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Home My WebLink AboutCCPR-11-26-13 Carmel/Clay Board of Parks and Recreation 6:00 p.m. Tuesday, November 26, 2013 Monon Community Center East 1235 Central Park Drive East Carmel, IN 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board,fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Agenda I. Roll Call II. Call to Order& Pledge of Allegiance III. Public Comments IV. Action Items A. Minutes—Richard Leirer 1. November 12, 2013 Park Board Meeting B. Claims—Richard F.Taylor Ill 9 1. Claim Sheet November 26, 2013; and 2. Clay Township Claim Sheet November 26, 2013. C. Consideration of Resolution G-2013-002 Adopting the Central Park West Commons Design Development Plan—Michael Klitzing D. Consideration of Matters Regarding Founders Park Pavilion Project—Mark Westermeier V. Discussion Items/Board Comments VI. Adjournment 0 4 CARMEL/CLAY BOARD OF PARKS AND RECREATION Tuesday, November 26, 2013, 6:00 p.m. Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin, Kathie Freed,Joshua Kirsh, Richard Leirer, Linus Rude, Rich Taylor Member Absent: Jenn Kristunas Others Present: Mark Westermeier, Director; Michael Klitzing,Assistant Director; Audrey Kostrzewa, Business Services Manager; Debra Grisham, Park Board Attorney Roll Call, Call to Order& Pledge of Allegiance ;. After Mr. Leirer called the roll, a quorum was announced,and Board President called the meeting to order at 6:01 p.m. followed by the Pledge of Allegiance. Public Comments The following individual addressed the Park�Board requestingithads be allowed to joinnaadult classes such as spinning and yoga. In the current structure, Mrr.,_K, aplan's 11Wyear old son is too old for KidZone,yet too young to participate in the Adult Group Fitness Classes �� '� �' °. vY :>3 • Michael Kaplan; 677 Beaver Brook Drive,�Carmel, Indiana 460324 - Action Items " ,. � Minutes—November 121;2013 Park Board Meeting Mr. Leirer made a motion to'approve the minutes as presented, seconded by Mr. Kirsh, and unanimously k �� passed 8—0 "' Claim Sheet November 26,N2013 �. . > Mr.Taylor ade a motion to approve the Claim Sheet as presented, seconded by Mr. Kirsh, and unanimously passed 8—0. Clay Township Claim Sheet November 26,2013 Mr. Taylor made a motion to approve,the Clay Township Claim Sheet as presented, seconded by Mr. Kirsh, and unanimouslypassed8' 0. Consideration of Resolution Gz2013-003 Adopting the Central Park West Commons Design Development Plan—Michael Klitzing Michael Krosschell with The Schneider Corporation and Landscape Architect/Project Manager working on the West Commons presented an overview of the design documents as previously presented to the Properties Committee. Handouts of the slides were provided to each Park Board Member. There was brief discussion among Park Board Members, staff, and Mr. Krosschell following the presentation. Assistant Director Klitzing stated that upon Park Board approval of the design documents,The Schneider Corporation will prepare construction plans for the West Commons in Central Park. The Department plans to bid this project in the fall of 2014 with anticipated completion in 2015. Carmel/Clay Board of Parks and Recreation Tuesday,November 26,2013 Monon Community Center 0 (Mr. Kirsh left the meeting room prior to the vote.) Mr. Leirer made a motion to waive the reading of Resolution G-2013-003 and enter it into action. The motion was seconded by Ms. Cihak Hansen and unanimously passed 7—0. Mr. Leirer made a motion to approve Resolution G-2013-003 as presented,seconded by Ms. Cihak Hansen, and unanimously passed 7—0 AV (Mr. Kirsh returned to the meeting room after the vote.) Consideration of Matters Regarding Founders Park PavilioneRroject;Mark Westermeier N Director Westermeier stated that this is a placeholder and-will-be on the�agenda until the Founders Park Pavilion Project is complete. No action is required by thetPa k Board at this time. I Discussion Items/Board Comments "z Board President Engledow asked about the young men who were attending the Park Board Meeting. Mr. Kirsh stated that they were on the Mayor's Youth Council and..needed some information to write an article. Mr. Kirsh was able to answer their3questions. � xar{ .? Mr. Leirer stated that he needs information from the�other committees(Finance and Properties) regarding the Director's 2014 goals. n�. '. @� frk Board President Engledow sttatedkit,was time to appoint tmmembers�of'the Nominating Committee. Mr. Kirsh agreed to serve as Chairpersson, and PAr.Rude and Ms Freed accepted their role as members. Board President Engledow said that there should be plenty of time to slate the respective committees, which will be presented at the first Park Board Meeting ing in January 2014. Board President'Engledow announced that the secondkPark Board Meeting will be on Monday, December 16, 2013, at 7:30tia m. in tthhee Conference Roo at the Administrative Offices. Any individual who is not ablest attend should notify.Assistaannt�Director Klitzing so he can track attendance for quorum. 4 ri^ .A QEte I Adjournment t There being no further business, Mr:Taylor made a motion to adjourn, seconded by Mr. Kirsh with no kW objections. The meeting adjourned at 6:47 p.m. Approved, €#., 1 Signature Date Signature Date Page 2