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HomeMy WebLinkAboutVS Engineering/ENG/46,900/West Carmel Drive Path Project • VS Engineering. Inc. Engineering -2013 Appropriation#1109-4340400, 202-R509; P.O. #25288 Contract Not To Exceed$46,900.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES itOp� THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and VS Engineering, Inc. (the 'Vendor"), as City Contract dated May 15, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA VS Engineering, Inc. by and through its Board of Public Works and Safety By: By: mes Brainard Presiding Officer Authorized Signature Date: /V/7/ /7 Sanjay B. Patel, P.E. 427/02r.—/1/6,-0-4-e/ Printed Name Mary A Burke, Vember Date: 8—/3 President Title Lori S. WW Member FID/TIN: 35-14974479 Date: fal f e/h Last Four of SSN if Sole Proprietor: ATTEST. Date: December 17, 2013 .na Cordray, AMC, C r Tre..urer -Date: a /4 \V Y.IJpIn1E,n JV,v aNipV_\NYAaMI-mP[u'1h85vzH&?d ti..,$W,z nrtNF<!1!\\'8 E'GLVELIR'(i.Ati.\S.. l I}MISN!8,,.kMI I, ULU u o o UI U ,o® o ,Q ® o : in =tot= December 12, 2013 CITY 0 ' ARIVIEL JA:mEs 13RAIN'ARD, MAYOR Brad S. Faris, P.E., L.S. VS Engineering, Inc. 4275 North High School Road Indianapolis, IN 46254 RE: Additional Service Amendment#1, PO # 25288 Dear Mr. Farris: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with VS Engineering, dated March 20,2013. I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment#1— West Carmel Drive Path Project Survey and Design Services Not to Exceed: $46,900.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that"Additional Services"performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service# and P.O. # shown above. Invoices received without the Additional Service# referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions, please give inc a call. Sincerely, d ais ..k.■ Michael T. McBride, P.E. City Engineer EXhibtt tz, / i Reyiewed and approved by: Sjelng C. Director of Administration l)Finlo.yiFvI OF hNCINFFRIyC OeI. CIVIC SpcaeE, CAx.vu.r. IN 40032 OrrlcE 317571.2141 FAx 317.5712139 LVI,AII engine/1 ingengmel.in.pov \V VS ENGINEERING, INC. DM Civil • Structural • Transportation • Environmental SCOPE OF SERVICES Date of Proposal: December 3, 2013 Project Description: West Carmel Drive Path Carmel, Indiana Project Intent: This trail project provides a connection between the Old Meridian Street Corridor and the Monon Trail. The proposed trail consists of two distinct segments. The first is approximately 1,800 feet in length and will begin at the Old Meridian Street and proceed eastward along the north side of Carmel Drive to connect with an existing trail approximately 75 feet east of Arbor Drive. The second segment is also approximately 1,800 feet in length and will begin approximately 620 feet east of Clark Street and will continue eastward along the north side of Carmel Drive to the Monon Trail. The project will utilize 100% Local funds. The intent of this trail project is to design and construct the proposed trail within the existing Right-of-Way. Field Surveying Services BASIC SERVICES VS ENGINEERING, INC. (VSEI) shall provide field surveying services for the above referenced project. VSEI shall furnish all labor, materials, and equipment to perform the surveying services described below for the fee identified below. 1. VSEI shall survey the project location within the defined project limits to satisfactorily complete the basic field survey services described herein. VSEI shall also provide one set of original field notes, all field survey data collected via electronic media, and one set of master drawings. VSEI's work shall be in accordance with Indiana Code (I.C. 25-21.5); and Indiana Administrative Code (865 I.A.C. 1-12). 2. This Survey Scope does not include the preparation of a Location Control Route Survey(LCRS). In the event that right-of-way or easements will be purchased to sufficiently complete the project, a LCRS may be required to fully conform to 865 I.A.C. 1-12. A. Supply electronic files including the following as directed by client: 1. Finished plan view of topographic survey in AutoCAD .dwg format 2. 1-foot contours in either AutoCAD .dwg or format 3. TIN used to create contours as derived from Civil 3D 4. Electronic points file in .txt coordinate format. 5. Survey Book in .pdf format including: a. Horizontal and Vertical Datum definition b. Level Notes and TBM descriptions c. Control Exhibit d. Utility Contact Information B. The signature, seal, and registration number of the land surveyor, registered in the State of Indiana, who was in responsible charge of the survey, shall be affixed to the survey book submitted (if necessary). In addition, VSEI shall complete the field survey as summarized below and as directed by the Client. The project area to be field surveyed is described as follows: 4275 North High School Road Indianapolis,Indiana 46254 (317)293-3542 Tel (317)293-4737 Fax n.N t www.vsengineering.com _ b West Section—See Attachment No. 1 Beginning at the northwest corner of West Carmel Drive and old Meridian Street, survey east 1,950 feet along the north side of West Carmel Drive to a point 105 feet east of the centerline of Arbor Drive and 30 feet southeast of the northwest end of an existing asphalt path. The width of survey will be from the south back of curb to a point 30 feet north of the north back of curb. East Section—See Attachment No. 1 Beginning 50 feet northwest of the entrance to Keltner Corporate Center, survey east 1,855 feet along the north side of West Carmel Drive to the brick landing of the path along the west side of the Monon Trail overpass. The width of survey will be from the south back of curb to a point 30 feet north of the north edge of pavement or back of curb. Total Survey includes approximately 3,805 feet of roadway by approximately 75 feet wide. C. Obtain last deed of record, subdivision plats, and section or auditor plats for all properties within the project limits from local and state agencies. The property information shall include parcel number, property owner's name, mailing address and property location. VSEI shall provide a listing of all property information, deeds, plats, and maps. D. Send out survey notices together with questionnaires(if applicable)to all property owners within the project area. All survey notices and questionnaires shall be approved by Client prior to distribution. E. Establish Primary Horizontal Control within the project limits such that the survey base line(s)can be re-established during construction. A local ground coordinate system will be established and tied to the East Zone of the Indiana State Plane Coordinate System, NAD83(2011)per the INDOT Survey Manual. F. Locate NGS, IDNR, Hamilton County, or INDOT benchmarks and transfer elevation to the site. Set temporary bench marks within the project limits such that elevation datum can be re-established during construction. G. Tie in the survey base lines to available USPLSS section corners and/or existing property/right-of-way monumentation. All necessary section corners will be located or reestablished to adequately define property lines along the limits of the project. H. Re-establish existing roadway alignments from plans for previous projects. Plot right-of-way and property lines based on observed physical evidence and record documents acquired from local government agencies. J. Coordinate with all utility companies to locate and mark their utilities in field. VSEI shall notify the utilities via the call before you dig notification system (Indiana Underground Plant Protection Service (I.U.P.P.S.)). VSEI shall verify that each utility has field located their facilities during the course of the design survey. The existing facilities located, at the time of the field survey, shall be incorporated into the design survey. In addition, VSEI shall provide listing of all utilities and all information available for that utility including address, and telephone number. K. Perform design survey in sufficient detail to obtain topographic data, utilities, buildings, walls, walks, signs, vaults, and natural and man made features, as evidenced by facilities at the ground surface and marks by others, necessary for the development of project plans, including all potentially affected trees, 6 inches in diameter and greater, identified by size. pp 3fri 11 • L. Take cross sections approximately every 50 feet across the right-of-way of public roadways and or the project limits (as described above)whichever is further out. Additional cross sections shall be taken at intersection of streets, roads, railroads, driveways, etc. Obtain elevations of all existing structures such as drainage culverts, utilities and other structures. M. Indicate spot elevations at all finish floors, at each threshold, building edges, insets and projections, exterior platforms, steps (top and bottom treads), corners, building entrances, break in grade, ramps, area ways, tree grates, etc. within the project limits, and at top and bottom of curb. N. Provide a listing of all symbols, notations and legends used in the field survey. VSEI shall furnish a hard copy together with all field survey information collected on electronic media. VSEI shall also prepare master drawings (1-foot contours)from data collected in topographic survey using AutoCAD Civil 3D and shall submit a hard copy together with electronic format. VSEI shall delineate and label the location of all buildings, structures, fences, railings, signs,walls,walks, paved areas, curbs and other permanent structures and existing improvements. VSEI shall outline all building edges, insets and projections, and below grade structures such as vaults, basements, and areaways where applicable, as evidenced by facilities at the ground surface and marks by others. O. Prepare survey book with control information (datum definition, control point&temporary benchmark locations, etc.), utility contacts and other pertinent project survey information. Design Services BASIC SERVICES Path Design A. Key elements to the design phase include the following: 1. Develop Construction Plans 2. Design of new ADA compliant curb ramps, where required. 3. Replacement of existing sidewalk with a new 8-10' path,where applicable. 4. New 8-10' path in areas where.sidewalk does not currently exist. 5. Design and construct the proposed trail within the existing right-of-way. 6. Drainage design as required to perpetuate drainage. 7. Prepare with the necessary specifications and Quantity calculations and cost estimate will be provided. B. Design Plans 1. The following design plan submissions will be made as part of this project: a. Preliminary Plans (60%)submittal to the City of Carmel b. Final Plans (95%)submittal to the City of Carmel c. Tracings submittal to City of Carmel C. Rule 5 Erosion Control Permit It is anticipated that the disturbed area will be in excess of 1 acre and will require a Rule 5 Erosion Control Permit. VSEI will develop the erosion control plans and Stormwater Pollution Prevention Plan (SWPPP). VSEI will submit the Erosion Control Plans and SWPPP to the Hamilton County Soil &Water Conservation District for review and approval. Upon receipt of sufficiency of plans VSEI will submit the NOI form to IDEM for approval and issuance of the permit. D. Bidding Phase Services VSEI shall provide bidding assistance for one (1) construction contract letting. The elements associated with this task are as follows: A 1. Prepare bid advertisement for the City of Carmel to publish. 2. Print and distribute plans and specifications(12 copies)and track plan holders. 3. Receive and respond to contractor inquiries regarding bidding documents. 4. Issue addenda to Bid Documents 5. Conduct one (1) pre-bid meeting a) Attend pre-bid meeting b) Prepare and distribute addenda and meeting minutes. 6. Prepare bid recommendation a) Receive and review bids for responsiveness. b) Prepare bid tabulation and make recommendation to the City of Carmel regarding award of construction contract. 7. Attend bid opening, and contract award meeting. 8. Conduct one (1) pre-construction meeting. a) Attend pre-construction meeting b) Prepare and distribute addenda and meeting minutes. II. Utility Coordination VSEI shall conduct office reviews, field inspections, investigations, and meetings as needed for utility relocations adjustments. VSEI shall provide legal notice before entering private property. VSEI shall prepare agreements and authorization letters for utility relocations/adjustments. After Preliminary Plans, VSEI shall distribute plans with a tentative project schedule to the utility companies. Also, VSEI shall request submittal of relocation plans with an estimated relocation schedule. All plan revisions affecting utilities must be sent to the affected utilities. VSEI shall obtain written documentation from all utility companies whether relocations are required or not. VSEI shall review relocation plans and schedules and submittals to verify that all conflicts are resolved. At the appropriate time, the City of Carmel will provide written notice for the utility to proceed. VSEI shall distribute two copies of the utility written notice to proceed with approved utility relocation plans to the City of Carmel. VSEI shall provide the following items for all utilities within the project limits to the City of Carmel prior to the contract letting: 1. Utility contact with phone number, 2. 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Main Line 4 20 20 Structure Details 10 10 Route.Survey&Field Book Preparation I Alignment Calculation 8 8 Property Line Determination 8 Topography(CAD Drawing) 4 I 6 14 I Control Point References&TBM Descriptions I 8 I 8 I Route Survey N/A Field Book 1 4 I 6 12 I Travel'= Travel Time 1 10 10 I Total Hours 27 97 129.5 253.5 Average Weighted Hourly Rate $ 93.02 $ 84.96 $ 59.20 I Total Salary Cost $ 2,511.54 $ 8,241.12 $ 7,666.40 I $ 18,419.06 Direct Cost(See below) $ 490.30 Total $ 18,909.36 Engineering Suivey,Fee ___ .__ -- $ __18900:00 DIRECT COSTS I UNIT COST I QUANTITY I COST Travel Mileage I $0.445/mile 540 1 $ 240.30 Lodging(Per Person/Day) $90/person $ Per Diem(Per Person/Day) 1 526/person $ - Reproductions/Copies/Materials/Postage I LS 1 $ 250.00 TOTAL I $ 490.30 A. 11 f{ C:\VS Work Files\Proposals\VSE\Carmel Drive Path\Carmel Drive Path-Survey Fee.xls U VS ENGINEERING, INC. Civil • Structural • Transportation • Environmental DESIGN SERVICES MANHOURS AND FEE JUSTIFICATION WEST CARMEL DRIVE - Old Meridian Street to Monon Trail CITY OF CARMEL, INDIANA Direct Labor PROJECT ENGINEER ENGINEER CADD CADD TASK MANAGER III I TOTAL TECH II TECH I II Preliminary Design Plans 8 16 24 24 32 104 Preliminary Contract Documents 2 8 12 22 Quantity Calculations and Preliminary 1 4 8 13 Cost Estimate Final Design Plans 1 4 8 4 8 25 Final Contract Documents 1 2 4 7 Rule 5 Erosion Control Plans& 4 8 16 12 16 56 SWPPP Meetings(4 included) 16 16 32 Bidding Phase Services 8 20 20 48 TOTAL 41 78 92 40 56 307 LABOR HOURS HOURLY $158.02 $110.77 $73.35 $72.60 $55.69 BILLING RATE TOTAL $6,478.82 $8,640.06 $6,748.20 $2,904.00 $3,118.64 DIRECT LABOR SUBTOTAL $27,889.72 Other Direct Costs a)Transportation: 1 Trips @ 20 miles @ $0.585/mile $11.70 b) Equipment Rental, Reproduction, Misc. Expense $100.00 OTHER DIRECT COSTS SUBTOTAL $111.70 TOTAL COST $28,001.42 LPROPOSED DESIGN SERVICES FEE $28,000.00] I0it 1k V© VS ENGINEERING, INC. I I Civil • Structural • Transportation • Environmental UTILITY COORDINATION MANHOURS AND FEE JUSTIFICATION WEST CARMEL DRIVE -Old Meridian Street to Monon Trail CITY OF CARMEL, INDIANA Direct Labor PROJECT ENGINEER ENGINEER CADD TECH CADD TECH TASK MANAGER TOTAL III I II I II _ Research and Identify Affected 0 2 4 0 0 6 Utilities _ _ Site Review 0 4 4 0 0 8 Distribution of Plans 2 4 4 0 0 10 verification Plans&Conflict Review General Utility Coordination Meetings 8 8 0 0 0 16 Individual Utility Coordination • 4 4 0 0 0 8 Meetings' Utility Mitigation Recommendations 2 4 4 0 0 10 Agreement Coordination 2 4 4 0 0 10 - • Review of Utility Relocation 0 4 8 0 0 12 Plans/Est. • - Special Provisions&Utility 0 2 2 0 0 4 Coordination Certification Project Management/General Utility 2 4 4 0 0 10 Questions/Coordination General CADD 0 0 0 4 8 12 • TOTAL 20 40 34 4 8 106 LABOR HOURS HOURLY $158.02 $110.77 $73.35 $72.60 $55.69 BILLING RATE TOTAL $3,160.40 $4,430.80 $2,493.90 $290.40 $445.52 DIRECT LABOR SUBTOTAL $10,821.02 Other Direct Costs a)Transportation:2 Trips @ 20 miles @$0.585/mile $23.40 Printing (8 sets per submission x 2 $75.00 Set 16 $1,200.00 submissions) TOTAL OTHER DIRECT COSTS $1,223.40 TOTAL COST $12,044.42 PROPOSED UTILITY COORDINATION FEE $12,000.00 'Time for general/individual utility meetings includes scheduling and notifications,travel time, leading the meeting,and producing the minutes. We are planning on 2 general utility meetings and 1 individual meeting. 1 ∎ % I1