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Home My WebLink About225057 10/08/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK AMOUNT: $47,644.80 `= CARMEL IN 46032 CHECK NUMBER: 225057 CHECK DATE: 10/8/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359003 996984 750 . 80 FESTIVAL/COMMUNITY EV 1208 4350900 26739 CARMEL1013 46, 894 . 00 JAMES BUILDING OPER C INVOICE Invoice: CARMEL1013 Date: October 1,2013 Department of Administration Attn: Director One Civic Square Carmel,IN 46032 Due October 1,2013 for.the.period 10/1/13-10/31/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense $ 2,173.00 Black Box Theater(aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 Main Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 10/1/13 $ 46,894.00 PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 OCT 07 2013 By Property#7C Operating Expense Detail For the Period January 1 through December 21,2013 Send Ffpor Support Swe Blade x_ Maln Theater Theater Support_ate Billing City bf City of City of Total 1/12 of Expenses Total Carmel Total Carmel Total Telephone/Internet Lines Carmel General Maintenance Services 2,000 166,63 5,217 435 32,225 2,685 4,728 General Maintenance Supplies 1,700 141.67 2,700 225 4,515 376 2,350 394 Contract Maintenance 2,887 240.61 4,818 402 11,106 196 Contract HVAC Maintenance 926 4,197 350 976 81.34 2,734 228 5,686 474 2,204 District Cooling 1,676 139.66 6,097 184 Elevator Maintenance _ 508 77,505 6,459 5,425 Snow Removal 4,394 366 452- Landscaping - Security 3,391 283 6,783 565 67,829 5,652 9,044 Insurance 754 Garage and Complex Common Area 750' 63 21626 219 11,750 979 Bldg Common Area 2,559 213 91311 776 40,601 3,383 10,801 Electric' 3;370 281 12,259 gpg 1,022 48,508 4,042 10908 Direct Bill Electricity _ Water 317 26 1,387 Direct Bill Water - 116 338 28 Sewer 353 29 Direct Bill Sewer 1,015 85 422 35 Janitorial Services 4,3.72 364 9,141 762 41,227 3,436 9,246 Janitorial Supplies 770 Trash Removal 59 180 15 1,380 115 1,500 125 5 213 18 1,511 126 190 16 Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 Real Estate Taxes 696 26,078 2,173 74,598 6,216 392,369 32,697 JR4 1/lz 10096 1/12 100% 1/12 Parcel VC Operating Budget Operating Expense Summary Une Item Description Telephone/Intemet lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contrail HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex.Common Area Bldg Common Area Users share of expenses for the Entry Atrium. Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,pape[towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel f17C Four tenter Green-The lames Building lCendor Service Date Contract I�1 went status/ Egdpm.rrt ffiflC � REI Red Estate Malmenence Sella Simplex Grinnell! MonRorint Flre N/A May 12/1/2010 31 mot 6/30/2013 'simplex Grinnell In+salon Annually 11/5/2010 Fire Alum/Sprinkler/Bad,Flews Annually (1)year 12/5/2011 In auto Renewl of(i)yr pals ]/1/2011 (3)year 1I/34q033 MWAW$ter Inspection Every other Week(Nov-Mar) M"Ister Generator ARAB Pest control Generator Annually 3/3/1011 (3)Year 2/28/2014 Does not Include tax on parts 8/5/701] Wymrte's MatMan a"A1m t/Renbl Entry Mats Men" 1/5/2011 In Auto renewal ANS,Inc. Who,Wa�� Moritify(AOr-Oct) 1/18/2013 In Auto Renewal Entry Windows/Doen (3)Year 1/1b/2016 AN3,Inc Window Washing All Exterior Windows(outride) ty, 3/21/2012 (1)Year 3/21/2013 ANS,Mc Window wasMns All Exterior Windows Inside semi'A^"ual 3/21/2012 (1)Year DEEM Inspection MVAC ( 1 Annualty 3/21/2012 (1)Year 3/2VZO13 End Gr Inspection Flavrton(3) Mon" 4/1/2012 20 (1)year 4/1/1013 D Mowlny/Waadlry �' 4/30/2012 (2)year 030/2014 Eagle Trident Orn•51te/Patrol security Momhly,(Awr-Sept), 2/28/2012 (1)you VIO013 Marquis Janitorial MMIM* 111/2012 Roy's Trash Sam- TrasWR Monthly 4/7/2012 In Auto Renewal REI Real Estate allot Trash Dvmptter In Oarate(for dl men) Month (2)Year 0/1/1014 Property Mana3ement � 13/30/2012 fs)Y¢ar 12/30/2012 12/1/2010 -31 mos 6/30/2013 AT&T phone Lines Devrton 2;EMS AT&T Phana I1ne () System(I);Fire Panel(2) Elevator(1) Monthly 11/2010 (1)yaw 10/2112013 Under f2)yr auto renewal at same rate Department of Homeland Sersnity CereRotlon 0°&Y (1)year 10/21/2013 Under 2 Unsure who to pay Dhytn Cooler Demon(3) Annually (1 Yr auto renewal rt same rata Duke Energy Dacbic Monthly Oty of C4msal Uenees water Mom" Oty of Carmel tMtdes Sewer Monthly Monthly Parcel#7C Three Center Green-The Tarkington Vendor Service E ul ent Boling Date Contract Date Current Status/ ^— Freauenev Signed Terms fires Notes RFI Real Estate Maintenance Services MuRlguard Monitoring Fire Panel Monthly 12/112010 31 mos 6/30/2013 MuRlguard Inspection Quarterly 4/28/2011 (3)Years 4/27/2014 MacAllister FlreAlarrn/SprinNee/eratFlow/ExtinguUhers Annually 6/1/2012 Inspection Generator (1)Year Auto renews each r MacAllister Monitoring Annually 2,/4/2011 Y Generator Annually 8/5/2011. (3)Year 2/4/2014 ARAB Pest Control In Auto Renewal ANS,Inc. Window Washln Monthly 1/S/2011 B All Exterior Widows(outside) Seml-Annual 3/21/2012 In Auto Renewal ANS,Inc Window Washing All Exterior Windows(Inside) (1)Year 3/21/2013 DEEM Inspection HVAC AnnWlly 3/21/2012 (1)Year 3/21/2013 Thyssen Krupp Inspection Semi-Annually 6125/2012 1 Year Elevator(1) Month (I Auto renews each yr Thyssen Knipp Inspection Wheelchair UR(1) Monthly 11/1/2012 (2)Years 10/31/2014 ErWedow Group Mowing/Weeding Annually 7/19/2012 W81 attach to Elevator Contract Eagle Trident On-Site/Patrof Security Monthly(Apr-Sept) 2/28/2012 (1)Year ,2/28/2013 Marquis Janitorial Monthly 1/1/2012 Monthly 4/1/2012 In Auto Renewal Rays Trash Service Trash/Recycling Trash Dumpster In Garage(for all users) (21 Year 4/1/2014 REI Real Estate Monthly ly 11/30/2012 (5)Year 11130/2017 Monthly 12/1/2010 31 mos 6130/2013 Brtght House Phone Une EMS System AT&T Phone•Unes Monthly Department of Homeland Security Certification Elevator(1);Wheelchair ttR(1) Monthly 1/18/2013 Elevator(1);Wheelchair UR(1) Annually (1)Year 1/17/2014 Unsure who to Pay District�ogM Duke Electric Monthly City of Carmel Utilities Water Monthly City of Cannel Utilities Sewer Monthly Monthly Parcel 07C 881 TMrd Avenue-Garage and Support Space Vendor Seryke u Oats CorKract Date Current Status/ rat SRRng Freauencv REI Real Estate Maintenance enths Expires nance5erviees - Simplex Grinnell Monitoring MontWy 12/1/2010 Fire Panel _ 31 mos 6/30/2013 Fire Muldguard Inspection Annually 11/3/2010 (1)Year Noorsen I Risers•Garage Annually 6/3/2011 In Auto Renewal MacAllister Inspection fire Alarm System-Support Space only Annually 6/25/2012 Generator MacAllister Monitoring Generator Annually 2/4/2011 (3)Year °renews each Year nnually 6/5/2011 2/4/2014 A ARAB Past Control In Auto Renewal DEEM Inspection Monthly I/S/2011 Eagle Trident HVAC-Support Space Only Semi-Annually 6/12/2012 In Auto Renewal On-she/Patrol Security Support Space Only (1)Year Auto renews each year Marquis Janitorial Monthly 1/1/2012 Ray's Trash Service Support Space Only Monthly 4/1/2012 In Auto Renewal Trash/Recycling Trash Dumpster In Garage(tor all user) Mon I2)Year. 4/1/2014 REI Real Estate Property Management Support Space Only Monts 11/30/2012 (5)Year 11/30/2017 N 12/1/2010 31 mos 6/30/2013 e'igh;ILTUfe Phone Une EMS System-Support Space only M Phone Unlit Fire Panel(2) Moth Unsure who to Pay District Unts (1)year 10/21/2013 Under(2)K auto renewal at same rate Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Monthly Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 10/01/13 CARMEL1013 —� d $46,894.00 v I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $46,894.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 26739 I CARMEL1013 I -509.00 I $46,894.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, October 07, 2013 Director, kminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund I N V 0 1 C E The Farmers Market SOLD Nancy S. Heck ,r ,l One Civic Square TO Carmel, IN 46032 9 INVOICE#: 996984 DATE: 8131 12013 O/R$750.80 RE: The Farmers Market Operating Expenses Vendor Invoice# Date Cost • HP Products 11674224 5/15/2013 $198.96 • HP Products 11701741 6/18/2013 $116.26 • HP Products 11724981 7/17/2013 $46.51 • Marquis Commercial Solutions 1247 7/9/2013 $216.15 • Marquis Commercial Solutions 1290 8/6/2013 $172.92 Total Due: $750.80 Please indicate above invoice number on remittance and send to: REt Real Estate�Services, LLC,"G 1 1711:N Pennsylvania St:, Ste 200 �armel;-IN 4 6032: T x 's TERMS: NET 30 DAYS Women awned Business Enterprise r�lrr r" r "" s (WBE) Excellence in Distribution HP Products CORPORATE OFFICE 4220 Saguaro Trait ISO 9001:2008 Indianapolis,IN 46268 Certificate Number 2006-005 INVOICE Phone:317-298-9950 FAX: 317-293-0459 Date:511512013 Ship To #: 1 000058** JAMES BUILDING SOLD TO#:C031056 4 CENTER GREEN REI REAL ESTATE SERVICES/JAMES BUfLDIN CARMEL, IN 46032 11711 N PENNSYLVANIA ST STE 200 CARMEL IN 46032-6931 us invoice No. invoice Date -_.-Terms Customer 0-urchaie—order W677 I Sales Representative 11674224 5/15/2013 Net 30 ABIGAIL/FARMERS MARKET Cindy Hogan Order No---. -I—Orierwa-ie---- �l %ia-- - -- - - —r-n—ce —dqstohetee t Omer Contact 5/15j2613 INOO Extension# 1300 Notes -CONTACT JOE @ 317-450-0288 AND HE WILL SIGN AND PUT PRODUCT AWAY** Ordered B/O Shipped UOM.Item-No. Description MFG Item# ---Unit Price Amount 1.00 1.00 CS 114441 KC 17713 Kleenex 17713 46.51000 46.51 Cottonelle 2ply Tissue Wht 60/505/cs 17713 2.00 2.00 CS 136564 KC 01980 Scottfold-M 01980 43.80000 87.60 Towels 9.4x12.4 W ht 25/175/cs 25/cs 2.00 2.00 CS 168963 Spectrum 43x48 14Mic CP434814N 25.95000 51.90 Natural 200/cs (8/25) 1.00 1.00 EA 999907 Fuel Surcharge 5500000998 12.95000 12.95 Remit to and make checks payable to Subtotal: 198.96 HP Products Sales tax: 0.00 PO Box 68310 Invoice total: 198.96 Indianapolis, IN 46268 Amount paid: 0.00 Total due: 198.96 Page 1 ____THANK YOU FOR YOUR BUSINESS! y�4— Women-owned Business Enterprise(WBE) Excellence in Distribution i HP Products CORPORATE OFFICE ISO 900 '2008 i 4220 Saguaro Trail t Indianapolis,IN 46268 Certificate Number 2006-005 INVOICE Phone:317-298-9950 FAX: 317-293-0459 i Date:6/1812013 I Ship To#: 1 000060" JAMES BUILDING SOLD TO#:C031056 4 CENTER GREEN REI REAL ESTATE SERVICES/JAMES BUILDIN CARMEL, IN 46032 11711 N PENNSYLVANIA ST STE 200 US CARMEL IN 46032-6931 t Invoice No. Invoice Date Terms Customer Purchase Order No. _ Sales Representative 11701741 5/18/2013 Net 30 Abigail/Farmer's Market Cindy Hogan 0 Order No. Order Date Shi Via Customer Reference T Customer Service Contact II S01844044 6/18/2013 IN00 Extension# 1300 k Notes -CONTACT*CONTACT JOE @ 317-450-0288 AND HE WILL SIGN AND PUT PRODUCT AWAY** 1 Ordered B/O Shipped UOM Item No. Description MFG Item# Unit Price Amount 1.00 1.00 CS 136564 KC 01980 Scottfold-M 01980 43.80000 43.80 Towels 9.4x12.4 Wht 25/175/cs I 25/cs i 1.00 1.00 CS 114441 KC 17713 Kleenex 17713 46.51000 46.51 I Cottonelle 2ply Tissue W ht 60/505/cs l 17713 E 1.00 1.00 CS 168963 Spectrum 43x48 14Mic CP434814N 25.95000 25.95 Natural 200/cs (8/25) ! i i f I r t Remit to and make checks payable to: Subtotal: 116.26 HP Products Sales tax: 0.00 PO Box 68310 Invoice total: 116.26 ! Indianapolis, IN 46268 Amount paid: 0.00 Total due: 116.26 q _ Pagel THANK—Y-00-F-00 ! t Women-awned Business Enterprise(WBE) I} Ima�Ry Mme.t � bw w f R¢'4 Excellence in Distribution HP Products CORPORATE OFFICE ISO 9001:2008 INVOICE 4220 Saguaro Trail Indianapolis,IN 46268 Certificate Number 2006-005 --- I Phone:317.298-9950 FAX: 317-293-0459 Date:7/1712013 Ship To#: 1 0000fi7*- JAMES BUILDING SOLD TO#:C031056 4 CENTER GREEN j REI REAL ESTATE SERVICES/JAMES BUILDIN CARMEL, IN 46032 11711 N PENNSYLVANIA ST STE 200 US CARMEL IN 46032-6931 ' i Invoice No. 1 Invoice Date Terms Customer Purchase Order No. Sales Representative If 11724981 7/17/2013 Net 30 Abigail/Farmers Market Cindy Hogan 0 5 Order No. Order Dated Ship Via Customer Reference Customer Service Contact S01867958 7/17/2013 IN00 -Extension# 1300 Notes *CONTACT JOE @ 317-450-0288 AND HE W ILL SIGN AND PUT PRODUCT AWAY** Ordered 8/0 Shipped UOM Item No. Description MFG Item# Unit Price Amount 1.00 1.00 CS 114441 KC 17713 Kleenex 17713 46.51000 46.51 3 Cottonelle 2ply Tissue Wht 60rl/cs 17713 j I I 1 ! f J Remit to and make checks payable to: Subtotal: 46.51 HP Products Sales tax: 0.00 i j PO Box 68310 Invoice total: 46.51 j Indianapolis, IN 46268 Amount paid: 0.00 j Total due: 46.51 9 r Page 1 THANK YOU FOR YOUR BUSINESS! F J I 1 Marquis Commercial Solutions, Inc S Marquis Commercial Solutions,Inc 5905 Osage Drive Invoice Carmel,IN 46033 317-514-9021 1247 dsajdyk @marquiscs.com http://www.marquiscs.com 1 Net;] 07/24/2013 z i i ' Rei Real Estate Services,LLC. 1 11711 N.Pennsylvania St Suite 200 ' Carmel,IN 46032 i i $9,009.71 Please dclach top portion and return x%nh our pa}ment >c s i •Monthly Cleaning of SEP Suite(July 2013) 2,221.00 •Monthly Cleaning of Civic 2nd&3rd Floors(Twice Weekly) 148.46 •Monthly Cleaning of Civic Support Space(Three Times a week) 247.39 •Monthly Cleaning of Periculum Suite 283.00 •Monthly Cleaning of DPS Suite 267.00 j •Monthly Cleaning of Common Areas(7 Days a Week)Please Note:Credited I clean due to 4th Event 1,384.18 •Monthy Cleaning of Tarkington Common Area(7 Days a week) 609.77 •Common Area Day Porter(2 hrs Daily,5 Days a week) 712.40 •Back of House Day Porter for Tarkington,Studio&Civic Support Spaces 2,849.60 1 •Fanner's market Cleans(June 1 st,8th, 15th,22nd,&29th)$43.23 per clean 216.15 •Fourth of July Coverage(Common Area Only) 70.76 3 7 i I l 1 � i E i P 1 i Thank you for the Business! f t � i i S 3 Marquis Commercial Solutions, Inc Marquis Commercial Solutions,Inc Invoice 5905 Osage Drive Carmel,IN 46033 317-514-9021 08/06/2013 I 1290 dsajdyk @marquiscs.com http://www.marquiscs.com Net 15 08/21/2013 1 Rei Real Estate Services,LLC. ( 11711 N.Pennsylvania St Suite 200 Carmel,IN 46032 j f t # -----$8,942.91: --I- — Ncase detach top portion and return k�ith your pacment 4 mmmw7w •Monthly Cleaning of SEP Suite(August 2013) Q,221.00 I •Monthly Cleaning of Civic 2nd&3rd Floors(Twice Weekly) 148.46 •Monthly Cleaning of Civic Support Space(Three Times a week) 247.39 •Monthly Cleaning of Periculum Suite 283.00 Monthly Cleaning of DPS Suite 267.00 •Monthly Cleaning of Common Areas(7 Days a Week) 1,431.37 + •Monthy Cleaning of Tarkington Common Area(7 Days a week) 609.77 •Common Area Day Porter(2 hrs Daily,5 Days a week) 712.40 J •Back of House Day Porter for Tarkington,Studio&Civic Support Spaces 2,849.60 •Farmer's market Cleans(July 6th, 13th,20th,&27th)$43.23 per clean 172.92 i I � It II 1 1 + t l iI f Thank you for the Business! I. i i iREAL ESTATE SERVI(ES 11711 North Pennsylvania Street, Suite 200 o Carmel, IN 46032 o Phone 317.573.6050 Fax 317.573.6055 Web www.reirealestate.rom September 30, 2013 Nancy S. Heck Directory of Community Relations & Economic Development One Civic Square Carmel, IN 46032 Ms. Heck, Please find enclosed the August invoice for the Farmer's Market expenses. There are back up invoices to show where each expense came from. Please let me know if you have any questions. Sincerely, Abigail Stoughton-Underwood Property Manager Enclosed VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania Street, Suite 200 Carmel, IN 46032 $750.80 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1203 I 996984 I 43-590.03 I $750.80 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Sunday, October 06,2013 Director, Com unity Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 08/31/13 996984 $750.80 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer