227086 12/11/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1
ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC
0 CHECK AMOUNT: $46,894.00
CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200
CARMEL IN 46032 CHECK NUMBER: 227086
CHECK DATE: 12/11/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1208 4350900 26738 CARMEL1213 7, 959 . 16 SHIPIROS OPERATING EX
1208 4350900 26739 CARMEL1213 38, 934 . 84 JAMES BUILDING OPER C
INVOICE
Invoice:
CARMEL1213
Date:
December 1,2013
DEC 0 9 2013
Department of Administration
Attn:Director By
One Civic Square
Cannel,IN 46032
Due December 1,2013 for the period 12/1/13-12/31/13
for the property known as the James Building:
2nd Floor Support Space
Estimated 2013 Monthly Operating Expense $ 2,173.00
Black Box Theater(aka Studio Theater)
Estimated 2013 Monthly Operating Expense $ 6,216.00
Main Theater
Estimated 2013 Monthly Operating Expense $ 32,697.00
Theater Support Space
Estimated 2013 Monthly Operating Expense $ 5,808.00
Total Estimated Monthly Operating Expenses Effective 1211/13 $ 46,894.00
I
PLEASE REFER TO INVOICE ABOVE WHEN REMITTING
PLEASE REMIT TO:
REI Real Estate Services,LLC
11711 N.Pennsylvania,St.,Ste.200
Cannel,IN 46032
Property#7C
Operating Expense Detail
For the Period January 1 through December 21,2013
second Eiaor suVmj space Black Box. PThealer Theawsuaoort space Billing City bf City of City of Total 1112 oT Ex nses Total Carmel al Carmel Total Telephone/Intemet lJnes Carmel General Maintenance Services 2,000 166.63 5,217 435 ,225 2,685
General Maintenance Supplies 1,700 4'728 394
FF 141.67 2,700 225 4,515 376 2,350 196
Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197
Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184
District Cooling 1,676 139.66 6,097 508 77,505 6,459 5,425
Elevator Maintenance _ 452
- 4,394 366
Snow Removal _ _
Landscaping -
Security 3,391 283 6,783 565 67,829 5,652 9,044 754
Insurance
Garage and Complex Common Area 750' 63 2,626 219 11750 979
Bldg Common Area 2,S59 213 9,311 776 411,601 3,383 10,801 9W
Electric 3970 281 12,259 1,022 48,508 4042 10,908 gpg
Direct Bill Electricity _ ,
Water 317 26 1,387 116 338
Direct Bill Water _ 28
Sewer 353 29
Direct Bill sewer 1'0� 85 422 35
Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246
Janitorial Supplies 770
180 15 1,380 115 1,500 125
Trash Removal 59 5 213 i8 1,511 126 19D
Management Fee 1,669 139 12,519 1,043 41,730 3,478 8346 696
Real Estate Taxes
26,078 2,173 74,598 6,276 392,369 32,697 69,699 5 gp8
100% 1/12 100% 1/12 100% 1-52 1009E 1/u
Parcel VC Operating Budget
Operating Expense Summary
Une(tern Description
Telephone/Intemet Lines Pho ne Internet Lines included in Elevator,HVAC and Contract Maintenance Services
General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services
General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc.
Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance,
Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment
District Cooling Fees paid to the Energy Center for chilled water
Elevator Maintenance Service contract for maintenance of the elevators
Snow Removal N/A
Landscaping N/A
Security Fees for on-site security services and after-hour patrolling of the building
Insurance N/A
Garage and Complex Common Area Users share of expenses for the Garage and Complex.Common Area
Bldg Common Area Users share of expenses for the Entry Atrium.
Electric General Electric usage for the building
Direct Bill Electricity N/A
Water General Water usage for the building
Direct Bill Water N/A
Sewer General Sewer usage for the building
Direct Bill Sewer N/A
Janitorial Services Cleaning services
Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap
Trash Removal Trash/Recycling services
Management Fee Fee for the property management services to the building
Real Estate Taxes N/A
Pamel87t
four Center Green-The James Building
Waft Icuft Equipment Whvyff 08e contract no AMMILUIUML
� IM
RD Red Estate Malmenante Service
shriplex
Gcltum(1 McOnce N/A
'simplex Grinnell Inspection Fin Panel ally 111!5/20 D 31 mot 6/70/Z013
Fire Ala'}n/spdnkler/Ouk Flows Annually 1/1/2011 (1)yaw 12/5/1011 In Avte Itenewl of(Il Y•Pala
Matglllster Inspection EveryotMr Week(NovMart (3)yaw 12/3]/2013
MasA6lda Generater
ARAB Generator Annually 3hh011 (3)Year =/211/2011 Does na Include tax on parts
Plyrnate5 ^
Pee Conw N/A , 8/5/1011
ELY MW 1/512011 In Auto renewal
ANS,Inc. in Auto Renewal
ANS,Inc yyhrdow yyasldng Entry Wirdaws/Doors ' (Aa-Dct) VWZ013 (3)Year 1/18/2016
Seml,Mnud (1)Year
ANS,Inc. Window Waddrq All E2ctetior Wtedows(artsida) Mon" 3hW(122 7/31/2013
DEEM Window Waaldng All Exterior Whvtewu(irelde) Annually 3/21/2012 (1)Year 7/21/2013
Inspection WAC RV 3%21/2012 (1)year 3121/2013
Thyssen Ilnrpp Inrpectlort EndedowGroup Mowkwweeding Elavaten(3) Sean Dud //1/2012 (1)year 4AA017
Eagle Trident LM-SReAstro)Security Mad*(Aw-Swt). 22/2D8h01Z (21 yea 4/70/2014
(1)Yea 2/240M Mugrds Janitorial Monthly
Ray't Trash Service 1/1/2012
REI Real Estate Tr-Wecvdng Trash Dumpstarin Garage(tor all usen) Monthly 1/1/2012 (2)Yew N1/2014 to Auto Renewal
Property MUMIlernent M Monthly 12hoho12 (S)Year 11/10/2017
ly 12/1/2mo 31 me$ 6/7012013
AT&T Phone lines Qavaton 121;EMS System(1);Eire Panel(2) Monthly
Department of Homeland Secvrfly Phone Line navator(2) Me 11/2010 (1)year 10h1/2D33 Unda(2lKaute renewal of same rate
(1)Year ()yr aunt ronewd at sane rate
Unsure who to Pay District Cedhtg E}evaten(3) AnnvaOy, 10/21/2013 Under Z
Duke Erma Metric MOMMY
City of Cannel UdDifes water Monthly
CRYof Carmel Vditu Sewer Monthly
Monthly
Parcel VC
Three Center Green-The Tarkington
Y ties SeMce e � Date Contract Date Wr►eFtt Status/
€AL Fieirts Slimed Terry Notes
RV Real Estate Maintenance Services
MuRlguard Monitoring Fire 12/1/2010 31 mos 6/30/2013
Multlguard e Panel Quarterly 4/28/2011
Inspection Fire AI&MUSprinkler/Back Flow/Extinguishers (31 Veers 4/27/2014
MacAllister Inspection Generator 6/1/2012 (1)Year
MacAllister Monitoring Annually 2/4/2011 Auto renews eachyr
ARAB Pest Control Generator Annually 8/5/2011. (3)Year 2/4/2014
iNS,Inc. Monthly 1/5/2011 In Auto Renewal
ANS,Inc. Window Washing All Exterior Whitlows(outside) ATM. In Auto Renewal
DEEM Window Washing All Exterior Windows(Inside) Annually 3/21/2072 (1)Year 3/21/2013
Inspection HVAC m' 3/21/2012 (1)Year 3/2112013
Thyssen Krupp Inspection SemNnthly ly 6/15/2012 (I)Year
Thyssen Elevates(1) Monthly 11/1/2012 Auto renews each yr
Krupp tre�len WheNchslrUR(1) Annually 7/19/2012 (2)Yesrs 10/31/2014
Engledow Group Mowint/l�feeding
Eagle Trident on-Slte/PatrolSetudty Mon"(Apr-Sept) 2/28/2012 (1)Year ,2/28/2013 Will attach to Elevator contract
Marquis Janitorial Monthly 1/1/2012 in Auto Renewal
Rays Trash Service Trash/Recyding Trash Dumpster In Garage(for aft users) Monthly 11/3022011 M Year 411/2014
REI Real Estate Property Management (S)Year 11/30/2017
Monthly 12/1/2010 31 mos 6/30/1013
'Bright House Phone Une EMS System
AT&T
om Phonedinon Elevator(1);Wheelchair lift(1) Monthly 1/18/2013 Monthly
Department of Homeland Security Certification Elevator(1);Wheelchair UR(1) Annually (1)Year 1/17/2014
Unsure who to Pay putt��
Duke Electric Monthly
City of Carmel Utilities Water Monthly
City of Carmel Utilities Sewer Monthly
Monthly
Parcel Alt
881 Third Avenue•Garage and Support Space
e dO Serves Date Contract wn
Ewhament 891ina Eremsency d
RD Real Estate maintenance Services e s
Slmpka Grhmefl MonitoAty Fire Panel Monthly 12/1A010 31 nos 6/3012013
Mtdtig Foe Risers Inspection Annually •11/3/2010 (1)Year
KOOrsm Inspection Alarm •Garage Annually 6/3/2011 In Auto Renewal
MacAllister Inspection Fire Alarm System-Support Space only Annually 6125/2012
MacAllister Monitoring Generator Annually 2/4/2011 Auto renews each year
ARAB Pest Control Generator Annually, 2/5/2011 (31 Year 214/2014
DEEM Inspection Monthly 1/5/2011 In Auto Renewal
Eagle Trident HYAC-Support spaaonly Seml•Annually 6/12/2012 In Auto Renewal
on-site/patrol security Support space Only (1)Year Auto renews each year
Marquis Janitorial Monthly 1/1/2012 In Auto Renewal
Ray's Trash Service Support Space Only Monthly 4/1/2012
Tras�acYCOnt Trash Dumprter M Garage(for all uters) MorttN 12)Year• 4/1/2014
REI Real Estate Property Management Support Space Only Monthly 11/30/2012 (S)year 11/30/2017
12/1/2010 31 mos 6/30/2013
Bright House Phone Une EMS System-Support5pace onty
AT&T phone Unes Fire Panel(2) Monthly
UnsurcAT&T to Pry District Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate
Electric Monthly
CRY of Carmel Utilities Water Monthly
CRY of Carmel Utilities sewer Monthly
Monthly
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
12/01/13 CARMEL1213 $7,959.16
12/01/13 CARMEL1213 James Bldg $38,934.84
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
REI Real Estate Services, LLC
IN SUM OF $
11711 N. Pennsylvania St., Ste. 200
Carmel, IN 46032
$46,894.00
ON ACCOUNT OF APPROPRIATION FOR
Building Operations Account
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
-r
26738 CARMEL1213 -509.00 $7,959.16 I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
26739 CARMEL1213 -509.00 $38,934.84
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, December 09, 2013
Director, Adminstration
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund