HomeMy WebLinkAboutLeach & Russell/Facilities/Police/FIre/HVAC Maintenance •
Leach RiPssell Mechanical
Facilities, Police Department. Fire Department-2013
Appropriation # 1205-4350000.43-501.00,43-501.00: P.O.#31563 ($3,920.00),31360($3,800.00),24514 ($2,600.00)
Contract Not To Exceed $10,320.00
4
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES • oc ■
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety ("City"), and Leach Russel Mechanical, an entity duly authorized to
do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 1205-435000,43-501.00, 43-501.00 funds. Vendor agrees to provide the Goods
and Services and to otherwise perform the requirements of this Agreement by applying at all times the
highest technical and industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Ten Thousand Three Hundred Twenty Dollars ($10,320.00) (the "Estimate").
Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods
and Services provided to City within such time period. City shall pay Vendor for such Goods and
Services within sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so
long as and to the extent such Goods and Services are not disputed, are in conformance with the
specifications set forth in Exhibit A, are submitted on an invoice that contains the information
contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms
and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to
those certain specifications, descriptions and/or quotations regarding same as were provided to
Vendor by City and/or by Vendor to and accepted by City, all of which documents are incorporated
herein by reference, and that the Goods and Services will be delivered in a timely, good and
workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use
and expressly warrants that the Goods and Services provided to City pursuant to this Agreement
have been selected by Vendor based upon City's stated use and are fit and sufficient for their
particular purpose.
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Leach Russell Mechanical
Facilities. Police Department. Fire Department-2013
Appropriation# 1205-4350000,43-501.00,43-501.00: P.O.#31563 ($3,920.00),31360($3,800.00), 24514 ($2,600.00)
Contract Not To Exceed $10,320.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the latter of January 1, 2014 or the last date on which a party
hereto executes same ("Effective Date"), and both parties shall thereafter perform their obligations hereunder
in a timely manner. Time is of the essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
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Leach Russell Mechanical
Facilities. Police Department. Fire Department-2013
Appropriation# 1205-4350000.43-501.00.43-501.00; P.O.#31563 ($3,920.00), 31360($3,800.00). 24514($2,600.00)
Contract Not To Exceed$10.320.00
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E-Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13, NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
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Leach Russell Mechanical
Facilities, Police Department. Fire Department-2013
Appropriation# 1205-4350000,43-501.00,43-501.00: P.O.#31563 ($3,920.00), 31360($3,800.00), 24514($2,600.00)
Contract Not To Exceed $10,320.00
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C. Haney, City Attorney
One Civic Square Department of Law
Carmel, Indiana 46032 One Civic Square
Carmel, Indiana 46032
If to Vendor: Address:
Telephone:
ATTENTION: D. E. Harris
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
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Leach Russell Mechanical
Facilities, Police Department, Fire Department-2013
Appropriation # 1205-4350000,43-501.00,43-501.00 P.O.#31563 ($3,920.00). 31360($3,800.00),24514($2,600.00)
Contract Not To Exceed $10320.00
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2014 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
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Leach Russel Mechanical
Facilities,Police Department, Fire Department-2013
Appropriation# 1205-4350000,43-501.00,43-501.00; P.O.#31563 ($3,920.00),31360($3,800.00),24514($2,600.00)
Contract Not To Exceed$10,320.00
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
- - -or written-representations and-agreements-regarding-same-Notwithstanding any-other-term-or-condition.set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
- - atta`chedid:thirAgreement=or=in-any=documentz referenced=herein_conflicts-with_any-term-or_condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA Leach & Russell Mechanical
by and through its Board of Public
Works and Safety
By: By:
fames Brainard, Pr-sidi,g 0 icer Authorized Signature
ate: . H c✓✓iS
Ale OE Printed Name
May An ur/ ,, mb r
Date: 3 Sr, vie( o ///«
717,,c7,-,--
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Title
Lori S.Watson',tson, emb 7 r FID/TIN: ,3S / / IS 2 ) 2
Date: ` %J4/i3
Last Four of SSN if Sole Proprietor:
ATTEST:
Date: //^ /Y-20/3
Oita L At_
iana Cordray, IA Irk-Treasurer
Date: g---
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:: R U S S F L L
Maintenance Services
—Owner_ _. —City_of_C_armel;City-Hall ----
Date: July 23, 2013
Address: One Civic Square Carmel, IN 46032
Type of Plan: Preventive Maintenance Inspections
Equipment Location: City Hall
Effective Date and Duration
This agreement shall become effective 08-01-13, and shall remain in effect one year from such
date and shall be deemed automatically renewed thereafter for continuous consecutive yearly
periods unless this Agreement is otherwise terminated or changed as permitted under the General
Conditions.
Services and Materials Included
Maintenance Services as per attached Scope of Work provided by the owner as applicable to the
Schedule of Maintained Equipment also attached.
As an additional service we will log-on to your facility each day, observe the operation of
your equipment and notify on-site building operations personnel of any unusual conditions.
Equipment Covered
Scheduled of Maintained Equipment Attached
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Eahibtt A
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:: R U S S E L L
Pitt N A NICAt
Pricing; The quarterly, semi-annual and annual services and materials listed will be provided at
an annual cost of$3,920.00 billed quarterly at the completion of the on-site services at $980.00.
All parts and materials will be provided as follows;--
$0 to $100 cost + 35%
$100 to $500 cost+30%
$500 to $1,000 cost+20%
$1,000 and over cost+ 10%
Sub-contractors cost + 10%
Labor & Expenses
Straight Time Hourly Rate— 7a.m. to 5p.m. Monday— Friday $ 95.00/hour
Overtime Rate $120.00/hour
Premium Hours Sundays and Holidays $150.00/hour
Truck Charge $ 55.00/trip
When circumstances permit, an estimate for the costs of alterations and repairs will be submitted
for approval.
Purchaser's Acceptance: Seller's Acceptance:
Purchaser: Seller: Leach & Russell Mechanical
By By -4.0
D.E. Harris
Title Title Service Manager
Date Date
Carmel City Hall
One Civic Square
Carmel, IN 46032
This proposal will include quarterly equipment maintenance and inspection to be performed in
accordance with the schedule of maintained equipment listed below. Items listed below will be
included as part of this maintenance proposal. A 1.5 hour emergency service guarantee will be
part of this contract.
Filter to be provided by contractor.
Perform the following during inspection:
• Report on general condition of units including cabinets, unusual noise or
- —vibrations:—
• Oil or grease all bearings, including motors, fan and dampers as applicable.
• Visual inspection for refrigerant / water leaks that may have occurred on
equipment or piping.
• Inspect all controls and contact points within the covered equipment.
• Check refrigerant charge and record super heat and sub cooling if applicable.
• Check condition of drain screens, pans, and piping.
• Inspect and Replace filters in AHU (2" quarterly, box filters annually).
• Inspect and adjust valves, controls and damper settings and time clock settings
per design function as applicable.
• Inspect condenser and evaporator coils we will recommend any cleaning that
may be needed.
• Check belt/sheave adjustment, alignment and condition as applicable (1 belt
change per year is included.
• Inspect heat operation including bumers, heat coils, electric heat banks, etc. as
applicable.
• Flush VAV box strainers annually.
• Submit reports and recommendations as applicable.
Schedule of Maintained Equipment
Carmel City Hall
• (56)VAV Box Annually
• (2)Cabinet Heater Twice Annually
• (2)Air Handler Quarterly
• (2)Return Air Fans Quarterly
• (12) Exhaust Fan Twice Annually
• (I)Unit Heater Twice Annually
• (4)Fan Coil Unit Quarterly
• (4) Pump Three Times Annually
3
• (2)Water Heater Annually
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:: R U S "S F L L
111 C HAHIC•L
Maintenance Services
Owner:—__City_of_Carmel,.Eire.Department-Headquarters — —
Date: July 23, 2013
Address: Two Civic Square Carmel, IN 46032
Type of Plan: Preventive Maintenance Inspections
Equipment Location: Fire Department Headquarters
Effective Date and Duration
This agreement shall become effective 08-01-13, and shall remain in effect one year from such
date and shall be deemed automatically renewed thereafter for continuous consecutive yearly
periods unless this Agreement is otherwise terminated or changed as permitted under the General
Conditions.
Services and Materials Included
Maintenance Services as per attached Scope of Work provided by the owner as applicable to the
Schedule of Maintained Equipment also attached.
As an additional service we will log-on to your facility each day, observe the operation of
your equipment and notify on-site building operations personnel of any unusual conditions.
Equipment Covered
Scheduled of Maintained Equipment Attached
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:: R U S S E L L
KECKANICAL
Pricing; The quarterly, semi-annual and annual services and materials listed will be provided at
an annual cost of$2,600.00 billed quarterly at the completion of the on-site services at $650.00.
Materials & Subs
"All-parts and-Materials"will'be provided-as-follows; -
$0 to $100 cost + 35%
$100 to $500 cost+ 30%
$500 to$1,000 cost+20%
$1,000 and over cost+ 10%
Sub-contractors cost + 10%
Labor & Expenses
Straight Time Hourly Rate- 7a.m. to 5p.m. Monday- Friday $ 95.00/hour
Overtime Rate $120.00/hour
Premium Hours Sundays and Holidays $150.00/hour
Truck Charge $ 55.00/trip
When circumstances permit, an estimate for the costs of alterations and repairs will be submitted
for approval.
Purchaser's Acceptance: Seller's Acceptance:
Purchaser: Seller: Leach & Russell Mechanical
��j
By
Y BY
D.E. Harris-
Title Title Service Manager
Date Date
A-
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r•
_ 4` :,
:: R U SSE L L
MECHANICAL
Maintenance Services
_Owner: City_of_Carmel,.P.olice.Department�
Date: July 23, 2013
Address: Three Civic Square Carmel, IN 46032
Type of Plan: Preventive Maintenance Inspections
Equipment Location: Carmel Police Department
Effective Date and Duration
This agreement shall become effective 08-01-13, and shall remain in effect one year from such
date and shall be deemed automatically renewed thereafter for continuous consecutive yearly
periods unless this Agreement is otherwise terminated or changed as permitted under the General
Conditions.
Services and Materials Included
Maintenance Services as per attached Scope of Work provided by the owner as applicable to the
Schedule of Maintained Equipment also attached.
As an additional service we will log-on to your facility each day, observe the operation of
your equipment and notify on-site building operations personnel of any unusual conditions.
Equipment Covered
Scheduled of Maintained Equipment Attached
'V.
• 111,4r1
a
=• R U S S E L L
H,CHANIC•L
Pricing; The quarterly, semi-annual and annual services and materials listed will be provided at
an annual cost of$3,800.00 billed quarterly at the completion of the on-site services at $950.00.
Materials & Subs
All parts and materials will"be provided as follows;
SO to $100 cost+ 35%
$100 to $500 cost+ 30%
$500 to $1,000 cost +20%
$1,000 and over cost+ 10%
Sub-contractors cost + 10%
Labor & Expenses
Straight Time Hourly Rate— 7a.m. to 5p.m. Monday— Friday $ 95.00/hour
Overtime Rate $120.00/hour
Premium Hours Sundays and Holidays $150.00/hour
Truck Charge $ 55.00/trip
When circumstances permit, an estimate for the costs of alterations and repairs will be submitted
for approval.
Purchaser's Acceptance: Seller's Acceptance:
Purchaser: Seller: Leach &Russell Mechanical
By By
D.E. Harris
Title Title Service Manager
Date Date
A
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�CityINDIANA RETAIL TAX EXEMPT PAGE 1
� y ®,r Carmel�� CERTIFICATE NO.003120155 002 0
�C,/ ,L /U' 11 \L/ JJ„ 1111 ll LLLLLL PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 31563
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES.
CARMEL, INDIANA 46032-2584 VOUCHER. DELIVERY MEMO. PACKING SL
FORM APPROVED.BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING IABELS AND ANY CORRESPONDEA
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
11/8/2013 _ HVAC PREVENTATIVE MAINT.
Leach Russel Mechanical
9151 Ford Circle SHIP
VENDOR Fishers, IN 46038 TO
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION I UNIT PRICE I EXTENSION
HVAC Preventative Maintenance and Inspection $3,920.00 Annually
$ 980.00 will be billed quarterly when work is completed
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Send Invoice To: J Barnes ,_ ,. , ,•,,.•-±^r
Facilities Manager ___.~__ ,._
City of Carmel
One Civic Square
Carmel, IN 46032
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT
1205 4350000 PAYMENT
• NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPR••RIATIO SUFFICIENT TO,PAY FOR THE ABOVE ORDER.
•SHIP REPAID. '� F.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY Sias—a—. / / .
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL -
THIS ORDER LABELS
��
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE 7
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
DOCUMENT CONTROL NO. 31 •5563
A ID V rnov_ CIfkI 4NIil RFTI IRNI 171 rI RPWQ nrricr
a� ®f Carmel
INDIANA RETAIL TAX EXEMPT 155 00 PAGE
1n1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
35-60000972 31360
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,NP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
11/7!2013
Leach &Russell Mechanical Cannel Police Department
VENDOR SHIP
To 3 Civic Square
9151 Ford Circle Cannel, IN 46032
Fishers, IN 46038 (317)5712559
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 431.00
4 Eactr maintenance agreement $950.00 $3,800.00
ll((jj Sub Total: $3,800.00
ars
4 ea
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Send Ir 5iC201M MONEY *** *'* 2014 MONEY-*** : 20 41 •MONEY *** *** 2014 MONEY "*
Cannel Police Department
Mn: Teresa Anderson
3-Civic Square
Cannel; IN 48032- PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
-
Cannel Police Dept. ,ac3 PAYMENT ;3,800,00
• NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS TH PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • THIS I HEREBY
APPR ON CERT HA SUFFICIENT T THERE IS TO AN UN PAY OBLIFOR GATHE TED ABOVE ORDER.
BALANCE IN
• SHIP REPAID.
• C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY /•
SHIPPING LABELS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE Chief of Police
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
DOCUMENT CONTROL NO. 313 6 0 CLERK-TREASURER
VENDOR COPY
Ci� e INDIANA RETAIL TAX EXEMPT PAGE \ \
1� ®� Carmel� e ii CERTIFICATE NO.003120155 002 0
/1 a eJJl PURCHASE ORDE IBER
FEDERAL EXCISE TAX EXEMPT
35-60000972 " "
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
3.,1 i3 �v e ■L_, v-N:0— . \
L9001 & Russell Mechanical ;3rrnnei Fire Departrnent
VENDOR SHIP 2 Civic Square
TO
731:1 1:c.:d CH-..1.2 Cannel, IN 46.0;2
iiiiithifiirii, iii! "'_ (317) 571-2627
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY No MEA•URE DESCRIPTION UNIT PRICE EXTENSION
. ■5i <.._ ... .
ld =2rP_= ..onn.:'c _:? 8 " 0 Ld- .■ Y .1.
TLC •. _,iL _ _I_
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Send Invoice To: --- %
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Fib : i.C`Li'..;;*:12:1%
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT
1 -.. T : :HIE
PAYMENT -
• NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS TH P.O`�L
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
•SHIP REPAID. C�--
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ��
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY �.i+.+•s.Y�9■3 t�'1-Nt\S .y�
SHIPPING LABELS. " ‘,- ---;,,,,t,. � � � �Y��
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE _
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO,
�. 4 CLERK-TREASURER
DOCUMENT CONTROL NO, VENDOR COPY