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Home My WebLink About224632 09/25/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $46,894.00 CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CARMEL IN 46032 CHECK NUMBER: 224632 CHECK DATE: 9/2512013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 26739 CARMEL0913 46, 894 . 00 JAMES BUILDING OPER C 2-u, 3� s9 INVOICE 1 zp(s' Invoice: CARMEL0913 Date: � r September 1,2013 SEP 2 3 2013 Department of Administration Attn:Director By One Civic Square Carmel,IN 46032 Due September 1,2013 for the period 9/1/13-9/30/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense $ 2,173.00 Black Box Theater(aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 Main Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 9/1/13 46,894.00 PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 Property VC Operating Expense Detail For the Period January i through December 21,2013 Second Flom support space . Main Theater nwaw support Spa BiDing City bf City of City of Total 1/12 of Expenses Total Carmel Total Carmel Total Carmel Telephone/Internet Unes - - _ _ General Maintenance Services 2,000 166,63 5,217 435 32,225 2,685 4,728 394 General Maintenance Supplies 11700 141.67 2,700 225 4,515 376 ,2,350 196 Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 35D Contract WAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184 District Cooling 1„676 139.66 6,097 508 77,505 6,459 5,425 452 Elevator Maintenance - - - 4,394 366 - Snow Removal - - - Landscaping - - _ - Security 3,391 283 6,783 565 67,829 5,652 91044 754 Insurance - - Garage and Complex Common Area 750' 63 2,626 219 11,750 979 Bldg Common Area 2,559 213 91311 776 40,601 3,383 10,801 900 Electric' 3;370 281 12,259 1,022 48,5D8 4,042 10" 909 Direct Bill Electricity - - - Water 317 26 - 1,387 116 338 28 Direct Bill Water - Sewer 353 29 11015 85 422 35 Direct B01 Sewer - - _ Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246 770 Janitorial Supplies - 180 15 1,380 115 1,500 125 Trash Removal 59 5 213 18 1,311 126 190 16 Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 Real Estate Taxes - _ _ 26,078 2,173 74,598 6,216 392,369 32,697 69,699 5.808 •10D% 1/12 10096 1/12 100% 1/12 1009E 1/12 Parcel 07C Operating Budget Operating Expense Summary Line Item Description Telephone/Intemet Lines Phone/Intemet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc,),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex.Common Area Bldg Common Area Users share of expenses for the Entry Atrium. Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee forthe property management services to the building Real Estate Taxes N/A Parcel B7C Four Center Green-The lames Building IVVMe Corltrect Pik COMA Venda1 SMY11M Equipment 0MRa Enmem AISM211 TSM ENRII4! 119M REI Red Estate Malmanance Service N/A Mordidy 121112010 31 met 6/3012M3 Shplax Grinnell MenRaing Me Panel Annually 21/5/2030 (1)Year 22/5/2D11 In Auto Renew)of(1)yr pdt 'Simplex"neli Intpecean Fire Aline/SprirMer/Back Flaws Annually 1/1/2011 (3)Year 11/3212013 Every other week(NovW xr) MarAllirter Inspection Generator Annually 3/312011 (3)Year 2/28(2014 Does not Include tax on Pitta MacAllister Monitoring Generator Annually 8/5/2011 In Ante renewal ARAB Pest Control N/A Man" 1/5/2011 In Auto Renewal Plymata'a Meman deanirrg/Rental Entry Mats Mon"(Apr-Dot) 2/18/2013 (3)Year 1/1812016 A34 I m Wtndowwaoft Entry"dow/Doors Monthty 3111/2012 (1)Vast 3/221413 AMSr Inc Windowwumq All Exterior Winduwa(outslde) Semi-Annual 3!27/2012 (1)Year 3/21/2013 AM Ina Window Was" AD ExtedorWt dM(Mslde) Annually 31111zmz (1)Year 3/27!413 DEEM Inspecion HVAC Semi-Annual 4/112011 (1)Yaar 4/1/2013 Thytten gepp Inweetien Ejftv. rr(3) Monthlq 430/2012 (2)Yeat 4/30/zM4 Enoadow Group Mov Oweedtm Man"(Apr-Sept), 2/28/2012 (1)Year 2/21112023 Enea Trident On-Ste/Patrol Secmity MomWy 11112012 In Auto Renewal Marquls i'vaor al Monthly MS/1012 (2)year 411/2D14 Roo Trash Service TrasWitacyang Trath Oumptter in Garage(for alt user) Monthly 2130/412 (5)year LOOM? M? REI Real Estate Property Management Monthly 12/1/2010 •31 roes 6/30/2013 AT&T Phone Unts Elavaton t1);EMS Warr,11);Fre Panel(2) Monthly, 1112010 (1)year 10121/2013 Under(2)yr auto renewal at acme rate AT&T Phone line Elevator(7) Me"" (1)Year 10/21/2013 Under(2)yr auto renewal at same rate Depar4nent of Homeland Security certmcatt" ESevato M Annually Unsure who to Pay District CaoOng Monthly Duce Energy 9actrlc Morality CRy of Camel UUGHes Water Mortify Mt of towel UtORles Sewer Monthly Parcel VC Three Center Green-The TarWngton BUIIflR Date call act Date cwrertt RAW Veild Service €autpment Frectelm % !d Terma Onto NOW REI Real Estate Maintenance Services Monthly 1211/2010 31 mos 6/30/2013 Multiguard Monitoring fire Panel Quarterly 4/28/2011 (3)Years 4/27/2014 Mumt4atd Inspection Fire Alarm/Sprinkler/Back Flow/Extinguishers Annually 6(1(2012 (1)Year Auto renews eachyt MacABhter Inspection Generator Annually 2/412011 (3)Year 2)4/2014 MacAllister Monitoring Generator Annually 8/5/2011. In Auto Renewal ARAB Pest Control Monthly 1/512011 In Auto Renewal ANS.Inc. Window Washing AR Exterior Windows(outside) SemEAnr tiai 3121/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing Alt Exterior Windows(Inside) Annually 3/21/2012 (1)Yew 3/21/2013 DEEM Inspection HVAC Seml•Annually 6/25/2012 (1)Year Auto renews eachyr Thyssen Knipp Inspection Elevator(1) Monthly 11/112012 (21 Yews 10/31/2014 Thyssen xnrop Inspection Wheelchair Uft(1) Annually 7/19/2011 Will attach to Elevator contract EngledowGroup Mowing/Weeding Mon"(Apr-Sept) 2/2812012 (1)Year 2128/2013 Eagle Trident Or SRe/PatmiSecurity Monthly 1/112022 In Auto Renewal Marpuls janitorial Monthly 4/1/2012 (2)Year 411/2014 Ray's Trash Service Trash/Recycling Trash Dumpster In Garage(tor all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Une EMS System Monthly AT&T Phone•Unes Elevator(1);Wheelchair Lift(11 Monthly 1/19/2013 (1)Year 1/17/2014 Department of Homeland Security Certification Elevator(1);Wheelchair Lift(1) Annually Unsure who to Pay -District Cooling Monthly Duke Electric Monthly Qty of Carmel Utilities Water Monthly city of Carmel utftes Sewer Monthly Parcel 07C 881 Third Avenue-Garage and Support Space Date contract Date C+prentStatug/ Vendor SeMre EquFomBnt lift, t;3 m ai d_ L4L Entrel "S"—s REI Real Estate Maintenance Services - Monthly 1211/2010 31 mos 6130/2013 Slmplea Grtnnell Monitoring Fire Panel Annually •]1/3/2010 (1)Year In Auto Renewal Multiguard Inspection FireRisen-Garage Annually 6/3/2011 Koorsen Inspection Fire Alarm System-Support Space only Annually 6/ZS/2012 Auto renews each year MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 MacAllister Monitoring Generator Annually B/S/2011 In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal DEEM Inspection HVAC-Support Space Only Semi-Anmua0y 6/11/2012 (1)Year Auto renews Bath year Eogte Trident On-site/Patrol Security Support Space Only man" 3/112012 In Auto Renewal Marquis Janitorial Supportspace Only Monthly 4/1/2012 12)Year. 4/1/2014 Ray's Trash Service Trash/Reeycling Trash Oumpster In Garage(tor all users) MOM* 11/30/2012 (51 Year 11/30/2017 REI Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Une EMS System-Support Space only Monthly AT&T Phone Lines Fire Panel(2) Monthly (1)year 10/Z1/Z013 Under(2)yr auto renewal at same rate Unsure who to Pay District Cooling Mork" Duke Electric Monthly City of Carmel utilities Water Monthly City of Cannel URBtles Sewer Monthly VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $46,894.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 26739 I CARMEL0913 I -509.00 I $46,894.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday September 23, 2013 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 09/01/13 CARMEL0913 James Buiilding $46,894.00 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer