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Home My WebLink About224905 10/08/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1 ONE CIVIC SQUARE DEBRA GRISHAM <. 0 CHECK AMOUNT: $9,842.95 ' CARMEL, INDIANA 46032 922 E GREYHOUND PASS CARMEL IN 46032 CHECK NUMBER: 224905 CHECK DATE: 10/8/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 9-13 360 . 75 OTHER EXPENSES 1091 4340000 9-13 1, 125 . 80 LEGAL FEES 1125 4340000 9-13 8, 356 . 40 LEGAL FEES OCT o 12013 Professional Services Invoice BY: FOR SERVICES RENDERED Date: 10/1/13 FROM 9/1/13 THROUGH 9/30/13 Provider: Debra M. Grisham, Attorney at Law r pt on� pA SerV toes Sep'13 P.0.# PorF Address: 922 East Greyhound Pass G.L.# 1*5--e brc8IMowri Carmel, Indiana 46032 f3ud et pine Descr Telephone : 317-690-1597 Purchaser to Approval Date v Email: dgrishamlaw @gmail.com Project Name: General Park Legal and Business Services Invoice No: 9-13 Hourly Hours Amount Service Description of Service Rate !Worked Due Date $130 9-3-13 Prepared for and attended Agenda setting and 2.0 $260.00 ( o Project status meeting with CCPR Senior Management and Park Board President. Communications to CCPR staff regarding .2 $ 26.00 ( o 1 potential tort claim MCC-CD and file update. Communications regarding receipt of Notice of .2 $ 26.00 lo 1 Satisfaction of Judgment. Worked on West Park acquisition file organization 2.3 $ 299.00 I o i and started completion of summary sheet. Received , reviewed and responded to 3 $ 39.00 v 6 M Krosschell regarding Founders Park Pavilion Project ("FPPP") contract. 9-4-13 Multiple communications to CCPR staff regarding .5 $ 65.00 I o S I potential tort claim MCC-CD and file update. Worked on West Park acquisition file 3.5 $455.00 to I organization and completion of summary sheet. 9-5-13 Communications to CCPR staff regarding .2 $ 26.00 Io5 I potential tort claim MCC-CD and file update. Worked on West Park acquisition file 3.0 $ 390.00 1 0 1. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due organization and completion of summary sheet. 9-6-13 Received and reviewed a CRC Public Hearing 1.0 $ 130.00 ►a I Notice with inquiry from M Westermeier, Checked the current applicable law, CRC staff, responded and discussed the same with M Westermeier. Filed the notice as requested and noted on draft attorney report for 9-10-13 Regular Park Board Meeting. Multiple communications with D Murphy, T Elliott .8 $ 104.00 1051 and M Westermeier regarding status of ETC ProLiance Energy, LLC asset manager for CCPR and extension term contract documents and updated the file. Worked on West Park acquisition file 3.7 $481.00 Id i organization and completion of summary sheet. 9-9-13 Continued work on West Park acquisition file 3.2 $416.00 I a organization; Set up summary sheets for all parks. Communications with T Elliott 1.5 $ 195.00 I o S l regarding ETC ProLiance Energy, LLC extension term contract documents. 9-10-13 Multiple communications with T Elliott 2.0 $260.00 a q And M Westermeier regarding receipt and review of ETC ProLiance Energy, LLC extension term contract documents. Prepared report and recommendation for the Park Board Meeting. Received notice of contractor objection to the .5 $ 65.00 FPPP contract, reviewed the language and the Project Manual, discussed the same with M Krosschell and M Westermeier, all of which was resolved without change to the contract. Communications with M Krosschell regarding the .2 $ 26.00 I Z-i Central Park East Bundle Project ("CPEBP") permit status and updated the file. Continued work on review and acquisition file 2.2 $286.00 i o Organization for West Park. Reviewed and updated attorney report and 1.5 $ 195.00 Iv attended Park Board meeting. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 9-11-13 Processed fully executed ProLiance extension .5 $ 65.00 105 term contract document and communications with T Elliott regarding the same. Completed West Park acquisition file 3.2 $416.00 i o organization. Met with M Westermeier for update on various .3 $ 39.00 park projects including the FPPP and CPEBP 13 coed permit status as well as the Re-Bid Overflow Parking and Drainage Project("DOOP"). 9-12-13 Worked on ProLiance legal document book and 2.8 $ 364.00 10S1 Organized into 2 binders. Communications to L Russell regarding Notice of .3 $ 39.00 I a 1 Exchange required by the Affordable Care Act with an October 1, 2013 deadline. 9-16-13 Organized CCPR office lease files. 3.8 $494.00 I o I Met with M Westermeier and M Klitzing regarding .6 $ 78.00 101 various park matters including the Brookshire Golf course, the FPPP, the CPEBP, Flowing Well Park well issues and DOOP. Ivy-y�3� Communications with Park Board President .3 $ 39.00 I J Engledow and M Krosschell regarding final FPPP contract and execution of the same. 9-17-13 Prepared FPPP contract for final signature of the .8 $ 104.00 and multiple communications with park officials and staff regarding the same. Started confirmation of park board packet files 2.6 $ 338.00 I and worked on all park summary sheets. Received and filed notice of impact fee update. .2 $ 26.00 Iv t 9-18-13 Processed FPPP contract and updated the file. .5 $ 65.00 Inc. Met with M Westermeier regarding Cherry Tree 1.2 $ 156.00 I v 1 assignment to apprise the Park board of its options; started with review of existing research. Continued summary sheet updates for all parks. 1.8 $234.00 i o l Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 9-19-13 Continued summary sheet updates for all parks. 2.7 $ 351.00 t 0 1 Worked on Cherry Tree research assignment. .3 $ 39.00 l o t Met with M Westermeier regarding .8 $ 104.00 lot various park matters including the Brookshire i:�9.y0 Golf course, Cherry Tree Park, Flowing Well 00.8a - loci I (U1.) Park, the MCC running track and DOOP status. IZis'-113AZ, 9-20-13 Continued summary sheet updates for all parks. 3.8 $494.00 10 9-23-13 Continued research regarding Cherry Tree 1.7 $221.00 lot Park and started memo draft. Worked on Affordable Care Act Exchange notice 1.0 $ 130.00 I v Explanation requested by L Russell. Continued summary sheet updates for all parks. 3.5 $455.00 I v t 9-24-13 Worked on Cherry Tree memo draft. 1.2 $ 156.00 1� Continued summary sheet updates for all parks. 1.8 $ 234.00 10 Met with M Klitzing regarding personnel pay .2 $ 26.00 1 Z..,T- 1 13'x' Issues and CPEBP bid document preparation status. Met with M Westermeier regarding various park .5 $ 65.00 10 1 7j) Issues including homeland security issues for 30150 --� x` X25-10 FPPP, Status of CPEBP, CICF funds. ((o.aGec,4 Prepared for and attended Regular Park Board .5 $ 65.00 meeting. 1 L 9-25-13 Met with L Russell regarding current and desired .7 $ 91.00 1 d t change to background check policy. Reviewed personnel policies and researched Indiana code and case law regarding the same. Worked on Cherry Tree memo draft. 1.0 $ 130.00 I o l Worked on Summary Sheets update for all parks. 1.5 $ 195.00 I o k 9-26-13 Worked on Cherry Tree memo draft. 1.0 $ 130.00 lot Prepared for and participated in conference call 1.0 $ 130.00 l o t with B Bosma, M Westermeier and M Klitzing A Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due regarding the maintenance management fund and updated the file after the call. Worked on general file organization. 1.0 $ 130.00 101 9-27-13 Prepared for and met with M Molitor and M 3.0 $ 390.00 101 Westermeier regarding Cherry Tree Park options. 9-30-13 Met and discussed with L Russell, research 2.0 $260.00 regarding background checks. Briefly discussed legal parameters of random drug testing and started research on the same after conclusion of the meeting. NATURE OF SERVICES TOTAL HOURS FEE TOTAL HOUR BILLED: 76.9 TOTAL DUE: $ 9,997.00 Signature: �k 11x5 - I- 0I- 4340000= g,35(v,4� l UP-I4-5M590&_ �0 5 I Dq ) - 4 3y 0C)00 5 go q ,�4a .9'1-) at r y car— e.A , 100. 5 �-IBr 53;30 l5�l ,05 64,05 = C-LAY `fiOI,�I'i5� 1I� G ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 10/1/13 9-13 Legal services Sep'13 $ 8,356.40 ` 10/1/13 9-13 Legal services Sep'13 $ 360.75 1011193- 9-13.- Legal services Sep'13 $ 1,125.80 "donot mails s Total $ 9,842.95 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer i T' Voucher No. Warrant No. ,4 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of$ $ 9,842.95 ON ACCOUNT OF APPROPRIATION FOR 101 General / 106 Park Impact/ 109 MCC PO#or INVOICE NO. CCT#/TITLI AMOUNT Board Members Dept# 1125 9-13 4340000 $ 8,356.40 1 hereby certify that the attached invoice(s), or 106 9-13 5023990 $ 360.75 bill(s) is (are)true and correct and that the 1091 9-13 4340000 $ 1,125.80 materials or services itemized thereon for which charge is made were ordered and received except 3-Oct 2013 Signature $ 9,842.95 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund