HomeMy WebLinkAbout226200 11/19/2013 CITY OF CARMEL, INDIANA VENDOR: 363109 Page 1 of 1
ONE CIVIC SQUARE MICHAEL LEE CHECK AMOUNT: $2,180.00
CARMEL, INDIANA 46032 ao CRC
CHECK NUMBER: 226200
CHECK DATE: 11/19/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4340303 31332 201310 2 , 180 . 00 FINANCE CONSULT
Michael Lee
506 W Smokey Row Rd.
Date: 11/1/13 Carmel, IN 46032 Invoice 201310
Date Description of Work Hours
10/1/2013 Updated Redevelopment Department balances. 0.5
Reviewed CRC and Redevelopment Department invoices. 1.25
Created and emailed Club Canine invoice. 0.25
10/2/2013 Reviewed Redevelopment Department budget line items.
Made notes on changes needed to be made and emailed
Cindy Sheeks a list of changes. 1
Prepared documents necessary for conference call. 0.25
Conference call with Jim Higgins, Loren Matthes, Heidi
Amspaugh and Bob Reynolds. 1
Prepared Energy Consumption payment spreadsheet for
Heidi Amspaugh. 0.5
Reviewed Redevelopment Department invoices and prepared
claims. 1
Sent emails out to Heidi Amspaugh and Ben Roeger following
conference call. 0.25
1013/2013 Reviewed Redevelopment Department budget line items and
responded to emails from Cindy Sheeks. 0.25
Reviewed disbursement request information for Nash Garage. 0.25
Updated Non-TIF Revenue page for October packet. 0.25
Updated forecast as of 9/30/13. 0.75
Updated summary page for October packet. 0.5
10/7/2013 Prepared Redevelopment Department claims and submitted
them to the Clerk-Treasurer's office. 0.75
Reviewed property tax bills to ensure all are accounted for. 0.5
Input CRC and Redevelopment Department invoices into
approval sheets for October meeting. 0.75
Phone conversation with accounting department at Krieg
DeVault RE: invoices on hold. 0.25
Reviewed Redevelopment Department budget and went over
certain line-items with Matt Worthley. 0.25
Had discussions with Heidi Amspaugh RE: TIF update. 0.25
10/8/2013 Reviewed emails with Les Olds and helped gather information
for responses. 2
Phone conversation with Dave Bowers and subsequent email
to Jim Higgins. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 11/1/13 Carmel, IN 46032 Invoice 201310
Reviewed CRC invoices and made scans for packet. 1.25
Input invoices into approval sheets. 0.5
Updated Revenue/Expenditure Analysis for October packet. 0.5
Updated portions of 2013 forecast. 0.25
10/9/2013 Created spreadsheet based on remaining budget for 2013
and discussed with Les Olds. 1.25
Input invoices into approval sheets. 0.25
Updated 2013 forecast. 0.5
Updated 2014 forecast. 0.25
Updated 2013 revised budget sheet for meeting. 0.25
10/10/2013 Meeting with Dave Bowers, Jim Higgins, Bob Reynolds, Les
Olds and Matt Worthley to go over 2013 and 2014 budgets. 2.75
Made revisions to both the 2013 and 2014 budgets based on
meeting. 1.25
Made additional changes to 2013 forecast. 0.75
Updated and prepared financial information packet for
October meeting. 1.75
Scanned documents and large invoices for monthly packet. 0.25
10/14/2013 Created draft of 2014 budget with tabs for each line item. 1.75
Adjusted 2014 forecast based on Umbaugh TIF report from
12/27/12. 0.5
Made adjustments to 2013 budget. 0.25
Filled-out claims for CRC and Redevelopment Department
invoices. 1.25
Emailed REI RE: energy consumption payments. 0.25
10/15/2013 Reviewed invoices. 0.5
Filled-out claims for CRC and Redevelopment Department
invoices. 1
Printed off documents for CRC monthly meeting. 0.25
Updated Redevelopment Department expenditures. 0.25
10/16/2013 Prepared CRC and Redevelopment claims. 1
Updated tabs on 2013 budget. 0.5
Helped revise spreadsheet and reviewed emails with Les
Olds. 1.25
Reviewed documents and prepared for CRC meeting. 1.5
Discussed energy consumption payments with Tina Shute. 0.25
Attended CRC monthly meetings. 2
Michael Lee
506 W Smokey Row Rd.
Date: 11/1/13 Carmel, IN 46032 Invoice 201310
10/21/2013 Reviewed and replied to emails from vendors and City staff
RE: invoices and budget information. 1.25
10/22/2013 Reviewed October expenditures and revenues to date and
updated the 2013 forecast. 1.25
Phone conversation with The Times representative to receive
copy of notice. 0.25
Responded to emails from Sandy Johnson. 0.25
Reviewed and reconciled American Structurepoint invoices
outstanding spreadsheet. 0.75
Made several attempts to contact MISO. 0.25
10/23/2013 Phone conversations and emails RE: CRC office furniture
move instructions. 1.25
Reviewed ordinance RE: The Barrington. 0.25
Reviewed Umbaugh report and assumptions in order to
update forecasts. 0.5
Updated 2013 forecast and 2014 forecast. 0.5
Researched tax exemption status for CRC properties. 0.5
Prepared for meeting with Steve Engelking to review CRC
financial matters. 1
10/28/2013 Filed away claims and documents at new CRC office. 1.25
10/29/2013 Reviewed Redevelopment Department invoices and filled out
claims sheets. 0.75
10/30/2013 Updated forecasts to reflect transfers made from restricted
funds. 0.25
Reviewed pay applications for Nash garage and created pay
request 2. 0.5
Contacted Jenny Shoup RE: Secondary Village Financial IPC
document. 0.25
Contacted Walter P Moore representative RE: future
invoices. 0.25
Reviewed CRC invoices. 0.75
Prepared for weekly meeting with Steve Engelking. 1.25
10/31/2013
Weekly meeting with Steve Engelking to cover CRC matters. 1
Sent email to Bill Hammer RE: issues that came up during
meeting. 0.25
Communicated with City legal department RE: contracts. 0.25
Michael Lee
506 W Smokey Row Rd.
Date: 11/1/13 Carmel, IN 46032 Invoice 201310
Reviewed Walter P Moore outstanding invoices and sent
email to Dave Bowers RE: future work. 0.5
Called Pitney Bowes RE: status of lease for postage meter. 0.25
Reviewed invoices and prepared claims. 0.75
Researched parking lot plot information for Dave Bowers and
sent email with information. 0.5
Contacted gallery owners RE: rent. 0.25
Contacted Club Canine to discuss security deposit. 0.25
Total Hours 54.5
Total Fee $2,180.00
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.207(Rev.1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
IPayee
Le4t� Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
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I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5-11-10-1.6.
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Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
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ON ACCOUNT OF APPROPRIATION FOR
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Board Members
PO#or INVOICE NO. ACCT#!TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
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materials or services itemized thereon for
which charge is made were ordered and
received except
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claim paid motor vehicle highway fund