Loading...
HomeMy WebLinkAboutMinutes TAC 06-18-03 CARMEL CLAY TECHNICAL ADVISORY COMMITTEE MINUTES June 18, 2003 REPRESENTING THE CITY OF CARMEL: Bill Akers, Carmel Clay Communications Dick Hill, City Engineering Angie Butler, Dept. of Community Services Mike McBride, City Engineering Jim Blanchard, Asst. Bldg. Commissioner John South, Hamilton County Soil & Water Scott Brewer, Dept. of Community Services Chuck Shupperd, Vectren Energy Steve Broermann, Hamilton County Highway Jenny Chapman, Hamilton County Surveyors John Dobosiewicz, Dept. of Community Service Jim Foster, Carmel Fire Dept., Station One Dean Groves, Cinergy Attachments: Kern Via e-mail: Andy Kern, Clay Township Regional Waste District Page 3. Lockerbie PUD (Rezone) Page 5. Claybourn Estates, Section II, (Secondary Plat Construction Plans) and Page 11. Progressive Insurance Claims Center (Amended Development Plan) Page 17. Eagle Ridge Subdivision, Section I-A (Secondary Plat construction Plans) and Page 19. Critical Skill/JBS Holdings (Site Approval) Page 21. First Indiana Bank (Amended Development Plan) 1 Carmel clay TAC minutes June 18, 2003 LOCKERBIE PUD (Rezone) REPRESENTING THE PETITIONER: Cort Crosby, SCHNEIDER CORPORATION Jim Shinaver, NELSON & FRANKENBERGER Mark A. Webber, THE ESTRIDGE GROUP My name is Jim Shinaver from NELSON & FRANKENBERGER with me today is Cort Crosby from SCHNEIDER CORPORATION and Mark Webber from THE ESTRIDGE GROUP. Estridge is seeking to rezone a parcel from R-1 and B-3 to a Planned Unit Development or PUD designation. The property is located at the southwest corner of Rohrer Road and Marana Drive north and adjacent to Meridian Village shopping center. I want to explain we will be coming back on a later th date but because we will be appearing before the Plan Commission on July 15 I would like to submit additional site plans for your comments. I also realize that due to an oversight S. Brewer did not get a set of landscape plans. We will correct that. Mark Webb will get that to you. That way you can respond back to him. BREWER: I would like a copy of the PUD. SHINAVER: What we were hoping to do is appear before the plan commission with your combined comments and changes that makes it more efficient for our construction layout. I have extra copies of the site layout and we are ready for any comments or questions you may have. GROVES: A couple items. New guidelines for commercial that you fall under. Will these be individually owned? WEBBER: Yes. GROVES: We will need square footage, utility plans just from the looks of it. I imagine people will be coming in the backside where the garage is? Individual meters back there? WEBBER: Currently the way they are done at Centennial the utilities are at one end of the building…. GROVES: with the meters back out front? WEBBER: Right and we also hook two adjacent buildings we run them both in that same area between the two buildings it makes it simpler. GROVES: Is this going to be gas or electric? WEBBER: Gas heat and electric. 3 Carmel clay TAC minutes June 18, 2003 GROVES: Then all the area is common area? WEBBER: Anything outside the perimeter of the Common wall to the end of the towne home. Everything outside of that will be common area. All the grassy areas. SHUPPERD: I think you answered all my questions through D. Groves. That is all I have until you come back through. BREWER: I just got the plans and have not had time to review them. I would just say looking at it the number of species is low. You have five (5) and it should be seven (7) especially for diversity. I will get further comments to you or you can call me. BLANCHARD: No comment. HILL: J. Shinaver I sent a very short letter. I do not have any comments on the re-zone. I just basically adhere to the jurisdiction. When we get construction plans we will get you comments. DOBOSIEWICZ: I understand the your intentions are for private driveways and drives into the site is that correct? SHINAVER: Yes. DOBOSIEWICZ: Were there any comments in your letter about that? SHINAVER: No. CHAPMAN: I sent a letter yesterday. This will be regulated storm sewers through the Hamilton County Surveyor’s Office. So you will need to submit a petition, non-enforcement, construction plans to us when you are ready for review. CROSBY: Do you know if there are any legal drains onsite? CHAPMAN: No there are not. FOSTER: No plans. Please keep in mind the turning radius for fire trucks and we can furnish that information to you. When you get your plans for hydrant location we would have some input on that too. Also, the island you have in the driveway in and out be cautious about the type of trees you put in. Overly large trees in those areas, small trees become large ones over time and we end up with problems getting in and out with overhanging limbs and height requirements for the engines and ladder truck. SOUTH: Soil information is basically the same. I do not see any resource concerns that adversely affect your PUD. DOBOSIEWICZ: J. Shinaver I will be getting you detailed comments on the PUD. An initial letter with one comment regarding signage, disregard that comment it is not 4 Carmel clay TAC minutes June 18, 2003 necessary to forward a sign application at this time. I will get you a follow up by next Monday. SHINAVER: and that is July 2? rd DOBOSIEWICZ: July 3 and one other comment that is TAC related I went out to the towne homes in Centennial and had some issue on how the rear of the units would be addressed. There is a lot of stone in those areas. It seems the stone litters the drives you might look at a different material as a base around the backside of the unit. SHINAVER: Okay. …END... CLAYBOURNE ESTATES, SECTION II (Secondary Plat and Construction Plans) REPRESENTING THE PETITIONER: Chris Werth, BOOMERANG DEVELOPMENT Cort Crosby, SCHNIEDER CORPORTATION I would imagine you are familiar with Claybourn Estates, Section One, and Section Two Surrounds the north part of Section One. Eighty-three (83) lots on fifty-one point seven (51.7) acres. Regulated storm sewers, road improvements and a lot of landscaping. GROVES: That would be Ron Booher’s area. We will need new service request, auto cad to put in our system. Any questions call R. Booher’s office. SHUPPERD: We will just come out of Section One. BREWER: I did not receive plans for Section Two. Are there any buildings out there that need demolition? Will you be using a construction trailer? WERTH: No. BLANCHARD: What about a model homes? WERTH: They are in the Section One. BLANCHARD: Lot seventy three (73) we need to make sure it is above the one hundred (100) year elevation. I would like to get Ryland on master permitting so we can get the permits out in three (3) days instead of five (5). 5 Carmel clay TAC minutes June 18, 2003 WERTH: Okay. Who do they contact for that? BLANCHARD: Jim Blanchard, Building and Code Enforcement, 317-571-2450. Will you make sure you get all those lots identified prior to the permits being issued? WERTH: As far as? BLANCHARD: On the curb. BREWER: Are you building a pool or amenity at this time? WERTH: It is not going to be in this section but we are going to begin work on that next spring as a separate project. BROERMAN: I have not yet finished my review of that project. Shelborn Road as part of our resurface program this year we would be interested in getting you to do the widening there. Our schedule is August or September but I am not sure how fast you could get out there… WERTH: It would be tough to get out there that fast to do any widening to Shelbourn. BROERMAN: That will probably happen late the end of this year or next year? WERTH: I think the intension is to put it in this year but it is getting late. DOBOSIEWICZ: What is the section of your resurface from what street to what street? thth BROERMAN: From 116 to 126. WERTH: We do the widening and then you would just resurface? We can talk about it… BROERMAN: We can meet separately. Maybe check to see on your end if it is possible. Then we can meet and try to work something out. I will be done with review Monday or Tuesday. I will get you something as soon as I am done. CROSBY: If we get the widening done and you come back and resurface then that means we do not have to do the surface, right? BROERMAN: Correct. CHAPMAN: I need to review your construction plans. It looks like you got in the petition and the non-enforcement and then get us the estimate and the bond so we can get you on the 6 Carmel clay TAC minutes June 18, 2003 plan for the next drainage board agenda. I will get you a letter this week on the construction plans. FOSTER: G. Hoyt reviewed the plans. If you do have an amenity building you will need a knox box on the building. We have the information at the Carmel fire department and you file for it through our office. WERTH: That is no problem. SOUTH: Pond six (6) and so forth your construction sequence building the berm if you could indicate that the berm should be built first then the pond. It will be more effective. The other sediment trap you have shown over by Lot 133. I need some verification that it is adequate for the watershed involved so that it meets the storage requirements. You are more than likely going to need a sediment basin in that same area when you develop the lots north of section two. So you may want to consider some type of structure that will accommodate this project and future project. Put it in now and leave it there. You have some water that drains off to the west currently you do not show anything of how you are going to protect that boundary. I think you have enough water going that way a silt fence is not adequate. You may be able to put in a temporary swale that directs the water to the north in your pond. You need a detail for your flared-in section. Are your construction limits realistic? Is all the dirt out of pond six (6) going to stay in section two? CROSBY: Yes. SOUTH: Okay. I do not know if this particular area directly impacts the area to the west. We looked at it and talked about it in the primary plat map regarding the pond whether that has been further addressed… WERTH: It has. We were not sure what they had in mind for development. Right now the st entire southwest corner down by 131 Street is not being developed and that continues to sheet drain in that direction. Then down the road if they decide to pipe in water we can do that. SOUTH: Has there been any contact with those property owners? CROSBY: We do not need it at this point. Are they developing? SOUTH: I have no idea. I am going to pass this down (passing letter to C. Crosby). DOBOSIEWICZ: Have you received a letter from A. Butler on this? CROSBY: No, unless it came by fax this morning. DOBOSIEWICZ: I will get you a copy of that. The only thing we have in the file is the plat. 7 Carmel clay TAC minutes June 18, 2003 CROSBY: It is in the back… DOBOSIEWICZ: I will get you comments before you are ready to record. Logistically on the construction plans it would be an advantage to have a connection with the sidewalk and the path. There are a couple of locations where the path is pulled back. There is a long section of road in there that we are talking thirty (30) feet of sidewalk to connect. For the folks that live along here (pointing to the plan) they cannot access the path easily. They have to walk six hundred (600) feet or so. You have the school th being built at 126 Street and other neighborhoods to the east that will be able to connect. Call CRIPE and get a copy of their construction plans for this corner (pointing to the plan) we will need to address the pathway/trailway/crosswalk you want to coordinate with the CRIPE plans and come to a mutually acceptable crosswalk to get pedestrians across Shelborne Road. In addition there is an entrance somewhere in this vicinity (pointing to the plan) if you could located that on the construction plans to show where that entrance is being constructed on Shelborn Road. 8 Carmel clay TAC minutes June 18, 2003 WERTH: Do you know whom we call at CRIPE? DOBOSIEWICZ: Paul Donica. Their plan shows a passing blister and your plan showed different grading and I wanted to make sure that it clears up any conflict there. If they are going to put in a passing blister there I want to make sure that you coordinate so your drainage works right and they do not create a pond. Then on sheet C102 a pathway that goes to the common area intersects with the street. If we could depress the curb and put in a ramp, the idea is kids riding on their bikes will cut across…(interrupted) WERTH: I bring up a concern that you are sending kids out into a street without traffic control. It is your right-of-way at that point in time. We have had that issue in other places and we have resisted. When they tie into an intersection and you have stop signs but… DOBOSIEWICZ: It might not make any difference at the end of a cul-de-sac. WERTH: Right. DOBOSIEWICZ: Would you be amenable to shifting lots down (pointing to plan) making this one 125, 126 and making this common area that terminates into the street? Creating pathway here instead of this? That gives you another lot with lake frontage. WERTH/CROSBY: I do not know. We can look at it. DOBOSIEWICZ: Either way respond to me in writing. I am just trying to find some connectivity to the sidewalks and paths. Take a look at that and see what you can come up with. Where there is traffic control here (referring to plan) pull the ramp in there. I will get you comments on the plat itself, the recordable instrument. Presuming you will be ready to record by the end of the year. If not this area is slatted for annexation. That will be another issue when that becomes affective. I am not sure how we negotiate the transition between them and I know there are some nuances between the City standards and the County’s but that will be something to work through. BROERMAN: What we did at Saddle Creek was everything prior to annexation was approved even during annexation was done to our standards. Section Twelve (12) will be city standards because it is not completed. That is what we have talked about with engineering. I would think this would be the same thing. The differences are minimal. 9 Carmel clay TAC minutes June 18, 2003 DOBOSIEWICZ: Section twelve (12) is not coming back through TAC for Saddle Creek, I hope. We will just make those transitions prior to construction plan approval through the engineer’s office or your office whichever the case may be. But if you bring in Section three (3) between now and file it before January I would file to the county’s specs. If you file after that I would get with downstairs (engineering) to see if there are any differences in standards as far as cross sections. CROSBY: Would the storm sewers remain regulated drains in the rest of this subdivision? CHAPMAN: Everything west of US 31 in Clay Township stays regulated. Even if it is in the city. DOBOSIEWICZ: and even if you have a subdivision in the city that discharges into an illegal drain you still have to get an outlet permit from the county. However, I do not believe those in the city that discharge an illegal drain have become regulated subdivision CHAPMAN: Well, if you are west of US 31 you would be regulated. It is only east of US 31 and it is in the city, then it is not regulated. But it could still have outlet. DOBOSIEWICZ: Are you complete with that yet? Sanitary? WERTH: It is all in. BROERMAN: Thanks for working with us on resurfacing that road. They held off on st resurfacing 131 Street they had to deal with the sewer company to do it all at one time… DOBOSIEWICZ: So it has not been done yet? BROERMAN: Right. We were going to do it but as soon as they did those tie-ins, that interceptor in they bid on those cuts so it will be one cut. KERN: The plans received by the District need to be revised to show the manhole detail which is in accordance with District specifications. The plans also need show the most recent version of the District specifications. Revised plans need to be submitted to CTE Engineers and the District. An IDEM permit will be required and the submittal packet should be sent to the District for review. The District will then submit the project to IDEM for permit approval. A pre-construction meeting will need to be held before the construction of the proposed sanitary sewers. Building permits should NOT be issued unless the District has issued connection permits. 10 Carmel clay TAC minutes June 18, 2003 END. Progressive Insurance Claims Center (Amended Development Plan) Filed by Dan Schnur of SCHNEIDER CORORATION REPRESENTING THE PETETIONER: Dan Schnur, SCHNEIDER CORPORATION Ron Stupi, QPM My name is Dan Schnur from Schneider Corporation and Ron Stupi form QPM. This is a remodel of an existing structure in the northwestern office park. It is the old auto repair facility that has been vacant for sometime. Exterior changes to the building will be some changing of the building openings, the canopy, to the front of the structure and reconfiguring the parking area. Essentially that is the scope of the project. We are going to be adding a monument sign for the identification of the building. So it is reworking it for progressive for claims and customer service center. We are reconfiguring the parking area for a secured parking area behind the structure for approximately twenty (20) vehicles as well as customer and employee parking. We will be adding parking area on the south side of the building and adding landscaping islands around the building with foundation planting areas while keeping and reusing the configuration for the use by PROGRESSIVE. That is it for the physical improvements. STUPI: A very brief overview, if you are involved in an accident you bring your vehicle to this location instead getting estimates and coordinating the rental car. You can make an appointment at this facility and drop off your vehicle and leave in a rental car. PROGRESSIVE Insurance then takes the vehicle back to an inspection area that is basically on open warehouse area. Looks at the damage for claims evaluation purposes, calls a body-shop, the body- shop comes and picks up the car makes the repair at their facility, brings it back to PROGRESSIVE repaired. PROGRESSIVE then does quality testing to make sure the repair was done correctly. Gives you the call to pick up your repaired vehicle. It is really designed to take the burden off you and putt it on PROGRESSIVE as the one-stop-shop. No repair or anything like that being done. We have three thousand (3,000) square feet office/customer service area and the balance six thousand five hundred (6,500) square feet open warehouse area. Just to go over your staff comments from A. Butler. We will get color elevations to you to show what the building is going to look like. Essentially the white strip Wainscot around the base of the building is going to remain. The metal that is currently a tan color will be painted off-white instead of the blue it is currently. That will be some of the changes to the openings on the building and the canopy. The issue of providing the five (5) feet sidewalk along the frontage of the street currently there are no sidewalks anywhere along that development and no sidewalks to 11 Carmel clay TAC minutes June 18, 2003 connect to on US 421. So I am at a loss for the logic behind that and can it be waived? DOBOSIEWICZ: You will need to request a variance. STUPI: How about some sort of a bond in lieu of the actual installation of the sidewalk now but at such time there are other sidewalks to connect to we could bond for that work and construct the sidewalk at that time. DOBOSIEWICZ: Put together a proposal in writing. SHNUR: Labeling on the site plan is not a problem I can resubmit site plans which label the rights-of-way as well as the set-back lines actually shown on the plans and just not labeled as such. It should be five (5) feet side and back and fifteen (15) feet on the front. Those things can be easily added on. The trash dumpster enclosure details I will go back to the architect and resubmit it and the last item that would variance for a second sign, we submitted a site plan showing a monument sign as well elevation showing canopy signs because at that point a decision had not been made of which PROGRESSIVE wanted to do. A decision was made to install a monument sign and not the canopy sign. So there will not be a necessity for a variance. STUPI: If we came back after we were open and went for a variance for a second sign is that something that would be a separate process? DOBOSIEWICZ: I doubt that is something you want to pursue. SHNUR: Regarding the landscaping. Just brief explanations of why we are short the indicated plantings. The back portion of the site where the existing retention basin is there is a drainage easement, retention facility back there. Our intent was not to do anything or plant within that area. So we did not include that area in our perimeter calculations and plantings. I guess if we are indeed required to include that area as part of the perimeter plan calculations than I would like to take these plant materials to be added, place them back there along the property line. DOBOSIEWICZ: How many are they short? BREWER: Twelve (12) big trees, three (3) ornamentals, nine (9) evergreens the perimeter of the entire lot. SHNUR: Not necessarily the perimeter but the property line. DOBOSIEWICZ: If we calculated based on the outside eliminated this area (pointing to plan) and screen along the backside of the yews those numbers would probably come down. 12 Carmel clay TAC minutes June 18, 2003 BREWER: They are screening the backside of the yews they are not planting along the back of the lot the numbers I thought they should… DOBOSIEWICZ: I think that it is okay to put the plantings here opposed to along the property line. SHNUR: That would work, but I think he is talking about adding to what it shows. BREWER: Even for the lowest the numbers are not there. I did not have a problem with where they planted I was trying to get to even the lowest number. SHNUR: And we based it on the level of screening to the back of the easement area. BREWER: If you do eliminat that area out of the calculations they are probably not there but that would be a couple hundred (100) feet you would lose there. That would eliminate half of what they area lacking. DOBOSIEWICZ: Could they pick that up in the area around the dumpster? BREWER: That is what I suggested, yes. For that interior sodded, seeded area between the two (2) parking lots to fill in with trees. SHNUR: It looks like the back property line is three hundred thirty (330) feet and on the longer side of it we would be going back another hundred (100) feet or so. BREWER: You still have to calculate the north side. You just cannot eliminate it DOBOSIEWICZ: Follow with a letter that shows the new calculations and number of additional plantings that would be necessary to accommodate the new calculation. We would like to show those placed in the area around the dumpster. SHNUR: As far as the substitutions on species diversity we do not have any problems with that. BREWER: Okay, and the other comment on the graphic planting details. SHNUR: Regarding the note? That root flare at grade level and watering… Other than that comments received as of yesterday. Police department did not have any comments, the Hamilton County Highway, no comments, Panhandle Eastern, no comments. BLANCHARD: The only thing I have is before our department can issue permits we will have to have a pre-submittal meeting. I have a checklist here of the requirements. 13 Carmel clay TAC minutes June 18, 2003 CHAPMAN: It looks like the existing parking encroaches on our easement? I was not sure if an individual non-enforcement was received for that when the project originally came in, if not you can do one with this project. STUPI: What is it called? CHAPMAN: It is an individual non-enforcement to encroach on our easement with the parking lot and then if you can show our drain on your site plans. Park Northwestern that part if you could show it. SHNUR: Is that an illegal drain? CHAPMAN: That is on back, they are typically seventy-five (75) feet. It looks to be less than seventy-five (75) feet. SHNUR: It is shown in the packages it is not labeled on the site plan. We can research that. CHAPMAN: I will get you a letter on that. FOSTER: Will this building have a sprinkler system? SHNUR: No. FOSTER: We are requesting the installation of a knox box on the exterior for the use of the CFD. You said you would have vehicles inside the building to review for claim processing? How many will be stored inside? SHNUR: They will be pulled in and pulled out each night. We will have space for four (4) or five (5) inside at once. FOSTER: The main question is a storage issue overnight there are requirements for vehicle storage inside the building. If they will be stored inside those requirements will need to be met. SHNUR: That is that secured area outside. We take all of the vehicles outside and put them in there. FOSTER: Will there be a separation wall and the office area? I have not seen the plans so… SHNUR: Yes, a one-hour rated firewall. SOUTH: Site is less than five (5) acres you are doing a remodel. I did not review this as a rule five (5) site. I do recommend adding an inlet detail. You stated in your specs you going to protect the inlets during construction, Sandbags around the inlet or gravel stone bag over the inlet would be appropriate. 14 Carmel clay TAC minutes June 18, 2003 SHNUR: They are calling out geo-fabric number two (#2) and we have done that with sand bags too. One issue about curbing is there a possibility to use an asphalt curb opposed to concrete on this site? DOBOSIEWICZ: There may be one fifty (50) feet section retrofit those landscape islands around the building. We do not have a standard for curb on site. Show me what you are talking about and we will make an administrative determination. I need to review what you are suggesting. SHNUR: The landscape areas you do require curbing? DOBOSIEWICZ: We require curbing the parking lot. The only area where you are maintaining an existing curb line appears it is along these parking spaces along the front. SHNUR: Along the front, along the west side as far back as the rear of the building anything from three (3) to four (4) parking stalls to the back of the northwest corner of the building near the trash enclosure from that point forward to the entrance is following the existing line. Across the back where the secured parking is located install a landscape island to receive the gatepost for the fence. Basically the site plan areas with the cross-hatching are new pavement area. DOBOSIEWICZ: How does the site drain? SHNUR: To the side property line and back to the detention area at the rear portion of the pavement area just sheet drains directly to the detention area. STUPI: There is no curbing in that area. DOBOSIEWICZ: A couple of comments I had on existing gravel encroachments into the side yards here (pointing to the plan) as part of your Development Plan you should identify the removal of the existing grounds and landscape the upper areas. The proposed ground sign, identify the front property line and the right-of-way line saying it is located within a minimum of five (5) feet that right-of-way line and pick up and drop off the front of the building as long as there no smaller than three (3) square feet (inaudible)…Do you have a time line that you are looking for? I would contact Gayle Stahl or Jeff Kendall in Building and Code Enforcement 317-571-4333 to review with them the pre-submittal process. Make sure you are fully aware of what is needed before you walk through their door. SHNUR: I have the application (inaudible) I believe that the settlement statement will be made this week (inaudible)...will we need to be through the state… 15 Carmel clay TAC minutes June 18, 2003 BLANCHARD: Yes, I gave them a checklist it has everything step-by-step. SCHNUR: Okay, but the pre-submittal occurs before or after that? DOBOSIEWICZ; The pre-submittal meeting is your submittal to (inaudible). The sidewalk issue as far as getting the rights-of-way if they wanted to post a bond or some other means other than implementing the sidewalk improvement, I am not sure how the county highway handles that… BROERMAN: We prefer not handle any bonds we have enough of them already. DOBOSIEWICZ: Perhaps we can go as far as a written commitment that the department would monitor in lieu of the (inaudible) at one (1) or two (2) times at our request in the future or (inaudible)..the only drawback to that is our ability to monitor on our own..(interruption)… SHNUR: When others come through that area with similar things to what we are doing you will have to figure out… DOBOSIEWICZ: and actually there are a couple others…(inaudible) (..break in communication…inaudible..) SHNUR: Okay. We will call around GROVES: You will not be us you will be IPL SHUPPERD: The gas lines run down the property. KERN: The District has no comments on the addition unless it affects the sanitary sewers in this development. …END… Eagle Ridge Subdivision, Section 1-A (Secondary Plat and Construction Plans) Filed by David Sexton of Schneider Engineering for Dura Development, Inc. 16 Carmel clay TAC minutes June 18, 2003 REPRESENTING THE PETITIONERS: Craig H. Lintner, DURA BUILDERS INC. Paul Shoopman, DURA BUILDERS, INC. Dave Sexton, SCHNEIDER CORPORATION The site is located on the north side of West 116th Street, 1/4 mile east of US 421. The site is zoned S-1/Residence - Estate. It is seventy (70) lots on seventy-five (75) acres of ground. We have already been here for the primary plat. We are following close to the primary plat. GROVES: That is Ron Booher’s area. Hard copies and auto cad sent to R. Booher. SHOOPMAN: Any changes in street light fixtures. GROVES: Yes, two (2) types fixtures the acorn and colonial style. th SHUPPERD: We have a gas facility on 116 Street we will just bring it to the first section as standard procedure. BREWER: I have not received landscape plans. I got construction but no landscaping. I will need to see those. DOBOSIEWICZ: When we have distribution for “TAC” S. Brewer is listed separately. BLANCHARD: No comments. BROERMAN: You show the water main under the entrance… SEXTON: It is a mistake. BROERMAN: When will you get street names? SHOOPMAN: In a week and half. DOBOSIEWICZ: D. Sexton make a xerox of the coversheet of the plat and call those out as “A, B, C & D” e-mail that out. BROERMAN: The intersection offsets throughout the subdivision will require a variance but on a huge issue the street that goes to the east just north of the entrance the highway department will not be supportive of granting a variance for that th one with its proximity to116 Street. The minimum offset for an arterial is two hundred (200) feet. th SHOOPMAN: That is two hundred (200) feet from the centerline of 116 Street? 17 Carmel clay TAC minutes June 18, 2003 BROERMAN: Yes. CHAPMAN: I sent a letter to you yesterday. No other comments. SHOOPMAN: We sent certified letters to the down stream owners and we will give you those certified letters. FOSTER: You will need a S.O.S. device added to any gates that are added and accessible with a knox box as well. SOUTH: Work on practices that will control erosion during construction. Sequence needs to improve and address stabilization of sloping areas along the south side of the property. Is the existing riprap channel out of the existing pond going to be maintained or changed. SEXTON: Changed. SOUTH: Are the retaining walls on the Dam typical? The back slope of the Dam is critical for stability. Offsite sanitary or water connections that need to be shown? SEXTON: Water already existing in southeast corner of the site in a cul-de-sac. Along that th frontage of 116 Street twelve (12) inch water main up into the site and the sanitary is in a similar location. th DOBOSIEWICZ: The 116 Street the provision of the path in the common area where the path intersects with the entrance road we want to see that pulled down to the intersection. The sidewalk intersections to the street they need to be single directional. Sheet C101 where the path intersects the first cul-de-sac off th 116 Street. You need to provide a depression and a curb-in approach. The th path along 116 Street is a requirement per the ordinance. You need to add th the walk along 116 Street. SEXTON: Okay. DOBOSIEWICZ: Lot 212 and 213 is that a continuation of the path? If you could call that out so it is clear. Call out tree preservation along lots 213, 214, 217 or anywhere you have identified as common area. You may want to make this circular ellipse more square along the street something to keep the sidewalk there. Is there a proposal to do sidewalk? SEXTON: Yes. We did not show it at this time. DOBOSIEWICZ: I think you want to show at this time and the depressions in the curb. You do not have to install it now until the use is constructed but you want to show there is a ramp or depression. 18 Carmel clay TAC minutes June 18, 2003 BROEMAN: We will need street names as soon as you can. KERN: The plans received by the District need to be revised to show individual laterals for every lot. The drop manhole detail needs to be revised in accordance with District specifications. Revised plans need to be submitted to CTE Engineers and the District. An IDEM permit will be required and the submittal packet should be sent to the District for review. The District will submit the project to IDEM for permit approval. A pre-construction meeting will need to be held before the construction of the proposed sanitary sewers. Building permits should NOT be issued unless the District has issued connection permits. …END… Critical Skills (Site Plan Approval) Filed by Joe Sheets. REPRESENTING THE PETITIONER: Joe Sheets, JBS HOLDING, LLC My name is Joe Sheets. I am looking to pave the parking lot at 220 North Range Line Road. I have a survey site plan. The site is located at 220 North Range Line Road. The site is zoned B-5 Business and is within the Historic Range Line Road Overlay. SOUTH: No plans, no comments. GROVES: No plans. DOBOSIEWICZ: There is an existing gravel area and a garage that they are going to demolish to create parking spaces. Access to the building does not change. GROVES: Call 800-521-2232 to set up an appointment. SHUPPERD: No plans. Our service comes off the alley straight to the meter. They will have to dig some so make sure they call the 1-800 number by law all utilities must be located and marked. BREWER: No plans. I need to get a set. DOBOSIEWICZ: You will need to have a landscape plan for the area around the proposed parking. You will need to meet the buffer requirements. 19 Carmel clay TAC minutes June 18, 2003 HILL: On those crossroads plans I am assuming they are showing a drainage swale around the south and the west perimeter of the parking lot to be installed on that site. The improvements if they would identify them as such. Landscape island nudges into the alley right-of-way you need to back that out a little so it does not encroach. FOSTER: No plans no comments. You might want to come by our office and get a copy of the turning radius requirements before you complete the island in the alley. DOBOSIEWICZ: The ordinance would require the parking area be curbed. S. Brewer will get in touch with you about landscaping requirement. Take a couple of photos and give them to S. Brewer so he has a better idea of what is already there. SHEETS: Okay. HILL: You mentioned a mirror image parking lot next door is that to the north or south? SHEETS: North. DOBOSIEWICZ: J. Sheets you will need to respond to the specific departments with specific questions, i.e. Engineering, Utility etc… and we can sit down in regard to the curbing. SHEETS: Okay, also there is a garage to be demolished who do I need to see about that? DOBOSIEWICZ: You can demo the garage without approval of this plan. SHEETS: Is the alley island a requirement? DOBOSIEWICZ: No but it does create a measure of traffic control. You can discuss that with engineering. …End… 20 Carmel clay TAC minutes June 18, 2003 FIRST INDIANA BANK(Amended Development Plan) Filed by Steven B. Granner, BOSE MCKINNEY & EVANS REPRESENTING THE PETITIONER: Steve Granner, BOSE MCKINNEY & EVANS Bob Olsen, CSO The applicant seeks approval to construct a banking drive-thru facility. The site is located at 10333 North Meridian Street. The site is zoned B-5 Business and is within the US 31 Overlay Zone. My name is Bob Olsen for First Indiana Bank with a small out-building combination ATM and drive-up served by two individuals inside. Les Holms, chairman of the Board for CSO has had conversations with the city and the owner and made modification asked for. We just wrapped up goal portions on the building yesterday, I only brought one copy with me and I will leave that here. Mostly what it pertains to is signage, the parking around the building making it larger, the marking to the top of the building, the rest of the comments throughout the site have not been addressed. I just received some letters yesterday. A little confused with some of the areas, one of the comments was you would like an asphalt sidewalk along Pennsylvania. Why do it now if it is going to be upgraded why not do it after the widening. rd GRANNER: Right-of-way along Pennsylvania there are two existing access roads on 103 and Meridian. Closing them both and having one access adding one on Pennsylvania, rd reworking the one on 103. Internal reconfigurations to improve traffic flow and increase landscaping island. The building will be of the same materials and color as the office building which is silver sort of a metal appearance. We will need a variance on setback for the branch bank. The ordinance requires the accessory building be twenty-five (25) feet behind the building line. The three (3) frontages make a very small ? just north of the building to be constructed. We need a variance to push it to Pennsylvania to include a coverage of the pole for directional sign. GROVES: No plan. How are you going to feed these two structures? OLSON: One structure and it will feed off the main building. GROVES: So, theoretically we are not involved. OLSON: All the utilities will come from the existing building other than sanitary for the toilet well and the base we will drain out to the manhole on site. SHUPPERD: Some of the reconstruction of the entrance our service runs from the street to the building. When they do that just call the 800 number for the service line location. I am assuming you will not need gas to the building? OLSON: No, it is all electric. 21 Carmel clay TAC minutes June 18, 2003 BREWER: I sent an e-mail to J. Dobosiewicz today with minor comments. I understand you have new plans today. I will hold off comments until I review them. OLSON: I apologize that I only brought one copy with me of all the changes we made last night. I will leave this with J. Dobosiewicz and will send another set to you S. Brewer. You have to get him the overall site plans to show the modifications to the landscape island and changes in the traffic flow. HILL: B. Olson the comments we sent you, K. Weese is looking for some justification for the additional curb cut and why the existing entrances cannot serve that. The two entrances will have to have water works approval including the temporary construction entrance. Is there an irrigation system planned? OLSON: No. As far as the drainage I have not read through the calcs at this point it appears we have less impervious area so I am hoping there will not be a need for drainage calculation justification since we are not increasing it. Especially with this new layout we will be at more grassed area. HILL: I imagine K. Weese will accept a statement to that affect. OLSON: I apologize for not showing storm-line pipes the surveyor did not get it. They gave us basic elevations on one and measured down on the other structure. Hill: It looks as the only bonding requirements for us is the street cut, right-of-way permit. We have a new administrator for that his name is Fred Glaser. He can be contacted though our office. K. Weese also brought up the additional right-of-way and J. Dobosiewicz I will defer to you on this but K. Weese is saying a sixty (60) feet rd half on Pennsylvania and it is hard to tell the existing right-of-way line on 103 Street. Is there sidewalk out there now? OLSON: No. rd HILL: K. Weese suggests additional right-of-way on 103 Street to accommodate a sidewalk. rd OLSON: Now, are you expecting the sidewalk to be on these plans all along 103? HILL: I will defer to J. Dobosiewicz on that. DOBOSIEWICZ: What I would like to do is that we all sit down with K. Weese in engineering and come up with a mutually acceptable plan. To dedicate the additional right-of-way along Pennsylvania so when we move forward with that stretch thrd 106 and 103 we have what we need to accommodate our improvements. Either the applicant can commit to future installation of the sidewalk 22 Carmel clay TAC minutes June 18, 2003 thrd applying implementation of that plan. To date between 106 and 103 if we rd is look at the State’s plan 103 no more. So if the State does that and we move forward to improve Pennsylvania because then Pennsylvania becomes th more critical as connection use to US 31 with the only access to 106 street. I think were they come up with the parking spaces needed to accommodate rd the changes within that right-of-way on 103 street and Pennsylvania divided into a five (5) lane section that would eliminated that whole row of parking along Pennsylvania to accommodate a wider cross section. Today outside of the existing right-of-way ten (10) feet before you get into the parking spaces. I think we need to come to some agreement at this time as to, not the specific layout of the parking area but on the process, which happens at the time when the State makes their modification. There is a significant concern on the part of the building owner that our plans for Pennsylvania if they include the elimination of the parking spaces severely diminishes their ability to operate successfully I know what we are all getting it is just the matter of conducting that discussion as part of this review so they do not have to predict what happens in the future. I think what is appropriate at a minimum would be to dedicate the right-of-way up to the backside of the parking spaces today. Which would give us the ability for us to make the minimum level of improvements on Pennsylvania. There is right-of-way across the street that has been dedicated forty-five (45) feet half with thirty (30) feet existing so we are 75 additional ten (10) gives us eighty-five (85) feet. It probably would not allow us a sidewalk or a path definitely not a path on this side of the street that may happen in the future when State makes their final determination. OLSON: So at this point we should not worry about sidewalks? DOBOSIEWICZ: You should schedule a meeting with the city engineer to discuss those issues and I would be happy to sit-in on that meeting. That would be most productive… OLSON: and also the right-of-way at that time? DOBOSIEWICZ: Yes. HILL: Are there any other opposing drives to those? OLSON: No, basically what we have done… DOBOSIEWICZ: Pennsylvania there is an existing cut right across the street that opposes the rd existing drive to the site. I do not think there is a cut across there on 103. OLSON: Then again, I will have to take a look at that. 23 Carmel clay TAC minutes June 18, 2003 HILL: Other than that K. Weese made the point that if and when Pennsylvania is improved that there would not be median cut for this proposed additional drive that would occur at the main entrance. OLSON: That there “would not” be a median cut? HILL: Correct. OLSON: As far as drainage we put a pipe in there it just drains from the north to the south only rd on the west side of the street of 103 Street and within thirty (30) feet there is a twelve (12) inch concrete pipe that drains the street and the swale back into our drainage system. So all we did is provide the pipe to continue that swale through. rd On the existing on 103 Street used the existing storm structures and all we did because there were curb inlets we took (inaudible) so we could pave over those and left them in the same location and worked everything back to it. DOBOSIEWICZ: D. Hill did you say that there would not be a median cut or there would not be support for this cut to exist when we do the improvements. HILL: No, the cut is approved the first cut will be at the main entrance. DOBOSIEWICZ: That would only be southbound that would make a right turn in… HILL: Yes, right in, right out. That is all I have. I will mention to K. Weese about the meeting. FOSTER: No comment. DOBOSIEWICZ: J. Blanchard left a pre-submittal checklist for you on the building. Most of my comments we went through. Regarding parking we will look forward to the set of new plans. When you get the revised site layout done, make distribution to S. Brewer, engineering and me. I have a docket number for you so you can get your notice out for the public hearing in July. KERN: The plans received by the District need to be revised to show the lateral, bedding, clean out and inside drop details in accordance with District specifications. The plans also need show the most recent version of the District specifications for lateral connections. Note "X" on the utility plan needs to be modified to state that 6-inch PVC pipe is required. Revised plans need to be submitted. Building permits should NOT be issued unless the District has issued connection permits. ….END OF TRANSMISSION…. 24