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HomeMy WebLinkAbout227091 12/11/2013 CITY OF, CARMEL, INDIANA VENDOR: 362625 Page 1 of 1 ONE CIVIC SQUARE RENAISSANCE SCHAUMBURG CONVE �p� CARMEL, INDIANA 46032 CENTER HECK AMOUNT: $249.66 1551 N THOREAU DR CHECK NUMBER: 227091 SCHAUMBURG IL 60173 CHECK DATE: 12/11/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4343003 249 . 66 TRAVEL & LODGING ' HOTEL ROOM CALCULATIONS - HARRINGTON SCHAUMBURY CONVENTION CENTER - MOTOROLA Harrington TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 12/18/2013 $100.00 14.000% $ 14.000 $ 114.00 $ 114.000 12/19/20131 $119.001 14.0009/1. $ 16.660 $ 135.66 $ 135.660 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $249.6600 Snyder, Denise W From: Harrington, Adam C Sent: Friday, November 22, 2013 3:36 PM To: Hoffman, Matt F Cc: Snyder, Denise W Subject: Re: Staging Hotel Information Ok thanks Adam Harrington Planning Section Chief Carmel Fire Department 2 Civic Square, Carmel IN 46032 317-571-2662 aharrington @carmel.in.gov On Nov 22, 2013, at 14:40, "Hoffman, Matt F" <M Hoffman @carmel.in.gov>wrote: I'm okay with this. Please type up a letter on letterhead granting permission to use the vehicle out of state and I will either sign it or Denise or Jean can stamp it with my signature. Thanks, Matt From: Harrington, Adam C Sent: Thursday, November 21, 2013 3:51 PM To: Snyder, Denise W Cc: Hoffman, Matt F Subject: FW: Staging Hotel Information Importance: High I need to make reservations for the trip to Motorola Dec 18-20. (Schamburg, IL; staying the night of 18/19 and coming home on the 201h as soon as the testing is done) I will be driving. Todd, Brian, &Chief Barlow are also attending from Carmel. I will probably drive separate from them so I can pick up Chief Alderman from Ohare. He lands 45min before the meeting starts and I don't want all of them to possibly be late. Assuming the Chief is ok with this. Thanks Adam Adam Farrington Planning Section Chief Carmel Fire Department 2 Civic Square, Carmel IN 46032 317-571-2662 Office i 317-571-2674 Fax 317-442-3166 Mobile aharrington @carmel.in.gov <image001.png> This e-mail and any attachments are from a sender at the Carmel Fire Department in Carmel,Indiana. They are intended for the named recipients and may contain information that is confidential or privileged under Indiana and Federal Law. Any error in addressing or sending this e-mail is not a waiver of confidentiality and does not consent to copying or distribution of this e-mail or attachments. If you receive this e- mail in error,please notify the sender of the error by return e-mail and delete this e-mail and its attachments. From: Luckoski, Todd C Sent: Thursday, November 21, 2013 3:08 PM To: Harrington, Adam C; Barlow, James C Subject: FW: Staging Hotel Information Brian and I are getting rooms for Dec 18`h and Dec 191h. We will be leaving Friday once we are done. Do all of us want to drive together? Let me know your thoughts. Todd From: Godar Danielle-C22249 [mailto:Danielle.Godar(�bmotorolasolutions.com1 Sent: Thursday, November 21, 2013 1:56 PM To: Dan Stevens; Joe Wright; Mike Snowden; Ryan Horine; Steve Dirks; Luckoski, Todd C; Tom Sivak Cc: Reilly Brian-JCNP38; MOE RON-CRM033 Subject: Staging Hotel Information All, Below is what Brian forwarded me for hotel reservations for staging. Hello Brian, Thank you for planning your event with us! Below you will find the reservation links your guests can use to make online reservations. If you have questions or need help with the links,please do not hesitate to ask. We appreciate your business and look forward to a successful event. Sincerely, Motorola Solutions Start date: 12/18/13 End date: 12/20/13 Last day to book by: 12/2/13 Marriott hotel(s)offering your special group rate: • Renaissance Schaumburg Convention Center Hotel for 100.00 USD per night Book your group rate: Motorola Solutions>> 2 Let us know if you have any questions. Thanks, Danielle Godar, PMP Project Manager Motorola Solutions, Inc. 847-878-7992 3 Snyder, Denise W From: Harrington, Adam C Sent: Tuesday, December 03, 2013 9:46 AM To: Snyder, Denise W Subject: FW: Renaissance Schaumburg Convention Center Hotel Reservation Confirmation# 83551345 They said I could pay by check upon arrival; or is it too late to do that? Adam Harrington Planning Section Chief Carmel Fire Department 2 Civic Square,Carmel IN 46032 317-571-2662 Office 317-571-2674 Fax 317-442-3166 Mobile aharrington @carmel.in.gov 60 Ct)mmissiewn„ Fire Accrcclilation lntcrnational Lgl4�'LE 1ntsrRadona4 Accrodbd AitgLr4 3413 This e-mail and any attachments are from a sender at the Carmel Fire Department in Carmel, Indiana. They are intended for the named recipients and may contain information that is confidential or privileged under Indiana and Federal Lain. Any error in addressing or sending this e-mail is not a waiver of confidentiality and does not consent to copying or distribution of this e-mail or attachments. If you receive this e-mail in error,please notes the sender of the error by return e-mail and delete this e-mail and its attachments. From: Adam Harrington [mailto:usapilgrim @gmail.com] Sent: Tuesday, December 03, 2013 9:44 AM To: Harrington, Adam C Subject: Fwd: Renaissance Schaumburg Convention Center Hotel Reservation Confirmation #83551345 ---------- Forwarded message ---------- From: Renaissance Hotels Reservation <reservations.replygrenaissancehotels.com> Date: Tue, Dec 3, 2013 at 9:43 AM Subject: Renaissance Schaumburg Convention Center Hotel Reservation Confirmation#83551345 To: USAPILGRIMggmail.com Renaissance Schaumburg Convention Center Hotel 1551 N. Thoreau Dr. Schaumburg, Illinois 60173 USA Phone: 1-847-303-4100 Fax: 1-847-303-4199 Confirmation Number: 83551345 > Dear ADAM HARRINGTON, We are pleased to confirm your reservation with Renaissance Hotels. Your journey with us begins today. Whether you're traveling for business or for pleasure, you can count on us to make sure your trip is full of wonderful new discoveries. Thanks for thinking of Renaissance Hotels and we'll see you soon. Renaissance Schaumburg Convention Center Hotel Reservation Details -------------------------------- Confirmation Number: 83551345 Your hotel: Renaissance Schaumburg Convention Center Hotel Check-in: Wednesday, December 18, 2013 (04:00 PM) Check-out: Friday, December 20, 2013 (12:00 PM) Room type: Guest room, 1 King or 2 Double http://www marriott com/reservation/viewRoomPool mi?marshaCode=CHIRS&roomPoolCode=GENR&room PoolDescription=Guest room, 1 King or 2 Double&requestor=email Number of rooms: 1 Guests per room: 1 Guest name: ADAM HARRINGTON Reservation confirmed: Tuesday, December 3, 2013 (00:18:00 GMT) Guarantee method: Guaranteed to property Special request(s): 1 King Bed, Guaranteed Summary of Room Charges Wednesday, December 18, 2013 - Thursday, December 19, 2013 1 night Cost per night per room (USD) 100.00 MOTOROLA SOLUTIONS Thursday, December 19, 2013 - Friday, December 20, 2013 1 night Cost per night per room (USD) 119.00 Weekend rate Estimated government taxes and fees - 15.33 Total for stay (for all rooms) - 249.66 Complimentary on-site parking Valet parking, fee: 14 USD daily Changes in taxes or fees implemented after booking will affect the total room price. 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Marriott proprietary information. 4 Agenda Wednesday, December 18'h 2:00- 3:00: Innovation Center Tour 3:00- 4:30: Staging Facility (Door 4): Introductions Short Video System Walk 6:30: Dinner at Morton's Steakhouse Thursday, December 19th 8:00- 12:00: Testing and Demonstration 12:00- 1:00: Lunch 1:00- 5:00: Testing and Demonstration 6:30: Dinner (location TBD) Friday, December 20th 8:00- 12:00: Testing and Demonstration (if needed to finish) Addresses: Motorola: 1301 E. Algonquin Road, Schaumburg, IL 60196 Morton's Steakhouse: 1470 McConnor Pkwy, Schaumburg, IL 60173 Renaissance Hotel: 1551 N. Thoreau Drive, Schaumburg, IL 60173 VOUCHER NO. WARRANT NO. ALLOWED 20 Renaissance Schaumburg Convention Center IN SUM OF $ 1551 N. Thoreau Drive Schaumburg, IL 60173 $249.66 ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1120 I I 43-430.03 I $249.66 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except DEC - 9 201: 4 - Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund rescribed by State Board of Accounts City Form No.201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL m invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by ihom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) $249.66 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer