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Home My WebLink About227086 12/11/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC 0 CHECK AMOUNT: $46,894.00 CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CARMEL IN 46032 CHECK NUMBER: 227086 CHECK DATE: 12/11/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 26738 CARMEL1213 7, 959 . 16 SHIPIROS OPERATING EX 1208 4350900 26739 CARMEL1213 38, 934 . 84 JAMES BUILDING OPER C INVOICE Invoice: CARMEL1213 Date: December 1,2013 DEC 0 9 2013 Department of Administration Attn:Director By One Civic Square Cannel,IN 46032 Due December 1,2013 for the period 12/1/13-12/31/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense $ 2,173.00 Black Box Theater(aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 Main Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 1211/13 $ 46,894.00 I PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Cannel,IN 46032 Property#7C Operating Expense Detail For the Period January 1 through December 21,2013 second Eiaor suVmj space Black Box. PThealer Theawsuaoort space Billing City bf City of City of Total 1112 oT Ex nses Total Carmel al Carmel Total Telephone/Intemet lJnes Carmel General Maintenance Services 2,000 166.63 5,217 435 ,225 2,685 General Maintenance Supplies 1,700 4'728 394 FF 141.67 2,700 225 4,515 376 2,350 196 Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184 District Cooling 1,676 139.66 6,097 508 77,505 6,459 5,425 Elevator Maintenance _ 452 - 4,394 366 Snow Removal _ _ Landscaping - Security 3,391 283 6,783 565 67,829 5,652 9,044 754 Insurance Garage and Complex Common Area 750' 63 2,626 219 11750 979 Bldg Common Area 2,S59 213 9,311 776 411,601 3,383 10,801 9W Electric 3970 281 12,259 1,022 48,508 4042 10,908 gpg Direct Bill Electricity _ , Water 317 26 1,387 116 338 Direct Bill Water _ 28 Sewer 353 29 Direct Bill sewer 1'0� 85 422 35 Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246 Janitorial Supplies 770 180 15 1,380 115 1,500 125 Trash Removal 59 5 213 i8 1,511 126 19D Management Fee 1,669 139 12,519 1,043 41,730 3,478 8346 696 Real Estate Taxes 26,078 2,173 74,598 6,276 392,369 32,697 69,699 5 gp8 100% 1/12 100% 1/12 100% 1-52 1009E 1/u Parcel VC Operating Budget Operating Expense Summary Une(tern Description Telephone/Intemet Lines Pho ne Internet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex.Common Area Bldg Common Area Users share of expenses for the Entry Atrium. Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Pamel87t four Center Green-The James Building Waft Icuft Equipment Whvyff 08e contract no AMMILUIUML � IM RD Red Estate Malmenante Service shriplex Gcltum(1 McOnce N/A 'simplex Grinnell Inspection Fin Panel ally 111!5/20 D 31 mot 6/70/Z013 Fire Ala'}n/spdnkler/Ouk Flows Annually 1/1/2011 (1)yaw 12/5/1011 In Avte Itenewl of(Il Y•Pala Matglllster Inspection EveryotMr Week(NovMart (3)yaw 12/3]/2013 MasA6lda Generater ARAB Generator Annually 3hh011 (3)Year =/211/2011 Does na Include tax on parts Plyrnate5 ^ Pee Conw N/A , 8/5/1011 ELY MW 1/512011 In Auto renewal ANS,Inc. in Auto Renewal ANS,Inc yyhrdow yyasldng Entry Wirdaws/Doors ' (Aa-Dct) VWZ013 (3)Year 1/18/2016 Seml,Mnud (1)Year ANS,Inc. Window Waddrq All E2ctetior Wtedows(artsida) Mon" 3hW(122 7/31/2013 DEEM Window Waaldng All Exterior Whvtewu(irelde) Annually 3/21/2012 (1)Year 7/21/2013 Inspection WAC RV 3%21/2012 (1)year 3121/2013 Thyssen Ilnrpp Inrpectlort EndedowGroup Mowkwweeding Elavaten(3) Sean Dud //1/2012 (1)year 4AA017 Eagle Trident LM-SReAstro)Security Mad*(Aw-Swt). 22/2D8h01Z (21 yea 4/70/2014 (1)Yea 2/240M Mugrds Janitorial Monthly Ray't Trash Service 1/1/2012 REI Real Estate Tr-Wecvdng Trash Dumpstarin Garage(tor all usen) Monthly 1/1/2012 (2)Yew N1/2014 to Auto Renewal Property MUMIlernent M Monthly 12hoho12 (S)Year 11/10/2017 ly 12/1/2mo 31 me$ 6/7012013 AT&T Phone lines Qavaton 121;EMS System(1);Eire Panel(2) Monthly Department of Homeland Secvrfly Phone Line navator(2) Me 11/2010 (1)year 10h1/2D33 Unda(2lKaute renewal of same rate (1)Year ()yr aunt ronewd at sane rate Unsure who to Pay District Cedhtg E}evaten(3) AnnvaOy, 10/21/2013 Under Z Duke Erma Metric MOMMY City of Cannel UdDifes water Monthly CRYof Carmel Vditu Sewer Monthly Monthly Parcel VC Three Center Green-The Tarkington Y ties SeMce e � Date Contract Date Wr►eFtt Status/ €AL Fieirts Slimed Terry Notes RV Real Estate Maintenance Services MuRlguard Monitoring Fire 12/1/2010 31 mos 6/30/2013 Multlguard e Panel Quarterly 4/28/2011 Inspection Fire AI&MUSprinkler/Back Flow/Extinguishers (31 Veers 4/27/2014 MacAllister Inspection Generator 6/1/2012 (1)Year MacAllister Monitoring Annually 2/4/2011 Auto renews eachyr ARAB Pest Control Generator Annually 8/5/2011. (3)Year 2/4/2014 iNS,Inc. Monthly 1/5/2011 In Auto Renewal ANS,Inc. Window Washing All Exterior Whitlows(outside) ATM. In Auto Renewal DEEM Window Washing All Exterior Windows(Inside) Annually 3/21/2072 (1)Year 3/21/2013 Inspection HVAC m' 3/21/2012 (1)Year 3/2112013 Thyssen Krupp Inspection SemNnthly ly 6/15/2012 (I)Year Thyssen Elevates(1) Monthly 11/1/2012 Auto renews each yr Krupp tre�len WheNchslrUR(1) Annually 7/19/2012 (2)Yesrs 10/31/2014 Engledow Group Mowint/l�feeding Eagle Trident on-Slte/PatrolSetudty Mon"(Apr-Sept) 2/28/2012 (1)Year ,2/28/2013 Will attach to Elevator contract Marquis Janitorial Monthly 1/1/2012 in Auto Renewal Rays Trash Service Trash/Recyding Trash Dumpster In Garage(for aft users) Monthly 11/3022011 M Year 411/2014 REI Real Estate Property Management (S)Year 11/30/2017 Monthly 12/1/2010 31 mos 6/30/1013 'Bright House Phone Une EMS System AT&T om Phonedinon Elevator(1);Wheelchair lift(1) Monthly 1/18/2013 Monthly Department of Homeland Security Certification Elevator(1);Wheelchair UR(1) Annually (1)Year 1/17/2014 Unsure who to Pay putt�� Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Monthly Parcel Alt 881 Third Avenue•Garage and Support Space e dO Serves Date Contract wn Ewhament 891ina Eremsency d RD Real Estate maintenance Services e s Slmpka Grhmefl MonitoAty Fire Panel Monthly 12/1A010 31 nos 6/3012013 Mtdtig Foe Risers Inspection Annually •11/3/2010 (1)Year KOOrsm Inspection Alarm •Garage Annually 6/3/2011 In Auto Renewal MacAllister Inspection Fire Alarm System-Support Space only Annually 6125/2012 MacAllister Monitoring Generator Annually 2/4/2011 Auto renews each year ARAB Pest Control Generator Annually, 2/5/2011 (31 Year 214/2014 DEEM Inspection Monthly 1/5/2011 In Auto Renewal Eagle Trident HYAC-Support spaaonly Seml•Annually 6/12/2012 In Auto Renewal on-site/patrol security Support space Only (1)Year Auto renews each year Marquis Janitorial Monthly 1/1/2012 In Auto Renewal Ray's Trash Service Support Space Only Monthly 4/1/2012 Tras�acYCOnt Trash Dumprter M Garage(for all uters) MorttN 12)Year• 4/1/2014 REI Real Estate Property Management Support Space Only Monthly 11/30/2012 (S)year 11/30/2017 12/1/2010 31 mos 6/30/2013 Bright House Phone Une EMS System-Support5pace onty AT&T phone Unes Fire Panel(2) Monthly UnsurcAT&T to Pry District Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate Electric Monthly CRY of Carmel Utilities Water Monthly CRY of Carmel Utilities sewer Monthly Monthly Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 12/01/13 CARMEL1213 $7,959.16 12/01/13 CARMEL1213 James Bldg $38,934.84 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $46,894.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members -r 26738 CARMEL1213 -509.00 $7,959.16 I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the 26739 CARMEL1213 -509.00 $38,934.84 materials or services itemized thereon for which charge is made were ordered and received except Monday, December 09, 2013 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund