227979 1/14/2014 CITY OF CARMEL, INDIANA VENDOR: 00352395 Page 1 of 1
ONE CIVIC SQUARE COUNTRY INN &SUITES CENTER CHECK AMOUNT: $470.20
14 CARMEL, INDIANA 46032 2406 WEST HUNDRED ROAD
CHESTER VA 23831 CHECK NUMBER: 227979
CHECK DATE: 1/14/2014
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1120 4343002 470 . 20 EXTERNAL TRAINING TRA
HOTEL ROOM CALCULATIONS
COUNTRY INN SUITES - HARRINGTON
HARRINGTON
TOTAL ROOM PER NIGHT ADDT'L FEES-
DATES RATE TAX RATE TAX AMOUNT W/TAX RESORT TOTAL
2/9/2014 $83.00 13.300% $ 11.030 $ 94.04 $ 94.04
2/10/2014 $83.00 13.300% $ 11.039 $ 94.04 $ 94.04
2/11/2014 $83.00 13.300% $ 11.039 $ 94.04 $ 94.04
2/12/2014 $83.00 13.300% $ 11.039 $ 94.04 $ 94.04
2/13/2014 $83.001 13.300%1 $ 11.039 $ 94.04 $ 94.04
TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $ 470.20
Snyder, Denise W
From: Harrington, Adam C
Sent: Friday, January 10, 2014 2:37 PM
To: Snyder, Denise W
Subject: FW: Confirmation#77003041 Country Inn & Suites Chester
Attachments: cch_guest_confirmation_1280117221.pdf
She said tax rate is 13.3%which makes it$94.04 with a total of$470.20
Adam Harrington
Planning Section Chief
Carmel Fire Department
2 Civic Square,Carmel IN 46032
317-571-2662 Office
317-571-2674 Fax
317-442-3166 Mobile
aharrington@carmel.in.gov
This e-mail and any attachments are from a sender at the Carmel Fire Department in Carmel, Indiana. They are intended for
the named recipients and may contain information that is confidential or privileged under Indiana and Federal Law. Any error
in addressing or sending this e-mail is not a waiver of confidentiality and does not consent to copying or distribution of this e-
mail or attachments. If you receive this e-mail in error, please notify the sender of the error by return e-mail and delete this e-
mail and its attachments.
-----Original Message-----
From: cx chva@countryinns.com [mailto:cx chva@countryinns.com]
Sent: Friday,January 10, 2014 2:27 PM
To: Harrington,Adam C
Subject: Confirmation#77003041 Country Inn &Suites Chester
Confirmation letter enclosed. Please see attachment.
1
®J
INNS & SUITES
BY CARLSON'
JAN-10-14
Adam Harrington
United States
Thank you for making your reservation at the Country Inn& Suites Chester.We have reserved the following
accommodations for you:
Arrival Date Departure Date Nightly Rate Room Type
02-09-14 02-14-14 83.00 USD Standard King Non Smoking
Your Confirmation Number is 77003041 and you are not guaranteed for late arrival.
If you find it necessary to cancel or change plans,please inform us by 6PM on the day of arrival to avoid one night's
room and tax charge to your credit card. Please contact the reservation office if you have any questions at 804-751-
0080.
Again,thank you for choosing the Country Inn&Suites Chester. We look forward to having you as our guest!
Best regards,
Reservation Office
Country Inn&Suites Chester
2406 West Hundred Road
Chester,VA 23831
Telephone: 804-751-0080 Fax: 804-751-0117
Email: chva_countryinns.com
Snyder, Denise W
From: Harrington, Adam C
Sent: Thursday, January 09, 2014 2:27 PM
To: Snyder, Denise W
Subject: FW: 2014 VIRGINIA POSITION SPECIFIC COURSE -TEAM MEMBER ACCEPTANCE
Attachments: 119-25-1 Application Form.pdf; 1-95 to Chesterfield Trainnig Center Map.pdf; Regional Class
Student Tip Sheet.pdf
Indianapolis, IN to Richmond, VA
Top of Form
ITINERARY
AIR ITINERARY
Flight .
12:33 #5935 Glrr Iran
PM Depart Indianapolis, IN (IND) on AirTran Operated by AirTran #935
02:05 PM Arrive in Atlanta, GA (ATL) Sunday, February 9, 2014
Depart '—WiFi available
Feb 9 ' Travel Time 3 h 26 m
Sun Flight k (1 stop, includes 1 plane change)
02:35 PM ``Gdd►'firtn Wanna Get Away
Change vxto AirTran in Atlanta, GA (ATL) #5469
03:59 Operated by AirTran #469
PM Arrive in Richmond, VA (RIC)
TWiFi available
Flight
06.38 #5454 �CiirCr:in
PM Depart Richmond, VA (RIC) on AirTran
Operated by AirTran #454
08:23 PM Arrive in Atlanta, GA (ATL)
Return TWiFi available Friday, February 14, 2014
Feb 14 Travel Time 3 h 56 m
(1 stop, includes 1 plane change)
Fri Flight �l1r-Thin Wanna Get Away
08:55 PM Change �xto AirTran in Atlanta, GA (ATL) #5669
10:34 Operated by AirTran #669
PPS Arrive in Indianapolis, IN (IND)
TWiFi available
Bottom of Form
I need to book air, rental car, and hotel for this class. I was the only one accepted.
http://www.countryinns.com/`chester-hotel-va-23831/vacheste
Govt rate at hotel Feb 9-14 is$71.99
Adam C Harrington is whats on license
Adam Harrington
Planning Section Chief
1
Carmel Fire Department
2 Civic Square,Carmel IN 46032
317-571-2662 Office
317-571-2674 Fax
317-442-3166 Mobile
aharrington@carmel.in.gov
Carnmissiarn„ - "
oFire.44crcditaFion
Intcrnational
inCer�iona7ry A��ra�eU A�cglr�2013
This e-mail and any attachments are from a sender at the Carmel Fire Department in Carmel,Indiana. They are intended for the named recipients and may contain
information that is confidential or privileged under Indiana and Federal Lmv. Any error in addressing or sending this e-mail is not a waiver of confidentiality and does
not consent to copying or distribution of this e-mail or attachments. if you receive this e-mail in error,please notes the sender of the error by return e-mail and delete
this e-mail and its attachments.
From: Clark, Ken [ma ilto:Ken.Clark@vdem.virginia.gov]
Sent: Wednesday, December 18, 2013 12:41 PM
Subject: FW: 2014 VIRGINIA POSITION SPECIFIC COURSE - TEAM MEMBER ACCEPTANCE
As a member of a recognized Incident Management Team (IMT)or other FEMA recognized response program,your
application to the FEMA Region 111 - FY 2014 Position Specific Training course listed below has been accepted. (If you
applied for multiple courses expect separate course confirmations.) fNon-IMT member applications will not be
confirmed until the final course registration deadline of December 16, 2013.}
L 964:Situation Unit Leader: February 10-14,2014
This course will be held on the dates listed above at the:
Chesterfield Public Safety Training Center (See MapQuest pages attached)
6610 Public Safety Way
Chesterfield,Va. 23832
(Suburban county just west of Richmond, VA.)
All courses start promptly at 8:00 am.A complete daily class schedule and other course materials will be provided on-
site.
Hotels for attendees are conveniently located around Interstate 95 (Exit 61) at Virginia Route 10. Route 10 also leads
directly to the Chesterfield County Public Safety Training Center site above.
Hotels in the area include most of the popular chains such as Holiday Inn, Marriott, Choice Hotels, etc. These hotels
should provide rooms for the state/federal government rate of$83.00 per night if you select this option on-line or
when calling for reservations. However, do not wait to the last minute to make reservations as rooms at the
Government rate may be limited at each hotel. (You will probably need to show a government agency ID at Check-In to
obtain this nightly room rate.)
NOTE: Local hotels are an average of 8-10 miles (Approximately 15 minutes)from the classroom site,therefore driving
for attendance is strongly recommended. (Local taxi/rental car expenses are not reimbursed by FEMA.)
Upon successful completion of your course, FEMA will reimburse you for your round trip driving mileage (or round trip
economy airline) from home to the course site and your nightly hotel room and tax charges. Any questions relating to
2
stipend reimbursements should be referred to either the on-site EMI Course Manager or to Ms.JoAnn Boyd, NETC
Admissions at: (301)447-1415.
Please review the attached Regional Class Student Tip Sheet for additional attendance information.
You will also need to complete a FEMA form 119-25-1 form in advance and bring it to your course. If you have not
already completed this form, it is attached for your convenience or you can also electronically complete this form on-
line at: http://training.fema.eov/Apply/119-25-1%20Previously%20FF75-5.pdf (Please bring a copy of your form 119-
25-1 to your course even if you submitted one previously.You will need a separate 119-25-1 form for each course you
attend.)
Local restaurants in the area of the course site include most national chains: McDonalds, Wendy's Burger King,Taco Bell,
Subway, etc., as well and many excellent local favorites. Your hosts and classmates will be happy to assist you with
finding the dining cuisine of your choice.
Lastly,these courses are being hosted by the Central Virginia All Hazards Incident Management Team. For more
information about their organization, check them out on Facebook at: https://www.facebook.com/pages/Central-
Virginia-All-Hazards-Incident-Management-Tea m/206943735994196
Thanks for registering for our Regional course offerings. In case of a need to cancel your registration or other
emergency relating to your course attendance you can contact us via email at: BillMooreCVAHIMT@gmail.com or by
phone, if urgent, at: (804) 986-5166 .
Host Team: �• a
Kenneth P. Clark, AEM (Virginia)
Training &Curriculum Development Manager
Office of Training & Exercises
Virginia Department of Emergency Management
10501 Trade Court- North Chesterfield, VA 23236-3993
Office Direct Dial (804) 897-9984 LMS HelpDesk (804) 897-9995
Agency Main Phone (804) 897-6500 Fax (804) 897-6556
www.vaemergency.gov
FY 2014 PST Academy Course link: http://www.vaemergency.gov/em-community/training/emi-pst-academy
3
VOUCHER NO. WARRANT NO.
ALLOWED 20
Country Inn & Suites Center
IN SUM OF $
2406 West Hundred Road
Chester, VA 23831
$470.20
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
1120 I I 43-430.02 I $470.20 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
dgnl � •�
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Irescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
an invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
vhom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
$470.20
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer