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Home My WebLink AboutBPW 11-06-13 F.C4q q cfr '1 City of Crme1 Nktiale Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, NOVEMBER 6, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 6, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 , ° . City ®f Carmel -....„6„,. ,.., Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, November 6, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the October 16, 2013 Regular Meeting 2. BID OPENING/AWARDS a. Bid Opening for the 2014 Rock Salt Purchase; John Duffy, Director of the Department of Utilities b. Bid Opening for the Bridleborne Drainage Modification Project; Mike McBride, City Engineer c. Quote Award; 220 W. 106th Street— Demo; Monroe LLC; this was the lowest most responsive bid; Mike McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW-11-06-13-01; The Legacy, Street signs, Post, Monuments and Markers, Builder Sidewalks, Common Area Sidewalk/Asphalt Path, Streets, Storm Sewers; Tim Walter, Platinum Properties b. Resolution No. BPW-11-06-13-02; Kendall Wood; Water; John Duffy, Director of the Department of Utilities 4. CONTRACTS a. Request for Purchase of Goods and Services; Additional Service #3; Crossroad Engineers; ($10,000.00); On Call Engineering Services; Mike McBride, City Engineer b. Request for Agreement; Hamilton County Humane Society; ($55,374.08); Luci Snyder, Carmel City Council c. Request for Purchase of Goods and Services; Apparatus; ($4,260.00); Microsoft Sharepoint; Chief Matt Hoffman, Carmel Fire Department ONE CIVIC SQUARE CARNEL, INDIANA 463312 317/471-2414 d. Request for Purchase of Goods and Services; Dallman Contractors; ($74,357.00); Keystone Bridges Concrete Maintenance; Dave Huffman, Street Commissioner e. Request for Purchase of Goods and Services; United Consulting; ($182,000.00) Pennsylvania and 111"; LPA Consulting Contract; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($9,826.00); Tree and Shrub work City Center Drive; Mike Hollibaugh, Director of the Department of Community Services g. Request for Purchase of Goods and Services; Change Order #4; Illinois Street Extension; E&B Paving; (increase 535,290.02); Mike McBride, City Engineer 5. CITY FACILITIES/STREETS/USE a. Request to Use Caucus Room; Meeting; October 22, 2014; 6:00 pm to 9:00 pm; Teri Hecht. Enclave of Carmel b. Request for Closure of City Streets; Art Festival; September 26 thru 28, 2014; Rosemary Waters, Carmel International Arts Festival 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Amendment to 457 Plan; Barbara Lamb, Human Resources c. Request for Vacation of Right of Way; Nash Building; Delores Krohne, CCC Nash, LLC d. Request for Variance; Sunroom in Easement; 1514 Prestwick Circle; Richard/Tamara Hall e. Request for Variance; Deck/Landscaping in Easement; 12995 Tuscany Blvd; Matthew/Jennifer Nelson f Request for Stormwater Technical Standard Variance; Central Park Dog Park; Michael Drosschell, Schneider Corp. g. Request for Stormwater Technical Standard Variance; Silvara PUD; Jim Rinehart, Williams Creek Consulting h. Request for Stormwater Technical Standard Variance; Highpointe on Meridian; Colin Patterson. Weihe Engineers i. Request for Entrance Modification/Sidewalk Closure; Taco Bell Carmel Drive; Michael Thompson, Schneider Corp j. Request for Request for Open Pavement Cut/Street Closure/Sidewalk Closure; 327 1St Avenue NE; John Edwards, Elevation Excavation k. Request for Curb Cut Request; Sidewalk Closure; 640 2nd Avenue NE; Pete Gray, Executive Homes I. Request for Lane Restrictions/Multi Use Path Closure; Core Drilling; Ron Bokinskie, Catamount Construction m. Request for Street Closure/Open Pavement Cut; Primrose School; 98th Street; Brandon Burke, HWC Engineering n. Request for Lane Restriction and pathway Closure; 116111; Shirley Hunter, Duke Energy 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 6,2013—10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:05 a.m. MEMBERS PRESENT Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the October 16, 2013 Regular Meeting were approved 3-0. BID OPENINGS/AWARDS iBid Opening for the 2014 Rock Salt Purchase; Mayor Brainard opened and read the bids aloud: Company Amount Cargill Salt 583.74/ton Compass Minerals 582.27/ton Morton Salt 581.69/ton The bids were given to John Duffy, Director of the Department of Utilities for Review and Recommendation Bid Opening for the Bridleborne Drainage Improvement Project; Mayor Brainard opened and read the bids aloud: Company Amount Sub Surface of Indiana 5348,000.00 Gradex, Inc. 5352,684.50 Crider & Crider 5486,142.70 Atlas Excavating 5396,422.00 The bids were given to Mike McBride, City Engineer for Review and Recommendation 1 Quote Award; 220 W. 106°1 Street—Demo: Monroe LLC; this was the lowest most responsive base hid, when the bids were read the amount read was for the full bid. City has decided to only award without the alternative items; Board Member Burke moved to approve. Board Member Watson IIseconded Request approved 3-0. PERFORMANCE RELEASES Resolution No. BPW-11-06-13-01; The Legacy, Street signs, Post, Monuments and Markers, Builder Sidewalks, Common Area Sidewalk/Asphalt Path, Streets, Storm Sewers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-I1-06-13-02; Kendall Wood: Water; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Additional Service #3; Crossroad Engineers; ($10,000.00); On Call Engineering Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Agreement; Hamilton County Humane Society; (555,374.08); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Apparatus; (94,260.00); Microsoft Sharepoint; Board iMember Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Dallman Contractors; (574,357.00); Keystone Bridges Concrete Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; United Consulting; ($182,000.00) Pennsylvania and 111`h; LPA Consulting Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Bartlett Tree Experts; (59,826.00); Tree and Shrub work City Center Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Change Order #4; Illinois Street Extension; E&B Paving; (increase $35,290.02): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use Caucus Room; Meeting; October 22, 2014; 6:00 pm to 9:00 pm; Teri Hecht, Enclave of Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request 1 approved 3-0. Request for Closure of City Streets: Art Festival; September 26 thru 28, 2014; Rosemary Waters, Carmel International Arts Festival; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets: Traditions on the Monon Request for Amendment to 457 Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Vacation of Right of Way; Nash Building; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Sunroom in Easement; 1514 Prestwick Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-1 —Board Member Watson voted against the request. Request for Variance; Deck/Landscaping in Easement; 12995 Tuscany Blvd: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. mRequest for Stormwater Technical Standard Variance; Central Park Dog Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standard Variance; Silvara PUD; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standard Variance; Highpointe on Meridian; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Entrance Modification/Sidewalk Closure; Taco Bell Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Request for Open Pavement Cut/Street Closure/Sidewalk Closure; 327 Is`Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut Request; Sidewalk Closure; 640 2"d Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Multi Use Path Closure; Core Drilling; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Street Closure/Open Pavement Cut; Primrose School; 98d' Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction and pathway Closure; 116": Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON Mike McBride, City Engineer requested to add a contract to the agenda. Board Member Burke moved to add item. Board Member Watson seconded. Request to add approved 3-0. Request to Purchase Goods and Services; Monroe LLC; (S24,000.00) demolition of house at 220 W. 106ti Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:26 a.m. D'.na L. Cordray, lit Clerk-Treasurer Clerk-Treasurer . iiiiir Approved ayor James Brainard ATTEST: ' 1 1 el 1 D'.na . Cordrayv L.MC- Clerk-Treasurer 1