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HomeMy WebLinkAboutMinutes TAC 10-22-03 CARMEL CLAY TECHNICAL ADVISORY COMMITTEE MINUTES October 22, 2003 REPRESENTING THE CITY OF CARMEL: Bill Akers, Carmel Clay Communications Scott Brewer, DOCS Urban Forester Steve Broermann, Hamilton County Hwy Angie Butler, Dept. of Community Services John Dobosiewicz, DOCS Greg Hoyes, Hamilton County Surveyor’s Gary Hoyt, Carmel Fire Department Mike McBride, City Engineering John South, Hamilton County Soil & Water Attachments: Sharon Prater Via e-mail: Sharon Prater, Panhandle Eastern Pipeline Page 2.Weston Park - (Development Plan) Page 4.Weston Park - National Bank of Indianapolis Page 6.Hazel Dell Corner, Lot 4 – Phase 2 (Amended Development Plan) Page 8. St. Christopher's Episcopal Church (Rezone & Development Plan) Page 11. Woodbrook Elementary (Building Addition) Page 13. Midwest Independent Transmission System Operation, Inc. (Midwest ISO) TAC October 22, 2003 page 2 of 2 Carmel Clay TAC Minutes October 22, 2003 WESTON PARK - (DEVELOPMENT PLAN) Filed by Paul Reis of Drewry Simmons, Pitts & Vornehm for Kite Development Co, Inc. Representing the Petitioners: Dik Hoover, CIVIL DESIGNS Eric Strickland, KITE DEVELOPMENT Jennifer Roberts, Diana Brenner, BRENNER DESIGN Comes now Weston Park – Development Plan and Secondary Plat. Weston Park is a fifteen (15) acre planning of three (3) lots at US 421 with common area, streets development, retail and business. The and driveways to serve these lots. Southwest corner upper right lot is going to be a Bank. The applicant seeks approval of a four (4) lot commercial subdivision and overall development plan approval. The site is located at the southwest corner of 106th and US 421. The site is zoned I-1/ Industrial and is within the US 421 Overlay DOBOSIEWICZ: If you have comments that are specific to the Secondary Plat and Development Plan let’s review those first. HOYES: I still need to talk with Kent Ward about this project. How are you applying Block “A” as an open ditch, piped or opened detention area of Block “2”. I need a drainage study for the entire drainage basin west boundary line. BREWER: Secondary Plat, three (3) lots that you are bringing through. Bank is separate? HOOVER: Yes. DOBOSIEWICZ: I told the petitioner that we want to see a consistent landscape approach along that segment of US 421. BREWER: I buffered the bank separately and the other two lots as one. HOOVER: Okay. BREWER: I can get with you specifically about lots 2 and 3. Basically according to the US 421 Overlay Ordinance, you have a green belt for thirty (30) feet and because you have parking in front along US 421 you have a six (6) feet buffer strip. Each of those has planting requirements. The other sides follow the 26.4 perimeter buffer restrictions. There was not enough plant material shown to cover the regulations. A general comment, the plant schedules need numbers with total plants on them. There is a planting detail that says that the “root ball” should be planted two to three inches above the grade. It should be TAC October 22, 2003 page 3 of 2 Carmel Clay TAC Minutes October 22, 2003 change to “root flare”. BLANCHARD: Are there any structures? HOOVER: No. BLANCHARD: Any wells, septic or fuel tanks? HOOVER: No. HOYT: I sent a letter to Mark Monroe dated October 8, 2003. Will these buildings be sprinkled? HOOVER: No. HOYT: What is the height of the buildings? Are they single-story, no basements? HOOVER: Correct. HOYT: We would request a Knox Box on each building. Is the curbing straight chair-back curb? I am going to send you some radius turning requirements our largest piece of equipment has had problems with the chair-back. HOOVER: Could you send it to me? th BROERMAN: We had a meeting about the entrance on a 106 Street. What came out of that th is the passing blister on 106 Street on the north side of the road. A couple of th things, I want to point out the additional right-of-way that is required for 106 Street per Thoroughfare Plan the sixty-five (65) feet per half from the center line of US 421. At the entrance we need three, 12 feet lanes with a curb. AKERS: I do have addresses assigned to all three of these lots. Before you submit them for permits you will need to contact me for a letter to take with you. Also, we require the addresses to appear on the front of the buildings. DOBOSIEWICZ: Bill Akers do you have an address setup for Block “A”? AKERS: No. But I will. DOBOSIEWICZ: We did send out a comment letter on the Development Plan and the Secondary Plat with various conditions and most of those have been resolved. I think the TAC October 22, 2003 page 4 of 2 Carmel Clay TAC Minutes October 22, 2003 county highway will have some impact on the right-of-way Secondary Plat as far as adding on access easements along US 421 and along locations where there are no openings for driveways. The Development Plan comments as far as access to the other lots. I understand the others are not set. The traffic circulation plan is unacceptable. I did leave a drawing…(interruption). HOOVER: We received that. DOBOSIEWICZ: I want to see those revisions made to the future lots. I also want a diagram of the US 421 improvements including the multi-use path. Once those revisions are made my preference would be that you do not close with the bank until you do all that. SOUTH: I sent you a fax with minor comments. PRATER: The proposed lot falls within our 660’ Corridor. Please have the developer forward a copy of the recorded plat to our company. …END… WESTON PARK - NATIONAL BANK OF INDIANAPOLIS Filed by E. Davis Coots of Coots, Henke, & Wheeler, P.C. for Kite Companies, Inc. Representing the Petitioners: Dik Hoover, CIVIL DESIGNS Eric Strickland, KITE DEVELOPMENT Jennifer Roberts, Diana Brenner, BRENNER DESIGN Comes now Weston Park – National Bank of Indianapolis. The applicant seeks approval to build a financial institution building. The site is located at the southwest corner of 106th and US 421. The site Bank of Indianapolis is going is zoned I-1/ Industrial and is within the US 421 Overlay. The National in the lot on the southwest corner of the intersection. It is going to have a drive-thru situated for stacking of the drive-thru. Currently we have three (3) access drives. HOYES: I need a drainage report for the whole site. SOUTH: Who is the responsible party? HOOVER: KITE Development for the basic infrastructure and storm sewers and the Bank for the individual site. TAC October 22, 2003 page 5 of 2 Carmel Clay TAC Minutes October 22, 2003 SOUTH: I would like to see a better construction sequence. I would recommend a silt fence around the entire site. I would try and anticipate weather conditions particularly for this fall for seeding and stabilized. BREWER: It would be nice if this was on an engineered plan with the corner on it, the thirty feet (30’) Green Belt marked because the scale in not right according to the plan. I had a hard time using this plan to determine where everything was. The planting detail should say “root flare” not “soil ball”. You have Ash on here and we have a regional pest called the Emerald Ash Borer. So change out those Ash trees to another species. You do not have the number of plants needed for the plant schedule. I talked with K. Sellers he told me what the bank wants. This is a prominent location and we need to make sure everything meets the requirements in the ordinance. You have a third (1/3) of the number of plants that the ordinance calls for. You have the thirty feet (30’) Green Belt, the planting strip and a level “D” buffer in the Buffer Yard Requirements. I can go through those numbers with you separately. HOOVER: CSO put that together. KITE will establish the materials for the plantings. BREWER: K. Sellers explained what they were looking for. I can work with that but we need the correct number of plants per the ordinance. BLANCHARD: Is there going to be a construction trailer. BRENNER: We are not that far. BLANCHARD: If you do you will need a Temporary Use Application. Before a building permit is issued a copy of the requirements and a copy of the commercial permitting procedures will need to be filled out, signed off and approved before scheduling a presubmittal meeting in our office with G. Stahl. HOYT: Reminder that we require a Knox Box on the building. You can order on-line now (www. knoxbox.com). We would recommend a recessed box for the bank. BROERMANN: When we met, did we talk about changing the configuration of the entrances th of the bank site? One of the issues that came up is the south entrance at 106 Street as possibly a right out only? The fear to stack up turning left into the bank. BRENNER: The bank would like to propose a move of that entrance south ten feet (10’) and provide a “DO NOT BLOCK INTERSECTION” sign to prevent stacking. TAC October 22, 2003 page 6 of 2 Carmel Clay TAC Minutes October 22, 2003 BROERMANN: We are worried about the cars turning left into your site. Not the cars getting out of your site. BRENNER: I think to restrict the traffic to a right-turn-only at that intersection is going to really affect the flow. BROERMANN: Any distance south you move it is going to help. BRENNER: We will compromise ten feet (10’). This facility is not a heavy drive-thru traffic. AKERS: No comments. DOBOSIEWICZ: I would advise the Bank to bring a Traffic Engineer to evaluate and provide the Plan Commission with information on the second drive way and the stacking on the drive-thru. I think the third entrance is redundant and have discussed access from the other lots. Pole heights need to be twenty-four (24) from the top and if you have a base, then your poles need to be less than twenty-four (24). With regard to the Development Plan the Plan Commission will review and require a variance approval for access. Make certain you prepare an Exhibit that shows the improvements on Michigan Road and show these as right-ins and right-outs. Another comment, we need to see an access from the path along Michigan Road to the site articulated path from the bank. On the Lighting Plan we need to see the property lines added to the photometric, so we can make a determination of the foot candles of the property line. There is also a comment on loading berth for the I-1 Zone. I would show on the site-plan where that is going to queue and will not inhibit parking. If there will be an th exterior ATM you need to show that. With the additional right-of-way along 106 Street there is not the same thirty feet (30’) buffer standard along the portion of Michigan Road. …END… HAZEL DELL CORNER, LOT 4 – PHASE 2 (AMENDED DEVELOPMENT PLAN) Filed by Plum Creek Partners, LLC. Representing the Petitioners: Janet Sterling, SCHNEIDER CORPORATION Corby Thompson, PLUM CREEK PARTNERS The site is located at 13190 Hazel Dell Parkway. Comes now Hazel Dell Corner, lot 4 – Phase Two. TAC October 22, 2003 page 7 of 2 Carmel Clay TAC Minutes October 22, 2003 The site is zoned B-3/Business. Plum Creek Partners is proposing to complete phase two of Hazel Dell Corner, lot 4.They are proposing a small 5,100 square feet building that will mirror the existing building, exterior, landscaping and trash enclosure. HOYES: I sent a letter. It appears you are staying out of the regulated drainage easement. This falls within Carmel’s jurisdiction. SOUTH: It is a small site but still requires the “Rule 5, Notice of Intent” form. Put in a more site-specific construction sequence. I would also recommend a perimeter protection around the three (3) sides of the building. On your plan show seeding of the swale. BREWER: On the plan, general note Number 5 needs to be changed to read, “root flare at grade level”. Add a note to remove the stakes and wires within a year. The east side of the perimeter buffer was not put in toward the drainage area. For the site you have the number of shrubs but only one tree. For that length of space you need to add five (5) more shade and six (6) ornamentals. BLANCHARD: No comments. HOYT: I sent you a letter. We are going to request a Knox Box on this building like the one on the other building. Just four (4) tenants? THOMPSON: Yes. HOYT: If we could get an additional hydrant before that water line turns. You can order your Knox Box on-line (www.knoxbox.com) MCBRIDE: We do have a draft letter for you. Some of the concerns regard grading and drainage. Around the north side of the parking area and the east side where it is really close to the retention pond. It appears there is several feet drop of the curb elevation and the existing elevation of the overflow elevation of the pond. How can that happen without reducing the volume of the pond? So showing some proposed contours would be helpful. It also continues around the north side we are getting close to the county’s easement. Propose contours in that area. Easements on the site not shown along the east side, there is an easement that exists along the sanitary line. It appears there will be a need for “Consent to Encroach”. AKERS: Is this the last building? My suggestion for addressing this building is “B-100” to “B-130”. We will need to make the first building “A”. THOMPSON: You cannot use a separate address? AKERS: No. Same lot same address. TAC October 22, 2003 page 8 of 2 Carmel Clay TAC Minutes October 22, 2003 BUTLER: No comments. MCBRIDE: Are there any changes to the original Secondary Plat. STERLING: No. AKERS: As far as suite numbering the buildings they go left to right. So looking at the building 100 would be at the far south end and increase as you go north. HOYT: I would like to request the letter “B” put on the building visible from the street. DOBOSIEWICZ: We received a letter from adjoining property owner with concerns about the outdoor seating, color of the umbrellas, the noise in the late evenings and the installation of the landscaping on this north side. In addition if we can extend the board fence from the point where it terminates along the west side extend that east to a point parallel to the parking. Also a pedestrian access there if you can identify the path and show the connection from the parking to the sidewalk trial so they do not cut through the grass. HOYES: No fence or landscaping in the ditch. DOBOSIEWICZ: Try and contact the property owners for an access to the easement and also addressing their concerns. THOMPSON: I will contact the neighborhood. DOBOSIEWICZ: Make sure all the illegal signs are taken care of before you meet with the Plan Commission. I would put together a memo about the umbrellas for the Plan Commission with color, type and size. THOMPSON: How do you feel about compacted mulch? BREWER: It does not work it begins to build up and get soggy as it decays. I would suggest non-asphalt “Chad” dust left from limestone, it packs down well. DOBOSIEWICZ: Keith Lash at Brenwick can tell you about the “Chad” or Todd Snyder at the Parks Department. …END… TAC October 22, 2003 page 9 of 2 Carmel Clay TAC Minutes October 22, 2003 ST. 'S EPISCOPAL CHURCH (REZONE & DEVELOPMENT PLAN) Filed by Tim Fleck on behalf of St. Christopher's Episcopal Church. Representing the Petitioners: David Stewart, STEWART & STEWART Tim Fleck, WOOLLEN MOLZAN & PARTNERS Lee Modlin, ARSEE ENGINEERS John Haley, DIAMOND ENGINEERS Russ Bachman, ST CHRISTOPHER’S DEVELOPMENT COMMITEE Marty Harpold, ST CHRISTOPHER’S DEVELOPMENT COMMITTEE Comes now St. Christopher’s Episcopal Church Rezone and Development Plan. The site is located at 1440 W Main Street. FLECK: I believe you have received the packets and had time to review them. This is a 3-phase, new construction of a new church. Consisting of Education, Administration and Fellowship buildings. First phase would be the Education building followed by the Fellowship wing and finishing with the Worship area. HOYES: This falls in the District of Carmel. You need to show the location of the J.R. Collins Drain. SOUTH: Submit your Erosion Control Plan (ECP), phase-by-phase. I would be satisfied with seeing the ECP for the first phase of construction. BREWER: I would like to schedule another outside meeting. I did not see any tree protection details and I cannot see from the plans how much of the Woods will be left. I want a clear idea what is going to happen in that Woods and when. You have trees in the right-of-way and you have Red Maples. They are on my list as “not acceptable” for street trees so we need a change of species there. I can give you a list of suitable trees. You also have trees in the detention area. Even though it is considered to be a dry detention some trees will not tolerate periodic flooding. You have only four (4) species of trees. I would like to see seven (7) species. Update your information before our meeting. BLANCHARD: How many buildings are out there to be demo’ed. FLECK: There are two houses and four out-building/garage. BLANCHARD: Will they be done all at once? No earthmoving is to take place without a demolition permit. Are you aware of any wells, septic or fuel tanks on this property? TAC October 22, 2003 page 10 of 2 Carmel Clay TAC Minutes October 22, 2003 STEWART: Yes. BLANCHARD: You will need to contact Morris Hensley in Utilities (317-571-2673). Also we will need a Phase-I Environmental Assessment Report at the time of the demolition application. Will you be using a construction trailer? STEWART: Yes. BLANCHARD: You will need a Temporary Use Application for that. The time-line, two, three years for completion of the three buildings? STEWART: May be longer than that. BLANCHARD: Then you will come in for separate building permits? Will there be a preschool or kindergarten? STEWART: Unknown. BLANCHARD:Each exit on all the buildings will require a walkway to a public way. The exists discharged will be illuminated at all times the building is occupied. STEWART: They are currently. BLANCHARD: Do your buildings have elevators? STEWART: No. BLANCHARD: Before permits are issued we need to set up a presubmittal meeting with Gayle Stahl. I have a copy of the requirements and procedures for the presubmittal meeting make sure they are filled out and approved prior to scheduling with G. Stahl. HOYT: I am looking for a building enunciator panel to be placed in the main vestibule. We would like a remote enunciator at the entrance of each phase if the alarms are separate. If they are tied together we would still want to see a remote enunciators in phase-one and two and your main one in phase-three. When do you expect to break ground? FLECK: Yet this year. HOYT: I would like to set up a time to review hydrants and the location of the siamese connection. TAC October 22, 2003 page 11 of 2 Carmel Clay TAC Minutes October 22, 2003 MCBRIDE: I will get you our comment letter. The right-of-way you are proposing to dedicate does that extend across the entire church property as well as the proposed lots? We would ask that sixty feet (60’) right-of-way be dedicated across the entire frontage of the existing church as well. That is a sixty feet (60’) half that we would require. Also at the southwest corner of the existing church parcel we are in the area of a roundabout on the Thoroughfare Plan so there could be an existing corner cut required there. Also the sidewalk to be constructed, normally we would ask that be constructed across the entire property of the development’s ownership which would be across the frontage of the existing church parcel as well. The existing church driveway will be used as church access for the main building. We would ask that driveway be modified from a split entrance to one consolidated drive thirty-six feet (36’) width, three lanes. We could possibly live with a twenty-four feet (24’) width providing a left turn lane is desirable there. Look at the placement of where that driveway is going to fall in relationship to the intersection on Pennsylvania we may want to push that as far over to the east as we can. I think the only thing that is going to affect you is what we would require for right-of-way dedication for that roundabout because your current west property line appears at the easement line on Pennsylvania. The Thoroughfare Plan shows there is a continuation of Pennsylvania Street north of that roundabout. So the possibility for right-of-way dedication on the far west property line is there as well. Those commitments are addressed through the Department of Community Services. AKERS: The old church is it going to be sold, knocked down or what? STEWART: It is going to continue to be occupied during the building of Phase-one until Phase- two. AKERS: With the new location, the new parcel of land will require a different address for the new church. When you get to the point of submitting for permits get in touch with me (317-571-2586) and I will get you a new address. For a time you will have two separate addresses. BUTLER: I have already sent a review letter. No additional. DOBOSIEWICZ: Pursuant to the Rezone request the residual parcel zoned residential within the US 31 Corridor and addition to the Special Use area. We have asked for dedication of the right-of-way across that area that is Special Use designated along the east property line for the Grand Boulevard and that sixty feet (60’) half along that area that is part of the subject of the Rezone request. Let me sit down with M. Hollibaugh and K. Weese about the timing of that. I know that the church is at a spot where they are marketing that real estate and I would prefer that you not dedicate it today and TAC October 22, 2003 page 12 of 2 Carmel Clay TAC Minutes October 22, 2003 diminish that acreage by the half right-of-way which may add up to be $150,000.00. If we can work out an agreeable arrangement with the Engineering Department on a future date either on or after this date based on the City’s request you are here placed in a position where you are marketing the full marketing of real estate. Then that way when the improvements come the burden would not fall on the church. Are there sidewalks across the frontage to the east of your parcel? STEWART: No. DOBOSIEWICZ: We could establish a time-line or if we are comfortable with it wait until we see this property come into the rezone. …END… WOODBROOK ELEMENTARY (BUILDING ADDITION) Filed by Allen Cradler of Fanning Howey Associates for Carmel Clay Schools. Representing the Petitioners: Allen Cradler, FANNING HOWEY ASSOCIATES Jeff Bolinger, FANNING HOWEY ASSOCIATES Ron Farrar, CARMEL CLAY SCHOOLS th Comes now Woodbrook Elementary School a building addition. The site is located at 4311 East 116 Street. CRADLER: This is two additions to the existing school of forty-five hundred square feet (4,500’). Two kindergarten classrooms on the north side of the building it duplicates the previous kindergarten renovation and a small storage area on the south side of the building to provide additional outdoor storage. Construction will match the existing. A combination of pre-cast concrete panels, metal panel around the roofline and brick. We have some re-routes of some walks out front and addition of the drive out back and a re-route of one of the storm lines. HOYES: This falls in the appropriate limits of Carmel. We have no regulated drains in the area so, no comments. SOUTH: This is not a “Rule 5” site. I would recommend showing inlet protection on the grading plan. I assume you have seeding and sodding specs in there? You need to do TAC October 22, 2003 page 13 of 2 Carmel Clay TAC Minutes October 22, 2003 something with the existing pipe you are eliminating. Take it out of the ground or fill it with concrete. BREWER: Are you adding or moving anything during construction. CRADLER: Yes. BREWER: If I can get a plan of that. BLANCHARD: Will students need to pass through any of the construction area? CRADLER: No. BLANCHARD: Also we need specific details for the smoke and fire rated walls. The construction plans did not have an Architect or Engineer’s Stamp. Will there be a construction trailer? CRADLER: Not sure. BLANCHARD: Before a permit will be issued we need to sit down and have a presubmittal meeting. Here is a copy of the requirements and permitting procedures. Please make sure everything is signed off and approved before contacting G. Stahl. HOYT: No comments. McBRIDE: Dick Hill in our office made a couple of comments. He asked if there is going to be additional right-of-way dedicated with this development? CRADLER: No. McBRIDE: It is difficult to determine the break in the overall plan of what is the addition and what is existing, so clearly label that. No storm sewer revisions with this development? CRADLER: We have one line. MCBIDE Are you redoing drainage calcs for the additional impervious area. CRADLER: Not yet. McBRIDE: Are there plans for a construction entrance? CRADLER: No. TAC October 22, 2003 page 14 of 2 Carmel Clay TAC Minutes October 22, 2003 AKERS: No comments. BUTLER: No comments. DOBOSIEWICZ: Do you have a time-line? CRADLER: At the first of the year and how the weather allows with completion in the Fall of 2004. DOBOSIEWICZ: We do not have any additional comments this is for TAC only for the Special Use approval. We just ask that you coordinate with the other departments for your concerns prior to presubmittal. …END… MIDWEST INDEPENDENT TRANSMISSION SYSTEM OPERATION, INC. (MIDWEST ISO) Filed by Greg Rasmussen for Midwest ISO. Representing the Petitioners: Rachel Martin, REI CONSTRUCTION SERVICES Greg Rasmussen, TER HORST LAMSON & FISK INC Dustin Forrer, TER HORST LAMSON & FISK INC The applicant seeks approval Comes now Midwest Independent Transmission System Operation, Inc. of changes to the approved site development plan including landscape and drive layouts. The site is located at 701 City Center Drive. RASMUSSEN: We are here today mainly to discuss a security plan. The owner has some concern about security and making the site more access restrictive. So we are proposing some landscape material, some boulders, some rough-cut limestone with some plaza areas to dress it up. Currently, it will be a phase project. The front entryway first, the two wings second and third and the back depends on when City Center Drive is constructed. HOYES: No comments. SOUTH: This is smaller than a “Rule 5” activity. We are in a time of change for regulations on erosion control and pollution prevention you may need a permit in the future depending on how much you are actually disturbing. “Rule 5” goes down to one (1) TAC October 22, 2003 page 15 of 2 Carmel Clay TAC Minutes October 22, 2003 acre in December then “Rule 13” kicks in with municipalities taking control. It is likely to go less than that. BREWER: I would ask you to review crab apple species and pick one that is disease resistant. Indiana Urban Forest Council has a list of recommended species. HOYT: I sent a letter to G. Rasmussen on “Key Note 13” which affected the west Fire Department access. It looks fine now. If they wanted to keep the planting ideas and just pull them back so the Fire Department can get through. The way it is drawn currently is fine. McBRIDE: We have a draft letter to get to you. The right-of-way shown on the plan is shown as proposed, that has been dedicated so show that on the plan as existing. Is there a plan for a construction drive or access or will all access be gained through Guilford? RASMUSSEN: Not sure yet. McBRIDE: If there is a need for a construction access you will need a permit for a temporary curb cut. That would require approval from the Board of Public Works. It appears there will be some adjustments with improvements that will be located in the landscape and utilities easements. There is an existing “Consent to Encroach” agreement between the City and Midwest ISO for irrigation system improvements in the easements. If there are going to be modifications to that or any additional improvements in those easements areas, identify those on the plans and we will need a revised “Consent to Encroach”. BUTLER: Letter sent, no further comments. DOBOSIEWICZ: No additional comments but I do have one question. There is a metal fence off of Carmel Drive why is it there? MARTIN: My understanding is we were required to put that in due to the severe drop-off next to the bike trail. BREWER: That was requested so no one would ride a bike off the edge. DOBOSIEWICZ: That may be revised. …END OF TRANSMISSION. TAC October 22, 2003