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Home My WebLink AboutBPW 10-02-13 q.. e City of Carmel o �'t TON OC" Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, OCTOBER 2, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 2, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CAI:NIEL, INDIANA 46032 317/371.2414 ` o?_�4A �y ,yF 6 City of Carmel 9— TON.e0;, Acim Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, October 2, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the September 18, 2013 Regular Meeting 2. PERFORMANCE RELEASES a. Resolution BPW 10-02-13-01; Sanctuary @ 116th Street Section 1, 2 & 4A; Sidewalks and Erosion Control; Lori McElroy, CESO, Platinum Properties, LLC b. Resolution BPW 10-02-13-01; 5/3 Bank—205E. Cannel Drive; Stormwater and Erosion Control; Mark Adams, CPM Construction Inc. 3. CONTRACTS a. Request for Purchase of Goods and Services; Change Order#1; Calumet Civil Contractors, Inc.; (Increase S19,794.90); Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Change Order #2; Calumet Civil Contractors, Inc.; (Increase 519,390.08); Mike McBride. City Engineer c. Request for Purchase of Goods and Services; Ninth Amendment to Lease; Carmel Utilities and Pedcor; John Duffy, Director of the Department of Utilities d. Request for Purchase of Goods and Services; 2013 Fire Protection Contract City of Carmel and Clay Township; Doug Haney, City Attorney e. Request for Purchase of Goods and Services; Clark Dietz,Inc. (S37,000); Retail Parkway Extension; Mike McBride,City Engineer f. Request for Purchase of Goods and Services; Additional Services#1; CrossRoad Engineers,PC (S45,000); Drainage Plan Review—On Call; Mike McBride. City Engineer g. Request for Purchase of Goods and Services; Additional Services #1; Total Fire Group (S335,202.56); Dave Haboush, Assistant Fire Chief ONE CIVIC SQUARE CARMEL.INDIANA 46032 317/571-2414 4. CITY FACILITIES/STREETS/USE a. Request to Use City Facility; 106"' & Shelbourne Firehouse; Car Wash Fundraiser; Saturday October 5"' and or October 12th; 10:00 a.m. to 2:00 p.m.; Pack 134 Cub Scouts b. Request to Use Council Chambers; Various Dates; 7:00 p.m. to 9:00 p.m.; Hoosier Daylily Society, Inc. c. Request to Use Caucus Room (1/3); Tuesday, October 15, 2013; 7:00 p.m. to 8:30 p.m.; Westpark at Springmill HOA 5. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. TABLED 8/7/13; Request for Replat of Lots 280 & 281; Woodland Springs; Troy Terew, True North Surveying c. Request for Stormwater Technical Manual Waiver; Village of Westclay, Section 10010-E; Brett Huff, Stoepplewerth d. Request for Stormwater Technical Manual Variance— Lakes at Towne Road 3 - Section 501.01;; James Shields, Weihe Engineers e. Request for Stormwater Technical Standards Variance; Highpointe on Meridian — 136th Street- Section 104.01; Collin Paterson, Weihe Engineers f. Request for Curb Cut/Curb Cut Vacation/Sidewalk Closure; 321 & 327 P' Avenue N.E; Justin Moffett, Old Town Design Group g. Request for Commercial Curb Cut; West Carmel Commons — Retail Parkway; Adam Fischer, Thompson Thrift h. Request for Lane Restriction; N. Illinois Street @ Hamilton Crossing Boulevard; Steven Krebs, A T & T i. Request for Lane Restriction and Open Pavement Cuts; 96th & Shelborne; William Curtis, Citizens Energy j. Request for Open Pavement Cut & Lane Restriction; 1926 East 110th Street; James Gravelie, Gravelie Excavating k. Request for Temporary Construction Entrance; Highpointe on Meridian — 136th Street; Bernida Egging, Spectrum Acquisitions I. Request for Lane Restrictions/Open Pavement Cuts; Barrington At Carmel CCRC — Guilford Avenue (116th Street Intersection); Craig Broeker, Valenti Held m. Request for Commercial Curb Cuts (3 total); Highpointe on Meridian — 136th Street; Colin Patterson, Weihe Engineers n. Request for Curb Cut; 669 1't Avenue NE; Ryan Cole, Vive 6. ADJOURNMENT . BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, OCTOBER 2,2013 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:06 a.m. MEMBERS PRESENT Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy!Johnson MINUTES Minutes for the September 18, 2013 Regular Meeting were approved 3-0. PERFORMANCE RELEASES 1 Resolution BPW 10-02-13-01: Sanctuary @ 116't' Street Section 1, 2 & 4A; Sidewalks and Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 10-02-13-01; 5/3 Bank— 205E Cannel Drive; Stormwater and Erosion Control: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services: Change Order #1: Calumet Civil Contractors, Inc.; (Increase 819.794.90); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Purchase of Goods and Services: Change Order #2: Calumet Civil Contractors, Inc.: (Increase 819.390.08); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 I Request for Purchase of Goods and Services; Ninth Amendment to Lease; Carmel Utilities and 10 Pedcor; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Purchase of Goods and Services; 2013 Fire Protection Contract City of Carmel and Clay Township: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Purchase of Goods and Services; Clark Dietz, Inc. (537.000): Retail Parkway Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Purchase of Goods and Services:Additional Services #1; CrossRoad Engineers, PC (545,000); Drainage Plan Review—On Call; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0 Request for Purchase of Goods and Services: Additional Services #1: Total Fire Group (S335,202.56): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 CITY FACILITIES/STREETS/USE Request to Use City Facility; 106th & Shelbourne Firehouse; Car Wash Fundraiser: Saturday October 5th and or October 1t; 10:00 a.m. to 2:00 p.m.: Pack 134 Cub Scouts; Board Member Burke moved E to approve. Board Member Watson seconded. Request approved 3-0 Request to Use Council Chambers; Various Dates; 7:00 p.m. to 9:00 p.m.; Hoosier Daylily Society, Inc.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0 Request to Use Caucus Room (1/3); Tuesday, October 15, 2013; 7:00 p.m. to 8:30 p.m.; Westparkat Springmill HOA; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0 OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon TABLED; Request for Replat of Lots 280 & 281; Woodland Springs; Troy Tereiv, True North Surveying; Petitioner request to table. Board Member Burke moved to remove from table. Board Member Watson seconded. Item removed from the table 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 F Request for Stormwater Technical Manual Waiver; Village of Westclay, Section 10010-E: Board 1 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Stormwater Technical Manual Variance—Lakes at Towne Road 3 - Section 501.01:: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Stormwater Technical Standards Variance: Highpointe on Meridian— 136th Street - Section 104.01; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Curb Cut/Curb Cut Vacation/Sidewalk Closure: 321 & 327 ['Avenue NE: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Commercial Curb Cut; West Carmel Commons— Retail Parkway: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Lane Restriction: N. Illinois Street @ Hamilton Crossing Boulevard: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0 Request for Lane Restriction and Open Pavement Cuts: 96th & Shelborne: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Open Pavement Cut & Lane Restriction: 1926 East 110th Street; Board Member Burke 1 moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Temporary Construction Entrance; Highpointe on Meridian— 136th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Lane Restrictions/Open Pavement Cuts: Barrington At Carmel CCRC—Guilford Avenue (116"Street Intersection); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Commercial Curb Cuts (3 total); Highpointe on Meridian— 136"Street: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Curb Cut: 669 1'Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 ADD ON Steve Engelking, Director of the Department of Administration request to add on contract with Above All Photography: (55,750.00); Aerial Photography Motion Center: Board Member Burke moved to add item to agenda. Board Member Watson seconded. Item added 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. I ADJOURNMENT Mayor Brainard adjourned the meeting at 10:16 a.m. 4 L !AO Diana L. Cordray, 1• C—Clerk-Treasurer Cler Treasurer Approved Mayor James Brainard ATTEST: Pe1/2,0 — 71 E�r�Ur' Diana.L. Cordray, 1AMC 7 lerk-Treasurer I