224632 09/25/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1
ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $46,894.00
CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200
CARMEL IN 46032 CHECK NUMBER: 224632
CHECK DATE: 9/2512013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1208 4350900 26739 CARMEL0913 46, 894 . 00 JAMES BUILDING OPER C
2-u, 3�
s9 INVOICE
1 zp(s'
Invoice:
CARMEL0913
Date: � r
September 1,2013
SEP 2 3 2013
Department of Administration
Attn:Director By
One Civic Square
Carmel,IN 46032
Due September 1,2013 for the period 9/1/13-9/30/13
for the property known as the James Building:
2nd Floor Support Space
Estimated 2013 Monthly Operating Expense $ 2,173.00
Black Box Theater(aka Studio Theater)
Estimated 2013 Monthly Operating Expense $ 6,216.00
Main Theater
Estimated 2013 Monthly Operating Expense $ 32,697.00
Theater Support Space
Estimated 2013 Monthly Operating Expense $ 5,808.00
Total Estimated Monthly Operating Expenses Effective 9/1/13 46,894.00
PLEASE REFER TO INVOICE ABOVE WHEN REMITTING
PLEASE REMIT TO:
REI Real Estate Services,LLC
11711 N.Pennsylvania,St.,Ste.200
Carmel,IN 46032
Property VC
Operating Expense Detail
For the Period January i through December 21,2013
Second Flom support space . Main Theater nwaw support Spa
BiDing City bf City of City of
Total 1/12 of Expenses Total Carmel Total Carmel Total Carmel
Telephone/Internet Unes - - _ _
General Maintenance Services 2,000 166,63 5,217 435 32,225 2,685 4,728 394
General Maintenance Supplies 11700 141.67 2,700 225 4,515 376 ,2,350 196
Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 35D
Contract WAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184
District Cooling 1„676 139.66 6,097 508 77,505 6,459 5,425 452
Elevator Maintenance - - - 4,394 366 -
Snow Removal - - -
Landscaping - - _ -
Security 3,391 283 6,783 565 67,829 5,652 91044 754
Insurance - -
Garage and Complex Common Area 750' 63 2,626 219 11,750 979
Bldg Common Area 2,559 213 91311 776 40,601 3,383 10,801 900
Electric' 3;370 281 12,259 1,022 48,5D8 4,042 10" 909
Direct Bill Electricity - - -
Water 317 26 - 1,387 116 338 28
Direct Bill Water -
Sewer 353 29 11015 85 422 35
Direct B01 Sewer - - _
Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246 770
Janitorial Supplies - 180 15 1,380 115 1,500 125
Trash Removal 59 5 213 18 1,311 126 190 16
Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696
Real Estate Taxes - _ _
26,078 2,173 74,598 6,216 392,369 32,697 69,699 5.808
•10D% 1/12 10096 1/12 100% 1/12 1009E 1/12
Parcel 07C Operating Budget
Operating Expense Summary
Line Item Description
Telephone/Intemet Lines Phone/Intemet Lines included in Elevator,HVAC and Contract Maintenance Services
General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc,),preventative maintenance services
General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc.
Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance,
Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment
District Cooling Fees paid to the Energy Center for chilled water
Elevator Maintenance Service contract for maintenance of the elevators
Snow Removal N/A
Landscaping N/A
Security Fees for on-site security services and after-hour patrolling of the building
Insurance N/A
Garage and Complex Common Area Users share of expenses for the Garage and Complex.Common Area
Bldg Common Area Users share of expenses for the Entry Atrium.
Electric General Electric usage for the building
Direct Bill Electricity N/A
Water General Water usage for the building
Direct Bill Water N/A
Sewer General Sewer usage for the building
Direct Bill Sewer N/A
Janitorial Services Cleaning services
Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap
Trash Removal Trash/Recycling services
Management Fee Fee forthe property management services to the building
Real Estate Taxes N/A
Parcel B7C
Four Center Green-The lames Building
IVVMe Corltrect Pik COMA
Venda1 SMY11M Equipment 0MRa Enmem AISM211 TSM ENRII4! 119M
REI Red Estate Malmanance Service N/A Mordidy 121112010 31 met 6/3012M3
Shplax Grinnell MenRaing Me Panel Annually 21/5/2030 (1)Year 22/5/2D11 In Auto Renew)of(1)yr pdt
'Simplex"neli Intpecean Fire Aline/SprirMer/Back Flaws Annually 1/1/2011 (3)Year 11/3212013
Every other week(NovW xr)
MarAllirter Inspection Generator Annually 3/312011 (3)Year 2/28(2014 Does not Include tax on Pitta
MacAllister Monitoring Generator Annually 8/5/2011 In Ante renewal
ARAB Pest Control N/A Man" 1/5/2011 In Auto Renewal
Plymata'a Meman deanirrg/Rental Entry Mats Mon"(Apr-Dot) 2/18/2013 (3)Year 1/1812016
A34 I m Wtndowwaoft Entry"dow/Doors Monthty 3111/2012 (1)Vast 3/221413
AMSr Inc Windowwumq All Exterior Winduwa(outslde) Semi-Annual 3!27/2012 (1)Year 3/21/2013
AM Ina Window Was" AD ExtedorWt dM(Mslde) Annually 31111zmz (1)Year 3/27!413
DEEM Inspecion HVAC Semi-Annual 4/112011 (1)Yaar 4/1/2013
Thytten gepp Inweetien Ejftv. rr(3) Monthlq 430/2012 (2)Yeat 4/30/zM4
Enoadow Group Mov Oweedtm Man"(Apr-Sept), 2/28/2012 (1)Year 2/21112023
Enea Trident On-Ste/Patrol Secmity MomWy 11112012 In Auto Renewal
Marquls i'vaor al Monthly MS/1012 (2)year 411/2D14
Roo Trash Service TrasWitacyang Trath Oumptter in Garage(for alt user) Monthly 2130/412 (5)year LOOM?
M?
REI Real Estate Property Management Monthly 12/1/2010 •31 roes 6/30/2013
AT&T Phone Unts Elavaton t1);EMS Warr,11);Fre Panel(2) Monthly, 1112010 (1)year 10121/2013 Under(2)yr auto renewal at acme rate
AT&T Phone line Elevator(7) Me"" (1)Year 10/21/2013 Under(2)yr auto renewal at same rate
Depar4nent of Homeland Security certmcatt" ESevato M Annually
Unsure who to Pay District CaoOng Monthly
Duce Energy 9actrlc Morality
CRy of Camel UUGHes Water Mortify
Mt of towel UtORles Sewer Monthly
Parcel VC
Three Center Green-The TarWngton
BUIIflR Date call act Date cwrertt RAW
Veild Service €autpment Frectelm % !d Terma Onto NOW
REI Real Estate Maintenance Services Monthly 1211/2010 31 mos 6/30/2013
Multiguard Monitoring fire Panel Quarterly 4/28/2011 (3)Years 4/27/2014
Mumt4atd Inspection Fire Alarm/Sprinkler/Back Flow/Extinguishers Annually 6(1(2012 (1)Year Auto renews eachyt
MacABhter Inspection Generator Annually 2/412011 (3)Year 2)4/2014
MacAllister Monitoring Generator Annually 8/5/2011. In Auto Renewal
ARAB Pest Control Monthly 1/512011 In Auto Renewal
ANS.Inc. Window Washing AR Exterior Windows(outside) SemEAnr tiai 3121/2012 (1)Year 3/21/2013
ANS,Inc. Window Washing Alt Exterior Windows(Inside) Annually 3/21/2012 (1)Yew 3/21/2013
DEEM Inspection HVAC Seml•Annually 6/25/2012 (1)Year Auto renews eachyr
Thyssen Knipp Inspection Elevator(1) Monthly 11/112012 (21 Yews 10/31/2014
Thyssen xnrop Inspection Wheelchair Uft(1) Annually 7/19/2011 Will attach to Elevator contract
EngledowGroup Mowing/Weeding Mon"(Apr-Sept) 2/2812012 (1)Year 2128/2013
Eagle Trident Or SRe/PatmiSecurity Monthly 1/112022 In Auto Renewal
Marpuls janitorial Monthly 4/1/2012 (2)Year 411/2014
Ray's Trash Service Trash/Recycling Trash Dumpster In Garage(tor all users) Monthly 11/30/2012 (5)Year 11/30/2017
REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013
Bright House Phone Une EMS System Monthly
AT&T Phone•Unes Elevator(1);Wheelchair Lift(11 Monthly 1/19/2013 (1)Year 1/17/2014
Department of Homeland Security Certification Elevator(1);Wheelchair Lift(1) Annually
Unsure who to Pay -District Cooling Monthly
Duke Electric Monthly
Qty of Carmel Utilities Water Monthly
city of Carmel utftes Sewer Monthly
Parcel 07C
881 Third Avenue-Garage and Support Space
Date contract Date C+prentStatug/
Vendor SeMre EquFomBnt lift, t;3 m ai d_ L4L Entrel "S"—s
REI Real Estate Maintenance Services - Monthly 1211/2010 31 mos 6130/2013
Slmplea Grtnnell Monitoring Fire Panel Annually •]1/3/2010 (1)Year In Auto Renewal
Multiguard Inspection FireRisen-Garage Annually 6/3/2011
Koorsen Inspection Fire Alarm System-Support Space only Annually 6/ZS/2012 Auto renews each year
MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014
MacAllister Monitoring Generator Annually B/S/2011 In Auto Renewal
ARAB Pest Control Monthly 1/5/2011 In Auto Renewal
DEEM Inspection HVAC-Support Space Only Semi-Anmua0y 6/11/2012 (1)Year Auto renews Bath year
Eogte Trident On-site/Patrol Security Support Space Only man" 3/112012 In Auto Renewal
Marquis Janitorial Supportspace Only Monthly 4/1/2012 12)Year. 4/1/2014
Ray's Trash Service Trash/Reeycling Trash Oumpster In Garage(tor all users) MOM* 11/30/2012 (51 Year 11/30/2017
REI Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mos 6/30/2013
Bright House Phone Une EMS System-Support Space only Monthly
AT&T Phone Lines Fire Panel(2) Monthly (1)year 10/Z1/Z013 Under(2)yr auto renewal at same rate
Unsure who to Pay District Cooling Mork"
Duke Electric Monthly
City of Carmel utilities Water Monthly
City of Cannel URBtles Sewer Monthly
VOUCHER NO. WARRANT NO.
ALLOWED 20
REI Real Estate Services, LLC
IN SUM OF $
11711 N. Pennsylvania St., Ste. 200
Carmel, IN 46032
$46,894.00
ON ACCOUNT OF APPROPRIATION FOR
Building Operations Account
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
26739 I CARMEL0913 I -509.00 I $46,894.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday September 23, 2013
Director, Adminstration
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
09/01/13 CARMEL0913 James Buiilding $46,894.00
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer