The URL can be used to link to this page

Home My WebLink AboutCCPR-10-22-13 Carmel/Clay Board of Parks and Recreation Park Board Meeting 6:00 p.m. Tuesday,October 22,2013 Monon Community Center East 1235 Central Park Drive East Carmel, IN 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board,fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order&Pledge of Allegiance III. Public Comments IV. Staff Reports A. Adult Recreation Programming and Gymnasium Rentals—Matt Leber,Adult Recreation Supervisor V. Committee Reports A. Standing Committees • 1. Personnel Committee—Richard Leirer 2. Finance Committee—Richard F.Taylor Ill 3. Properties Committee—Wendy Franklin VI. Action Items A. Minutes—Richard Leirer 1. October 8, 2013 Park Board Meeting B. Financial Reports—Richard F.Taylor Ill 1. City of Carmel Financial Report; 2. Clay Township Financial Report;and 3. CCPR P&L Statements. C. Claims—Richard F.Taylor Ill 1. Claim Sheet October 22,2013;and 2. Clay Township Claim Sheet October 22, 2013. D. Monetary Gifts,Grants, Partnerships,and Sponsorships—Audrey Kostrzewa VII. Attorney's Report A. Tort Claims;and B. General VIII. Director's Report IX. Discussion Items X. Information Items A. Plan Commission—Joshua A. Kirsh B. School Board—Kathie Freed C. Parks Foundation—Wendy Franklin XI. Board Comments XII. Adjournment w CARMEL/CLAY BOARD OF PARKS AND RECREATION Tuesday, October 22, 2013, 6:00 p.m. ;. Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin,Joshua Kirsh,Jenn Kristunas, Richard Leirer Members Absent: Kathie Freed, Linus Rude, Rich Taylor Others Present: Mark Westermeier, Director; Michael Klitzing,Assistant Director; Audrey Kostrzewa, Business Services Manager; DeGrisham, Park Board Attorney Roll Call,Call to Order&Pledge of Allegiance ., After Mr. Leirer called the roll, Board President Engledow c,"aa_lled the meetinguto order at 6:01 p.m. followed by the Pledge of Allegiance. H VIry Public Comments 14 There were no public comments. �'�, , Staff Reports + Adult Recreation Programming and Gymnasium Rentals—Matt°Leber,Adult Recreation Supervisor At the conclusion of Mr. Leber's overview, B�and President Engledow asked if we could get demographics of _ the adult participants. Mr. Leber stated that thiis.could gadded to one of our upcoming program surveys. Mr. Leirer congratulated MaLeber,on the IPRA Award of Excellence He then asked if we had considered a master gardener program at'whichtM'r: Leber stated,,that we are'-discussing this possibility with the Hamilton County Backyard,Conservation.Group. -? r` �� 9g Y a4 MA *IT Assistant Director Klitzing stated thatthestandard reports were included in the Park Board Packets, in addition to,two4quarterly reports(Parks°& Recreation Master Plan Implementation Status and Active , 5,1. 4 4' .in Contract Summary Log) More details ,ll be provided at the next meeting regarding the new "Jeans Friday" giey staff progra"m,which is actually;a scholarship program for MCC and ESE. A total of 52 employees e$ 780.00 (4th quarter.�participation)toward scholarships to help Carmel and Clay Township contnbuted�$� residents. Theknext opportunity for participatwill be in December for the 1st quarter of 2014. Committee Report stx�t Personnel Committee Richard Leirer) Nwlit,„ 410t4 Mr. Leirer stated that thegPersonnelleommittee has not met. He advised that the other committees should start considering the Director sgoals for 2014. Finance Committee—Richard F.Taylor III Board President Engledow stated that the Finance Committee is scheduled to meet in November. Properties Committee—Wendy Franklin Ms. Franklin announced that the Properties Committee will meet the third Tuesday in November. Action Items Minutes—October 8,2013 Park Board Meeting Mr. Leirer made a motion to approve the minutes as presented, seconded by Mr. Kirsh, and unanimously passed 6—0. Carmel/Clay Board of Parks and Recreation Tuesday, October 22, 2013 Monon Community Center 0 City of Carmel Financial Report Ms. Franklin made a motion to acknowledge receipt of the City of Carmel Financial Report for September 2013, seconded by Ms. Cihak Hansen, and unanimously passed 6-0. Clay Township Financial Report Ms. Franklin made a motion to acknowledge receipt of the Clay Township Financial Report for September 2013, seconded by Ms. Kristunas, and unanimously passed 6—0. CCPR P&L Statements Ms. Franklin made a motion to acknowledge receipt of the CCPR P&L*Statements for September 2013, seconded by Ms. Kristunas, and unanimously passed 6—0. � k` F' Claim Sheet October 22,2013 .A, -" 41Z, Ms. Franklin made a motion to approve the Claim Sheet as'presented, secon'dedby Ms. Kristunas, and unanimously passed 6-0. ti Clay Township Claim Sheet October 22, 2013 t; ,- Ms. Franklin made a motion to approve the Clay Township,,Claim4Sheet as presented, seconded by Ms. Kristunas, and unanimously passed ,0 s Monetary Gifts, Grants, Partnerships, and Sponsorships Audrey\Kostrzewa Ms. Kostrzewa provided an overview of donations and sponsorships thatwere received in September. A motion was made by Ms. Cihak Hansen to acknowledge receipt as,presented,.seconded by Ms. Kristunas, and unanimously passed,6` 0 \ 14* ,* Attorney's Report Tort Claims General V �°:� A, .,+cam xz�'r� �:^�� $41.t.�f,''�.�,, �na:. Ms. Grisham reported'that no new tort claimshave beenlf wed, and we have no active claims at this time. Director's Report ', * '°� Director Westermeier stated th t his�r port was included the Park Board Packet. In addition, the City Council met last,night and approved Department's general fund budget. t Ms. Cihak Hansen asked about theecessary permit for the dog park. Director Westermeier provided detailed information on the required permit and its current standing. Discussion Items There were no discussion items at this time. Information Items Plan Commission—Joshua A Kirsh Mr. Kirsh announced that the Impact Fee was approved. Director Westermeier brought up that we are no longer engaged in conversation regarding property adjacent to the Monon Trail/96th Street area. Another development to watch is the land currently known as Sunrise Golf Course on Westfield Boulevard. > School Board Report—Kathie Freed There was no School Board Report in Ms. Freed's absence. Page 2 Carmel/Clay Board of Parks and Recreation Tuesday, October 22,2013 Monon Community Center • Parks Foundation—Wendy Franklin Ms. Franklin stated that members are actively seeking donations for parks. The next meeting is in November. Also, the website is in the final design stage and should be going live sometime soon. Board Comments Assistant Director Klitzing reported that the Finance Committee Meeting is scheduled for November 6, 2013 at 4:30 p.m. Adjournment :. There being no further business, Mr. Leirer made a motion to adjourn seconded by Mr. Kirsh with no objections.The meeting was adjourned at 6:40 p.m. ' ? Approved, / A / &"' Signature ',D,ate , 1 t Signature ,, Da te , �47 . �3 t4 5. p,"A4 &^ A l i v4 ,V \ *3Y g ,:l.:2. GA A � `in R * ` � 4 d ,4* Or d. \_i[ . t as aF �' S. Nut, pov Page 3 -- THIS PAGE INTENTIONALLY LEFT BLANK 0