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Home My WebLink AboutBPW 08-21-13 dl Pvini. ,. 4 O. 6 X11 .` 0 s City or Crme1 . >ONGOR Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, AUGUST 21, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, AUGUST 21 , 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 4 °° CAR .+ is City of Carmel GYM ` „ ON 1 Office of the Board of Public Works and Safety Meeting Clerk-Treasurer AGENDA Wednesday, August 21, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the August 7, 2013 Regular Meeting 2. BID/QUOTE OPENING AND AWARDS a. Bid Opening Snow Removal for Downtown Sidewalks; Dave Huffman, Street Commissioner b. Bid Opening Brookshire Cell Tower; Mike Hollibaugh, Director of the Department of Community Service 3. PERFORMANCE RELEASES a. Resolution BPW 08-21-13-01; Stafford Place Sections 1&#; Streets, Monuments and Markers; Storm Sewers, Street Signage, Sidewalks/Paths, Concrete Curbs; Dawn Barnett, Drees Homes b. Resolution BPW 08-21-13-02; Village Green; Section 2; Interior Walks; Dawn Barnett, Drees Homes c. Resolution BPW 08-21-13-03; Opus North; Water and Sewer Lines; John Duffy, Director of the Department of Utilities 4. CONTRACTS a. Request for Purchase of Goods and Services; Gridlock Traffic System; (576,811.86): Dave Huffman, Street Commissioner b. Request for Purchase of Goods and Services; Eighth Amendment to Lease; Pedcor; John Duffy, Director of the Department of Utilities ONE CIVIC SQUARE CARNIEL.INDIANA 46032 317/571-2414 5. CITY FACILITIES/STREETS/USE a. Request to Use Caucus Room; Meeting; Various Dates; 6:15 p.m. to 8:15 p.m.; Carmel Green Teen b. Request to Use Caucus Room; Meeting; Tuesday September 10, 2013; 7:00 p.m. to 8:30 p.m.; Westpark at Springmill c. Request to Use Caucus Room; Meeting; Tuesday November 19, 2013; 7:00 p.m. to 8:30 p.m.; Westpark at Springmill d. Request to Use City Streets; Neighborhood Cook-out; Saturday, September 7, 2013; 9:00 a.m. to 5:00 p.m.; Lakewood Gardens e. Request to Use City Streets; Race; Saturday, October 19, 2013; 8:00 a.m. to 11:00 a.m.; Trinity Free Clinic f. Request to Use Gazebo and Common Areas; National Night Out 2014; Tuesday, August 5, 2014; 5:00 p.m. to 8:30 p.m.; Ann Gallagher; Carmel Police Department g. Request to Use City Streets; Block Party; Saturday, September 14, 2013; 3:45 p.m. to 10:00 p.m.; Abney Glen 6. OTHER a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. TABLED: Request for Replat of Lots 280 & 281; Woodland Springs; Troy Terew, True North Surveying c. Request for Vacate Public Right of Way; Rangeline Road at City Center; Les Olds. Director of the Department of Redevelopment d. Request for Secondary Plat Approval; Replat of Part D, VOWC Section 3004; Village Center Part 1; Dave Sexton, Terra Site Development e. Request for Variance Approval; Butler Hyundai; 96th and Randall Bypass; Andrew Taylor, American Structurepoint f. Request for Stormwater Technical Standard Variance Approval; Hadley Grove West 131" and Towne Road; Jim Shields, Weihe Engineers g. Request for Lane Restriction, Sidewalk and Parking Space Closure; Michael Polston, Pedcor Homes Corporation h. Request for Street Closures; Month of October; Village of West Clay Home-A- Rama; Mike McBride, City Engineer i. Request for Commercial Curb Cut; Village Center Townhomes Phase 2; Dave Sexton, Terra Development j. Request for Commercial Curb Cut; Danny Boy Beerworks; Dave Sexton, Terra Development k. Request for Variance; Landscape in Easement; 5422 North Grandin Hall Circle; Matthew/Amanda Barth I. Request for Variance; Installation of 4" Drainage Tile Within Easement; 12348 St. Armands Circle; Awilda Peralta m. Request for Variance; Installation of 4" Drainage Tile Within Easement; 12354 St. Armands Circle; Anthony Smith n. Request for Variance; Driveway in Easement; 13160 Carmichael Lane; Neil Sheffler o. Request for Acknowledging Receipt of Contracts; Art Grants; Mayor James Brainard Resolution BPW 08-21-13-04; Actor Theatre of Indiana Resolution BPW 08-21-13-05; Carmel Arts Council Resolution BPW 08-21-13-06; Carmel Clay Historical Society Resolution BPW 08-21-13-07; Carmel Community Players Resolution BPW 08-21-13-08; Carmel Fountain Square Committee Resolution BPW 08-21-13-09; Carmel Symphony Orchestra Resolution BPW 08-21-13-10; Central Indiana Dance Ensemble Resolution BPW 08-21-13-11; Friends Helping Friends Resolution BPW 08-21-13-12; Gregory Hancock Dance Resolution BPW 08-21-13-13; Indiana Ballet Conservatory Resolution BPW 08-21-13-14; Indiana Wind Symphony Resolution BPW 08-21-13-15; Indianapolis Symphony Choir Resolution BPW 08-21-13-16; International Talent Academy Resolution BPW 08-21-13-17; Museum of Miniature Houses 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY,AUGUST 21,2013 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member: Mary Ann Burke and Lori Watson, Deputy Clerk: Sandy Johnson MINUTES Minutes for the August 7, 2013 Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for the Snow Removal in Downtown; Mayor Brainard opened and read the bids aloud: Company Amount Vive Exterior S74,374.00 The bids were given to the Street Department for review and recommendation. Bid Opening for the Brookshire Cell Tower; Mayor Brainard opened and read the bids aloud; Company Amount JB Towers Undefined The bids were given to Mike Hollibaugh, Director of the Department of Community Services for review and recommendation. PERFORMANCE RELEASES Resolution BPW 08-21-13-01: Stafford Place Sections 1&#: Streets, Monuments and Markers: Storm Sewers, Street Signage, Sidewalks/Paths, Concrete Curbs: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 08-21-13-02: Village Green: Section 2; Interior Walks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 08-21-13-03; Opus North; Water and Sewer Lines: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Gridlock Traffic System; (S76.811.86): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Eighth Amendment to Lease: Pedcor; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use Caucus Room: Meeting: Various Dates; 6::15 p.m. to 8:15 p.m.; Carmel Green Teen: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Caucus Room; Meeting; Tuesday September 10, 2013: 7:00 p.m. to 8:30 p.m.; Westpark at Springmill; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Caucus Room; Meeting: Tuesday November 19, 2013; 7:00 p.m. to 8:30 p.m.; Westpark at Springmill; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets: Neighborhood Cook-out; Saturday, September 7, 2013; 9:00 a.m. to 5:00 p.m.; Lakewood Gardens: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use City Streets; Race; Saturday, October 19, 2013: 8:00 a.m. to 11:00 a.m.; Trinity Free Clinic; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Areas; National Night Out 2014; Tuesday, August 5, 2014; 5:00 p.m. to 8:30 p.m.; Ann Gallagher, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Block Party; Saturday. September 14, 2013; 3:45 p.m. to 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets: Traditions on the Monon TABLED; Request,for Replat of Lots 280 & 281: Woodland Springs: Troy Threw, True North Surveying; Petitioner request to table. Request for Vacate Public Right of Way; Rangeline Road at City Center: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat Approval: Replat of Part D, VOWC Section 3004: Village Center Part 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance Approval: Butler Hyundai: 96`r' and Randall Bypass; Board Member Burke moved to. Board Member Watson seconded. There was brief discussion. Mayor Brainard moved to table. Board Member Burke seconded. Request tabled 3-0. Request for Stormwater Technical Standard Variance Approval; Hadley Grove West 131 s`and Towne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction, Sidewalk and Parking Space Closure; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Street Closures; Month of October; Village of West Clay Home-A-Rama; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Commercial Curb Cut; Village Center Townhomes Phase 2: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Commercial Curb Cut: Danny Boy Beerworks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Landscape in Easement: 5422 North Grandin Hall Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance: Installation of 4" Drainage Tile Within Easement; 12348 St. Armands Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance: Installation of 4" Drainage Tile Within Easement; 12354 St. Armands Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Driveway in Easement: 13160 Carmichael Lane: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Acknowledging Receipt of Contracts: Art Grants; Mayor James Brainard Resolution BPW 08-21-13-04: Actor Theatre of Indiana Resolution BPW 08-21-13-05: Carmel Arts Council 111 Resolution BPW 08-21-13-06; Carmel Clay Historical Society Resolution BPW 08-21-13-07: Carmel Community Players Resolution BPW 08-21-13-08: Carmel Fountain Square Committee Resolution BPW 08-21-13-09: Carmel Symphony Orchestra Resolution BPW 08-21-13-10; Central Indiana Dance Ensemble Resolution BPW 08-21-13-11: Friends Helping Friends Resolution BPW 08-21-13-12; Gregory Hancock Dance Resolution BPW 08-21-13-13: Indiana Ballet Conservatory Resolution BPW 08-21-13-14: Indiana Wind Symphony Resolution BPW 08-21-13-15; Indianapolis Symphony Choir Resolution BPW 08-21-13-16: International Talent Academy Resolution BPW 08-21-13-17: Museum of Miniature Houses Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meetin>at 10:1 7 a.na Diana L. Cordray, IMC Clerk-Treasurer Approved 9.i-: /�/.�� a40-L'>/i I M ayor James Brainard ATTEST: • g44Z(414.,o,"-- nihna L. Cordray, IAfIC- Clerk-Treasurer