224905 10/08/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1
ONE CIVIC SQUARE DEBRA GRISHAM
<. 0 CHECK AMOUNT: $9,842.95
' CARMEL, INDIANA 46032 922 E GREYHOUND PASS
CARMEL IN 46032 CHECK NUMBER: 224905
CHECK DATE: 10/8/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 9-13 360 . 75 OTHER EXPENSES
1091 4340000 9-13 1, 125 . 80 LEGAL FEES
1125 4340000 9-13 8, 356 . 40 LEGAL FEES
OCT o 12013
Professional Services Invoice
BY:
FOR SERVICES RENDERED Date: 10/1/13
FROM 9/1/13 THROUGH 9/30/13
Provider: Debra M. Grisham, Attorney at Law r pt on� pA SerV toes Sep'13
P.0.# PorF
Address: 922 East Greyhound Pass G.L.# 1*5--e brc8IMowri
Carmel, Indiana 46032 f3ud et
pine Descr
Telephone : 317-690-1597 Purchaser to
Approval Date v
Email: dgrishamlaw @gmail.com
Project Name: General Park Legal and Business Services
Invoice No: 9-13
Hourly Hours Amount
Service Description of Service Rate !Worked Due
Date $130
9-3-13 Prepared for and attended Agenda setting and 2.0 $260.00 ( o
Project status meeting with CCPR Senior
Management and Park Board President.
Communications to CCPR staff regarding .2 $ 26.00 ( o 1
potential tort claim MCC-CD and file update.
Communications regarding receipt of Notice of .2 $ 26.00 lo 1
Satisfaction of Judgment.
Worked on West Park acquisition file organization 2.3 $ 299.00 I o i
and started completion of summary sheet.
Received , reviewed and responded to 3 $ 39.00 v 6
M Krosschell regarding Founders Park
Pavilion Project ("FPPP") contract.
9-4-13 Multiple communications to CCPR staff regarding .5 $ 65.00 I o S I
potential tort claim MCC-CD and file update.
Worked on West Park acquisition file 3.5 $455.00 to I
organization and completion of summary sheet.
9-5-13 Communications to CCPR staff regarding .2 $ 26.00 Io5 I
potential tort claim MCC-CD and file update.
Worked on West Park acquisition file 3.0 $ 390.00 1 0 1.
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
organization and completion of summary sheet.
9-6-13 Received and reviewed a CRC Public Hearing 1.0 $ 130.00 ►a I
Notice with inquiry from M Westermeier,
Checked the current applicable law, CRC staff,
responded and discussed the same with M
Westermeier. Filed the notice as requested and
noted on draft attorney report for 9-10-13
Regular Park Board Meeting.
Multiple communications with D Murphy, T Elliott .8 $ 104.00 1051
and M Westermeier regarding status of ETC
ProLiance Energy, LLC asset manager for CCPR
and extension term contract documents and
updated the file.
Worked on West Park acquisition file 3.7 $481.00 Id i
organization and completion of summary sheet.
9-9-13 Continued work on West Park acquisition file 3.2 $416.00 I a
organization; Set up summary sheets for all
parks.
Communications with T Elliott 1.5 $ 195.00 I o S l
regarding ETC ProLiance Energy, LLC
extension term contract documents.
9-10-13 Multiple communications with T Elliott 2.0 $260.00 a q
And M Westermeier regarding receipt and review
of ETC ProLiance Energy, LLC extension term
contract documents. Prepared report and
recommendation for the Park Board Meeting.
Received notice of contractor objection to the .5 $ 65.00
FPPP contract, reviewed the language and the
Project Manual, discussed the same with M
Krosschell and M Westermeier, all of which was
resolved without change to the contract.
Communications with M Krosschell regarding the .2 $ 26.00 I Z-i
Central Park East Bundle Project ("CPEBP")
permit status and updated the file.
Continued work on review and acquisition file 2.2 $286.00 i o
Organization for West Park.
Reviewed and updated attorney report and 1.5 $ 195.00 Iv
attended Park Board meeting.
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
9-11-13 Processed fully executed ProLiance extension .5 $ 65.00 105
term contract document and communications
with T Elliott regarding the same.
Completed West Park acquisition file 3.2 $416.00 i o
organization.
Met with M Westermeier for update on various .3 $ 39.00
park projects including the FPPP and CPEBP 13 coed
permit status as well as the Re-Bid Overflow
Parking and Drainage Project("DOOP").
9-12-13 Worked on ProLiance legal document book and 2.8 $ 364.00 10S1
Organized into 2 binders.
Communications to L Russell regarding Notice of .3 $ 39.00 I a 1
Exchange required by the Affordable Care Act
with an October 1, 2013 deadline.
9-16-13 Organized CCPR office lease files. 3.8 $494.00 I o I
Met with M Westermeier and M Klitzing regarding .6 $ 78.00 101
various park matters including the Brookshire
Golf course, the FPPP, the CPEBP, Flowing Well
Park well issues and DOOP.
Ivy-y�3�
Communications with Park Board President .3 $ 39.00 I
J Engledow and M Krosschell regarding final
FPPP contract and execution of the same.
9-17-13 Prepared FPPP contract for final signature of the .8 $ 104.00
and multiple communications with park
officials and staff regarding the same.
Started confirmation of park board packet files 2.6 $ 338.00 I
and worked on all park summary sheets.
Received and filed notice of impact fee update. .2 $ 26.00 Iv t
9-18-13 Processed FPPP contract and updated the file. .5 $ 65.00 Inc.
Met with M Westermeier regarding Cherry Tree 1.2 $ 156.00 I v 1
assignment to apprise the Park board of its
options; started with review of existing research.
Continued summary sheet updates for all parks. 1.8 $234.00 i o l
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
9-19-13 Continued summary sheet updates for all parks. 2.7 $ 351.00 t 0 1
Worked on Cherry Tree research assignment. .3 $ 39.00 l o t
Met with M Westermeier regarding .8 $ 104.00 lot
various park matters including the Brookshire i:�9.y0
Golf course, Cherry Tree Park, Flowing Well 00.8a - loci I (U1.)
Park, the MCC running track and DOOP status. IZis'-113AZ,
9-20-13 Continued summary sheet updates for all parks. 3.8 $494.00 10
9-23-13 Continued research regarding Cherry Tree 1.7 $221.00 lot
Park and started memo draft.
Worked on Affordable Care Act Exchange notice 1.0 $ 130.00 I v
Explanation requested by L Russell.
Continued summary sheet updates for all parks. 3.5 $455.00 I v t
9-24-13 Worked on Cherry Tree memo draft. 1.2 $ 156.00 1�
Continued summary sheet updates for all parks. 1.8 $ 234.00 10
Met with M Klitzing regarding personnel pay .2 $ 26.00 1 Z..,T- 1 13'x'
Issues and CPEBP bid document preparation
status.
Met with M Westermeier regarding various park .5 $ 65.00 10 1 7j)
Issues including homeland security issues for 30150 --� x` X25-10
FPPP, Status of CPEBP, CICF funds. ((o.aGec,4
Prepared for and attended Regular Park Board .5 $ 65.00
meeting. 1 L
9-25-13 Met with L Russell regarding current and desired .7 $ 91.00 1 d t
change to background check policy. Reviewed
personnel policies and researched Indiana code
and case law regarding the same.
Worked on Cherry Tree memo draft. 1.0 $ 130.00 I o l
Worked on Summary Sheets update for all parks. 1.5 $ 195.00 I o k
9-26-13 Worked on Cherry Tree memo draft. 1.0 $ 130.00 lot
Prepared for and participated in conference call 1.0 $ 130.00 l o t
with B Bosma, M Westermeier and M Klitzing
A
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
regarding the maintenance management fund
and updated the file after the call.
Worked on general file organization. 1.0 $ 130.00 101
9-27-13 Prepared for and met with M Molitor and M 3.0 $ 390.00 101
Westermeier regarding Cherry Tree Park options.
9-30-13 Met and discussed with L Russell, research 2.0 $260.00
regarding background checks. Briefly discussed
legal parameters of random drug testing and
started research on the same after conclusion of
the meeting.
NATURE OF SERVICES TOTAL HOURS FEE
TOTAL HOUR BILLED: 76.9 TOTAL DUE: $ 9,997.00
Signature:
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ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra Terms
922 East Greyhound Pass Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
10/1/13 9-13 Legal services Sep'13 $ 8,356.40
` 10/1/13 9-13 Legal services Sep'13 $ 360.75
1011193- 9-13.- Legal services Sep'13 $ 1,125.80
"donot mails s
Total $ 9,842.95
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
120
Clerk-Treasurer
i
T'
Voucher No. Warrant No.
,4
115100 Grisham, Debra Allowed 20
922 East Greyhound Pass
Carmel, IN 46032
In Sum of$
$ 9,842.95
ON ACCOUNT OF APPROPRIATION FOR
101 General / 106 Park Impact/ 109 MCC
PO#or INVOICE NO. CCT#/TITLI AMOUNT Board Members
Dept#
1125 9-13 4340000 $ 8,356.40 1 hereby certify that the attached invoice(s), or
106 9-13 5023990 $ 360.75 bill(s) is (are)true and correct and that the
1091 9-13 4340000 $ 1,125.80 materials or services itemized thereon for
which charge is made were ordered and
received except
3-Oct 2013
Signature
$ 9,842.95 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund