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Home My WebLink AboutBPW 11-20-13 '' C4. . a Ry ` ° . , City of Carmel N C'. Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, NOVEMBER 20, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 20, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/371-2414 O{1my oF_C4A ♦t... .'tl�,�i ® � City of Carmel .}��.. , <TON 00. Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, November 20, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the October 29, 2013 Special Meeting b. Minutes from the November 4, 2013 Special Meeting c. Minutes from the November 6, 2013 Regular Meeting 2. BID OPENING/AWARDS a. Bid Opening for the Illinois Street Extension; Mike McBride. City Engineer b. Bid Opening for the Pennsylvania Parkway Water Main Transmission; John Duffy, Director of the Department of Utilities c. Quote Opening for the 2013 LED Street Light Refit; Dave Huffman, Street Commissioner d. Bid Award 2014 Salt Bid — Utility; Morton Salt, (581,69/ton); This was the lowest most responsive bid; John Duffy. Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-11-20-13-01; Long Ridge Estates Section #B; Streets, Curbs; Tim Berry, Platinum Properties b. Resolution No. BPW-11-20-13-02; Kendall Wood; On Site Streets; Steve Wilson, SAW Development c. Resolution No. BPW-11-20-13-03; Village of West Clay, Section 8002; Asphalt and Stone Base; Keith Lash, Brenwick 4. CONTRACTS a. Request for Purchase of Goods and Services; Expo Design; ($6,000.00); Retro fit for fountain structure—custom light; Nancy Heck. Director of Community Relations ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571.2414 b. Request for Purchase of Goods and Services; Crossroad Engineers; (S649,960.00); Illinois Street Extension — Construction Inspection; Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Crossroad Engineers; ($80,000.00); 136th Street Path — Keystone to Gray Road Design (LPA Project); Mike McBride, City Engineer d. Request for Purchase of Goods and Services; Crossroad Engineers; (S103,000.00); Main Street Path, Keystone to Gray Road Design; (LPA Project); Mike McBride, City Engineer 5. CITY FACILITIES/STREETS/USE a. Request to Use Caucus Room; Meeting; Tuesday, January 14, 2014; 6:30 p.m. to 8:30 p.m.; Westpark at Springmill b. Request for Closure of Caucus Room; Meeting; Various Dates; Carmel Clay Historical Society 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar. HOA Traditions on the Monon b. Request for Secondary Plat Approval; Longridge Estates Section 3B; Brian Robinson, Stoeppelwerth c. Request for Secondary Plat Approval; The Legacy Towns & Flats Phase II; Brett Huff. Stoeppelwerth d. Request for Variance; Driveway Modification; 14155 Stallion Court; Victoria Croshier, Van Croshier Concrete e. Request for Dedication of Right of Way; Meijer Outlots B; Carmel Corners; James Shinneman, Weihe Engineers f. Request for Storm Water Technical Manual Variance; Pilgrim Lutheran Church; Eric Carter. Weihe Engineers g. Request for Storm Water Technical Manual Variance; B&B Park; David Marks, Williams Creek Consulting h. Request for Storm Water Technical Manual Variance; Central Park North Campus; Michael Krosschell, Schneider Corporation i. Request for Lane Restriction; Open Pavement Cuts; Nineteen (19) Locations; Clay Township Regional Waste District j. Request for Lane Restriction/Sidewalk Closure; Westfield Blvd; Abe Bishop, Duke Energy 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 20,2013 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the November 6, 2013 Regular Meeting were approved 3-0. BID OPENINGS/AWARDS Bid Opening for the Illinois Extension; Mayor Brainard opened and read the bids aloud: Company Amount Altrn I Altrn 2 Milestone Contractors S6,223,00.00 $940,000.00 $321,000.00 Rieth Riley $6,532,252.81 $1,117,399.59 $258,402.25 Gradex 55,549,192,30 $955,375.37 $243,702.96 Crider & Crider 56,022,190.34 $974,680.49 $262,875.83 Engledow $320,674.00 The bids were given to Mike McBride, City Engineer Review and Recommendation Bid Opening for the Pennsylvania Parkway Water Main; Mayor Brainard opened and read the bids aloud; Company Amount Culy Construction S1,446,324.00 Rieth Riley 51,568,600.00 Beaty Construction S1,322,396.00 Atlas Excavation 51,022,860.00 TSW Utility 51,367,168.50 Gradex 51,129,85 7.30 E F&K Construction 51.427,784.00 Brackney, Inc. SI,190,500.00 Lykins Contracting 51,159,620.00 • The bids were given to John Duffy, Director of the Department of Utilities for Review and Recommendation Quote Opening for the 2013 LED Street Light Retrofit; Mayor Brainard opened and read quotes aloud: Company Amount Altrn Altrn Techlite $63,050.00 $14,250.00 877,300.00 The Quotes were given to Dave Huffman, Street Commissioner for Review and Recommendation. Bid Award 2014 Salt Bid— Utility; Morton Salt, ($81,69/ton); This was the lowest most responsive bid: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution No. BPW-lI-20-13-01; Long Ridge Estates Section #B; Streets, Curbs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-20-13-02; Kendall Wood; On Site Streets; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-20-13-03; Village of West Clay, Section 8002; Asphalt and Stone Base; Board I Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Expo Design; (S6,000.00); Retrofit for fountain structure—custom light; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Crossroad Engineers; (8649,960.00); Illinois Street Extension— Construction Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Crossroad Engineers; (S80,000.00); 136`t' Street Path — Keystone to Gray Road Design (LPA Project); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Crossroad Engineers; (S103,000.00); Main Street Path, Keystone to Gray Road Design; (LPA Project); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use Caucus Room; Meeting; Tuesday, January 14, 2014; 6:30 p.m. to 8:30 p.m.; Westpark at Springmill: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Closure of Caucus Room; Meeting; Various Dates; Carmel Clay Historical Society; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Request for Secondary Plat Approval; Longridge Estates Section 3B; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat Approval; The Legacy Towns & Flats Phase II; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Variance; Driveway Modification; 14155 Stallion Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. I Request for Dedication of Right of Way; Meijer Outlots B: Carmel Corners; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Storm Water Technical Manual Variance; Pilgrim Lutheran Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Storm Water Technical Manual Variance; B&B Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Storm Water Technical Manual Variance; Central Park North Campus; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; Open Pavement Cuts; Nineteen (19) Locations: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restriction/Sidewalk Closure; Westfield Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON Nancy Heck, Director of Community Relationsl requested to add a contract to the agenda. Board Member Burke moved to add item. Board Member Watson seconded. Request to add approved 3-0. -t Request to Purchase Goods and Services; Daniel McFeely; (599.000); Economic Development Consultant: Board Member Burke moved to approve. Board Member Watson seconded. Request Ll approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:22 a.m. Ale A .Diana L. Cordray !AMC—Clerk-Treasurer Clerk-Treasurer Approved & ayor.James Brainard A TTEST: Diana L. Cordray,AMC- Clerk-Treasurer El