225946 11/05/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1
ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC
CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK AMOUNT: $46,894.00
CARMEL IN 46032 CHECK NUMBER: 225946
CHECK DATE: 11/5/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1208 4350900 26739 CARMEL1113 46 , 894 . 00 JAMES BUILDING OPER C
INVOICE
Invoice:
CARMEL1113
Date:
November 1,2013
Department of Administration '
Attn:Director
One Civic Square
Cannel,IN 46032
Due November 1,2013 for the period 11/1/13-11/30/13
for the property known as the James Building:
2nd Floor Support Space
Estimated 2013 Monthly Operating Expense $ 2,173.00
Black Box Theater(aka Studio Theater)
Estimated 2013 Monthly Operating Expense $ 6,216.00
(Wain Theater
Estimated 2013 Monthly Operating Expense $ 32,697.00
Theater Support Space
Estimated 2013 Monthly Operating Expense $ 5,808.00
Total Estimated Monthly Operating Expenses Effective 11/1/13 $ 46,6W.00
PLEASE REFER TO INVOICE ABOVE WHEN REMITTING
PLEASE REMIT TO:
REI Real Estate Services,LLC
11711 N.Pennsylvania,St.,Ste.200
Cannel,IN 46032
F 0 z
N0V 4 2013
By
Property 87C
Operating Expense Detail
For the Period January 1 through December 21,2013
Second Flow SupAwn Soria Dina 04W Main Theater TheaterSu wwt soaoE
Bt0ing Gty of Gty of City of
Total 1/12 of Expenses Total Carmel Total Carmel Total Carmel
Telephone/Internet Unes - - - -
General Maintenance Services 2,OW 166.63 5,217 435 32,225 11685 4,728 394
General Maintenance Supplies 1,700 141.67 2,760 225 4,515 376 2,350 196
Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 350
Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184
District Cooling 1,676 139.66 6,097 508 77,505 6,459 5,425 452
Elevator Maintenance - - - 4,394 366
Snow Removal
Landscaping - - - - - -
Security 3,391 263 6,783 565 67AO 5,652 9,044 754
Insurance - - -
Garage and Complex Common Area 750 63 2,626 219 11,750 979 -
Bldg Common Area 2,559 213 9,311 776 40,601 31363 10,801 900
Electric' 3;370 281 12,259 1,022 48,508 4,042 10,908 909
Direct Bill Electricity - - - - - - -
Water 317 26 - 1,387 116 338 28
Direct B81 Water - - -
Sewer 353 29 - 1,015 85 422 35
Direct Bill Sewer - - - _
Janitorial Services 4,372 364 9,141 762 41,227 31436 9,246 770
Janitorial Supplies 180 15 1,380 115 1,SOD 125
Trash Removal 59 5 213 18 11511 126 190 16
Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696
Real Estate Taxes - -
26,078 2,179 74,598 6,216 392,369 32,697 69,699 5,808
100% 1112 100% 1/12 100% 1/12 10096 1/12
Parcel VC Operating Budget
Operating Expense Summary
Line Item Description
Telephone/Intemet lines Phone/Internet Lines Included In Elevator,HVAC and Contract Maintenance Services
General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services
General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc.
Contract Maintenance Contract services such as Fire life Safety inspections,Fire monitoring,Window Washing,Generator maintenance,
Co HVAC Maintenance
District Cooling Contract services for preventative maintenance and repairs to the HVAC equipment
ooling Fees paid to the Energy Center for chilled water
Elevator Maintenance Service contract for maintenance of the elevators
Snow Removal N/A
Landscaping N/A
Security Fees for on-site security services and after-hour patrolling of the building
Insurance N/A
Garage and Complex Common Area Users share of expenses for the Garage and Complex.Common Area
Bldg Common Area Users share of expenses for the Entry Atrium.
Electric General Electric usage for the building
Direct Bill Electricity N/A
Water General Water usage for the building
Direct Bill Water N/A
Sewer General Sewer usage for the building
Direct Bill Sewer N/A
Janitorial Services Cleaning services
Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap
Trash Removal Trash/Recycling services
Management Fee Fee for the property management services to the building
Real Estate Taxes N/A
Parcel 07C
four Center Green-The James&dtding
AROM EqulPmem bBt @CON70tt RON 922�U,�'
REh Real Estate Maintenance Sam ca � Zit IM Gromen N/A
'Simplex 6rtreidi Fire Panel 17/1/2010 31 mm 6/30/2015 AA-aW xnpectlon Fro Almm/Sprinkl r/eack now, AmwaWp 0 W Year 12/5/2011 In Auto Renew)of(1)h pds
Milt"Mw Inspectlan Everveurrweek(NoWrlar) (3i Y°ar 11/3]/2013
MoW9rfar Generator Maid ARAB Post aCon troll Ge WMM Annually 3/3/2011 (3)Year 2/26/2014 Does not indods tar on parts
nymate's MatMan Covell t/Renrtal N/A Meatl4Y 1/5/2011 In Auto renewah
En"Mrta
ANS,one wtndawwashing En"vinrdows/Dom Menthe thin 1/1e/2e13 (3)Year 1/16/2016 In Auto Renewal
ANS,Inc window weskn6 AD EatnrWWlndows(eutswe) Mom 3/22/2012 (1)Yew 5/21/2013
wi
DEEM ndow wuMrg AD E%Ww Windows(Ihd&) SMJ Amruai 3/21/2012 (1)year 3/21/2013
Inspectfon Mrs A'muady 3/02012 (1)yew 3/21/2013
Thyssen bW Inspection
tnghWow Group Mmrdn//Weedhry Bevatars(3) Monthly of 4/20/2012 (1)Yen 4/1/201!
Eo6ls Trident Dn-She/patroi security MMOdy(Aw•Sept). 2/2e/2012 (])Year 2/25V2013
s janitorial istonlhlY 1/1/2012 m Ante Rengerel
Rar+s Trash SeMw TradyRecycDn6 Trash Da 4-In Monthly 4/1/2012 (2)Year 4/1/2014
REI Real Estate mP Garage(for all users) Monthly 11/30/2012 (s)Yew 1300/2017
Property Management
ATILT man" 12/1/2010 �31mos 4/30/2013
PhoneUnas ��
OaParhnnit of
AT&T
seta Phone Une tl°t'etO^(2);G4S�(1/):Fro Panel(2) N 11/2010 (1)Yaw 10/21/2013 Undo{2)yrauto renewd of same rata
Unsure who to Pay �y,i � EIOV.Wn(3) � M (1)year 16/Il/2D13 Undo(2)Yr auto renewal at soma rate
Duke Energy eactric M-NY
qty of Comet utmtlas water M-d*
ate of Carmel Utnm. Sewer Monthly
Monthly
Parcel 47C
Three Center Green-The Tarltington
Ono" Dane Contract Date Ctssrestt Seatua!
V_e�da Sewlce Fodipmeryt Tens
REI Real Estate Mandenance services Mors" 12/1/2010 31 mos 6/30/2013
Mumlguard Monitoring Fire Poet Quarterly 4/2812011 (3)Yews 4/27/2014
MultIvard Inspection Fire Alarm/Sprinlder/BadFlow/Extiqulshers Annually 6/1/2012 (1)Year
Autotonewseachyr
MacAllister Inspection Generator Annually 2/4/MU (3)Year 2/4/2014
MacAllister Monitoring Generator Annually 8/5(2011. In Auto Renewal
ARAB Pest Control Monthly 1!5!2011 In Auto Renewal
Am.Inc. Window Washing ADEatedorWtndaws{ouWde) SemMmmal 3/2112012 11)Year 3/211ZO13
AM Inc Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013
DEEM Inspection HVAC SemFAnnuaay, 6/25/2012 (1)Year Auto renews eadi yr
Thyssen Krupp Inspection Elevator(i) Monthly 11/1/2012 (2)years 10/31/2014
Thyssen Krupp inspection Wheelchair UR(1) Annually 7/19/2012 will attach to Elevator cowiact
Engledow Grow Mowing/Weedim M-Ahly(Apr-Seed 2h8(2012 (1)Year .2128/2013
Eagle Trident On-5ite/Pstrol Security Monthly 1/112012 mAutoRtnewal
Marquis Janitorial Monthly 4/1/2611 (2)Vear 4/212014
Ray's Trash Service Trash/Recycling Trash Oumpster In Garage(tor all users) Monthly 11130/2012 (5)Yea► 11/30/2017
REI Real Estate Property Management
Mond* 12/1/2010 31 mos 6/30/2013
'Bright House Phone Une EMS System Monthly
AT&T Phone.Unes Elevator(1),Wheelchair UR(1) Monthly 1!18/2013 (1)Year 1/37/2014
Department of Homeland Security Certification Elevator(11,Wheelchair UR(1) Annualy
Unsure who to Pay District Cooling Mor"
Duke Electric Mon"
city of Carmel Utilities Water Mangy
City of Carmel Utilities Sewer Monthly
Parcel 47C
881 Third Avenue-Garage and Support Space
Date Contract D� Mrant Stator/
yeQdor set/ eNSta Frown €�- now
Re Real Estate MaintenanceServlces Man"* 12/1/1010 31mas 6/30/2013
Simplex Grinnell Mordtortnt Fire Panel AnnuaOy 11(3/2010 (11 Year M tuft Renewal
Mutdguard Inspection FireAlsers-Garage AnnuaRV 6/3/2016
Roorw Inapectlon Fire Alarm System-Support Space OAIY Anttudy 6/25/2022 Aura renews each year
MacAllister lnpecttan Generator Annually 2/4/2011 (3)Year 21412014
MacAllister Monkoring Generator Annually 8/5/2011 In Auto Renewal
ARAB Pest Control Moy 1/5/2011 pt Auto Renewal
ntM
DEEM tnspectlon HVAC-Support Space Only Semi-mousey 6/12/1012 (11 Year Auto renews each year
Eagle Trident On-she/Patrol Security support space 0* Mon" 1/1/2012 InAaftRenewal
Marquls JanRorlel Support Space Onty MOROf 4IM012 Myew. 4/1/2014
Rath Trash Service Trash/Rec"flnS Trash Ounrpster as Garage(for 80 users) Man" 11/30/2012 (S(rear 11/30/1017
REI Real Estate Property Management Suppartspacearly Mono# 12/1/2010 31mos 6/30/2013
Bright Hausa Phone Uft EMS SYMM-Support Space OrJV M"ty
AT&T Phone lines Fire Panel(2) Mont* (11 Year 10/21/2013 lkrder(2)K auto renewal at same rate
Unsure who to pay Districteoo0ng Mond*
Duke Electric 110ntmy
City of Carmel U00tles Water MontNv
qty of Carmel UliRles Sewer MOMNV
VOUCHER NO. WARRANT NO.
ALLOWED 20
REI Real Estate Services, LLC
IN SUM OF$
11711 N. Pennsylvania St., Ste. 200
Carmel, IN 46032
$46,894.00
ON ACCOUNT OF APPROPRIATION FOR
Building Operations Account
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
26739 I CARMEL1113 I -509.00 I $46,894.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesdy, November 05, 20 4 3
Director, A minstration
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
11/01/13 CARMEL1113 James Bldg $46,894.00
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer