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HomeMy WebLinkAbout226200 11/19/2013 CITY OF CARMEL, INDIANA VENDOR: 363109 Page 1 of 1 ONE CIVIC SQUARE MICHAEL LEE CHECK AMOUNT: $2,180.00 CARMEL, INDIANA 46032 ao CRC CHECK NUMBER: 226200 CHECK DATE: 11/19/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340303 31332 201310 2 , 180 . 00 FINANCE CONSULT Michael Lee 506 W Smokey Row Rd. Date: 11/1/13 Carmel, IN 46032 Invoice 201310 Date Description of Work Hours 10/1/2013 Updated Redevelopment Department balances. 0.5 Reviewed CRC and Redevelopment Department invoices. 1.25 Created and emailed Club Canine invoice. 0.25 10/2/2013 Reviewed Redevelopment Department budget line items. Made notes on changes needed to be made and emailed Cindy Sheeks a list of changes. 1 Prepared documents necessary for conference call. 0.25 Conference call with Jim Higgins, Loren Matthes, Heidi Amspaugh and Bob Reynolds. 1 Prepared Energy Consumption payment spreadsheet for Heidi Amspaugh. 0.5 Reviewed Redevelopment Department invoices and prepared claims. 1 Sent emails out to Heidi Amspaugh and Ben Roeger following conference call. 0.25 1013/2013 Reviewed Redevelopment Department budget line items and responded to emails from Cindy Sheeks. 0.25 Reviewed disbursement request information for Nash Garage. 0.25 Updated Non-TIF Revenue page for October packet. 0.25 Updated forecast as of 9/30/13. 0.75 Updated summary page for October packet. 0.5 10/7/2013 Prepared Redevelopment Department claims and submitted them to the Clerk-Treasurer's office. 0.75 Reviewed property tax bills to ensure all are accounted for. 0.5 Input CRC and Redevelopment Department invoices into approval sheets for October meeting. 0.75 Phone conversation with accounting department at Krieg DeVault RE: invoices on hold. 0.25 Reviewed Redevelopment Department budget and went over certain line-items with Matt Worthley. 0.25 Had discussions with Heidi Amspaugh RE: TIF update. 0.25 10/8/2013 Reviewed emails with Les Olds and helped gather information for responses. 2 Phone conversation with Dave Bowers and subsequent email to Jim Higgins. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 11/1/13 Carmel, IN 46032 Invoice 201310 Reviewed CRC invoices and made scans for packet. 1.25 Input invoices into approval sheets. 0.5 Updated Revenue/Expenditure Analysis for October packet. 0.5 Updated portions of 2013 forecast. 0.25 10/9/2013 Created spreadsheet based on remaining budget for 2013 and discussed with Les Olds. 1.25 Input invoices into approval sheets. 0.25 Updated 2013 forecast. 0.5 Updated 2014 forecast. 0.25 Updated 2013 revised budget sheet for meeting. 0.25 10/10/2013 Meeting with Dave Bowers, Jim Higgins, Bob Reynolds, Les Olds and Matt Worthley to go over 2013 and 2014 budgets. 2.75 Made revisions to both the 2013 and 2014 budgets based on meeting. 1.25 Made additional changes to 2013 forecast. 0.75 Updated and prepared financial information packet for October meeting. 1.75 Scanned documents and large invoices for monthly packet. 0.25 10/14/2013 Created draft of 2014 budget with tabs for each line item. 1.75 Adjusted 2014 forecast based on Umbaugh TIF report from 12/27/12. 0.5 Made adjustments to 2013 budget. 0.25 Filled-out claims for CRC and Redevelopment Department invoices. 1.25 Emailed REI RE: energy consumption payments. 0.25 10/15/2013 Reviewed invoices. 0.5 Filled-out claims for CRC and Redevelopment Department invoices. 1 Printed off documents for CRC monthly meeting. 0.25 Updated Redevelopment Department expenditures. 0.25 10/16/2013 Prepared CRC and Redevelopment claims. 1 Updated tabs on 2013 budget. 0.5 Helped revise spreadsheet and reviewed emails with Les Olds. 1.25 Reviewed documents and prepared for CRC meeting. 1.5 Discussed energy consumption payments with Tina Shute. 0.25 Attended CRC monthly meetings. 2 Michael Lee 506 W Smokey Row Rd. Date: 11/1/13 Carmel, IN 46032 Invoice 201310 10/21/2013 Reviewed and replied to emails from vendors and City staff RE: invoices and budget information. 1.25 10/22/2013 Reviewed October expenditures and revenues to date and updated the 2013 forecast. 1.25 Phone conversation with The Times representative to receive copy of notice. 0.25 Responded to emails from Sandy Johnson. 0.25 Reviewed and reconciled American Structurepoint invoices outstanding spreadsheet. 0.75 Made several attempts to contact MISO. 0.25 10/23/2013 Phone conversations and emails RE: CRC office furniture move instructions. 1.25 Reviewed ordinance RE: The Barrington. 0.25 Reviewed Umbaugh report and assumptions in order to update forecasts. 0.5 Updated 2013 forecast and 2014 forecast. 0.5 Researched tax exemption status for CRC properties. 0.5 Prepared for meeting with Steve Engelking to review CRC financial matters. 1 10/28/2013 Filed away claims and documents at new CRC office. 1.25 10/29/2013 Reviewed Redevelopment Department invoices and filled out claims sheets. 0.75 10/30/2013 Updated forecasts to reflect transfers made from restricted funds. 0.25 Reviewed pay applications for Nash garage and created pay request 2. 0.5 Contacted Jenny Shoup RE: Secondary Village Financial IPC document. 0.25 Contacted Walter P Moore representative RE: future invoices. 0.25 Reviewed CRC invoices. 0.75 Prepared for weekly meeting with Steve Engelking. 1.25 10/31/2013 Weekly meeting with Steve Engelking to cover CRC matters. 1 Sent email to Bill Hammer RE: issues that came up during meeting. 0.25 Communicated with City legal department RE: contracts. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 11/1/13 Carmel, IN 46032 Invoice 201310 Reviewed Walter P Moore outstanding invoices and sent email to Dave Bowers RE: future work. 0.5 Called Pitney Bowes RE: status of lease for postage meter. 0.25 Reviewed invoices and prepared claims. 0.75 Researched parking lot plot information for Dave Bowers and sent email with information. 0.5 Contacted gallery owners RE: rent. 0.25 Contacted Club Canine to discuss security deposit. 0.25 Total Hours 54.5 Total Fee $2,180.00 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.207(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. IPayee Le4t� Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 2013 fn vilP� 2IQU,06) Total L �� I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 ! I� GI1t�Q. I Leo IN SUM OF $ ON ACCOUNT OF APPROPRIATION FOR dL 3403d3 Board Members PO#or INVOICE NO. ACCT#!TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or 012- 20 I fi 43"30 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 1- !9-2013 /nSirg,n 4 to%,,e f Cost distribution ledger classification if Title claim paid motor vehicle highway fund