225831 11/05/2013 CITY OF CARMEL, INDIANA VENDOR: 366921 Page 1 of 1
ONE CIVIC SQUARE GREEN VALLEY RANCH RESORT CHECK AMOUNT: $3,164.00
CARMEL, INDIANA 46032 2300 PAESO VERDE PARKWAY
HENDERSON NV 89135 CHECK NUMBER: 225831
CHECK DATE: 11/5/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1120 4343002 3 , 164 . 00 EXTERNAL TRAINING TRA
HOTEL ROOM CALCULATIONS - CENTER FOR PUBLIC SAFETY EXCELLE CONFERENCE, HENDERSON, NV
Hoffman
TOTAL ROOM PER ADDT'L FEES- TAX ON RESORT FEE
DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT RESORT FEE TAX AMOUNT WITH TAX TOTAL
3/9/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/10/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/11/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/12/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/13/2014 $125.00 13.000%1 $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $791.0000
Snyder
TOTAL ROOM PER ADDT'L FEES- TAX ON RESORT FEE
DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT RESORT FEE TAX AMOUNT WITH TAX TOTAL
3/9/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/10/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/11/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/12/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/13/20141 $125.00 13.000%1 $ 16.250 $ 141.25 $15.001 13.000% $1.95 $ 16.95 $ 158.200
TOTAL STAY-.NUMBERS WERE ROUNDED IN FORMULAS $791.0000
HOTEL ROOM CALCULATIONS - CENTER FOR PUBLIC SAFETY EXCELLE CONFERENCE, HENDERSON, NV
Haboush
TOTAL ROOM PER ADDT'L FEES- TAX ON RESORT FEE
DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT RESORT FEE TAX AMOUNT WITH TAX TOTAL
3/9/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/10/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 . 13.000% $1.95 $ 16.95 $ 158.200
3/11/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/12/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/13/20141 $125.001 13.000%1 $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $791.0000
Hensley
TOTAL ROOM PER ADDT'L FEES- TAX ON RESORT FEE
DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT RESORT FEE TAX AMOUNT WITH TAX TOTAL
3/9/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/10/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/11/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/12/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.95 $ 16.95 $ 158.200
3/13/2014 $125.00 13.000% $ 16.250 $ 141.25 $15.00 13.000% $1.951 $ 16.95 1 $ 158.200
TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $791.0000
TOTAL AMOUNT OWED TO GREEN VALLEY RANCH RESORT: $3,164.00
Snyder, Denise W
From: info @publicsafetyexcellence.org
Sent: Monday, November 04, 2013 11:00 AM
To: Snyder, Denise W
Cc: cwelch @publicsafetyexcellence.org
Subject: CPSE 2014 Excellence Conference Confirmation
D
Dear Denise,
On behalf of The Center for Public Safety Excellence, thank you for registering for the 2014 Excellence
Conference in Henderson, NV, March 10-13, 2014. We look forward to seeing you there and know this
conference will be the best yet!
If you haven't already done so, we encourage you to book your hotel reservations at the Green Valley Ranch
Resort & Spa as quickly as possible. Hotel rooms under the CPSE room block are on a first-come basis and the
rates are guaranteed until Wednesday, February 5, 2014. The Green Valley Ranch Resort & Spa will be
honoring our reduced conference rates for three days before and after the conference, based upon availability, so
that you may plan an excellent vacation for your family along with your excellent conference for your
professional development. The hotel resort fee includes: Daily newspaper, coffee in lobby, high speed internet
access in room, unlimited local and toll free calls, turndown service upon request, admission to the exercise
facility at the Resort, shuttle service to and from the strip, and shuttle service to and from McCarran
International Airport.
PLEASE CLICK HERE TO MAKE YOUR HOTEL RESERVATION TODAY!!
Should you have any questions, please visit our website for more details at www.publicsafetyexcellence.or or
contact Jessica Yankovitz at or 866-866-2324, Ext. 207.
The financial purchase confirmation number for this registration is: 025220. It was sent to you under separate
cover. The Event Registration Confirmation below confirms the details of your registration.
Event Information:
i
Event: 2014 Excellence Conference
Start Date/Time: Mar 10, 2014 - 8:00am
End Date/Time: Mar 13, 2014 - 5:OOpm
Main Registrant Information:
Registration Date: Nov 04, 2013
Registrant: Denise Snyder
Badge First Name: Denise
Badge Last Name: Snyder
Badge Name: David Haboush
2
Snyder, Denise W
From: info @publicsafetyexcellence.org
Sent: Monday, November 04, 2013 11:00 AM
To: Snyder, Denise W
Cc: cwelch @publicsafetyexcellence.org
Subject: CPSE 2014 Excellence Conference Confirmation
Dear Denise,
On behalf of The Center for Public Safety Excellence, thank you for registering for the 2014 Excellence
Conference in Henderson, NV, March 10-13, 2014. We look forward to seeing you there and know this
conference will be the best yet!
