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Home My WebLink About226247 11/19/2013 o.c�yf CITY OF CARMEL, INDIANA VENDOR: 027850 Page 1 of 1 ONE CIVIC SQUARE JAMES BRAINARD CHECK AMOUNT: $6,111.05 CARMEL, INDIANA 46032 CHECK NUMBER: 226247 ,4R lOyCO CHECK DATE: 11/19/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359300 6, 111 . 05 ECONOMIC DEVELOPMENT 11/4/13 US:Manage Your Card Account.Online Statement Transaction Date: 11/01/2013 Fri .............................................................................................._................................................................................................................................................................................................................................................ Transaction Description: PSAV PRESENTATION SVSCHAUMBURG IL 1553-9305-A EQUIP RENTAL ........................................ EQUIP RENTAL ......................................................................................................_............................................................................,................................................................................................................................................................... Cardmember Name: JAMES C BRAINARD ....................................................................................................._...................................................................,............................................................................................................................................................................ Amount$: 2,408.68 ......................................................................................................_................................................................................................................................................................................................................................................ Doing Business As: PSAV PRESENTATIONS SRVCS ......................................................................................................_................................................................................................................................................................................................................................................ Merchant Address: 1700 E GOLF RD STE 400 SCHAUMBURG IL 60173-5820 UNITED STATES Reference Number: 320133060443836852 Category: Business Services-Contracting Services https://onl ine.arnericane)press.corrVn ycatestmVusAist.do?req uest_type=authreg_Statenvrit&Face=en_US&BPlnde-1&sorted_inde)F0&ingink=SOAFins-State... 1/1 PSAe V. PRESENTATION SERVICES Washington Marriott Wardman Park 2660 Woodley Rd NW Washington, DC 20008 Tel: 202-332-4178 Fax: 866-312-5410 Page 1 of 4 Quote # 1553-9305 City of Carmel Attn: James Brainard 12662 ROYCE CT ` Carmel, IN 46033 Contact Name: James Brainard Show Date(s): 10/31/2013 - 11/1/2013 Email: skibbe @carmel.in.gov Show Name: Select exh/City of Carmel Quote No: 1553-9305 Show Location Washington Marriott Wardman Park 2660 Woodley Rd NW Washington, DC 20008 Conveyance Method: Pickup Billing Method: COD XHALL - Exhibitor- Booth 204 (10/31/2013 8:OOAM - 11/1/2013 5:OOPM) Job# 1553-43164 Equipment And Sales Days Qty Item Description Billed Rate Subtotal 1 Exhibitor-42in Monitor 2 $535.00 $1,070.00 1 42"Plasma Monitor 1 Mobile Stand For 32"LCD Monitors 4 Color Force 12 LED 2 $90.00 $720.00 Equipment And Sales Subtotal $1,790.00 Labor OT DT Reg OT DT Qty Item Description Rate Rate Rate Days Hrs Hrs Hrs Subtotal Thursday, October 31, 2013 1 Technician To Set/Strike $90.00 $135.00 $180.00 1.00 $90.00 Labor Subtotal $90.00 XHALL-Exhibitor-Booth 204(10/31/2013 8:OOAM -11/1/2013 5:OOPM)Subtotal: $1,880.00 PSAV Prepared For: City of Carmel Quote No: 1553-9305 Total Estimate: $2,408.68 Page 2 of 4 Ext. Price Subtotal $1,880.00 Service Charge $402.60 Tax $721.08 Total Estimate $2,408.68 as 00 'Service Charges are NOT gratuities and are not paid in whole or in part to employees of PSAV or employees of any other party. Thank you for your business. 11/4113 US:Manage Your Card Account:Online Statement Transaction Date: 10/18/2013 Fri Transaction Description: MARRIOTT WARDMAN PARWASHINGTON DC 1 Arrival Date Departure Date 10/31/13 11/03/13 00000000 CARDEPOSIT Cardmember Name: JAMES C BRAINARD i Amount$: 235.00 _ J Doing Business As: MARRIOTT 337WO WARDMAN (Merchant Address: 2660 WOODLEY RD NW j WASHINGTON f DC 20008-4106 j UNMED STATES I Reference Number: 320132910238349996 Category: -- --- - ---Travel-Lodging -- - — https://online.americane)press.com/mycatestnVusAist.do?request type=authreg_Statement&Face=en_US&BPlndex=l&sorted index=0&jntlinlFSOAFins-State... 1/1 arrtoi#. HOTELS & RESORTS GUEST FOLIO CITY OF CARMEL, IND .00 11/01/13 08:20 27054 ROOM NAME RATE DEPART TIME ACCT# SELECT USA BOOTH 204 10/31/13 TYPE ARRIVE TIME 13 C/O N HECK PASSPORT: ROOM CLERK PAYMENT M RW#: _ ADDRESS _ DATE REFERENCE _ I CHARGES CREDITS BALANCE DUE 10 17 ADVDP-AX 235.00 PAYMENT RECEIVED BY: XXXXXXXXXXXXXXXXXXX 11/01 EXH ELCT ELECTRIC 235.00 11 O1 CCARD-AX 00 �AYMENT RECEIVED BY: XXXXXXXXXXXXXXXXXXX .00 Aarnott. HOTELS & RESORTS This statement is your only re:apt. You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit earl far all amounts charged to you, The amount shown in the credits column opposite any credit card entry in the reference column above will toe charged to the Groh card number set forth above. (The credit card company will bill in the usual manner.), If for any reason the credit card company does not make payment on this account,you will owe us such amount. If you are direct billed,in the event payment is not made within 25 days after checkout,you will owe us Interest from the check-out dale on any unpaid amount at the rate of 1.5% per month(ANNUAL RATE 111%),or the maximum allowed by law,plus the reasonable cost of collection,including attorney far. Signature ---' "--'-- ^'— - --- -----'—' "'--- -.___. Kibbe, Sharon From: Heck, Nancy S Sent: Thursday, November 07, 2013 12:22 PM To: Kibbe, Sharon Subject: FW: Select USA Booth 204 Attachments: 1DOC.pdf Nancy S. Heck Director of Community Relations &Economic Development City of Carmel One Civic Square Carmel, IN 46032 (317) 571-2494 From: Wood, Randy [mailto:Randy.Wood(d)marriott.com] Sent: Friday, November 01, 2013 8:40 AM To: Heck, Nancy S Subject: Select USA Booth 204 Thank you for your electrical order at the recent Select USA Expo. Attached is your final receipt. Thanks again and best regards. Randy Wood Event Operations Supervisor 202-328-2000 ext.2787 Marriott Wardman Park Hotel Please consider the environment before printing this e-mail MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION This communication contains information from Marriott International,Inc.that may be confidential.Except for personal use by the intended recipient,or as expressly authorized by the sender,any person who receives this information is prohibited from disclosing,copying,distributing,and/or using it.If you have received this communication in error,please immediately delete it and all copies,and promptly notify the sender.Nothing in this communication is intended to operate as an electronic signature under applicable law. 1 11/7/13 US:Manage Your Card Account:Online Statement Transaction Date: 11/05/2013 Tue ......................................................................................................-................................................................................................................................................................................................................................................ Transaction Description: AUDIE EXPO SERVICES ORLANDO FL 01700023 401-529-8761 ................................I................ ....... 401-529-8761 ................................................I....... Description ........................................................ BUSINESS SERVICES ......................................................................................................_..........................,..................................................................................................................................................................................................................... Cardmember Name: JAMES C BRA INARD ........................--.........................................................................._...............................,.......................................................................................................................................................................................I........................ Amount$: 1,032.75 ......................................................................................................_................................................................................................................................................................................................................................................ Doing Business As: AUDIE EXPO SERVICES INC ......................................................................................................-...........................................................,.................................................................................................................................................................................... Merchant Address: 7512 DR PHILLIPS BLVD-50 ORLANDO FL 32819 UNITED STATES ..............................................................................................,........................................................................................................................................................................................................................................... Reference Number: 320133100498651750 Category: Other- Miscellaneous I hops://online.an-ericane*ress.corr dmyca/estnVusAist.do'.>request tyWauthreg Statement&Face=en_US&BPlnde)c-0&sorted inde)e=0&ina�=MYCA PC_Rece... 1/1 1117/13 US:Manage Your Card Account:Online Statement Transaction Date: 11/05/2013 Tue ......................................................................................................-................................................................................................................................................................................................................................................ Transaction Description: AUDIE EXPO SERVICES ORLANDO FL 01700002 401-529-8761 ........................................................ 401-529-8761 ........................................................ Description ..........................I............................. BUSINESS SERVICES ......................................................................................................-........................................................................................................................................................................................................................................... ..... Cardmember Name: JANES C BRAINARD .........................:....................................................................._................................................................................................................................................................................................................................................ Amount$: 1,171.20 ....................................................................................................................................................................................................................................................................................................................................................... Doing Business As: AUDIEEXPO SERVICES INC .......................................................................................-................................................................................................................................................................................................................................................ Merchant Address: 7512 DR PHILLIPS BLVD-50 ORLANDO FL 32819 UNITED STATES ........................................................................................._................................................................................................................................................................................................................................................ Reference Number: 320133100498651749 Category: Other- Miscellaneous https://online.aniericane)p ress.con-Jmyca/estnt/usAist.do?request_type=authreg_Stateffent&Face=en_US&BPlnder-0&sorted_inde)r-0&inawMYCA PC_Rece... 1/1 I 11/4/13 US:Manage Your Card Account:Online Statement Transaction Date: 11/01/2013 Fri .................................................................................................._................................................................................................................................................................................................................................................ Transaction Description: AUDIE EXPO SERVICES ORLANDO FL 01770002 401-529-8761 ........................................................ 401-529-8761 ........................................................ Description ........................................................ BUSINESS SERVICES ............................................................................................-................................................................................................................................................................................................................................................ Cardm em ber Name: JAMES C BRAINARD ...........................................................................................-................................................................................................................................................................................................................................................ Amount$: 1,327.50 ......................................................................................................_................................................................................................................................................................................................................................................ Doing Business As: AUDIE EXPO SERVICES INC ......................................................................................................-................................................................................................................................................................................................................................................ Merchant Address: 7512 DR PHILLIPS BLVD-50 ORLANDO FL 32819 UNITED STATES ......................................................................................................_................................................................................................................................................................................................................................................. Reference Number: 320133060443836853 Category: Other- Miscellaneous I https://online.americane)press.comlm you/esbnVusAist.do?request type=authreg_Statement&Face=en_US&BPlnder-1&sorted_inde)s08inlinlFSOAFins-State... 1/1 11/4113 US:Manage Your Card Account:Online Statement Transaction Date: 10/29/2013 Tue ......................................................................................................-................................................................................................................................................................................................................................................ Transaction Description: AUDIE EXPO SERVICES ORLANDO FL 01740036 401-529-8761 ........................................................ 401-529-8761 ........................................................ Description ........................................................ BUSINESS SERVICES ......................................................................................................-................................................................................................................................................................................................................................................. Cardmember Name: JAMES CBRAINARD ......................................................................................................-................................................................................................................................................................................................................................................ Amount$: 62.00 ..................................................................................................._................................................................................................................................................................................................................................................ Doing Business As: AUDIE EXPO SERVICES INC ......................................................................................................-................................................................................................................................................................................................................................................ Merchant Address: 7512 DR PHILLIPS BLVD-50 ORLANDO FL 32819 UNITED STATES ......................................................................................................-................................................................................................................................................................................................................................................ Reference Number: 320133030400871326 Category: Other- Miscellaneous https://oniine.americane)press.corr✓rrWatesbrnVusAist.do?request type=authreg_Stateffent&Face=en_US&BPlnder-1&sorted inde.,<--O&inflinlFSOAFins-State... 1/1 ® 11/05/2013 VAWI kjx P J., Event: Select USA 2013 Investment Summit Company: City of Carmel Indiana Booth: 204 Order Date Order# Item Quantity Unit Price Extended 10/16/13 2526 Booth Pkg- 10x20 Booth Package 1 $0.00 $0.00 10/16/13 2556 Panel A Graphics-23.186 sq ft 4 x 463.72 $1.00 $1,854.88 10/16/13 2557 Panel B Graphics-9 sq ft 4 x 180.00 $1.00 $720.00 10/16/13 2558 Panel F Graphics-9.635 sq ft 1 x 192.70 $1.00 $192.70 10/16/13 2559 Panel I-23.186 sq ft 2 x 463.72 $1.00 $927.44 10/16/13 2561 Accessories-Literature Stand 1 $122.75 $122.75 10/16/13 2562 10 x 20 Packages-Package G 1 $5,400.00 $5,400.00 10/16/13 2565 30"High Skirted Tables-6'x 2' Black 1 $169.50 $169.50 10/16/13 2566 30"High Skirted Tables-30"4th Side Drape Black 1 $57.75 $57.75 10/16/13 2567 Premiere-BSS Banana Black/Chrome Barstool 2 $178.00 $356.00 10/16/13 2568 Premiere-WTN-Bar Table-Graphite Nebula 36"Top 1 $243.00 $243.00 Tulip 10/24/13 2777 Accessories-Literature Stand -1 $122.75 ($122.75) 10/29/13 2919 Upgrade graphic panels to Sintra 184.751 x 1.00 $1.00 $184.75 10/31/13 2945 Material Handling-OT In(per CWT) 2 $45.90 $91.80 10/31/13 2945 Material Handling-Late to Warehouse(per CWT) 2 $28.30 $56.60 10/31/13 2945 Material Handling-Minimum Charge Special Handing 2 $147.05 $294.10 200 LB(per CWT) 10/31/13 2951 Material Handling-Special Handling Shipment(per 4 $147.05 $588.20 CWT) 10/31/13 2951 Material Handling-Late to Warehouse(per CWT) 4 $28.30 $113.20 10131113 2951 Material Handling-OT Out(per CWT) 4 $45.90 $183.60 10/31/13 2951 Material Handling-OT In(per CWT) 4 $45.90 $183.60 11/01/13 2975 Labor-Dismantle-Exhibitor Supervision Over Time 6.00 $164.60 $987.60 11/05/13 3058 Audie Shipping-Audie Shipping Services-Outbound 510x 1.50 $1.00 $765.00 Shipment 11/05/13 3059 Audie Shipping-Audie Shipping-Outbound 35%Fuel 1 x 267.75 $1.00 $267.75 Service Charge Payment Date Type Last 4 of CC Amount Base Cost: $13,637.47 10/16/13 CREDIT $10,646.64 Sales Tax: $0.00 10/21/13 REFCREDIT ($602.62) Total Cost: $13,637.47 10/29/13 CREDIT $62.00 Payments: $13,637.47 This is not a final invoice. Existing orders may be modified or additional charges incurred as updated information is received. 1-855-AUDIEEXPO help @audieexpo.com ® /—AL 11/05/2013 X P0 Order Date Order# Item Quantity Unit Price Extended 11/01/13 CREDIT $1,032.75 Balance Due: $0.00 This is not a final invoice. Existing orders may be modified or additional charges incurred as updated information is received. 1-855-AUDIEEXPO help @audieexpo.com Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/29/13 Receipt $62.00 10/31/13 Receipt $235.00 11/01/13 Receipt $2,282.60 11/01/13 Receipt $1,327.50 11/05/13 Receipt $1,032.75 11/05/13 Receipt $1,171.20 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Mayor Jim Brainard IN SUM OF $ One Civic Square Carmel, IN 46032 $6,111.05 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members I hereby certify that the attached invoice(s), or 1203 Receipt 43-593.00 $62.60 bill(s) is (are) true and correct and that the 1203 Receipt 43-593.00 $235.00 materials or services itemized thereon for 1203 Receipt 43-593.00 $2,282.60 which charge is made were ordered and 1203 Receipt 43-593.00 $1,327.50 received except 1203 Receipt 43-593.00 $1,032.75 1203 Receipt 43-593.00 $1,171.20 Monday, November 18, 2013 Director, Com unity Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund