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Home My WebLink AboutBPW 10-16-13 ..., 0.n pF .. .� .R,y�y ® City of Carmel Vie N 00 ' Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, OCTOBER 16, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 16, 2013 AT 1 0:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY I3USINESS ONE CIVIC SQUARE CARMEL. INDIANA 460.32 317/571-2414 ,. pF C ork-® City of Carmel ' CIS► 20 34 TON.CQ. Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, October 16, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the October 2, 2013 Regular Meeting 2. CONTRACTS a. Request for Purchase of Goods and Services; A&F Engineering; ($20,945.00); 111th/Penn Roundabout Design; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Additional Service #2; Crossroad Engineers; ($22,000.00); NE Quad Old Town Alley Project; Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Crossroad Engineers; (S6,000.00); Illinois Street Extension Tree Clearing Inspection; Mike McBride, City Engineer d. Request for Purchase of Goods and Services; T-Mobile; First Amendment to Lease; Terry Crockett, Director of Information Systems e. Request for Purchase of Goods and Services; Additional Service #3; Christopher Burke Engineering; ($25,000.00); Stormwater Program and Capital Improvement Budget Study Phase#; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Additional Service #2; American Structurepoint; ($41,500.00); 3rd Avenue SW to Monon Ditch Piping and Utility Relocations-CRC Parcel 7C-6; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Additional Service#1; American Structurepoint; ($28,000.00); 3rd Avenue SW resurface and lane reconfiguration — City Center/PAC Area; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; Silly Safaris; ($7,000.00); Reindeers for Holiday on the Square; Nancy Heck, Director of Community Relations ONE CIVIC SQUARE CARUEL, INDIANA 461:32 317/571-2414 3. CITY FACILITIES/STREETS/USE a. Request to Use Caucus Room (1/3); Meeting; Tuesday, October 22, 2013; 7:00 p.m. to 8:30 p.m.; Westpark HOA Board Meeting b. Request to Use Council Chambers; Meeting; Tuesday, December 3, 2013; 6:00 p.m. to 8:30 p.m.; Townhomes at City Center HOA c. Request to Use Caucus Room; Meeting; Wednesdays; Various dates; 4:00 p.m. to 7:00 p.m.; Carmel Arts Council d. Request to Use Gazebo and Common Area; Wedding; Saturday, June 14, 2014; Noon to 11:00 p.m.; Rehearsal; June 13, 2014; 7:00 p.m. to 9:00 p.m.; Katie Travers e. Request to Use City Streets; Race; Saturday, December 21, 2013; 8:45 a.m. to 9:15 a.m.; Carmel Road Racing Group 4. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, FIOA Traditions on the Monon b. Resolution BPW-10-16-13-01; Establishing Recommended Storm Water User Fee; Mike McBride, City Engineer c. Request for Variance; 3485 Sugarloaf Court; Fence in Easement; Mr./Mrs. Joseph Pruiett d. Request for Variance; 5248 Apache Moon; Retaining Wall in Easement; Mr./Mrs. Gideon Reich e. Request for Variance; 3538 Brumley Mews; Retaining Wall in Easement; Mr./Mrs. Charles Harris f. Request for Variance; 31 East Main Street, LLC; Agave Bar & Grill. Decorative Lighting; Mr./Mrs. Fernando Segovia g. Request for Final Plat Approval; Kendall Wood; David Stoeppelworth, Stoeppelworth & Associates h. Request for Stormwater Technical Waiver Approval; Butler Hyundai; Andrew Taylor, American Structurepoint i. Request for Private Residence Curb Cut; B&B Park Subdivision — Lot 2; Christian Browning, Developer j. Request for Lane Restrictions; 100/Illinois; Test Hole Locations; Citizens Energy k. Request for Sidewalk, Lane, Parking lot Closure; Main Street— l" Avenue NW to L NW; Sophia Square Window Cleaning; Andrew Kirch, American National Skyline, Inc. I. Request for Curb Cut Vacations; West 98"' Street; Primrose School of West Carmel; Brandon Burke, HWC Engineering in. Request for Lane Restriction, Road Closure, Pathway Closure; Butler Hyundai; Bradley Schrage, American Structurepoint n. Request for Open Pavement Cut/Lane Restrictions; 105 Woodland Drive; John Cline, Vectren o. Request for Sidewalk Closure/Removal; Carey Road and Cottonwood Court; Resa Glover, Vectren 5. ADJOURNMENT li BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY,OCTOBER 16,2013 —10:00 A.M. COUNCIL CHAMBERS /CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:05 a.m. MEMBERS PRESENT Mayor Brainard Board Members; Mary Ann Burke and Lori Watson. Deputy Clerk: Sandy Johnson MINUTES Minutes for the October 2, 2013 Regular Meeting were approved 3-0. CONTRACTS Request for Purchase ofGoods and Services; A&F Engineering; (520,945.00); II1th/Penn Roundabout Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Additional Service #2; Crossroad Engineers; (522,000.00); NE Quad Old Town Alley Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Crossroad Engineers; (56.000.00); Illinois Street Extension Tree Clearing Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; T-Mobile; First Amendment to Lease; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Additional Service #3; Christopher Burke Engineering; (525,000.00); Stormwater Program and Capital Improvement Budget Study Phase #; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Additional Service #2; American Structurepoint: (541, 100.00); 3'd Avenue SW to Monon Ditch Piping and Utility Relocations-CRC Parcel 7C-6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #1: American St•uciurepoint; D (528,000.00); 3"t Avenue SW resurface and lane reconfiguration— City Center/PAC Area; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request,for Purchase of Goods and Services; Silly Safaris; (57,000.00); Reindeers for Holiday on the Square; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use Caucus Room (1/3); Meeting; Tuesday, October 22, 2013; 7:00 p.m. to 8:30 p.m.: Westpark HOA Board Meeting: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Meeting: Tuesday, December 3, 2013: 6:00 p.m. to 8:30 p.m.; Townhomes at City Center HOA: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use Caucus Room; Meeting; Wednesdays; Various dates; 4:00 p.m. to 7:00 p.m.: Carmel Arts Council; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area: Wedding; Saturday, .June 14, 2014; Noon to 11:00 p.m.; Rehearsal; June 13, 2014; 7:00 p.m. to 9:00 p.m.: Katie Travers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets: Race: Saturday, December 21, 2013; 8:45 a.m. to 9:15 a.m.; Carmel Road Racing Group; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon TABLED Resolution BPW-10-16-13-01; Establishing Recommended Storm Water User Fee: Board Member Burke moved to table. Board Member Watson seconded. Request approved 3-0. Request for Variance; 3485 Sugarloaf Court: Fence in Easement: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 5248 Apache Moon; Retaining Wall in Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 3538 Brumley Mews; Retaining Wall in Easement: Board Member Burke moved 1 to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 31 East Main Street, LLC; Agave Bar & Grill. Decorative Lighting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. gt Request for Final Plat Approval; Kendall Wood: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Waiver Approval; Butler Hyundai; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Private Residence Curb Cut: B&B Park Subdivision— Lot 2: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restrictions; 106"/Illinois: Test Hole Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Sidewalk, Lame, Parking lot Closure; Main Street— 1'Avenue NW to 2„d Avenue NW; Sophia Square Window Cleaning; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut Vacations; West 98th Street; Primrose School of West Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction, Road Closure, Pathway Closure; Butler Hyundai; Board Member Burke 10 moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut/Lane Restrictions; 105 Woodland Drive: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Sidewalk Closure/Removal; Carey Road and Cottonwood Court: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON Steve Engelking Director of the Department of Administration request to add on a request to use the Indiana Design Center Garage for the Cannel Farmer's Market. Board Member Burke moved to add item to agenda. Board Member Watson seconded. Item added 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Gary Duncan. Assistant City Engineer, request to add on quotes for the demolition of property on 106"Street: Board Member Burke moved to add item to agenda. Board Member Watson seconded Item added 3-0. Board Member Burke moved to approve. Board Member Watson seconded Mayor Brainard opened and read the quotes aloud. Company Amount Yardberry 528.000.00 Monroe LLC 528,800.00 The quotes were given to Gary Duncan, Assistant City Engineer for review and recommendation. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:16 a.m. Tana L. Cordraa '11C— Clerk-Treasurer Clerk-Treasurer Approved � �- /� o,.er� / ie (Xl- 1 ayor James Brainard ATTEST: I awl tiIJ ana L. Cordray 14 MC- Clerk-Treasurer I I