HomeMy WebLinkAboutBPW 12-18-13 MEETING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, DECEMBER 18, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
DECEMBER 18, 2013 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
Board of Public Works and Safety Meeting
AGENDA
Wednesday, December 18, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the December 4, 2013 Regular Meeting
2. BID OPENING/AWARDS
a. Bid Opening for 2014 Police Cars; Chief Tim Green, Carmel Police Department
b. Bid Opening for 106th Street & Illinois Water Main Extension; John Duffy, Director
of the Utilities Department
c. Quote Opening for Traffic Signal Maintenance; Gary Duncan, Assistant City
Engineers
d. Bid Award For Illinois Street Extension; Spring Mill Road to 100; E&B
Paving/Gradex; ($6,748,270.63) this was the lowest most responsive bid; Mike
McBride, City Engineer
e. Bid Award; Pennsylvania Street Water Main Project; Atlas Excavating;
($1,022,860.00); this was the lowest most responsive bid; John Duffy, Director of the
Utilities Department
3. PERFORMANCE RELEASES
a. Resolution No. BPW-12-18-13-01; Cobblestone Commons; Streets, Curbs &
Walks; Justin Moffett, Old Town Design Group
b. Resolution No. BPW-12-18-13-02; Village of West Clay; Section8002; Concrete
Curbs; Kurt Karns, Karns, Inc.
c. Resolution No. BPW-12-18-13-03; Village of West Clay; Section 8002; John Duffy,
Director of the Utilities Department
d. Resolution No. BPW-12-18-13-04; Legacy; Multiple Phases; Timothy Walter,
Platinum Properties
e. Resolution NO. BPW-12-184-13-05; Long Ridge Estates; Water Mains; John Duffy,
Director of the Utilities Department
4. CONTRACTS
a. Request for Purchase of Goods and Services; Additional Service #1; Angel Touch
Lawn Care; ($15,000.00); removal of trees and stumps; Mike Hollibaugh, Director
of the Department of Community Services
b. Request for Purchase of Goods and Services; Sub Surface of Indiana;
($348,000.00); Bridlebourne Drainage; Mike McBride, City Engineer
c. Request for Purchase of Goods and Services; Service First; ($23,043.28); Office
Cleaning; John Duffy, Director of the Utilities Department
d. Request for Purchase of Goods and Services; Change Order #1; Hunt Paving
Company; ($41,920.00); 136`h Culvert; Mike McBride. City Engineer
e. Request for Purchase of Goods and Services; Indiana University Public Policy
Institute Study; ($92,000.00); Concept Paper-Evaluation of Outcomes Resulting
from the Carmel City Center and Old Town Redevelopment Efforts; Nancy Heck,
Director of the Department of Community Relations
f. Request for Purchase of Goods and Services; E&B Paving/Gradex;
($6,504,567.67); Illinois Street Extension Phase II; Mike McBride, City Engineer
g. Request for Purchase of Goods and Services; Vive Exterior Design; ($74,570.00);
Sidewalk Snow Removal— Art and Design District/City Center/PAC; Dave
Huffman, Street Commissioner
5. CITY FACILITIES/STREETS/USE
a. Request to Use Japanese Garden; Wedding; May 31, 2014; 11:00 a.m. to 1:30 p.m.;
Eric Seidensticker
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Variance; Improvements of Right of Way; 116th at Rangeline; Rick
Radabaugh, Kite Realty
c. Request for Variance; Fence and Landscaping; 12080 Bennington Trace; Mr. & Mrs.
Charles Germain
d. Request for Replat; Cottages at Carmel; Block N, Units 33 & 34; Troy Terew, True
North Surveying
e. Request for Temporary Construction Entrance; Inglenook Subdivision; Casey
Land. Land Development & Building LLC
f Request for Stormwater Technical Standards Variance; Chris Hinkle, SEA Group
Land Surveyors
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
1 MINUTES
WEDNESDAY, DECEMBER 18,2013—10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Mayor Brainard. Board Members: Mary Ann Burke and Lori Watson, Deputy Clerk: Sandy Johnson
MINUTES
Minutes for the December 4, 2013 Regular Meeting were approved 3-0.
BID OPENINGS/AWARDS
II Bid Opening for the 2014 Police Cars: Mayor Brainard opened and read the bids aloud:
Company Amount
W. Hare & Sons 521,681.00
Ford S25,558.00
The bids were given to Jim Barlow, Cannel Police Department for review and recommendation.
Bid Opening for the 106`h Street & Illinois Water Main: Mayor Brainard opened and read the bids
aloud;
Company Amount
Sub-Surface 5132,810.00
Culy Construction S177,000.00
CSU 5116,501.00
Midwest Mole 5181,690.00
TPI 5128,900.00
Atlas Excavating S162,800.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
I
Quote Opening for Traffic Signal Maintenance: Mayor Brainard opened and read the bids aloud;
liCompany Amount
Signal Construction 524,180.00
Midwestern Electric 537,860.00
The bids were given to Alike McBride, City Engineer for review and recommendation.
Bid Award For Illinois Street Extension; Spring Mill Road to 106`x'; E&B Paving/Gradex;
(56,748,270.63) this was the lowest most responsive bid: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Bid Award, Pennsylvania Street Water Main Project; Atlas Excavating: (51,022,860.00): this was the
lowest most responsive bid; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
PERFORMANCE RELEASES
Resolution No. BPW-12-18-13-01; Cobblestone Commons; Streets, Curbs & Walks; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-12-18-13-02; Village of West Clay; Section8002; Concrete Curbs; Board
1 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-12-18-13-03; Village of West Clay: Section 8002; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW!12-18-13-04; Legacy; Multiple Phases; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Resolution NO. BPW-12-/84-13-05; Long Ridge Estates; Water Mains; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Additional Service #1; Angel Touch Lawn Care;
(515,000.00); removal of trees and stumps; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Sub Surface of Indiana; (5348,000.00); Bridlebourne
Drainage; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Service First; (523,043.28); Office Cleaning; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services: Change Order #1; Hunt Paving Company; ($41,920.00);
136E Culvert; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Indiana University Public Policy Institute Study;
($92,000.00); Concept Paper-Evaluation of Outcomes Resulting from the Carmel City Center and Old
Town Redevelopment Efforts; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 3-0.
Request for Purchase of Goods and Services; E&B Paving/Gradex; (86,504,567.67); Illinois Street
Extension Phase II; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 3-0.
Request for Purchase of Goods and Services; Viva Exterior Design; ($74,570.00); Sidewalk Snow
Removal—Art and Design District/City Center/PAC; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
CITY FACILITIES/STREETS/USE
Request to Use Japanese Garden; Wedding: May 31, 2014; 11:00 a.m. to 1:30 p.m.; Eric
Seidensticker; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Variance; Improvements of Right of Way; 116t at Rangeline: Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Fence and Landscaping; 12080 Bennington Trace; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Replat: Cottages at Carmel; Block N, Units 33 & 34; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Temporary Construction Entrance; Inglenook Subdivision; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variance; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 3-0.
ADD ON
Mike McBride, City Engineer requested to add to contracts onto the agenda. Board Member Burke
moved to add. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; IBS Engineering; S46,900.00; West Carmel Drive Path
Project; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; A&E Engineering: ($36,800.00); Rangeline Road Study;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Steve Engelking, Director of Administration requested to add Art Grant Agreement onto the agenda.
Board Member Burke moved to add. Board Member Watson seconded. Request approved 3-0.
Request for acknowledgement of receipt of Arts Grant Application for Carmel High School Marching
Band; Board Member Burke moved to add. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:23 a.m.
4 l; / f/A S I AL
Diana L. CordrayAMC— leek-Treasurer
Clerk-Treasurer
Approved
rv1 yor James Brainard
1 ATTEST:
• : 1 R9_ 14 IL1
Di, na . Cordray,i C- Clerk-Treasurer
I