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Home My WebLink About225536 10/23/2013 CITY OF CARMEL, INDIANA VENDOR: 359284 Page 1 'of 1 ONE CIVIC SQUARE RICOH AMERICAS CORPORATION CHECK AMOUNT: $174.11 CARMEL, INDIANA 46032 21146 NETWORK PLACE CHICAGO IL 60673-1211 CHECK NUMBER: 225536 CHECK DATE: 10/23/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1301 4353004 23995590 25 . 22 COPIER 1301 R4353004 26683 23995590 148 . 89 COPIER LEASE RICOH Invoice Total @ 348 26, Due Date 0011 46697: •• Cusiorner Noy��_ � 2000146697 Invoke Nox 23996690 Invoice Date 0: 09/28/2013 Or Imports t Information YdUR ACCOUNT IS DELINQUENT M0149,74 AN 1 DAYS i-el IF,YOU HAVE NO,TgALREADY DONE;SO,PLEASE REMIT YOUR,PAYMENT ONLINE USINGVJUNN QDSONTHEWEB COM AEI ATE FEE PENALTY MAY HAVEZEEN ASSESSED»ON YOUR ACCOUNT: x' ' < f. VYithlthis month s invoice our mJace design has Changed The new,design makes d easier to understand ihdividual charges and the total amount due Ihvotces that consolidate e , 6r :, other lease schedules or are usage 4asedindule a sumrtiary section and anvoice detail section We also added awealth oflinformatronto tte back of the first,page to address I questions Vint our customer sennc'ewebsrfe�9www.QDSontheweb cam to.vfew"before&'after'invoice examples if you have not logged into QDS simply-use your" Invoice Number to register Contact your Customer Senece representative rf you have questions on your invoice . , Jnvolce Detail .' ' . , Description Itemized Charges) .* n Amount Due Sales Tax Total .. 036-0026232-000 PREVIOUSLY BILLED MCOH COPi6i - PPEV;0USLY BILLED 174.13 0.00 17-1..?3 S/N S7514900096 1 CIVIC SQ CURRENT CHARGES DEPT OF PAYMENT 10/18/2013 174.13 0.00 174.13 CARMEL IN 46032-2584 INVOICE TOTAL` .» 0 00 348.26 174. 13 For Customer Care Inquiries, email or call us: US-custsvc @QDSontheweb.com 888-204-0799 For web access to your account, please go to Taxes •We invoice sales and use taxes based on the location of the www.QDSontheweb.com or call 888-204-0799 assets when required by the taxing authority, to use the Interactive Voice Response System, • If the financed equipment is in a state or local jurisdiction available 24 hours a day, seven days a week. that requires sales tax to be paid upfront,we have paid this tax and increased your payment accordingly for Use your customer or contract number located on the upper reimbursement of these taxes. right area of your invoice to log in and enjoy these benefits: •Taxing authorities may tax personal property and you agreed in your contract to pay for this expense. These taxes QDS (customer web portal) are: billed as received from taxing authorities; not prorated; • Find answers to frequently asked questions and owed in full on the date assessed. • Make online payments •To ensure you are taxed appropriately, please submit any •View your contract, invoice and payment histories changes to your asset locations in writing or through QDS. • Download contract listings, invoices, payment and asset details to a spreadsheet or PDF file late Fee • Receive email notifications when invoices are available • If payment is not received by the due date, a late fee may be and click on the URL link to sign in and view billed on your next invoice. •Customize your invoice: allocate charges, personalize Supply Freight or Delivery Fee descriptions, sort and subtotal costs • Identify when we received your payments and how we °This charge is for the shipping of supplies. The cost is applied them allocated monthly over the life of the contract. •Communicate with us through email or electronic form Name or Address Change, Transfer of Ownership Interactive Voice Response System • If your organization's name changes, please send us a copy of the amendment filed with the Secretary of State. •Obtain answers to common questions, such as invoice .To process an ownership change,contact us for a credit dates, invoice amounts and payment history application,which is subject to our approval. •Make payments • Request a copy of your contract, invoices, payment history •Notify us through QDS or in writing of an address change, and asset details Annual Escalations • Request a copy of your W-9 • If your contract permits an annual escalation of the periodic payment or overage rate,these may be adjusted annually to maintain increased costs of servicing.Typically, annual Additional Useful Information escalations are found in usage-based contracts. Previously Billed Items • Interim Rent or Transitional Bitting If your invoice shows a previously billed item,this generally means we did not receive the payment prior to producing °This charge is for the interim use of the equipment from date the next invoice. For confirmation, sign in to QDS to review of delivery until contract commencement. recent invoices. • For monthly bill cycles,the calculation for interim rent or transitional billing is: divide the number of days between Insurance delivery and the first payment date by 30 (e.g., 15130=0.5), •The terms of your contract require insurance coverage on then multiply that figure by your reguiar payment to obtain the financed assets. the prorated interim amount to n n 5 X %I nnn mnnthiv Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. ail L4 /�l e �w o'ec Terms Cff / CAGO Date Due Invoice Invoice Description Amount Dale Number (or note attached invoice(s) or bill(s)) q '13 a3 Total / 7 ; f �j I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 ("O 0,5 A �� (2— IN SUM OF $ ply 6�1 Xf�-rUJ 0)zx �L C/�-�o T:L— �0 73 ON ACCOUNT OF APPROPRIATION FOR Board Members INVOICE NO. ACCT#/TITLE AMOUNT DEPT,# I hereby certify that the attached invoice(s), or (olo�3 51 U R3Sw�l / bill(s) is (are) true and correct and that the 3 S q3 S'3 ob materials or services itemized thereon for which charge is made were ordered and received except C 20 Si Cost distribution ledger classification if TlYe claim paid motor vehicle highway fund