226247 11/19/2013 o.c�yf
CITY OF CARMEL, INDIANA VENDOR: 027850 Page 1 of 1
ONE CIVIC SQUARE JAMES BRAINARD
CHECK AMOUNT: $6,111.05
CARMEL, INDIANA 46032
CHECK NUMBER: 226247
,4R lOyCO
CHECK DATE: 11/19/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359300 6, 111 . 05 ECONOMIC DEVELOPMENT
11/4/13 US:Manage Your Card Account.Online Statement
Transaction Date: 11/01/2013 Fri
.............................................................................................._................................................................................................................................................................................................................................................
Transaction Description: PSAV PRESENTATION SVSCHAUMBURG IL
1553-9305-A EQUIP RENTAL
........................................
EQUIP RENTAL
......................................................................................................_............................................................................,...................................................................................................................................................................
Cardmember Name: JAMES C BRAINARD
....................................................................................................._...................................................................,............................................................................................................................................................................
Amount$: 2,408.68
......................................................................................................_................................................................................................................................................................................................................................................
Doing Business As: PSAV PRESENTATIONS SRVCS
......................................................................................................_................................................................................................................................................................................................................................................
Merchant Address: 1700 E GOLF RD
STE 400
SCHAUMBURG
IL
60173-5820
UNITED STATES
Reference Number: 320133060443836852
Category: Business Services-Contracting Services
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PSAe V.
PRESENTATION SERVICES
Washington Marriott Wardman Park
2660 Woodley Rd NW
Washington, DC 20008
Tel: 202-332-4178 Fax: 866-312-5410
Page 1 of 4
Quote # 1553-9305
City of Carmel
Attn: James Brainard
12662 ROYCE CT
` Carmel, IN 46033
Contact Name: James Brainard Show Date(s): 10/31/2013 - 11/1/2013
Email: skibbe @carmel.in.gov Show Name: Select exh/City of Carmel
Quote No: 1553-9305 Show Location Washington Marriott Wardman
Park
2660 Woodley Rd NW
Washington, DC 20008
Conveyance Method: Pickup
Billing Method: COD
XHALL - Exhibitor- Booth 204 (10/31/2013 8:OOAM - 11/1/2013 5:OOPM)
Job# 1553-43164
Equipment And Sales
Days
Qty Item Description Billed Rate Subtotal
1 Exhibitor-42in Monitor 2 $535.00 $1,070.00
1 42"Plasma Monitor
1 Mobile Stand For 32"LCD Monitors
4 Color Force 12 LED 2 $90.00 $720.00
Equipment And Sales Subtotal $1,790.00
Labor
OT DT Reg OT DT
Qty Item Description Rate Rate Rate Days Hrs Hrs Hrs Subtotal
Thursday, October 31, 2013
1 Technician To Set/Strike $90.00 $135.00 $180.00 1.00 $90.00
Labor Subtotal $90.00
XHALL-Exhibitor-Booth 204(10/31/2013 8:OOAM -11/1/2013 5:OOPM)Subtotal: $1,880.00
PSAV
Prepared For: City of Carmel
Quote No: 1553-9305
Total Estimate: $2,408.68 Page 2 of 4
Ext. Price
Subtotal $1,880.00
Service Charge $402.60
Tax $721.08
Total Estimate $2,408.68
as 00
'Service Charges are NOT gratuities and are not paid in whole or in part to employees of PSAV or employees of any other party.
Thank you for your business.
11/4113 US:Manage Your Card Account:Online Statement
Transaction Date: 10/18/2013 Fri
Transaction Description: MARRIOTT WARDMAN PARWASHINGTON DC
1
Arrival Date Departure Date
10/31/13 11/03/13
00000000
CARDEPOSIT
Cardmember Name: JAMES C BRAINARD
i Amount$: 235.00
_ J
Doing Business As: MARRIOTT 337WO WARDMAN
(Merchant Address: 2660 WOODLEY RD NW j
WASHINGTON f
DC
20008-4106 j
UNMED STATES
I Reference Number: 320132910238349996
Category: -- --- - ---Travel-Lodging -- - —
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arrtoi#.
HOTELS & RESORTS
GUEST FOLIO
CITY OF CARMEL, IND .00 11/01/13 08:20 27054
ROOM NAME RATE DEPART TIME ACCT#
SELECT USA BOOTH 204 10/31/13
TYPE ARRIVE TIME
13 C/O N HECK PASSPORT:
ROOM
CLERK PAYMENT M RW#:
_ ADDRESS _
DATE REFERENCE _ I CHARGES CREDITS BALANCE DUE
10 17 ADVDP-AX 235.00
PAYMENT RECEIVED BY: XXXXXXXXXXXXXXXXXXX
11/01 EXH ELCT ELECTRIC 235.00
11 O1 CCARD-AX 00
�AYMENT RECEIVED BY: XXXXXXXXXXXXXXXXXXX
.00
Aarnott.
HOTELS & RESORTS
This statement is your only re:apt. You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit earl far all amounts charged to
you, The amount shown in the credits column opposite any credit card entry in the reference column above will toe charged to the Groh card number set forth above. (The
credit card company will bill in the usual manner.), If for any reason the credit card company does not make payment on this account,you will owe us such amount. If you
are direct billed,in the event payment is not made within 25 days after checkout,you will owe us Interest from the check-out dale on any unpaid amount at the rate of 1.5%
per month(ANNUAL RATE 111%),or the maximum allowed by law,plus the reasonable cost of collection,including attorney far.
Signature ---' "--'-- ^'— - --- -----'—' "'--- -.___.
Kibbe, Sharon
From: Heck, Nancy S
Sent: Thursday, November 07, 2013 12:22 PM
To: Kibbe, Sharon
Subject: FW: Select USA Booth 204
Attachments: 1DOC.pdf
Nancy S. Heck
Director of Community Relations
&Economic Development
City of Carmel
One Civic Square
Carmel, IN 46032
(317) 571-2494
From: Wood, Randy [mailto:Randy.Wood(d)marriott.com]
Sent: Friday, November 01, 2013 8:40 AM
To: Heck, Nancy S
Subject: Select USA Booth 204
Thank you for your electrical order at the recent Select USA Expo. Attached is your final receipt.
Thanks again and best regards.
Randy Wood
Event Operations Supervisor
202-328-2000 ext.2787
Marriott Wardman Park Hotel
Please consider the environment before printing this e-mail
MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION
This communication contains information from Marriott International,Inc.that may be confidential.Except for personal use by the intended recipient,or as expressly
authorized by the sender,any person who receives this information is prohibited from disclosing,copying,distributing,and/or using it.If you have received this
communication in error,please immediately delete it and all copies,and promptly notify the sender.Nothing in this communication is intended to operate as an
electronic signature under applicable law.
1
11/7/13 US:Manage Your Card Account:Online Statement
Transaction Date: 11/05/2013 Tue
......................................................................................................-................................................................................................................................................................................................................................................
Transaction Description: AUDIE EXPO SERVICES ORLANDO FL
01700023 401-529-8761
................................I................
.......
401-529-8761
................................................I.......
Description
........................................................
BUSINESS SERVICES
......................................................................................................_..........................,.....................................................................................................................................................................................................................
Cardmember Name: JAMES C BRA INARD
........................--.........................................................................._...............................,.......................................................................................................................................................................................I........................
Amount$: 1,032.75
......................................................................................................_................................................................................................................................................................................................................................................
Doing Business As: AUDIE EXPO SERVICES INC
......................................................................................................-...........................................................,....................................................................................................................................................................................
Merchant Address: 7512 DR PHILLIPS BLVD-50
ORLANDO
FL
32819
UNITED STATES
..............................................................................................,...........................................................................................................................................................................................................................................
Reference Number: 320133100498651750
Category: Other- Miscellaneous
I
hops://online.an-ericane*ress.corr dmyca/estnVusAist.do'.>request tyWauthreg Statement&Face=en_US&BPlnde)c-0&sorted inde)e=0&ina�=MYCA PC_Rece... 1/1
1117/13 US:Manage Your Card Account:Online Statement
Transaction Date: 11/05/2013 Tue
......................................................................................................-................................................................................................................................................................................................................................................
Transaction Description: AUDIE EXPO SERVICES ORLANDO FL
01700002 401-529-8761
........................................................
401-529-8761
........................................................
Description
..........................I.............................
BUSINESS SERVICES
......................................................................................................-...........................................................................................................................................................................................................................................
.....
Cardmember Name: JANES C BRAINARD
.........................:....................................................................._................................................................................................................................................................................................................................................
Amount$: 1,171.20
.......................................................................................................................................................................................................................................................................................................................................................
Doing Business As: AUDIEEXPO SERVICES INC
.......................................................................................-................................................................................................................................................................................................................................................
Merchant Address: 7512 DR PHILLIPS BLVD-50
ORLANDO
FL
32819
UNITED STATES
........................................................................................._................................................................................................................................................................................................................................................
Reference Number: 320133100498651749
Category: Other- Miscellaneous
https://online.aniericane)p ress.con-Jmyca/estnt/usAist.do?request_type=authreg_Stateffent&Face=en_US&BPlnder-0&sorted_inde)r-0&inawMYCA PC_Rece... 1/1
I
11/4/13 US:Manage Your Card Account:Online Statement
Transaction Date: 11/01/2013 Fri
.................................................................................................._................................................................................................................................................................................................................................................
Transaction Description: AUDIE EXPO SERVICES ORLANDO FL
01770002 401-529-8761
........................................................
401-529-8761
........................................................
Description
........................................................
BUSINESS SERVICES
............................................................................................-................................................................................................................................................................................................................................................
Cardm em ber Name: JAMES C BRAINARD
...........................................................................................-................................................................................................................................................................................................................................................
Amount$: 1,327.50
......................................................................................................_................................................................................................................................................................................................................................................
Doing Business As: AUDIE EXPO SERVICES INC
......................................................................................................-................................................................................................................................................................................................................................................
Merchant Address: 7512 DR PHILLIPS BLVD-50
ORLANDO
FL
32819
UNITED STATES
......................................................................................................_.................................................................................................................................................................................................................................................
Reference Number: 320133060443836853
Category: Other- Miscellaneous
I
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11/4113 US:Manage Your Card Account:Online Statement
Transaction Date: 10/29/2013 Tue
......................................................................................................-................................................................................................................................................................................................................................................
Transaction Description: AUDIE EXPO SERVICES ORLANDO FL
01740036 401-529-8761
........................................................
401-529-8761
........................................................
Description
........................................................
BUSINESS SERVICES
......................................................................................................-.................................................................................................................................................................................................................................................
Cardmember Name: JAMES CBRAINARD
......................................................................................................-................................................................................................................................................................................................................................................
Amount$: 62.00
..................................................................................................._................................................................................................................................................................................................................................................
Doing Business As: AUDIE EXPO SERVICES INC
......................................................................................................-................................................................................................................................................................................................................................................
Merchant Address: 7512 DR PHILLIPS BLVD-50
ORLANDO
FL
32819
UNITED STATES
......................................................................................................-................................................................................................................................................................................................................................................
Reference Number: 320133030400871326
Category: Other- Miscellaneous
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® 11/05/2013
VAWI
kjx P
J.,
Event: Select USA 2013 Investment Summit
Company: City of Carmel Indiana
Booth: 204
Order Date Order# Item Quantity Unit Price Extended
10/16/13 2526 Booth Pkg- 10x20 Booth Package 1 $0.00 $0.00
10/16/13 2556 Panel A Graphics-23.186 sq ft 4 x 463.72 $1.00 $1,854.88
10/16/13 2557 Panel B Graphics-9 sq ft 4 x 180.00 $1.00 $720.00
10/16/13 2558 Panel F Graphics-9.635 sq ft 1 x 192.70 $1.00 $192.70
10/16/13 2559 Panel I-23.186 sq ft 2 x 463.72 $1.00 $927.44
10/16/13 2561 Accessories-Literature Stand 1 $122.75 $122.75
10/16/13 2562 10 x 20 Packages-Package G 1 $5,400.00 $5,400.00
10/16/13 2565 30"High Skirted Tables-6'x 2' Black 1 $169.50 $169.50
10/16/13 2566 30"High Skirted Tables-30"4th Side Drape Black 1 $57.75 $57.75
10/16/13 2567 Premiere-BSS Banana Black/Chrome Barstool 2 $178.00 $356.00
10/16/13 2568 Premiere-WTN-Bar Table-Graphite Nebula 36"Top 1 $243.00 $243.00
Tulip
10/24/13 2777 Accessories-Literature Stand -1 $122.75 ($122.75)
10/29/13 2919 Upgrade graphic panels to Sintra 184.751 x 1.00 $1.00 $184.75
10/31/13 2945 Material Handling-OT In(per CWT) 2 $45.90 $91.80
10/31/13 2945 Material Handling-Late to Warehouse(per CWT) 2 $28.30 $56.60
10/31/13 2945 Material Handling-Minimum Charge Special Handing 2 $147.05 $294.10
200 LB(per CWT)
10/31/13 2951 Material Handling-Special Handling Shipment(per 4 $147.05 $588.20
CWT)
10/31/13 2951 Material Handling-Late to Warehouse(per CWT) 4 $28.30 $113.20
10131113 2951 Material Handling-OT Out(per CWT) 4 $45.90 $183.60
10/31/13 2951 Material Handling-OT In(per CWT) 4 $45.90 $183.60
11/01/13 2975 Labor-Dismantle-Exhibitor Supervision Over Time 6.00 $164.60 $987.60
11/05/13 3058 Audie Shipping-Audie Shipping Services-Outbound 510x 1.50 $1.00 $765.00
Shipment
11/05/13 3059 Audie Shipping-Audie Shipping-Outbound 35%Fuel 1 x 267.75 $1.00 $267.75
Service Charge
Payment Date Type Last 4 of CC Amount Base Cost: $13,637.47
10/16/13 CREDIT $10,646.64 Sales Tax: $0.00
10/21/13 REFCREDIT ($602.62)
Total Cost: $13,637.47
10/29/13 CREDIT $62.00 Payments: $13,637.47
This is not a final invoice. Existing orders may be modified or additional charges incurred as updated information is received.
1-855-AUDIEEXPO help @audieexpo.com
® /—AL 11/05/2013
X P0
Order Date Order# Item Quantity Unit Price Extended
11/01/13 CREDIT
$1,032.75
Balance Due: $0.00
This is not a final invoice. Existing orders may be modified or additional charges incurred as updated information is received.
1-855-AUDIEEXPO help @audieexpo.com
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
10/29/13 Receipt $62.00
10/31/13 Receipt $235.00
11/01/13 Receipt $2,282.60
11/01/13 Receipt $1,327.50
11/05/13 Receipt $1,032.75
11/05/13 Receipt $1,171.20
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Mayor Jim Brainard
IN SUM OF $
One Civic Square
Carmel, IN 46032
$6,111.05
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
I hereby certify that the attached invoice(s), or
1203 Receipt 43-593.00 $62.60
bill(s) is (are) true and correct and that the
1203 Receipt 43-593.00 $235.00
materials or services itemized thereon for
1203 Receipt 43-593.00 $2,282.60 which charge is made were ordered and
1203 Receipt 43-593.00 $1,327.50 received except
1203 Receipt 43-593.00 $1,032.75
1203 Receipt 43-593.00 $1,171.20
Monday, November 18, 2013
Director, Com unity Relations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund