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Office of the
Clerk-Treasurer
MEETING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, SEPTEMBER 18, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
SEPTEMBER 18, 2013 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/371-2414
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® 1 City of Carmel
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Office of the
Clerk-Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, September 18, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the September 4, 2013 Regular Meeting
2. BID OPENINGS AND AWARDS
a. Bid Opening for the Keystone Parkway Concrete Bridge Maintenance; Dave
Huffman, Street Commissioner
3. PERFORMANCE RELEASES
a. Resolution BPW09-18-13-02; Westmont Section 1; Interior Walks; Kenneth
Windier, Ryland Homes
4. CONTRACTS
a. Request for Purchase of Goods and Services; Blair Clark & Company;
(5250.00); Hubbard and Cravens Patio Entertainment; Nancy Heck, Director of
Community Relations
b. Request for Purchase of Goods and Services; Monroe, LLC; (563,880.00);
Illinois Street Tree Clearing; Mike McBride, City Engineer
c. Request for Purchase of Goods and Services; Gordon Flesch Company;
Additional Service#1; (515,241.00); Copier; Chief Matt Hoffman, Carmel Fire
Department
5. CITY FACILITIES/STREETS/USE
a. Request to Use City Streets; Sport Event; Saturday, September 28, 2013; 10:30
a.m. to 5:30 p.m.; NA Publishing— Village of West Clay
ONE CIVIC SQUARE CARMMEL,INDIANA 46032 317/571-2414
b. Request to Amend; Lakewood Gardens Neighborhood Cook-out; From
Saturday September 7 to Saturday, September 14, Mr. Glen, Lakewood Gardens
c. Request to Use City Streets; Oktoberfest 2013; Friday, October 4, 2013; Noon
to Midnight; Victory Sun, on behalf of Pedcor and City of Carmel
d. Request to Use Gazebo and Common Area; Event; Wednesday, September 18
and 25, 2013; 6:00 p.m. to 9:00 p.m.; Cannel Young Life
e. Request to Use Gazebo and Common Area; Fall Revival; October 18 & 19,
2013; 300 p.m. to 11:00 p.m.; Turning Point Ministries
f Request to Use Center Green; Farmers Market; 2014 schedule; Ron Carter
g. Request to Use Gazebo and Common Area; Movie Show; Saturday, October
12, 2013; 6:00 p.m. to 11:00 p.m.; Art with a Heart
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. TABLED 8/7/13; Request for Replat of Lots 280 & 281; Woodland Springs;
Troy Terew, True North Surveying
c. Resolution BPW-09-18-13-03; A Resolution Setting 2014 City and Participant
Contribution Rates for the City of Carmel Employees; Barb Lamb, Director of
Human Resources
d. Request for Thirteenth Amendment to the City of Carmel Employee Health
Benefit Plan; Barb Lamb, Director of Human Resources
e. Request for Water Line Easement; West 96th Street Real Estate, LLC; John
Duffy. Director of the Department of Utilities
f. Request for Final Plat Approval; HighPointe on Meridian; Colin Patterson,
Weihe Engineers
g. Request for Dedication of Public Right of Way; Penn Circle; Gary Duncan,
Assistant City Engineer
h. Request for Drainage Easement; Penn Circle (1); Gary Duncan, Assistant City
Engineer
i. Request for Drainage Easement; Penn Circle(2); Gary Duncan, Assistant City
Engineer
j. Request for Perpetual Storm Water Quality Management Easement; Penn
Circle, LLC; Gary Duncan, Assistant City Engineer
k. Request for Multi-Use Path and Recreational Trail Easement; Penn Circle;
Gary Duncan, Assistant City Engineer
1. Resolution BPW-09-18-13-01; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Indiana Regarding the Release of an Easement;
Penn Circle, LLC; Gary Duncan, Assistant City Engineer
m. Request for Release of Easement; Penn Circle, LLC; Joyce/Gregory/Travis,
Spannan; Gary Duncan, Assistant City Engineer
n. Request for Stormwater Technical Standards Waiver; The Meadows at Legacy
Section 2; Brett Huff, Stoeppelwerth &Associates
o. Request for Stormwater Technical Standards Waiver; HighPointe on
Meridian; Colin Patterson, Weihe Engineers
p. Request for Lane Restriction; 116th and Pennsylvania; Kevin Maxwell, CSU
q. Request for Curb Cut; Harvest Bible Chapel; River Road; Gregory Ilko;
CrossRoad Engineers
r. Request for Lane Restrictions/Open Pavement Cut; US 31 Reconstruction;
Brian Harger, Vectren Energy
s. Request for Lane Restrictions/Open Pavement Cut; 5-Locations; 96th Street &
Westfield Blvd; Clay Township Regional Waste District; Craig Closser, Culy
Contracting
t. Request for Lane Restriction; 1020 West 116th; Steven Krebs, AT&T
u. Request for Curb Cut and Driveway Variance; Westmont Subdivision, Section
One; Anthony Matthews, M&C Concrete
v. Request for Parking Spot/Sidewalk Closure; 89 1" Avenue S.W.; Basil Pappas,
Pappas Building & Design
w. Request for Lane Closure/Open Pavement Cut; Pennsylvania Street and 103rd
Street; Leroy Boling, HTI Horizontal Boring
x. Hearing on Order to Vacate; 231 126th Street, Carmel, Indiana; Ashley
Ulbricht, Assistant City Attorney
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, SEPTEMBER 18, 2013—10:00 A.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board member Burke called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the September 4, 2013 Regular Meeting were approved 2-0.
RID OPENINGS/AWARDS
o Bid Opening for the Keystone Parkway Concrete Bridge Maintenance; Board member Burke opened
and read the bids aloud;
Company Amount
Myers Contracting $85,969.00
Dallman Construction $74,357.00
The bids were given to Dave Huffman, Street Commissioner,for review and recommendation. At the
end of the meeting, Dave Huffman requested to add the award of this bid to Dallman Construction
onto the agenda. Board Member Burke moved to add item. Board Member Watson seconded. Item
added 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
PERFORMANCE RELEASES
Resolution BPW09-18-13-02; Westmont Section 1; Interior Walks; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Blair Clark& Company; ($250.00); Hubbard and
Cravens Patio Entertainment; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Monroe, LLC; ($63,880.00); Illinois Street Tree
Clearing; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Gordon Flesch Company; Additional Service #1;
($15,241.00); Copier; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Cm' FfkcILrrtzsISTuEETsIuse
Request to Use City Streets; Sport Event; Saturday, September 28, 2013; 10:30 a.m. to 5:30 p.m.; NA
Publishing— Village of West Clay; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Amend;Lakewood Gardens Neighborhood Cook-out; From Saturday September 7 to
Saturday, September 14, Mr. Glen, Lakewood Gardens; Board Member Burke moved to approve.
IIBoard Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Oktoberfest 2013; Friday, October 4, 2013; Noon to Midnight; Victory
Sun, on behalf of Pedcor and City of Carmel; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request to Use Gazebo and Common Area; Event; Wednesday, September 18 and 25, 2013; 6:00 p.m.
to 9:00 p.m.; Carmel Young Life; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use Gazebo and Common Area; Fall Revival; October 18 & 19, 2013; 300 p.m. to 11:00
p.m.; Turning Point Ministries; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use Center Green; Farmers Market; 2014 schedule; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo and Common Area; Movie Show; Saturday, October 12, 2013; 6:00p.m. to
11:00 p.m.; Art with a Heart; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
C
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Motion
TABLED; Request for Repkrt of Lots 280 d 281; Woodland Springs; Troy Threw, True North
Surveying; Petitioner request to table.
Resolution BPW-09-18-13-03; A Resolution Setting 2014 City and Participant Contribution Rates for
the City of Carmel Employees; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Thirteenth Amendment to the City of Carmel Employee Health Benefit Plan; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Water Line Easement; West 96`i' Street Real Estate, LLC; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Final Plat Approval; 1-IighPointe on Meridian; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Dedication of Public Right of Way; Penn Circle; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
IRequest for Drainage Easement; Penn Circle (I); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Drainage Easement; Penn Circle (2); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Perpetual Storm Water Quality Management Easement; Penn Circle, LLC; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Multi-Use Path and Recreational Trail Easement; Penn Circle; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-09-18-13-01; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Indiana Regarding the Release of an Easement; Penn Circle, LLC; Gary Duncan, Assistant
City Engineer
Request for Release of Easement; Penn Circle, LLC; Joyce/Gregoty/Travis, Spannan; Gay Duncan,
Assistant City Engineer
Request for Storm water Technical Standards Waiver; The Meadows at Legacy Section 2; Board
1 Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Waiver; HighPointe on Meridian; Board Member Burke
1 moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; 116th and Pennsylvania; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut; Harvest Bible Chapel; River Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cut; US 31 Reconstruction; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cut; 5-Locations; 96" Street & Westfield Blvd; Clay
Township Regional Waste District; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Lane Restriction; 1020 West 116`x'; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Curb Cut and Driveway Variance; Westmont Subdivision, Section One; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
1 Request for Parking Spot/Sidewalk Closure; 89 Y"Avenue S.W.; Board Member-Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Closure/Open Pavement Cut; Pennsylvania Street and 103"t Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Hearing on Order to Vacate; 231 126`x' Street, Carmel, Indiana; Ashley Ulbricht, Assistant City
Attorney; Hearing was held; Order to Vacate upheld; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
AUD ON
Dave Huffman, Street Commissioner request to add on contract with Redlee/SCS, Inc.; ($18,500.00);
Cleaning and Maintaining Public Restrooms at Sophia Square; Board Member Burke moved to add
item to agenda. Board Member Watson seconded. Item added 2-0. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:36 a.m.
I
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D, ana L. Cordray, IIC- Clerk-Treasurer
Approved /'
4147,7
Mayor James Brainard
ATTEST:
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Diana L. Cordray: 'AMC- Clerk-Treasurer
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