224936 10/08/2013 CITY OF CARMEL, INDIANA VENDOR: 152500 Page 1 of 1
0 ONE CIVIC SQUARE INDIANA LEAGUE OF MUN C-T
CARMEL, INDIANA 46032 C/O TOWN OF REMINGTON CHECK AMOUNT: $100.00
PO BOX 70
o„ a CHECK NUMBER: 224936
REMINGTON IN 47977
CHECK DATE: 10/8/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
101 5023990 100 . 00 REGISTRATION FEES
ILMCT
EDUCATION
The ILMCT District Meetings& Education Days will take place in Shipshewana and Colum-
bus this fall. The meeting in Shipshewana will take place October 23-24 and the meeting in
Columbus will take place October 29-30. Day 1 is Education Day and will include classes on
credit and debit card acceptance and ethics. Day 2 will include a welcome from ILMCT Presi-
dent, Kathy Parsons, followed by presentations from the State Board of Accounts and Depart-
ment of Local Government Finance. Day 2 is a State Board of Accounts called meeting. Educa-
tion day(Day 1)meals are on your own. A continental breakfast and lunch will be provided at
the district meeting (Day 2). Don't forget to bring a door prize!
a
Nr
8:00 a.m.— Registration s! 8:30 a.m.— Registration and continental breakfast
9:00 a.m. 9:30 a.m.
ss
9:00 a.m.— Credit and Debit Card Acceptance 9:30 a.m.— Introduction of Officers, District Directors
Noon 11:30 a.m. and Guests/State Board of Accounts
Noon— Lunch on your own 11:30 a.m.— Lunch
1:30 p.m. 1:00 P.M.
1:30 p.m.— Ethics: Leading in the Public Eye and Prac 1:00 P.M.— Department of Local Government Finance
4:30 p.m. ticing Public Service 2:30 p.m.
2:30 p.m. - Question and Answer Session/Door Prizes
3'00 p.m.
CLASS DESCRIPTIONS
CREDIT AND DEBIT CARD ACCEPTANCE (CATEGORY III) ETHICS- LEADING IN THE PUBLIC EYE AND PRACTIC-
ING PRINCIPLED PUBLIC SERVICE (CATEGORY II)
Presented by Tricia Abbott, IAMC, MMC,Acounting Supervisor, Presented by Michael Griffin, IAMC, MMC, CPFA, CPFIM, Clerk-
Town of Munster Treasurer, Town of Highland
Estimates place the number of bank-issued credit and debit card This workshop will challenge Clerks,Clerk-Treasurers, Deputies
accounts in the United States today at over one billion. It seems and staff members to think anew about what it means to practice
that almost everyone has at least one. So what would be the "principled public service." Participants will learn five principles
advantages and disadvantages to cities and towns in making pay- that may influence your ethical approach in the public service.We
ment of utilities or other municipal fees by credit or debit cards will also examine the formal Code of Ethics of the IIMC and see
available to its citizens?Tricia Abbott will share the process Munter' how it aligns with the five principles.The workshop is designed to
went through to make this service available to citizens. challenge and inspire both the veteran and novice public servant
alike.
SHIPSHEWANA COLUMBUS
October 23-24 October 29-30
Farmstead Inn&Conference Center The Clarion Hotel
370 S Van Buren Street 2480 Jonathan Moore Pike
Shipshewana, IN 46565 Columbus, IN 47201
Registration Deadline: October 16 Registration Deadline: October 22
Hotel Information: Hotel Information:
Standard Room Rate: $109.00(includes breakfast) Standard Room Rate: $84.00(includes breakfast)
Please contact the Farmstead Inn&Conference Center Please contact The Clarion Hotel directly at(812)372-1541
directly at(260)768-4595 for hotel reservations and request ac- for hotel reservations and request the ILMCT room block.
count#39700 to receive the ILMCT room rate. Hotel reserva-, Hotel reservations should be made no later than Septem-
tions should be made no later than September 22. ILMCT is ber 25. ILMCT is not responsible for hotel reservations or
not responsible for hotel reservations or cancellations. cancellations. .
STATE OF INDIANA
{ AN EQUAL OPPORTUNITY EMPLOYER STATE BOARD OF ACCOUNTS
302 WEST WASHINGTON STREET
~ . ROOM E418
f,rte •� INDIANAPOLIS, INDIANA 46204-2765
Telephone:(317)232-213
Fax:(3 17)23 2-471 1
Web Site:www.in.gov/sboa
MEMORANDUM
TO: All City and Town Clerk-Treasurers, City Clerks, and City Controllers
RE: Accounting and Budgeting Workshop
DATE: September 18, 2013
This year's Indiana League of Municipal Clerks and Treasurers' (ILMCT) Fall Northern
and Southern District Meetings in Shipshewana and Columbus will again qualify as State-called
meeting days pursuant to IC 5-11-14. The Northern District meeting will be on Thursday,
October 24, 2013, at the Farmstead Inn, 370 S. Van Buren Street, Shipshewana, Indiana and
the Southern District meeting will be on Wednesday, October 30, 2013, at the Clarion Hotel,
2480 Jonathan Moore Pike, Columbus, Indiana. Arrangements have been made with the
Indiana Association of Cities and Towns (TACT) to handle registration for the Meetings. Please
contact Katelyn Storms with IACT at (317) 237-6200 if you have questions concerning
registration.
Both meetings will start promptly at 9:30 A.M. E.S.T. and will adjourn at 3 P.M. with
lunch being served from 11:30 to 1:00. The League has previously sent out an agenda along
with registration forms.
The training offered is a joint effort of the State Board of Accounts with the Indiana
League of Municipal Clerks and Treasurers (ILMCT). The League has made arrangements for
lunch and break refreshments for the day of the meeting. Attendees are also encouraged to
participate in the additional training which will be offered by the League on Wednesday, October
23 and Tuesday October 29. A description of the training offered on these days has been sent
out by the League.
Representatives from the State Board of Accounts and the Department of Local
Government Finance will be conducting the workshop at the District Meetings on October 24
and October 30 which will include discussions on the Gateway Annual Financial Report and
100-R reporting requirements, internal controls, new legislation, budgeting, and other duties.
To: All City and Town Clerk-Treasurers, City Clerks, and City Controllers
September 18, 2013
Page Two
As provided in IC 5-11-14-1, "the elected official, at the direction of the State Examiner,
may require the attendance of:
(1) Each of his appointed and acting chief deputies or chief assistants: and
(2) If the number of deputies or assistants employed`
(A) does not exceed three (3), one (1) of his appointed and acting deputies or
assistants; or
(B) exceeds three (3), two (2) of his duly appointed acting deputies and
assistants."
Each official, deputy, or assistant attending the meeting shall be allowed mileage at a
rate per mile set by your city or town council for each mile necessarily traveled in going to and
returning, from the meeting. Only one (1) mileage shall be allowed to the official, deputy, or
assistant furnishing the conveyance, although they may be transporting more than one (1)
person. Each official, deputy or assistant who lives fifty (50) miles or father from the meeting
location will also be allowed lodging expense for the night preceding the meeting. date, not to
exceed the single.room rate that night.
Reimbursement for meals purchased while attending the meeting in an amount
determined by the city or town council is also authorized.
The State Board of Accounts will certify attendance for the conference to each official,
deputy, deputies, or assistants attending. All payments for lodging, mileage, and meals
purchased shall be made by the proper disbursing officer in the manner provided by law on a
duly verified claim or voucher to which shall be attached the Certificate 'of, the State Board of
Accounts. All payments shall be made from the general fund from any, money not otherwise
appropriated and without any previous appropriation being made therefore.
It is agreeable for other persons (not mentioned in the statute) from your office or other
city or town officials to attend the meeting. However, such other persons must have prior
approval from your city or town's governing body and any expenditures must be reimbursed
from funds appropriated for this purpose.
You are cordially requested to attend this meeting which has been called in an effort to
assist you in properly discharging the duties and responsibilities of your office.
Sincerely,
J
Bruce A. Hartman, CPA
State Examiner
CWP/csc
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
/n1 /Payee
V� Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5-11-10-1.6.
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
• , �� ALLOWED 20
IN SUM OF $
ON ACCOUNT OF APPROPRIATION FOR
6 e viva - k-�)
Board Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
7:31��tlt0 L= bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
tre
Cost distribution ledger classification if
Title
claim paid motor vehicle highway fund