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HomeMy WebLinkAboutMaster Translation Services/Court/Spanish interpretation for court CONTRACT FOR INTERPRETATION/TRANSLATION SERVICES THIS AGREEMENT ("Contract") is made this 1st day of January, 2014 ("Effective Date"), by and between Master Translation Services, LLC ("MTS") and the Carmel City Court ("Court"). WITNESSETH: WHEREAS, MTS wishes to provide Spanish language interpretation and translation services to the Court, and the Court wishes to utilize MTS's Spanish interpretation and translation services, upon the terms, and subject to the exclusions and conditions, set forth in this Contract; NOW, THEREFORE, in consideration of the mutual promises contained herein, and other good and valuable consideration, the parties agree as follows: 1.1 Services. Subject to and upon the terms and conditions hereof, and upon the basis of the agreements, representations and warranties contained in this Contract, MTS shall provide Consortium-certified Spanish interpreters and professional language translators in order to perform the required and necessary duties of an in the Court. This includes, but is not limited to, accurately interpreting the Court's statements, remarks, comments, orders, etc., from English to Spanish for those defendants whom the Court assigned to an interpreter provided to MTS, and accurately interpreting from Spanish to English the statements, remarks comments, etc., of said defendants to the Court. MTS shall also accurately translate written material, including, but not limited to, court orders, charging information, advisement of rights forms, probation orders, plea agreements, etc., as directed by the Court. 1 r MTS shall also interpret in-court statements and out-of-court meetings between indigent defendants and their court-appointed counsel, at the direction of the Court, so as to effectuate and facilitate communication between indigent Spanish-speaking defendants and their court-appointed counsel, so that counsel can adequately represent said defendants in tis Court. PRIVILEGED INFORMATION. MTS shall keep strictly confidential any communications translated and interpreted between indigent defendants and their court-appointed counsel. All information received in the course of interpreting and communicating between defendants and their counsel is protected by the attorney-client privilege, and shall not be shared with the Court, or with anyone else. MIS shall keep no files containing the content of any communication between indigent defendants and their court-appointed counsel. 1.2 Conditions. MTS shall provide a competent Spanish interpreter for Court proceedings, e.g., initial hearings, bench trials, guilty plea hearings, etc. MIS agrees to provide a Spanish interpreter every Monday and Wednesday, the time of arrival to be determined by the Court, through and until the Court adjourns for the day, or until there are no longer any persons present in the Court in need of Spanish translation/interpretation services. In the event that MTS services are not needed for any one of those days, or for other times when MTS has received a request from the Court to provide an interpreter or translator, the Court shall notify MTS at least one (1) business day in advance to avoid the two (2) hour minimum charge. MTS shall also make a Spanish translator/interpreter available to the Court at other times, when the Court provides MTS with a 48-hour notice requesting the need for a translator/interpreter. 2 1.3 Compensation. MTS shall receive $58.00 per hour, billed to the next half hour. There will be a minimum billing of two (2) hours for the Court's use of MTS's services, each time MTS provides services in, to, or on behalf of the Court. Billing invoices shall be provided to the Court by MTS on a monthly basis. Payments shall be made upon the invoices submitted, after they have been reduced to claims, or accounts payable vouchers, by the Clerk of the Court, and after they have been approved for payment by the Carmel City Council, with payment finally being made by the Clerk-Treasurer of the City of Carmel. 1.4 Duration of Contract. The duration of this contract will be from date of signing for one (1) year and will be automatically renewed annually by the parties for one-year terms thereafter, continuing until terminated by either party. 1.5 Contract Modification. Any modifications of this Contract shall be in writing and approved by all parties. There are no parole agreements accompanying this Contract. 1.6 Termination of Contract. Either party may terminate this Contract for the good cause by giving thirty (30) days written notice to the other party. Either party may terminate this Contract without cause by giving ninety (90) days written notice to the other party. The parties agree that "good cause" for termination of this Contract is limited to failure to provide competent Spanish language translation/interpretation services so that the Court cannot effectively and/or timely carry out its duties. (Signature Page Follows) 3 IN WITNESS THEREOF, the parties have made and executed this Contra as follows: r 4 101144 / Marta Rainero Birge onorable Brian Poindexter President Judge Master Translation Services, LLC Carmel City Court Date: tL t 17 ) lol-, Date: Master Translation Services, LLC Carmel City Court 35 E 58th Street One Civic Square Indianapolis, IN 46220 Carmel, IN 46032 EIN: 45-3850986 Approved by the Board of Works this / 5 day of ■ vh It gie , 20 / e1 j 3 nac-4 Mayor MaNia $,.eke. Member- Lv1i, WL 5� . Member- Attested By: didarh-041C--_______-1� clerk-Treasurer/ City of Carmel 4