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Home My WebLink About225946 11/05/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK AMOUNT: $46,894.00 CARMEL IN 46032 CHECK NUMBER: 225946 CHECK DATE: 11/5/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 26739 CARMEL1113 46 , 894 . 00 JAMES BUILDING OPER C INVOICE Invoice: CARMEL1113 Date: November 1,2013 Department of Administration ' Attn:Director One Civic Square Cannel,IN 46032 Due November 1,2013 for the period 11/1/13-11/30/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense $ 2,173.00 Black Box Theater(aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 (Wain Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 11/1/13 $ 46,6W.00 PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Cannel,IN 46032 F 0 z N0V 4 2013 By Property 87C Operating Expense Detail For the Period January 1 through December 21,2013 Second Flow SupAwn Soria Dina 04W Main Theater TheaterSu wwt soaoE Bt0ing Gty of Gty of City of Total 1/12 of Expenses Total Carmel Total Carmel Total Carmel Telephone/Internet Unes - - - - General Maintenance Services 2,OW 166.63 5,217 435 32,225 11685 4,728 394 General Maintenance Supplies 1,700 141.67 2,760 225 4,515 376 2,350 196 Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 350 Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184 District Cooling 1,676 139.66 6,097 508 77,505 6,459 5,425 452 Elevator Maintenance - - - 4,394 366 Snow Removal Landscaping - - - - - - Security 3,391 263 6,783 565 67AO 5,652 9,044 754 Insurance - - - Garage and Complex Common Area 750 63 2,626 219 11,750 979 - Bldg Common Area 2,559 213 9,311 776 40,601 31363 10,801 900 Electric' 3;370 281 12,259 1,022 48,508 4,042 10,908 909 Direct Bill Electricity - - - - - - - Water 317 26 - 1,387 116 338 28 Direct B81 Water - - - Sewer 353 29 - 1,015 85 422 35 Direct Bill Sewer - - - _ Janitorial Services 4,372 364 9,141 762 41,227 31436 9,246 770 Janitorial Supplies 180 15 1,380 115 1,SOD 125 Trash Removal 59 5 213 18 11511 126 190 16 Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 Real Estate Taxes - - 26,078 2,179 74,598 6,216 392,369 32,697 69,699 5,808 100% 1112 100% 1/12 100% 1/12 10096 1/12 Parcel VC Operating Budget Operating Expense Summary Line Item Description Telephone/Intemet lines Phone/Internet Lines Included In Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire life Safety inspections,Fire monitoring,Window Washing,Generator maintenance, Co HVAC Maintenance District Cooling Contract services for preventative maintenance and repairs to the HVAC equipment ooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex.Common Area Bldg Common Area Users share of expenses for the Entry Atrium. Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel 07C four Center Green-The James&dtding AROM EqulPmem bBt @CON70tt RON 922�U,�' REh Real Estate Maintenance Sam ca � Zit IM Gromen N/A 'Simplex 6rtreidi Fire Panel 17/1/2010 31 mm 6/30/2015 AA-aW xnpectlon Fro Almm/Sprinkl r/eack now, AmwaWp 0 W Year 12/5/2011 In Auto Renew)of(1)h pds Milt"Mw Inspectlan Everveurrweek(NoWrlar) (3i Y°ar 11/3]/2013 MoW9rfar Generator Maid ARAB Post aCon troll Ge WMM Annually 3/3/2011 (3)Year 2/26/2014 Does not indods tar on parts nymate's MatMan Covell t/Renrtal N/A Meatl4Y 1/5/2011 In Auto renewah En"Mrta ANS,one wtndawwashing En"vinrdows/Dom Menthe thin 1/1e/2e13 (3)Year 1/16/2016 In Auto Renewal ANS,Inc window weskn6 AD EatnrWWlndows(eutswe) Mom 3/22/2012 (1)Yew 5/21/2013 wi DEEM ndow wuMrg AD E%Ww Windows(Ihd&) SMJ Amruai 3/21/2012 (1)year 3/21/2013 Inspectfon Mrs A'muady 3/02012 (1)yew 3/21/2013 Thyssen bW Inspection tnghWow Group Mmrdn//Weedhry Bevatars(3) Monthly of 4/20/2012 (1)Yen 4/1/201! Eo6ls Trident Dn-She/patroi security MMOdy(Aw•Sept). 2/2e/2012 (])Year 2/25V2013 s janitorial istonlhlY 1/1/2012 m Ante Rengerel Rar+s Trash SeMw TradyRecycDn6 Trash Da 4-In Monthly 4/1/2012 (2)Year 4/1/2014 REI Real Estate mP Garage(for all users) Monthly 11/30/2012 (s)Yew 1300/2017 Property Management ATILT man" 12/1/2010 �31mos 4/30/2013 PhoneUnas �� OaParhnnit of AT&T seta Phone Une tl°t'etO^(2);G4S�(1/):Fro Panel(2) N 11/2010 (1)Yaw 10/21/2013 Undo{2)yrauto renewd of same rata Unsure who to Pay �y,i � EIOV.Wn(3) � M (1)year 16/Il/2D13 Undo(2)Yr auto renewal at soma rate Duke Energy eactric M-NY qty of Comet utmtlas water M-d* ate of Carmel Utnm. Sewer Monthly Monthly Parcel 47C Three Center Green-The Tarltington Ono" Dane Contract Date Ctssrestt Seatua! V_e�da Sewlce Fodipmeryt Tens REI Real Estate Mandenance services Mors" 12/1/2010 31 mos 6/30/2013 Mumlguard Monitoring Fire Poet Quarterly 4/2812011 (3)Yews 4/27/2014 MultIvard Inspection Fire Alarm/Sprinlder/BadFlow/Extiqulshers Annually 6/1/2012 (1)Year Autotonewseachyr MacAllister Inspection Generator Annually 2/4/MU (3)Year 2/4/2014 MacAllister Monitoring Generator Annually 8/5(2011. In Auto Renewal ARAB Pest Control Monthly 1!5!2011 In Auto Renewal Am.Inc. Window Washing ADEatedorWtndaws{ouWde) SemMmmal 3/2112012 11)Year 3/211ZO13 AM Inc Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVAC SemFAnnuaay, 6/25/2012 (1)Year Auto renews eadi yr Thyssen Krupp Inspection Elevator(i) Monthly 11/1/2012 (2)years 10/31/2014 Thyssen Krupp inspection Wheelchair UR(1) Annually 7/19/2012 will attach to Elevator cowiact Engledow Grow Mowing/Weedim M-Ahly(Apr-Seed 2h8(2012 (1)Year .2128/2013 Eagle Trident On-5ite/Pstrol Security Monthly 1/112012 mAutoRtnewal Marquis Janitorial Monthly 4/1/2611 (2)Vear 4/212014 Ray's Trash Service Trash/Recycling Trash Oumpster In Garage(tor all users) Monthly 11130/2012 (5)Yea► 11/30/2017 REI Real Estate Property Management Mond* 12/1/2010 31 mos 6/30/2013 'Bright House Phone Une EMS System Monthly AT&T Phone.Unes Elevator(1),Wheelchair UR(1) Monthly 1!18/2013 (1)Year 1/37/2014 Department of Homeland Security Certification Elevator(11,Wheelchair UR(1) Annualy Unsure who to Pay District Cooling Mor" Duke Electric Mon" city of Carmel Utilities Water Mangy City of Carmel Utilities Sewer Monthly Parcel 47C 881 Third Avenue-Garage and Support Space Date Contract D� Mrant Stator/ yeQdor set/ eNSta Frown €�- now Re Real Estate MaintenanceServlces Man"* 12/1/1010 31mas 6/30/2013 Simplex Grinnell Mordtortnt Fire Panel AnnuaOy 11(3/2010 (11 Year M tuft Renewal Mutdguard Inspection FireAlsers-Garage AnnuaRV 6/3/2016 Roorw Inapectlon Fire Alarm System-Support Space OAIY Anttudy 6/25/2022 Aura renews each year MacAllister lnpecttan Generator Annually 2/4/2011 (3)Year 21412014 MacAllister Monkoring Generator Annually 8/5/2011 In Auto Renewal ARAB Pest Control Moy 1/5/2011 pt Auto Renewal ntM DEEM tnspectlon HVAC-Support Space Only Semi-mousey 6/12/1012 (11 Year Auto renews each year Eagle Trident On-she/Patrol Security support space 0* Mon" 1/1/2012 InAaftRenewal Marquls JanRorlel Support Space Onty MOROf 4IM012 Myew. 4/1/2014 Rath Trash Service Trash/Rec"flnS Trash Ounrpster as Garage(for 80 users) Man" 11/30/2012 (S(rear 11/30/1017 REI Real Estate Property Management Suppartspacearly Mono# 12/1/2010 31mos 6/30/2013 Bright Hausa Phone Uft EMS SYMM-Support Space OrJV M"ty AT&T Phone lines Fire Panel(2) Mont* (11 Year 10/21/2013 lkrder(2)K auto renewal at same rate Unsure who to pay Districteoo0ng Mond* Duke Electric 110ntmy City of Carmel U00tles Water MontNv qty of Carmel UliRles Sewer MOMNV VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF$ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $46,894.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 26739 I CARMEL1113 I -509.00 I $46,894.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Tuesdy, November 05, 20 4 3 Director, A minstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 11/01/13 CARMEL1113 James Bldg $46,894.00 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer