to be held before the construction of the proposed sanitary sewers. Building permits should NOT be issued unless the District has issued connection permits. END. SADDLE CREEK, SECTION 12 (SECONDARY PLAT AND CONSTRUCTION PLANS) st The site is located on the east side of Towne Road, 1/4 mile north of 141 street. the site is zoned s-1/residence (very low intensity). Filed by William Bryant, Stoeppelwerth & Associates, Inc. for Ditch Road Properties, LLC. Representing the Petitioners: Jim Anderson, THE ANDERSON COMPANY Charles Frankenberger, NELSON & FRANKENBERGER Bill Bryant, STOEPPELWERTH & ASSOCIATES BRYANT: Last section of Saddle Creek. Most of all the dirt work has been done on this section. The storm drains are in. LISTON: Ten, (10) and eleven, (11) section. Did we bond that? I did not check it we still need a bond on it. They needed to put the drain in. The streets have been annexed into the City. We will work with Engineering to get this going. Strongly recommend subsurface drain. I just need emergency flood routing shown. BRYANT: It is already in. page 17 of 2 Technical Advisory Committee Minutes April 16, 2003 BROERMANN: I am going to wait on D. Hill and then we will let you know. SOUTH: I owe you a letter. HOYT: I sent you a fax. I have nothing to add. AKERS: Section to be addressed. We will get that to you. HILL: I will draft comments to you as soon as possible. I see you are in the City now. I do not see a big difference in those standards verses the County. But one thing different, you will have to go the Board of Public Works and Safety for water availability. BRYANT: J. Liston said they would want to keep this regulated. It is going to be their responsibility and not City? LISTON: We will share inspections. HILL: The question I have is about the plat passing blister at your entrance is the right-of-way available? DOBOSIEWICZ: Has and offer been made to the adjoining property owner for the right-of-way passing blister? BRYANT: I am not sure if it has. DOBOSIEWICZ: The property owner will have to give it up no matter how the property is developed. But if you make an offer on the property for the improvements. They should not say no, for the sake of no. It is important to us that we get this constructed. Call me and we will talk about it. PRATER: No Comments. KERN: The District has received the revised plans for this project. These plans have been reviewed and will be forwarded too IDEM for permit approval in the near future. Please remind all TAC applicants to provide plans directly to the District at our main office address in care of: Andy Kern, 10701 North College Avenue, Suite A, Indianapolis, IN 46208-1098. END. TOM WOOD JAGUAR (DEVELOPMENT PLAN) The applicant seeks approval to construct an automobile dealership. The site is located th at 4620 East 96 Street. The site is zoned B-3/business. Filed by Lawrence E. Lawhead for Tom Wood Jaguar, Inc. Representing the Petitioners: Mike Hoff, ROGER WARD ENGINEERING Lawrence Lawhead, BARNS & THORNBURG page 18 of 2 Technical Advisory Committee Minutes April 16, 2003 th LAWHEAD: Proposed new dealership along 96 Street, part of the Carmel Auto Park. Comprising of: Tom Wood Jaguar, Range Rover and Volvo. A high-end dealership. We have been approved for that and now come before the Plan Commission for ADLS approval. HOFF: The project is located north of Tom Wood Volkswagen dealership and north of Tom O’Brien dealership. Dan Young had the property before. He did do some of the construction originally approved along the flood way. We are going to do little or no work along that floodway other than to install an outlet storm pipe into the creek. SHUPPERD: Run service and small cartage load usage and size equipment accordingly a 1-800 number for busy times when you really need it. Call and get the approval to get into the system. SOUTH: We have good seeding weather now. It is my recommendation that we seed that floodway/flood plain area that you will not be doing any construction in. HOYT: Sent letter to M. Hoff who kindly answered all his questions. I would like to meet with owner and architect to discuss where the Fire Department connection should be located, and fill out the Knox box application at that time. I would like to see a small detailed drawing of how the water system is coming in. Proposed water system on the wall or better suited in the yard. I like the hydrant layout. It would not have a full fire alarm. We will just monitor the sprinkler system. AKERS: No comment. HILL: Comments general information. Water is Indianapolis Water Company, Carmel sewer and sanitary sewer jurisdiction. Tom Wood Volkswagen had to get consent to encroach on existing easements. You may have to do that as well. Sanitary sewer availability accepted only after BZA approval. I will need an estimate of water usage or use from another facility. We require a minimum of one year’s worth of water bills to establish water usage. LAWHEAD: We are moving from a facility down the street in Marion County this is going to be larger. Will those bills be ok? HILL: Yes. Some other comments. We would like you to designate all utilities, sanitary, storm as either existing or proposed. Identify and label the sewer laterals structure surface flow. All parking areas require to be curbed. I only see one structure serving that whole parking area. Is that right? HOFF: That is correct. HILL: What will you do with surface water? HOFF: Most of it is going to the rear, which is the existing drain swale. page 19 of 2 Technical Advisory Committee Minutes April 16, 2003 HILL: I expect with Kate she will require Paul Cripe to meet the standards of the original site. BREWER: A couple of points. First, your species for Crab Apples is not recommended and the graphic planting detail there should be a note that says root flare should be planted at grade level. The buffering to the north and to the west along the drainage swale is that in place? LAWHEAD: No. They planted something there but we are not sure what is in there. Waiting to meet with the subdivision to the north. We may be buffering that area more. DOBOSIEWICZ: Ultimately the Plan Commission is the final arbiter. You will need to present it to the Plan Commission. BREWER: Also there is a force main out there and on the plan you show buffering planting on top of that force main. It will have to be adjusted to show no plants on top of the main. They may ask you to specify in the landscape easement a utility easement for the main. J. Dobosiewicz may want that on the plans. Also on the east side there is also a buffering requirement. Adjacent to Tom Wood they have some landscaping that is not showing. I would like to see it continue around the curve, which you do not have. Do you plan landscaping around the building? BRYANT: No. LILLIG: I have some concerns about this parking lot edge on the north side. We are going to have car headlights shining into people’s backyards. I think there should be some sort of hedgerow to block those lights. At least to the height of a Land Rover’s headlamps. th DOBOSIEWICZ: We need submitted the proposed ground sign at 96 Street that is on the Tom Wood Lexus side. How that will be divided out. Will it be Lexus, Volvo, Jaguar, and Range Rover etc? I want you to copy me on how that will play out. You indicated that it would not include the Tom O’Brien sign. These signs will be permitted without a variance through ADLS. This thing on top of the building just is not going to happen. You can figure six different ways but you will be wasting your time. The color elevation we should have it now. So we can offer comments and review. If we do not get it until Plan Commission you may or may not find us arguing for a continuance based on that insufficient time to review the petition. Sit down with S. Brewer and review those areas. The Plan Commission is going to have questions about the Land Rover Nature Trail. I would go as far as to say, that a videotape of an existing site where that is employed would be beneficial for the Plan Commission. LILLIG: Specifically, regarding the lighting plan. The fixtures need to be full cut off, fully shielded. All Lexus, Volkswagen and O’Brien are to be twenty, (20) to thirty, (30) times what they are supposed to be. This needs to be done correctly this time around. page 20 of 2 Technical Advisory Committee Minutes April 16, 2003 What I understand from the lighting contractor at least one of those sites is going to be very expensive. Need your sign package by the end of the week. PRATER: No comment. KERN: No comment. END. ALEXANDRIA (DEVELOPMENT PLAN st The applicant seeks approval to construct a multi-family development. The site is generally located south of 131 Street between Old Meridian Avenue and Pennsylvania Street. The site is zoned OM/MF (old meridian / multi family). Filed by Paul G. Reis of DREWRY SIMMONS PITTS & VORNEHM for EDWARD ROSE PROPERTIES, INC. Representing the Petitioner: Mark Monroe, DREWRY SIMMONS Gary Murray, PAUL I CRIPE, INC. Paul Donica, PAUL I CRIPE, INC. Steve Hormann, EDWARD ROSE PROPERTIES, INC. John Houchin, EDWARD ROSE PROPERTIES, INC. MONROE: My name is Mark Monroe from the law firm of DREWRY SIMMONS PITTS &VORNEHM, in Indianapolis. We are here for a project located near the southeast corner of Pennsylvania and Main Street. EDWARD ROSE is proposing an approximate two hundred and fifty, (250) Unit, multi-family project that essentially surrounds existing Manner Care Nursing Home, located on Pennsylvania. The units are proposed three- story in height, with no basements but they are to be sprinkled. Also filed complete construction drawings for your review. Along with a detailed ADLS. We have received a few comment letters and will answer any comments you have today. LISTON: As you are aware you are in the Water Shed and we have to meet that two point five, (2.5) per acre release rate. In looking over the drainage calculations it looks like it meets that requirement. Then also I will need an outlet request from the developer along with the appropriate check for the water shed outlet. SHUPPERD: Will you need Gas? MONROE: It is all electric. SOUTH: I owe you a letter. I have received plans. Drainage is very poor along Main Street. It looks like you guys might have an opportunity to put a structure up by Main Street. So page 21 of 2 Technical Advisory Committee Minutes April 16, 2003 that future side ditches or something can be installed along Main Street to facilitate drainage in that area. As far as, erosion control plan I guess the only issue on my mind is ownership of the pond. The whole Rule Five aspect revolves around off site discharge run off of polluted water. Are we using the pond as a sediment trap? If you are it is joint ownership with the Nursing Home. I would consider sediment entering the pond with great offset discharge. I need to review the closer and get back you. HOYT: Sent a letter to P. Donica. Mark has answered some of the questions right off the bat. I received a request for the purchase of a Knox box. We can discuss the location of that at another time. I also wanted to mention in settings like this where you have multiple buildings I ask that all exterior accesses. Have one master key. If you do not you need to put a box on each building which can be cost prohibitive. I need set drawings that show the location set-up of the hydrants. DONICA: What do you need and is this Carmel water? HOYT: No, I think Indianapolis lays them out every five hundred, (500) feet typically. That would be acceptable. I am not crazy about parallel parking especially in a main boulevard. It cuts down on the access. DOBOSIEWICZ: Can you get me a letter on that? One of the requests they are filing on is a reduction on the required size on the parking space for parallel parking spaces. HOYT: I will send you a copy of our ladder truck turning radius. With a three-story building my ladder truck will be involved if there is a fire. DONICA: I will take that into consideration. DOBOSIEWICZ: Want to widen the radius and establish a cutout so once the radius is defined, cars can park there? HOYT: What type of occupants will it be? COUCHIN: It is not geared toward any particular age group. HOYT: Building area between seven, (7) and eight, (8) especially at the west end. That turn will be extremely difficult even for an Engine. DONICA: Do you mean behind the buildings? HOYT: Yes. If we had to get behind the building or make a sharp turn. Take out some parking spaces from the far end one on each side. That should be plenty of room. In the City you are only allowed to park on one side of the street. Here you are making allowance to park on both sides. page 22 of 2 Technical Advisory Committee Minutes April 16, 2003 AKERS: I will defer my questions to a later date. Although, which side is the front entrances? COUNCHIN: The main road with the parallel parking. AKERS: We will probably name only the main streets since this will be private drive anyway. HILL: I have draft comments. I will send them in letterform later. This is in Carmel limits. Sanitary sewers are Carmel. Water by Indianapolis since the streets are private it is basically a private storm sewer system. MONROE: It is important to point out that two, (2) streets on the layout will be public. One main entrance of the street going down between buildings two, (2) and nine, (9) and then the street coming in off Pennsylvania between seven, (7) and eight, (8) those are all the way over to the end. The street that runs along the pond is proposed private. DOBOSIEWICZ: On that one issue can you follow up with Kate before it gets to the Plan Commission? If Kate is in favor of one position or the other I would like her to take that before the Plan Commission meeting. So they can make justification for their request. HILL: I see a problem with married storm sewers with part being public and part being private. Board of Public Works and Safety requirements for this one. After you have received final approval from the Plan Commission or BZA on sanitary sewer availability that is going to be required not only for residential buildings but also for the pool and clubhouse. I will give you the details in my letter. The Board has approval over any temporary construction. Any permanent installation within dedicated right-of-way or dedicated easements require Board approval. I will send you a Board schedule and all the details on this. Sanitary sewer availability I will eventually need all of the buildings, number of units and bedrooms per unit. Bonding requirements I think we are going to require performance guarantees for the sanitary sewers and any entrance J. Dobosiewicz if you could include an extra sheet with the plans to show separate streets to a bigger scale. The shaded portion is intended for dedicated streets? DONICA: Yes, the heavy -duty pavement section. HILL: Label the asphalt/pavement sections as what they are applicable to. The asphalt/pavement sections in the dedicated right-of-way will have to adhere to our requirements for thoroughfares. Show the grading quality how that surface drainage will flow. Maybe use flow arrows. Plat result for sanitary/storm sewers. Not just the plan but also the profile plan view. Adjust that sheet 502 so you can show the connection to the existing sanitary. Also one run of pipe that exceeds four hundred, (400) feet the utility normally does not accept that but that will be your call. MONROE: Where is that? HILL: Between 807 and 808. City Engineer needs to review. page 23 of 2 Technical Advisory Committee Minutes April 16, 2003 BREWER: I will get a letter out to you. First, in the Old Meridian Ordinance there is a preservation requirement for a certain percentage that falls into required garden setback areas. I noticed there is a substantial amount of woods on this property. So I need to see an overlay where the woods fall in terms of common areas, setbacks, side yards etc.…to show that you meet the 50 % preservation requirement. Species diversity about ninety, (90) percent of your trees are made up of two, (2) species. One is Lace Bark Elm and the other is Tilia Cordata, which is highly susceptible to Japanese Beetles especially when you line the street. Suggest Tilia Toma Tosa, Silver Linden. I also suggest that you add other species to break it up maybe street-by-street. The graphic planting details the right-of-way on Pennsylvania Street there is a requirement to plant shade trees in the right-of-way. So it appears that the trees and shrubs that are there are a buffer. Trees cannot be in the right-of-way. They cannot be in the right-of-way on public streets. How wide are the tree lines on the two, (2) public streets. MONROE: The east west street is four, (4) feet. North South Street is? BREWER: That is a narrow tree line. DOBOSIEWICZ: A suggestion would be to request a setback variance of the south side along the Manor House property. They have a drive that is not intended to be a buffer. It might allow a few extra feet to be added along the street. Again you are asking, not to do, as the Ordinance requires but something else. I would offer that to the Plan Commission as an alterative. S. Brewer what do you think of that? Along the south edge number seven, (7) the parking lot and the Manor House Health Care to get a couple feet. BREWER: Yes. DONICA: What are you looking for exactly? BRWER: At least five, (5) would be a minimum. For large maturing shade trees in helps. Our standard is nine, (9). DOBOSIEWICZ: Is the sidewalk in the right-of-way? MONROE: Yes. BREWER: As part of the ADLS approval the owner is required to maintain the landscape plan which includes these trees. I guess we need an agreement to maintain in the right- of-way. DONICA: Do you have a Standard on that? BREWER: We can get you some language on that. MURRAY: What kind of detail? page 24 of 2 Technical Advisory Committee Minutes April 16, 2003 BREWER: A graphic planting detail, that shows how you will be planting. DONICA: That should be on the third page. BREWER: Yes, here it is. Plant trees six, (6) inches higher than grade. Additional note here should be plant root-flare as well. DOBOSIEWICZ: The three, (3) way you requested eighty-five, (85)% grid. If you could provide us an elevation hatched out. It appears that the areas we would consider as part of that. DONICA: The hill area? DOBOSIEWICZ: Now is this area recessed? Is it faced-out? Because there needs to be some variation. If this is recessed I would suggest that the Plan Commission might have the authority if it is approved as part of the ADLS to grant it without a Waiver Request. I am not saying do not file the waiver, we might have that discussion with the Plan Commission they can determine the outcome. MURRAY: It is not recessed. It is from there to there (pointing to plan). DOBOSIEWICZ: I say you need the waiver but the Plan Commission might say otherwise. Base upon where you are asking to apply that standard it is acceptable. I would like to have a color elevation to have an idea of what the other colors are. Siding is white, the trim is white, the columns are white, the shutters are white but the bricks are not white. DOBOSIEWICZ: The Plan Commission has trouble reading a rendered plan. Bring samples with you such as, here is the siding, here is the brick etc… that just helps. The private streets I would get with Kate and ask her to prepare a letter for the Plan Commission presentation. With regard to the parking places get with G. Hoyt to iron out those issues, as far as the Ordinance calling out the minimum width of space. I think your logic is on the right track with the space not being the same as ninety, (90) degree space. As we discussed earlier, J. Couchin asked you to add the rezoning line and add the future right-of-way line. I just want to those applied so we can see how this fits into the overall framework of the Old Meridian Zone. In the future we will have different Ordinance 20G.41A.under concepts. One other thing, I will draw you attention to the Architectural Design for the overall Old Meridian Zone and it reads: All buildings shall be sided in a manner constant With the adopted illustrated plan for the District By Resolution, Exhibit “C” Which is basically saying, that if everything turned out like this it would be great. I want to get with M. Hollibaugh our Director and make an overall determination on how we see that enforced. I do not believe the intent is that every building sited absolutely as sited in here. We are looking for connectivity. Does it meet the intent of the Ordinance? I will get you docket numbers issued by the end of the week so you can make notice. page 25 of 2 Technical Advisory Committee Minutes April 16, 2003 DONICA: The Grand Boulevard Overlay currently shows one hundred, (100) feet right-of-way. Then another project “Meridian Music” called for one hundred twenty, (120) feet right-of-way. DOBOSIEWICZ: I will look into it. Old Meridian Street is a fifty, (50) feet half. Thoroughfare is not the same standard. It is different from the Old Meridian. I will get with Kate and find out what they want to do. The streetscape is a hard-scape and really not intended for buildings and lawns. Where that right-of-way line falls there is some sidewalk over here and some sidewalk over there and with a line down the middle of the sidewalk. I would suggest you do some lobbying with people from the Plan Commission to get people comfortable. Wayne Wilson is a City Council Member that can look at what you have. This land plan wants to happen in this location. HOYT: Stairwells are they interior or exposed? DONICA/MURRAY: Interior. End. CARMEL CEMETERY (DEVELOPMENT PLAN) The applicant seeks approval to construct an addition to a cemetery. The site is located at 1000 north Range Line Road. The site is zoned R-1/residential and is located within the US31 Overlay zone. Filed by Ronald l.. Bussell for the Carmel Cemetery Assocation. Representing the Petitioner: Ron Bussell, CARMEL CEMETERY ASSOCIATION Darrell Phillips, WEIHE ENGINEERS INC. Carmel Cemetery basically wants to expand the drive. There is a ditch that runs between the property to the west and a service drive eighteen, (18) feet wide. Adding cemetery plots that the layout will provide. We are crossing a ditch with three, (3) forty-two, (42) inch RCP’s existing. This is acceptable if you put in three, (3) additional on the south drive HOYT: It is in the City of Carmel. We are going to recommend that the existing drainage be protected by an easement. It falls in that Cool Creek, Water Shed. I know that the City, the Town of Westfield and the County are studying that Water Shed right now. DOBOSIEWICZ: Is there a reason that the cemetery plots are not proposed closer to the stream? HOYT: It drops off. It is not the proximity of the creek it is the grade. Another thing, can we recommend perimeter easements around the perimeter of the property? The other comment is multiple pipes like that tend to collect debris. Maybe making it one pipe if you can or a box structure. DOBOSIEWICZ: Would it be acceptable then for you to establish a variable drainage easement? HOYT: Green space, common area. page 26 of 2 Technical Advisory Committee Minutes April 16, 2003 PHILLIPS: Yes. That would work. A common area drainage easement. SHUPPERD: Nothing at this time. SOUTH: I typed up a quick letter this morning. One comment I have, I do not think your silt fence is necessary on both sides of the road. I would eliminate the silt fencing and just replace it with seed. I would take a closer look at the proposed culvert crossing. As far as soils are concerned the only comment I made was that most of the site is very appropriate for a cemetery except the very lower southern end. You will run into some shoals, which is typical of wet sand and gravel. Which may not be suitable for gravesites. That is based on the soils map. HOYT: No comment. DUFFY: You show on the proposed, “Trail Easement” but it should read “ Trail /Utility Easement”. HILL: I have not prepared anything yet. M. Mcbride was going to get some comments to me and we will get those to you. BREWER: Could you designate a tree preservation area or conservation area buffer yard plantings? Spruces in the front may get you into power-line trouble as they get bigger. Fill in along the back where there are gaps. I need a landscape plan. PHILLIPS: I am hearing that some of the perimeter trees we have now are acceptable? BREWER: Yes, if you preserve what is there. PHILLIPS: Preserve and fill back in some areas? DOBOSIEWICZ: On the Exhibit we have it labeled, “Site Layout Plan” take that plan and label the standard setbacks proposed greenbelt setback twenty, (20) feet. But the setback at Meridian is ninety, (90) feet. Identify that area then shade in the plots that are in that area so you can show the Plan Commission the level of relief you area proposing. Additionally, the south and west property line it is a forty-five, (45) feet setback line. The Ordinance does require that you do make contact with the State and request a response. I do want to hear from them. If they have a concern then that will waive our decision for grant relief. The twenty, (20) feet you are asking for is the minimum buffer requirement. We are in a position to support relief along this edge. If the State does not have a need for additional right-of-way along that edge then we will support your request for relief. The area along the Monon and the south edge you can setback at twenty, (20) feet. Request more relief along this Monon edge and grant additional easement on the south edge because of grades. I think we will have difficulty with the grades. The way I understand it, it wants to go in an angle. BUSSEL: What he is talking about is building a swale. page 27 of 2 Technical Advisory Committee Minutes April 16, 2003 DOBOSIEWICZ: I think where we want to be is with the twenty, (20) feet at the edge and the forty-five, (45) over here, which gets into less than half of the spaces. Add them back over in here along this edge within twenty, (20) feet. BUSSELL: My preference would be that where the trail is going to be dedicated, dedicate it there. So there is no question of ownership and liability. DOBOSIEWICZ: You want to create a legal description for that area and dedicate that simple and grant the easement along this side. That is not a problem if that is done we will support down to a zero relief to the lot line. The logic being that the trail creates a liability issue for the cemetery. If we can get the Cemetery Board moving forward with Utility Department I think it will get us a lot closer to everyone working together. BUSSEL: You sent me e-mail this morning about fees and docket numbers is there anything else? DOBOSIEWICZ: The variances have not been reviewed yet. Laurence and I discussed that as opposed to special use I think more appropriate as special use variance. The US31 Overlay does not permit special uses. Send a copy of the plan with a letter to Brian Nickel and ask him to please respond by the Public Hearing date. PROVIDENCE AT OLD MERIDIAN, PHASE II (SECONDARY PLAT AND CONSTRUCTION PLANS) The site is located at the northeast corner of west Carmel Drive and Old Meridian Avenue. The site is zoned PUD (planned unit development). Filed by Gary Murray of PAUL I. CRIPE FOR BUCKINGHAM. Representing the Petitioner: Dan Laycock, BUCKINGHAM CO. Paul Donica, PAUL I CRIPE Gary Murray, PAUL I CRIPE MURRAY: BUCKINGHAM COMPANY is developing and putting in the infrastructure for pad sites. Then sell the pad sites to RYLAND to construct approximately ninety-nine, (99) towne homes. This was originally planned to be apartment community but we are selling it off. This will be a for-sale product similar to what RYLAND is doing at City Center and the Villages of West Clay. We are utilizing the existing pod with the stub phase-one of the apartments. With modifications for drainage putting in the sanitary sewers. This will be an extension of Carmel water already in the existing area. LISTON: Water Shed point two-five, (.25) discharge it looks like the calculations meet that requirement. I will find out about the other but it should be an indirect outlet I still need to get the check for that. Direct any other comments to the City of Carmel. SHUPPERD: The plan you sent showed a layout that we think is fine. I am assuming that you will want to meet at each sell to reset the meters? page 28 of 2 Technical Advisory Committee Minutes April 16, 2003 MURRAY: RYLAND is going to share the responsibility. What we expect to have is meters in the back for water. SHUPPERD: It will have to be coordination on all parts. Everybody getting together meeting so we can figure out who is doing what. MURRAY: Main trunk lines, paving and curbs and things like that will be done by RYLAND. SHUPPERD: Okay. HOYT: I sent you a letter P.Donica. These are not going to be sprinkled buildings. Are these all the same? I do not understand how you are getting away without doing that. Is there parking underground? DONICA: In the back there will be two, (2) double garage doors for each. HOYT: I will not require you to have Knox boxes. I did send you information on the turning radius in the area of the existing building and a landscape boulevard. I will never make the turns there. DONICA: If you look at the grading plan they are nose down. They are rolled. HOYT: Is there parking on the streets? MURRAY: Yes. HOYT: Along the existing building there is long island. I will never get my truck through there. Is there any way Providence would live without that? MURRAY: What they are trying to accomplish is some sort of visual separation. They would like to plant that. DOBOSIEWICZ: Would you like that narrowed, I mean backed off. HOYT: Yes. I need it fifteen (15) to twenty (20) feet backed off. That would make a world of difference. There is another over here if you could do the same thing that would be great. That would solve my turning problem and you could keep the side parking. HILL: I am assuming that all the interior streets are private. MURRAY: Everything is common area and will be platted. Everything is common area, ingress/egress, utilities and blanket everywhere else. DOBOSIEWICZ: On the official platting I would recommend that you do it like Town Homes at Hazel Dell they platted it all showing all the units. One single plat. Charlie Frankenberger was the attorney reviewing their plat. There was language added to the page 29 of 2 Technical Advisory Committee Minutes April 16, 2003 covenants, language added to the plat, which basically prevented them from coming back and stake survey, each corner. So they had an exact measurement. I propose that you do that so you do not have to go back and pin each one. I don’t have a problem with that we did that with City Center BREWER: I need a detailed landscape plan. MURRAY: You did not get one? BREWER: There is not one in the package. DONICA: We will get you a copy of that. HILL: Getting back to your Board of Public Works approval water and sanitary sewer. I do not think there are any commercial curb cut issues or temporary construction. I want to bring up the fact, if you are planning irrigation for this development. MURRAY: No plan to put one in HILL: Irrigation will require additional sewer and water availability through the Board. If it is in any of the dedicated easements or right-of-way you will need consent to encroach. Regarding availability fees phase-one paid for fifteen point six-four-nine, (15.649) acres. I still have the legal description from Mid-States phase-one, phase-two and the three commercial lots on Meridian are they still applicable? It looks like this development does not follow the same line as phase-two. MURRAY: It does not. It is slightly different. We have copies. Phase-one shrinks a little. If you use the same acreage for one and two you will be fine. Two is actually three tenths bigger and one is three tenths smaller. But the total still ends up the same. HILL: These are all three, (3) bedroom units? All the Rylands are two, (2) or three, (3) Before we go to the Board get the availability get me a listing by building number, units and bedrooms. MURRAY: We do not really know what we have. HILL: You will pay as they build. I will need performance guarantees for sanitary sewers, water main. It does not appear to be any right-of-way permits required. J. Dobosiewicz is any portion of the Grand Boulevard getting dedicated with this? DOBOSIEWICZ: Yes. HILL: I will include comments in a letter. I do have a question on some of those plans it shows curb lines from one street going into another street. Are those drawing errors? DONICA: It might be the areas where we overbuild the road. Curb aprons overlap. MURRAY: We did not adjust HERSHBERGER’S plans. They are just overlays. page 30 of 2 Technical Advisory Committee Minutes April 16, 2003 DOBOSIEWICZ: On page one of the plat. I need to get with L. Lillig. I do not think the school made dedication in this area but they will need a legal description. We are going to ask that they dedicate this area. Does this crop out lot three, (3) and create the inability to produce that property line. C202 zoned something like that to show the property line in relation to the building. We need to see that you are putting the building on this site. What I think would be better is, if we could get dedication of the right-of-way from the school. Then we could come to some agreement with the City. You are going to do all the improvements first? Then record the plat once you have received approval for the right-of-way. MURRAY: Does it need to be bonded? HILL: It is not in the public right-of-way but we do require that you bond it. MURRAY: If they complete it all before recording the plat. Would it still need to be bonded? HILL: Yes. DOBOSIEWICZ: Contact L. Lillig about this issue with the school and indicated to him that we need to see the dedication they committed to. Prepare a legal description. The School Corporation had previous approval they committed to the right-of-way. This is showing forty-one, (41) feet and I think the plan required the fifty, (50) feet on the side and if Carmel Clay Schools agreed to a sixty, (60) feet half. MURRAY: We have not varied or changed from the PUD original. DONICA: We are right in the School Corporations legal. DOBOSIEWICZ: I do not believe there is any concern over dedicating it. On the plat itself the dark line should be the edge of the right-of-way. I would not want this area platted, (pointing to the plan). So not to create problems in the future. Dedicate a freestanding parcel like this is (pointing to the plan). Put your mark on these two corners not included in the plat (pointing to the plan). MURRAY: Plan discussion inaudible. I would note under legends on the plan, building setbacks are controlled DOBOSIEWICZ: by the Old Meridian Overlay District . Actually, this area is controlled by the PUD. Do not add extra language. It may change in the future. Add a key map and docket numbers 60-03SP. I need to go back and look at the amended development plan, (DP). As discussed at the DP amend you can install the path as it comes along. Show the path on the landscape plan too. LAYCOCK: Can the path meander through back and forth through Providence and the Arbors? DOBOIEWICZ: It can meander. page 31 of 2 Technical Advisory Committee Minutes April 16, 2003 BREWER: Originally we discussed landscaping that path and it did not get done on the last phase. MURRY: If I recall the DP amend to finish that in phase two. It is right on the property line and at the time we did not own the Arbors Providence Leasing center. DOBOSIEWICZ: Does the temporary swale that you are establishing within the right-of-way disturb the common line? DONICA: It does not. We may have drainage issues later. DOBOSIEWICZ: We may take the storm water somewhere else. BREWER: The largest White Oak I have seen is in this phase that is going to be taken. Do you know when that will be cleared? LAYCOCK: First part of May. BREWER: We had discussed doing something special with that tree. Giving it to the High School or cutting it and making displays. We are wanting to turn this into a positive. DONICA: Which tree is it? BREWER: The one at the entrance of Grand Boulevard. It is a giant oak tree the trunk is about five feet in diameter. DONICA: Can you flag it? They will cut it and set it aside, then you can pick it up. BREWER: I cannot pick it up but is Mac Mulch your contractor? LAYCOCK: I am not sure. I am drawing a blank. I remembered we talked about that. Come by sometime and mark that tree so it is obvious and we will do that. DOBOSIEWICZ: If you can get me a copy of the landscape plan and the approved DP amend to make sure we are hitting all the right things. ………STOP……...