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Home My WebLink About227458 12/17/2013 CITY OF CARMEL, INDIANA VENDOR: 362032 Page 1 of 1 ONE CIVIC SQUARE PAPER-LITE CHECK AMOUNT: $16,325.00 e CARMEL, INDIANA 46032 1711 WOOD VALLEY DRIVE CARMEL IN 46032 CHECK NUMBER: 227458 CHECK DATE: 12/17/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1202 4351502 31636 4910 14 , 300 . 00 20 USERS 1110 4351501 4912 300 . 00 EQUIPMENT MAINT CONTR 1202 4351501 31644 4913 1, 725 . 00 SCANNER SUPPORT iT " Invoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE# 12/13/2013 4912 BILL TO City of Carmel Three Civic Square Carmel,IN 46032 Police Department P.O. NO. TERMS DUE DATE Net 30 1/12/2014 DESCRIPTION QTY RATE AMOUNT Support Renewal-Scanners: Fujitsu 6140 Serial#021114& 2 150.00 300.00 019699-Current support expires 2/12/14 n-11 I q -- t C) V�_ bI - �kLh� Subtotal $300.00 Sales Tax (0.00) $0.00 Total $300.00 Phone# Fax# E-mail 812-350-5044 317-581-9409 nancy a gopaperlite.com VOUCHER NO. WARRANT NO. ALLOWED 20 Paper-Lite IN SUM OF $ 1711 Wood Valley Drive Carmel, IN 46032 $300.00 ON ACCOUNT OF APPROPRIATION FOR Carmel Police Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1110 4912 43-515.01 $300.00 I hereby certify that the attached invoice(s), or I I I bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, D 9 cember 13, 2013 Chief of Police Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 12/13/13 4912 annual payment $300.00 I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer A, A"- I 1�1 Invoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE# 12/10/2013 4910 BILL TO City of Carmel Three Civic Square Carmel,IN 46032 P.O. NO. TERMS DUE DATE 31636 Net 45 12/10/2013 DESCRIPTION QTY RATE AMOUNT Laserfiche Product Rio Licenses xv/LF Forms and support pro-rated 20 715.00 14,300.00 until 4/30/14 Subtotal $14,300.00 Sales Tax (0.00) $0.00 Total $14,300.00 Phone# Fax# E-mail 812-350-5044 317-581-9409 nancy n gopaperlite.com INDIANA RETAIL TAX EXEMPT PAGE C� " ®� Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 35-60000972 9 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL— 1997 SHIPPING LABELS AND ANY CORRESPONDENCE. 3URCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 42 ig Lasencche Suc rt ' Paper-Lite Divison of Mathes Assoc., Inc. Carmel Communications VENDOR SHIP Terry Crockett 1 711 !Mood Valley Drive TO 3 Civic Square Carmel, IN 46032 Carmel, IN 46032 CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Account 43-515.02 1 Each Support for 20 Laserfiche Named User Seats $14,300.00 $14,300.00 Sub Total: $14,300.00 • #�'. # �, °^ „„ tip..-� " fir° I --j 1 $ ; d . e Send Invoice To: ✓ Al I City of Carmel Term Crockett 3 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT 1202 Carmel IS Dept. PAYMENT $14.300.00 • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN •SHIP REPAID. THIS APPROPRI ION/S SUFFICIENT TO.PAY�FfOORR THE ABOVE ORDER. t •C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY / i� ; f" • PURCHASE ORDER NUMBER MUST APPEAR ON ALL �, SHIPPING LABELS. /! •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE t]Irec4�r AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. .. j CLERK—TREASURER DOCUMENT CONTROL NO. 316 3 6 A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE VOUCHER NO. WARRANT NO. ALLOWED 20 IN THE SUM OF$ ON ACCOUNT OF APPROPRIATION FOR cc Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except__-_______.--__-_,._.__--_____.___-_ 20 .................................................................-.........-.......................-.....----------------------......-........_-.........._......... ..-- ...__.-.. Signature --.............................................--....................-....--......-..... _. Title-----._.........----.......-_.................--.........-...._........._..........._..........._.._....._ Cost distribution ledger classification if claim paid motor vehicle highway fund VOUCHER NO. WARRANT NO. ALLOWED 20 Paper-Lite Divison of Mathes Assoc., Inc. IN SUM OF $ 1711 Wood Valley Drive Carmel, IN 46032 $14,300.00 ON ACCOUNT OF APPROPRIATION FOR IS Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 31636 I 4910 I 43-515.02 I $14,300.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, ecember 13, 2013 Director , IS Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 12/10/13 4910 $14,300.00 I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer 1 Invoice 1711 Wood Valley Drive Carmel, M 46032 DATE INVOICE# 12/13/2013 4913 BILL TO City of Carmel Three Civic Square Carmel,IN 46032 P.O. NO. . TERMS DUE DATE 31644 Net 30 1/12/2014 DESCRIPTION QTY RATE AMOUNT Support Renewal-Large Format Scanner purchased in December 1 1,725.00 1,725.00 2010 warranty expires 12/21/13-To Extend the warranty until 12/21/2014 One Year Onsite Service;offer covers travel,labor and parts Consumables items are excluded(scan glass and paper hold downs are consumable) See section 9 of Omner/operator manual Subtotal $1,725.00 Sales Tax (0.00) $0.00 Total $1.725.00 Phone# Fax# E-mail 812-350-5044 317-581-9409 nancy @gopaperlite.com City ®� Carmel INDIANA RETAIL TAX EXEMPT PAGE CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 31644 35-60000972 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE. 'URCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 12111/2013 Scanner Support Paper-Late Divison of Mathes Assoc., Inc. Carmel Communications Terry Crockett SHIP VENDOR 1711 Wood Valley Drive TO 3 Civic Square Carmel, IN 46032 Carmel, IN 46032 (317)571-2567 CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Account 43-515.01 1 Each Scanner Support Renewal until 12/21/14 $1,725.00 $1,725.00 Sub Total: $1,725.00 Al n s � .g ' Q� J nN C% g R j • , w , e W IA. Send Invoice To: J City of Carmel Terry Crockett 3 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT 1202 Carmel IS Dept. PAYMENT $1,725.00 • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBL•IGATED BALANCE IN SHIP REPAID. THIS APPROPJRIA ON4 SUFFIC1ENtTO PAY FOR THE ABOVE ORDER. • r � •C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ; •PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY .' ' SHIPPING LABELS. iiector •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE 71 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. i CLERK-TREASURER DOCUMENT CONTROL NO. 316.4 4 A.P.V. COPY-SIGN AND RETURN TO CLERIC'S OFFICE VOUCHER NO VVARRANTND�____ ALLOWED 20__- |N THE SUM OFs ' ` ON ACCOUNT{}F APPROPRIATION FOR ^ , Board Members DEPT. | hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge ie made were ordered and receivedexoept ` . - . 20____ . ------------- _`___ Signature � /ma ^ ' ` Cost distribution ledger mcan if � claim paid rnomr vehicle highway fund ' VOUCHER NO. WARRANT NO. ALLOWED 20 Paper-Lite Divison of Mathes Assoc., Inc. IN SUM OF $ 1711 Wood Valley Drive Carmel, IN 46032 $1,725.00 ON ACCOUNT OF APPROPRIATION FOR IS Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 31644 I 4913 I 43-515.01 I $1,725.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday December 16, 2013 Director , IS Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 12/13/13 4913 $1,725.00 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer