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Home My WebLink About224926 10/08/2013 CITY OF CARMEL, INDIANA VENDOR: 00350182 Page 1 of 1 ONE CIVIC SQUARE HUMANE SOCIETY FOR HAMILTON COWW CARMEL, INDIANA 46032 1721 PLEASANT ST CHECK AMOUNT: $5,000.00 " ? SUITE B CHECK NUMBER: 224926 NOBLESVILLE IN 46060 CHECK DATE: 10/8/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1096 4340800 9/27/13 5, 000 . 00 ADULT CONTRACTORS Carmel • Clay Parks&Recreation CHECK REQUEST Date: 9/27/2013 Check payable to: SEP 2 7 2013 Name: Humane Society for Hamilton County $y. Address: 1721 Pleasant Street, Suite B City, State, Zip Noblesville, IN 46060 Mail check to payee X Return check to requestor Check Amount: $5,000.00 Date Required: October 21, 2013 Check needed for: Per Memorandum of Understanding, Bartkember net proceeds from 2013 go to benefit the Humane Society for Hamilton County. To be paid from: PO#(if applicable) : MC004641 (Requisition) Budget account-GL# 1096.60.34644& K' NO do Budget Line Description: Rec Special Events Invoice(s)MUST be attached. Requested by(print): Traci/B�roman Requested by(signature): IOLIOA U Approved by(signature of Division Manager): --- on this date of Form revised 7-7-08 Shared/Forms/Business Services/Check Request Form/Check Request(rev 7-7-08) �L Carmel ® Clay Racks&Recreation Partnership Memorandum of Understanding Between Carmel Clay Parks&Recreation(CCPR) And Humane Society for Hamilton County(HSHC) For Barktember This Memorandum of Understanding(MOU)establishes a Special Event Partnership between Carmel Clay Parks&Recreation and Humane Society of Hamilton County. I. MISSION The mission of Carmel Clay Parks&Recreation is to acquire,develop and program safe park lands and facilities for recreation and preservation purposes.The objective is to enhance the neighborhoods of the City and Township,build a sense of community and positive image,and encourage citizens to view Carmel Clay Parks&Recreation as a valued investment in their daily lives. The mission of Humane Society for Hamilton County:Saving Lives. Educating Communities.Completing Families. Together,the Parties enter into this Memorandum of Understanding to mutually promote Barktember. Accordingly,CCPR and HSHC,operating under this MOU agree as follows: II. PURPOSE AND SCOPE CCPR and HSHC describe the intended results or effects that the organizations hope to achieve,and the area(s) that the specific activities will cover. • Why the collaboration was formed o CCPR agreed to work in collaboration with HSHC in order to share the benefits of the Barktember event as a Donation to the Humane Society for Hamilton County. • Benefits for CCPR o CCPR benefits by partnering on this event because it creates brand awareness of our facilities and of the parks we maintain and supports the department's mission and vision,along with increasing attendance at this event with the help of the Humane Society for Hamilton County. • Target Population o Dog owners within Hamilton County • Benefit(s)to Target Population o Provides a unique and fun event for Dogs and their owners! Ill. RESPONSIBILITIES Each party will appoint a person to serve as the official contact and coordinate the activities of each organization in carrying out this MOU.The initial appointees of each organization are: Traci Broman, Events Supervisor Jennifer Judd,Mngr of Marketing&Public Relations Carmel Clay Parks&Recreation Humane Society for Hamilton County 1235 Central Park Drive East 1721 Pleasant Street Suite B Carmel, IN 46032 Noblesville,IN 46060 317.573.5243 317219.3324 TBroman @cormelcloyporks.com homiltonhumanesociety @gmail.com 1 y 0ay Parks&Recreation CCPR will organize and run event in benefit of net proceeds being donated to the Humane Society for Hamilton County.Humane Society for Hamilton County will assist in event through various roles specified onsite,as needed. CCPR created marketing materials and both organizations helped promote this event through social media, websites,emails,etc IV. TERMS OF UNDERSTANDING The term of this MOU is for September 7, 2013from the effective date of this agreement and may be extended upon written mutual agreement.Either organization may terminate this MOU upon thirty(30) days written notice without penalties or liabilities. Authorization The signing of this MOU is not a formal undertaking.It implies that the signatories will striveto reach,to the best of their ability,the objectives stated in the MOU. On behalf of the organization I represent,I wish to sign this MOU and contribute to its further development. Carmel Clay Park R creotion Signature: Date: I Printed Name: Title: J (' t Humane S a unt �Signature Date: Printed Naar e. \' E Title: s 2 i i Actual Spent MC004506 20-Aug-13 Traci Brom Fast Signs Barktembe MC004506 $96.00 21-Aug-13 Dawn 1096.60.4239039 $96.00 MC004507 20-Aug-13 Traci Brom Anderson F Barktembe 36104 $375.00 21-Aug-13 Traci 1096.60.4340800 $375.00 STAFF EXPENSES Aquatics $121.00 Front Desk $54.00 Parks Maintenance $62.50 Marketing Mngr $722.50 Marketing Expenses $65.00 Events Supervisor. $114.00 Total Projected $471.00 Actual Total $1,610.00 Revenue Vendors/Sponsors Dog $75.00 11 $825.00 Pup $50.00 4 $200.00 Participants Pre-Reg $10.00 133 $1,330.00 Day-Of $10.001 526 $5,260.00 Total Revenue $7,615.00 Pifference $6,005.001 To CCPR for 2014 BarktemberStart Up $1,610.00 Net Proceeds To Humane Society $5,000.00 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Humane Society for Hamilton County Terms 1721 Pleasant Street, Suite B Noblesville, IN 46060 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 9/27/13 9/27/13 MOU Bartktember net proceeds $ 5,000.00 Total $ 5,000.00 I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120— Clerk-Treasurer Voucher No. Warrant No. ane Society for Hamilton County Allowed 20 1721 Pleasant Street, Suite B Noblesville, IN 46060 In Sum of$ $ 5,000.00 ON ACCOUNT OF APPROPRIATION FOR 109 - Monon Center PO#or Board Members Dept# INVOICE NO. CCT#/TITL AMOUNT 1096-60 9/27/13 4340800 $ 5,000.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 3-Oct 2013 Signature $ 5,000.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund