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Home My WebLink AboutBPW 12-04-13 °F-BAR 4 �Ff City of C .irme1 'li�.TON.CO. Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, DECEMBER 4, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 4, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL. INDIANA 40032 317/ 71-2414 <4°f CAA'tl s. • �C ® is City of Crme1 its. *sr ois s,TON n.ls eass Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, December 4, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the November 20, 2013 Regular Meeting 2. BID OPENING/AWARDS a. Quote Opening for Exterior Pressure Washing and Mildew Removal on its 750,000 Gallon Spheriodal Elevated Tank; John Duffy, Director of the Department of Utilities b. Bid Award for Birdleborne Drainage Improvements; Sub Surface of Indiana; (S348,000.00) this was the lowest most responsive bid; Mike McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW-12-04-13-01; Heather Knoll, Section 3B; Sidewalks; Wes Livingston, Ryland Homes b. Resolution No. BPW-12-04-13-02; Lakeside Park Sections 4,6,7; Ty Rinehart, Drees Homes c. Resolution No. BPW-12-04-13-03; Stafford Place Section 3; Asphalt Streets; Ty Rinehart. Drees I-Iomes d. Resolution No. BPW-12-04-13-04; Penn Circle; Water and Sanitary Sewer; John Duffy, Direct of the Department of Utilities e. Resolution NO. BPW-12-04-13-05; Kendall Wood; Curbs and Sidewalks; Steve Wilson, SAW Development f Resolution NO. BPW-12-04-13-06; VOWC; Section 8002; Sidewalks; Kurt Kams, Karns, Inc. ONE CIVIC SQUARE CARMEL INDIANA 46032 317/371-2414 4. CONTRACTS a. Request for Purchase of Goods and Services; US Department of The Interior; Geological Survey; Joint Funding Agreement; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Additional Service #2; Omni Centr for Public Media; ($11,000.00); Cable Channel Productions; Nancy Heck, Director of the Department of Community Relations c. Request for Purchase of Goods and Services; Surroundings by Natureworks; (53,765.00); City Center Decorations; Planters/Pots, Holiday Lighting Awnings; Garland; Nancy Heck, Director of the Department of Community Relations d. Request for Purchase of Goods and Services; Malinowski Consulting; ($19,000.00); Medicare Ambulance Cost Report; Chief Matt Hoffman, Carmel Fire Department e. Request for Purchase of Goods and Services; Additional Service#4; Crossroad Engineers; ($58,000.00); 116th and Gray Road Roundabout Right of Way Services; Mike McBride. City Engineer Ii Request for Purchase of Goods and Services; Leach and Russell; ($10,320.00); HVAC Maintenance; Jeff Barnes, Facility Maintenance; Chief Tim Green, Carmel Police Department; Chief Matt Hoffman, Carmel Fire Department g. Request for Purchase of Goods and Services; Additional Service #1; Regal Printing; ($2,470.00); Signage; Nancy Heck, Director of the Department of Community Relations h. Request for Purchase of Goods and Services; Murray & Trettel, Inc.; (53,675.00) Weather Command; Dave Huffman, Street Commissioner i. Request for Purchase of Goods and Services; Change Order #1; Renascent; ($21,992.59); Nash Building Utility Relocation; Mike McBride, City Engineer 5. CITY FACILITIES/STREETS/USE a. Request to Use Gazebo and Common Area; Wedding; September 27, 2014; Rehearsal; September 26, 2014; Amanda Price 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Easement; 146th Street; Mark and Gina Sell c. Request for 2014 Health Plan Fixed Costs; ($175,000.00); BAS Health; Barb Lamb, Director of Human Resource d. Request for Variance; LDS Indianapolis Temple; 116th and Springmill; Installation of irrigation system; Reuel Reeder, LDS Temple e. Request for Lane Closure/Sidewalk Restriction; Rangeline and Carmel Drive; William Wire. AT&T f. Request for Lane Closure, Pathway Closure and Open Pavement Cut; 116th and Illinois; Jeff Moore, Robinson Trenching g. Request for Lane Closure/Open Pavement Cut; 10 Locations; Brian Cravens, AT&T h. Request for Lane Restriction/Open Pavement Cut; 1116 and Penn; Michael Haynes, AT&T 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, DECEMBER 4,2013 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:06 a.m. MEMBERS PRESENT Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the November 20, 2013 Regular Meeting were approved 3-0. BID OPENINGS/AWARDS Quote Opening for the Water Tower Washing; Mayor Brainard opened and read the bids aloud; Company Amount H2O Towers 59,500.00 National Wash Authority 55,245.00 L&T Painting 59,500.00 The Quotes were given to John Duffy, Director of the Department of Utilities for Review and Recommendation Bid Award for Birdleborne Drainage Improvements; Sub Surface of Indiana; ($348,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution No. BPW-12-04-13-01; Heather Knoll, Section 3B; Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-12-04-13-02; Lakeside Park Sections 4,6, 7; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-12-04-13-03; Stafford Place Section 3: Asphalt Streets; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-12-04-13-04; Penn Circle; Water and Sanitary Sewer; Board Member Burke 1 moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution NO. BPW-12-04-13-05; Kendall Wood; Curbs and Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution NO. BPW-12-04-13-06; VOWC; Section 8002: Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; US Department of The Interior; Geological Survey; Joint Funding Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #2; Omni Centr for Public Media; (511,000.00); Cable Channel Productions; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Surroundings by Natureworks; (53,765.00); City Center Decorations; Planters/Pots, Holiday Lighting Awnings; Garland; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Malinowski Consulting; (519,000.00); Medicare Ambulance Cost Report; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #4; Crossroad Engineers: (558,000.00): 116`x' and Gray Road Roundabout Right of Way Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Leach and Russell; ($1 0.320.00); HVAC Maintenance; Jeff Barnes, Facility Maintenance; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #1; Regal Printing; (52,470.00); Signage; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Murray & Trettel, Inc.; (S3,675.00) Weather Command; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Change Order #1; Renascent; (521,992.59); Nash 1 Building Utility Relocation; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. iCITY FACILITIES/STREETS/USE OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Request for Easement; 146th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for 2014 Health Plan Fixed Costs; (S175,000.00); BAS Health; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; LDS Indianapolis Temple; 116th and Springmill: Installation of irrigation system; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closure/Sidewalk Restriction; Rangeline and Carmel Drive Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Closure, Pathway Closure and Open Pavement Cut; 116th and Illinois; Board 1 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closure/Open Pavement Cut; 10 Locations; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; 111th and Penn; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:13 a.m. • .: 24« t Diana L. Cordray(JAMC— Clerk-Treasurer Clerk-Treasurer Approved Al 1 ayor James Brainard ATTEST: ,/� \AC�/u2 ( i / ' Diana L. Cordray, Dy4C- Clerk-Treasurer