HomeMy WebLinkAbout225669 10/31/2013 CITY OF CARMEL, INDIANA VENDOR: 080501 Page 1 of 1
ONE CIVIC SQUARE CINDY SHEEKS
CARMEL, INDIANA 46032 14382 WHISPER WIND DR CHECK AMOUNT: $74.58
CARMEL IN 46032
CHECK NUMBER: 225669
CHECK DATE: 10/31/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
101 5023990 74 . 58 MILEAGE-SBOA TRAINING
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Indiana League of Municipal Clerks&Treasurers
Fall District Mee ng
October 30,2013
Clarion, Columbus, Indiana
Agenda
8:30 a.m.to 9:30 a.m. Registra on-Con nental breakfast
CITY OF CARMEL, INDIANA VENDOR: 080501 Page 1 of 1
ONE CIVIC SQUARE CINDY SHEEKS
CARMEL, INDIANA 46032 14382 WHISPER WIND DR CHECK AMOUNT: $74.58
CARMEL IN 46032
CHECK NUMBER: 225669
CHECK DATE: 10/31/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
101 5023990 74 . 58 MILEAGE-SBOA TRAINING
Upcoming Events:
March 9-13, 2014 ILMCT 19`h Annual Ins tute/Academy-Muncie, IN
February 11,2014 IACT Legisla ve Day, Indianapolis, IN
May 18-22, 2014 IIMC Annual Conference-Milwaukee,Wisconsin
June 8-12,2014 ILMCT 78`h Annual Conference and SBA School, French Lick, IN
July, 2014 APT&US&C Annual Conference,Salt Lake City, Utah
STATE OF INDIANA
r 1p � t AN EQUAL OPPORTUNITY ENIPLOYER STATE BOARD OF ACCOUNTS
} � ' �p 302 WEST WASHINGTON STREET
ROOM
INDIANAPOLIS,INDIANA 46204-276
"Telephone:(317)232-2513
Fax:(3 17)232-4711
Web Site:www.in.gov/sboa
MEMORANDUM
TO: All City and Town Clerk-Treasurers, City Clerks, and City Controllers
RE: Accounting and Budgeting Workshop
DATE: September 18, 2013
This year's Indiana League of Municipal Clerks and Treasurers' (ILMCT) Fall Northern
and Southern District Meetings in Shipshewana and Columbus will again qualify as State-called
meeting days pursuant to IC 5-11-14. The Northern District meeting will be on Thursday,
October 24, 2013, at the Farmstead Inn, 370 S. Van Buren Street, Shipshewana, Indiana and
the Southern District meeting will be on Wednesday, October 30, 2013, at the Clarion Hotel,
2480 Jonathan Moore Pike, Columbus, Indiana. Arrangements have been made with the
Indiana Association of Cities and Towns (TACT) to handle registration for the Meetings. Please
contact Katelyn Storms with IACT at (317) 237-6200 if you have questions concerning
registration.
Both meetings will start promptly at 9:30 A.M. E.S.T. and will adjourn at 3 P.M. with
lunch being served from 11:30 to 1:00. The League has previously sent out an agenda along
with registration forms.
The training offered is a joint effort of the State Board of Accounts with the Indiana
League of Municipal Clerks and Treasurers (ILMCT). The League has made arrangements for-- -
lunch and break refreshments for the day of the meeting. Attendees are also encouraged to
participate in the additional training which will be offered by the League on Wednesday, October
23 and Tuesday, October 29. A description of the training offered on these days has been sent
out by the League.
Representatives from the State Board of Accounts and the Department of Local
Government Finance will be conducting the workshop at the District Meetings on October 24
and October 30 which will include discussions on the Gateway Annual Financial Report and
100-R reporting requirements, internal controls, new legislation, budgeting, and other duties.
To: All City and Town,Clerk=Treasurers;.City Clerks,,and City Controllers
September 1$; 2,013
Page Two
As provided in IC 5'=11-14=:1, "the elected offcial, at the direction of he State Examiner,
may require the attendance of
(1):Each of his appointed and-acting chief deputies or.,chief assistants: and
(2) If the number of:deputies or assistants erholoyed
(A) does not exceed three (3) one '` (1) of'his appointed and acting deputies or
assistants,or
(B):exceeds 'three (3), two (2) of 'his duly ;appointed acting deputies and
assistants.''
Each official; deputy, or assistant attending the meeting shall be allowed mileage at a
rate per:mile'set.by your city ortown counciC.for each mile necessarily;raveled.'in going to and
returning from the meeting: Only one (1 j mileage shall„be`allowed to a official, deputy, or
assistant furnishing the conveyance, although they may be transporting more than one (1;)
persona Each official; deputy or assistant.who`lives fifty.(50) miles or father from the=moetintl
location will also be allowed lotlginq expense for the:night preceding tfie:"meeting date not<to
excedd.the single-room'rate that:night. '
Reimbursement for meals purchased while attending the meeting in an amount
determined by the city of town council is also authorized.
The. State Board;of Accounts will certify attendance for the conference to each official,
deputy, :deputies, or assistants attending. All payments for lodging; mileage; and meals
purchased shall be matle 6y the proper disbursing officer in the manner provided by law on a
duly verified claim or voucher-to which shall be attached,the Certificate ,of the State Board of
Accounts. All payments shall be made.from:the general fund from any_money not otherwise
appropriated"and without any previous appropriation being made therefore.
It is agreeable for other persons (not mentioned in,the statute) from;your office or other
city or town officials lo, attend the meeting. However, such other persons- must .have. prior
approval from your city or'town's-governing body and any: expenditures,must-be reimbursed
from funds appropriated for this purpose.
You are cordially requested to attend this meeting which has been called in an effort to
assist"you in properly discharging the duties and -rtwonsibilities:of your office.:.
Sincerely
Bruce A Hartman,CPA
State Examiner
CWPlcsc
Prescribed by State Board of Accounts MILEAGE CLAIM General Form No.101 (1955)
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1�...� I TO �l% `2s DR.
(G v rn nta Unit)
o G V L On Account of Appropriation No. , a for/ v U
Office,Board, Dephirtment tir Institution
DATE FROM TO ODOMETER READING' NATURE OF BUSINESS AUTO MILES MILEAGE @-t
20 Point Point Start Finish TRAVELED PER MILE
Iva 1'e
1
�r.
Auto License No. TOTALS
* SPEEDOMETER READING columns are to be used only when distance between points cannot be determined by fixed mileage or official highway map.
Pursuant to the provisions and penalties of Chapter 155, Acts 1953, 1 hereby certify that the foregoing account is just and correct, that the amount claimed is legally due, after
allowing all just credits, and that no part of the same has been paid.
Date
Clam No. Warrant No. I have examined the within claim and
hereby certify as follows:
IN FAVOR OF
That it is in proper form;
That it is duly authenticated as required
by law;
That it is based upon statutory authority;
That it is apparently correct
$ incorrect
On Account of Appropriation No.��2,-- ' 'bfor
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