If you haven't already done so, we encourage you to book your hotel reservations at the Green Valley Ranch
Resort & Spa as quickly as possible. Hotel rooms under the CPSE room block are on a first-come basis and the
rates are guaranteed until Wednesday, February 5, 2014. The Green Valley Ranch Resort & Spa will be
honoring our reduced conference rates for three days before and after the conference, based upon availability, so
that you may plan an excellent vacation for your family along with your excellent conference for your
professional development. The hotel resort fee includes: Daily newspaper, coffee in lobby, high speed internet
access in room, unlimited local and toll free calls, turndown service upon request, admission to the exercise
facility at the Resort, shuttle service to and from the strip, and shuttle service to and from McCarran
International Airport.
PLEASE CLICK HERE TO MAKE YOUR HOTEL RESERVATION TODAY!!
Should you have any questions, please visit our website for more details at www.publicsafetyexcellence.org or
contact Jessica Yankovitz at or 866-866-2324, Ext. 207.
The financial purchase confirmation number for this registration is: 025220. It was sent to you under separate
cover. The Event Registration Confirmation below confirms the details of your registration.
Event Information:
1
Event: 2014 Excellence Conference
Start Date/Time: Mar 10, 2014 - 8:00am
End Date/Time: Mar 13, 2014 - 5:00pm
Main Registrant Information:
Registration Date: Nov 04, 2013
Registrant: Denise Snyder
Badge First Name: Denise
Badge Last Name: Snyder
Badge Name: Robert Hensley
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Snyder, Denise W
From: info @publicsafetyexcellence.org
Sent: Monday, November 04, 2013 11:00 AM
To: Snyder, Denise W
Cc: cwelch @publicsafetyexcellence.org
Subject: CPSE 2014 Excellence Conference Confirmation
v
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Dear Denise,
On behalf of The Center for Public Safety Excellence, thank you for registering for the 2014 Excellence
Conference in Henderson, NV, March 10-13, 2014. We look forward to seeing you there and know this
conference will be the best yet!
If you haven't already done so, we encourage you to book your hotel reservations at the Green Valley Ranch
Resort& Spa as quickly as possible. Hotel rooms under the CPSE room block are on a first-come basis and the
rates are guaranteed until Wednesday, February 5, 2014. The Green Valley Ranch Resort& Spa will be
honoring our reduced conference rates for three days before and after the conference, based upon availability, so
that you may plan an excellent vacation for your family along with your excellent conference for your
professional development. The hotel resort fee includes: Daily newspaper, coffee in lobby, high speed internet
access in room, unlimited local and toll free calls, turndown service upon request, admission to the exercise
facility at the Resort, shuttle service to and from the strip, and shuttle service to and from McCarran
International Airport.
PLEASE CLICK HERE TO MAKE YOUR HOTEL RESERVATION TODAY!!
Should you have any questions, please visit our website for more details at www.publicsafetyexcellence.org or
contact Jessica Yankovitz at or 866-866-2324, Ext. 207.
The financial purchase confirmation number for this registration is: 025220. It was sent to you under separate
cover. The Event Registration Confirmation below confirms the details of your registration.
Event Information:
i
i
Event: 2014 Excellence Conference
Start Date/Time: Mar 10, 2014 - 8:00am
End Date/Time: Mar 13, 2014 - 5:00pm
Main Registrant Information:
Registration Date: Nov 04, 2013
Registrant: Denise Snyder
Badge First Name: Denise
Badge Last Name: Snyder
Badge Name: Matthew Hoffman
Main Registrant Sessions:
Session: Blue Card Checkoff Starts: Mar 10, 2014 - 8:00am Ends: Mar 12, 2014 - 5:00pm
Session: Alan Bruancini Starts: Mar 13, 2014 - 8:00am Ends: Mar 13, 2014 - 5:OOpm
Leadership Seminar
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Snyder, Denise W
From: info @publicsafetyexcellence.org
Sent: Monday, November 04, 2013 11:00 AM
To: Snyder, Denise W
Cc: cwelch @publicsafetyexcellence.org
Subject: CPSE 2014 Excellence Conference Confirmation
Dear Denise,
On behalf of The Center for Public Safety Excellence, thank you for registering for the 2014 Excellence
Conference in Henderson, NV, March 10-13, 2014. We look forward to seeing you there and know this
conference will be the best yet!
If you haven't already done so, we encourage you to book your hotel reservations at the Green Valley Ranch
Resort& Spa as quickly as possible. Hotel rooms under the CPSE room block are on a first-come basis and the
rates are guaranteed until Wednesday, February 5, 2014. The Green Valley Ranch Resort & Spa will be
honoring our reduced conference rates for three days before and after the conference, based upon availability, so
that you may plan an excellent vacation for your family along with your excellent conference for your
professional development. The hotel resort fee includes: Daily newspaper, coffee in lobby, high speed internet
access in room, unlimited local and toll free calls, turndown service upon request, admission to the exercise
facility at the Resort, shuttle service to and from the strip, and shuttle service to and from McCarran
International Airport.
PLEASE CLICK HERE TO MAKE YOUR HOTEL RESERVATION TODAY!!
Should you have any questions, please visit our website for more details at www.publicsafetyexcellence.ora or
contact Jessica Yankovitz at or 866-866-2324, Ext. 207.
The financial purchase confirmation number for this registration is: 025220. It was sent to you under separate
cover. The Event Registration Confirmation below confirms the details of your registration.
Event Information:
i
i
Snyder, Denise W
From: Gonzalez, Latonya [Latonya.Gonzalez @StationCasinos.com]
Sent: Wednesday, October 30, 2013 6:20 PM
To: Snyder, Denise W
Cc: DosSantos, Lissa
Subject: RE: Check payment
Hello Denise,
I went over all the charges. I have a total of$3,164.00 ( room,Tax,Resort fee).That's$791.00 each
reservation. I did not include the 15t night charge on the Credit card of$141.25 for Matthew Hoffman.That charge will
be refunded back to the credit card.You can send in a check to Green Valley Ranch , Attention to Lissa DosSantos in
Accounting. Please indicate the name/confirmations that the money should be applied to, and Lissa will process
accordingly .Please note that all guest will still be responsible for incidentals upon check in.
Lissa—Please let me know if I left anything out.. Thanks in advance0
Thank you,
LaTonya Gonzalez
From: Snyder, Denise W [mailto:DSnyder @carmel.in.gov]
Sent: Monday, October 28, 2013 9:36 AM
To: Gonzalez, Latonya
Subject: RE: Check payment
Good Morning LaTonya,
I have attached the credit authorizations forms as requested. Please note that the card was used for the sole purpose of
making the reservations and there was indeed one night of$141.25 deposit charged to the card per the reservation
desks requirement. I would like to send a check from the City of Carmel for the entire stay for all four rooms, minus the
deposit for a total of$3022.75 for all rooms for the entire stay. Could you please verify my math to make certain it
matches what your records are showing. Additionally, upon arrival at the hotel by each of us, we will present our own
credit cards for each respective room for the $100 deposit required for each stay.
Am I forgetting anything else?
Thank you in advance for your assistance.
Denise
From: Gonzalez, Latonya [mai Ito:Latonya.Gonzalez @StationCasi nos.com]
Sent: Saturday, October 26, 2013 11:48 AM
To: Snyder, Denise W
Subject: RE: Check payment
Hello Denise,
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My name is LaTonya, 1 am the group coordinator for your group. I can certainly help you with your pre-
payment for your reservations. Once you have completed the credit authorization forms, you can email or fax them to
me, and I can process them for you.
If you have any questions, please feel free to ask.
Thank you,
L.G
LaTonya Gonzalez
Group Coordinator
Green Valley Ranch Resort& Spa
2300 Paseo Verde Parkway/Henderson, NV 89052
Tel: 702.617.7777/ Direct: 702.617.6836/ Fax: 702.617.7399
LaTonva.GonzalezCa)StationCasinos.com
www.greenvalleyranchresort.com f meetings/
Green Valley Ranch Casino Resort& Spa
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From: Snyder, Denise W [mailto:DSnyder(E)carmel.in.gov]
Sent: Friday, October 25, 2013 12:08 PM
To: DosSantos, Lissa
Subject: RE: Check payment
Good Afternoon,
I have booked our hotel stay again for the Public Safety Conference that will be held at your hotel in March of 2014. As
with last year, I would like to pre-pay the hotel stay for all four rooms I have booked. The rooms are reserved under:
Matthew Hoffman
Denise Snyder
David Haboush
Robert Hensley
I have received the 3`d party authorization forms and just need to wait until my chief returns so that he may sign them. I
wanted to make sure that I would still be able to pre-pay our stay like last year.
Please let me know.
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Thank you in advance.
1/inl6e
Budget and Accreditation Manager
Carmel Fire Department
317-571-2600
317-571-2615-Fax
dsnyder(a)carmel.in.gov
C.:ammission„
Fire.Accreditation
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This e-mail and any attachments are from a sender at the Carmel Fire Department in Carmel,Indiana. They are intended for the named recipients and may contain information that is
confidential or privileged under Indiana and Federal Law. Any error in addressing or sending this e-mail is not a waiver of confidentiality and does not consent to copying or distribution of
this e-mail or attachments. If you receive this e-mail in error,please notify the sender of the error by return e-mail and delete this e-mail and its attachments.
From: DosSantos, Lissa [mailto:Lissa.DosSantosCstStationCasinos.com]
Sent: Friday, February 08, 2013 1:34 PM
To: Snyder, Denise W
Subject: RE: Check payment
That will work.... I will apply the difference to yours and then we don't have to worry about a refund. Perfect.
Have a great weekend. O
Lissa Dos Santos I Group Billing Coordinator
Station Casinos, Inc.
2300 Paseo Verde Parkway I Henderson, Nevada 89052
Tel. 702.617.7456 Fax. 702.617.7697
Green Ranch Casino Resort& Spa
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From: Snyder, Denise W mailto:dbristow carmel.in. ov
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Sent: Friday, February 08, 2013 10:32 AM
To: DosSantos, Lissa
Subject: RE: Check payment
That is fine or you can apply it to my reservation.
Thank you so much for all your help and I do apologize for my accounting error.
From: DosSantos, Lissa [mailto:Lissa.DosSantos(abStationCasinos.com]
Sent: Friday, February 08, 2013 1:27 PM
To: Snyder, Denise W
Subject: RE: Check payment
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This is what I am going to do. I will apply the overage amount to Matthew Hoffman's reservation and make a note on
the reservation to refund the overage amount back to you.Will that work? Since you can't cut another check in time...I
think this will be the best bet.
Let me know.
From: Snyder, Denise W [mailto:dbristow(a)carmel.in.gov]
Sent: Friday, February 08, 2013 10:10 AM
To: DosSantos, Lissa
Subject: RE: Check payment
Thank you for checking that for me. I think the best bet for us would be to choose option B, I realize that will cause
more work on your end, but unfortunately I am not able to get another check sent to you before our arrival on March
3`d. I would assume that a check would be mailed back to the department after our stay and that will work just fine for
US.
Please let me know.
Denise
From: DosSantos, Lissa [mailto:Lissa.DosSantos(a)StationCasinos.com]
Sent: Friday, February 08, 2013 12:49 PM
To: Snyder, Denise W
Subject: RE: Check payment
By our calculations for each guest. It should be$649.75 applied to each to pay for their room tax and resort fee as the 1"
nights room and tax for each was already paid. This would total $1,949.25 leaving amount of$158.04 to be refunded.
However, I cannot process a refund until the guest actually stays. So what we can do is....
A. Mail the check back to you and you can cut us a check for the correct amount. (this will probably be the best
bet)
B. Apply the over amount of$158.04 equally to each guest and then issue a credit upon check in.
Let me know how you would like to proceed.
Lissa Dos Santos I Group Billing Coordinator
Station Casinos, Inc.
2300 Paseo Verde Parkway I Henderson, Nevada 89052
Tel.702.617.7456 Fax. 702.617.7697
Green Valley Ranch Casino Resort& Spa
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From: Snyder, Denise W [mailto:dbristow(abcarmel.in.gov]
Sent: Friday, February 08, 2013 9:39 AM
To: DosSantos, Lissa
Subject: RE: Check payment
Thank you for contacting me for the receipt of payment. I have attached a file that I used to determine the calculations.
I think what happened was apparently I had the $158.19 already in my calculator before I added everything up. Can you
please review the attached sheet and verify that all lodging, sales taxes and resort fees are correct. If indeed they are,
4
can you send an overpayment check back to me? I just want to ensure the only thing the employees will need to do is
present a charge card for incidentals and not have any out of pocket expense for the hotel charges.
Please let me know.
Thank you!
Denise
From: DosSantos, Lissa [ma i Ito:Lissa.DosSa ntos0)StationCasi nos.com]
Sent: Friday, February 08, 2013 12:31 PM
To: Snyder, Denise W
Subject: Check payment
Hi Denise,
Wanted to let you know that I received the check for the 3 reservations today. Please call me when you have a moment. I need to
discuss how you want me to apply the payment. I see that you listed each guest and that they are to have$649.70 each,which is
fine.... But that would total$1,949.10 and the check was made out for$2,107.29.What do you want me to do with the additional
$158.19 that was paid? Let me know.
Thanks so much, Lissa
Lissa Dos Santos I Group Billing Coordinator
Station Casinos, Inc.
2300 Paseo Verde Parkway I Henderson, Nevada 89052
Tel. 702.617.7456 Fax. 702.617.7697
Green Valley Ranch Casino Resort& Spa
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Prescribed by State Board of Accounts City Form No 201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
$3,164.00
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Green Valley Ranch Resort
IN SUM OF $
2300 Paeso Verde Parkway
Henderson, NV 89135
$3,164.00
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1120 I I 43-430.02 I $3,164.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
NOV 427D,13
1
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund