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Home My WebLink About228544 1/28/2014 CITY OF CARMEL, INDIANA VENDOR: 367926 Page 1 of 1 4 q~� ONE CIVIC SQUARE GREY EAGLE LTD CHECK AMOUNT: $250.00 CARMEL, INDIANA 46032 6450 WESTFIELD BLVD 100 INDIANAPOLIS IN 46240 CHECK NUMBER: 228544 CHECK DATE: 1/28/2014 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 109 5023990 250 . 00 REFUND Carmel • Clay Parks&Recreation CHECK REQUEST Date: IA/ � .( QED JAN 14 2014 Check payable to: Name: C rny Faale utd L E, Address: *150 Wes fr 1cAd, ISIV , . too City, State, Zip I1(1AIQr1"oliS;_is Alo?MO - Mail check to payee Return check to requestor Check Amount: $ 2150 Date Required: VW/I!A Check needed for: refu (i&f2MwM)6p 1lhIr Cll�llCl i LUUMIV101NXNa& ever► To be paid from: \J -PO-#-(if applicable)-------- ,1 - -/--- --- - AA Budget account-GL# �U �� = S`— d 3 9 9D Per 0-_Skog Budget Line Description_ kLC C'i V is - - -- - Invoice(s) MUST be attached. Requested by(print): TrO.0 �Y101Y1Q� Requested by(signature): �t /L�lil/y vv _ r Approved by(signature of Division Manager): on this date (� Form revised 7-7-08 Shared/Forms/Business Services/Check Request Form/Check Request(rev 7-7-08) Audrey Kostrzewa From: Sheeks, Cindy L <CSheeks@carmel.in.gov> Sent: Monday, January 13, 2014 1:36 PM To: Audrey Kostrzewa Subject: RE: Sponsorship refund request Have Paula do a claim f rom the f and where the monies were deposited and use account number 5023990. I can't debit the revenue line item since it was posted last year. From: Audrey Kostrzewa [maiIto:akostrzewa@carmelclayparks.com] Sent: Monday, January 13, 2014 1:15 PM To: Sheeks, Cindy L Subject: Sponsorship refund request Cindy, We have a rather unusual situation where a company has requested a refund of their sponsorship monies: o Grey Eagle Ltd. paid $250 on 10/3/13 to sponsor our Luminary Walk event on Dec. 14 that ended up being cancelled because of ice. o They have requested a refund of their monies, and indicated a strong interest in selecting another event to sponsor in the future. I would like to submit a check request for this purpose, requesting that the payment be deducted from the revenue line where it posted originally: 1096-60-367000 Let me know if this can be handled this, or another way. Thanks, Audrey Kostrzewa Business Services Division Manager Carmel Clay Parks& Recreation Administrative Offices 1411 E. 116th Street Carmel, IN 46032 P 317.573.4021 F 317.571.4136 audreyk@carmelclayparks.com www.carmelclayparks.com 1 Miscellaneous Income/Expense Postings Receipt# 1156413 Corm-el le lay Payment Date: 10/03/13 J Parks&Recreation Household #: 999999999 Monon Community Center Internal Zzzhousehold Carmel IN 46032 Cell Ph: Phone: (317)848-7275 Fed Tax ID#35-6000972 Amount: 250.00 (Income - Paid by Check) - Miscellaneous (Miscellaneous) - New Date: 10/03/2013 Description: Grey Eagle Ltd User ID: TAP Drawer: 102 GL: 966020 Cost Ctr: Notes: Grey Eagle Ltd(company: Direct Buy of Indianapolis)Sponsorship for Luminary Walk Total Income Posting Amount: 250.00 Total Expense Posting Amount: 0.00 Total Income Deleted: 0.00 Total Expense Deleted: 0.00 Total Income Debited (using the'Change'button): 0.00 U Total Expense Debited(using the'Change'button): 0.00 Total Posting Amount: 250.00 MW K M`+9 y al ��f� Emil,x MR z,ian a pv. �fc XiY ss a f"0 Company/Organization Name: VAIII Business Owner's Name: � Phone#: 3 l 7` 7 Z L(I Email Address: 4 � J` I b ` - ��. Event Contact(If setting up a booth): c��C.�C I - r� LL1 Phone#: �! 7 J 9 7, — - --Email-Address:-------------- --- --- ---- ---------------------- ---- - - - - _ ..---- --- Please checkmark which sponsor amount you will be giving for the Luminary Walk: Community Gold ($1,000+) Community Silver($500+) Community Bronze($250+) Community Supporter($50-$249)Amount Giving:S Community Supporter can be a small business,family,or any individual wanting to help make this event possible. Check here.if you will be setting up a booth at the event.($250 or above) Sponsor Information(for those setting up a booth) The event will begin at 6:OOpm and last until 9:OOpm.Sponsors that want to have a booth are to arrive between 5:00-5:30pm to begin set up and leave no earlier than 9:OOpm.Sponsors are to provide power,if needed,and any canopy/tent(not to exceed 10x10) if they desire to have one for their booth.Sponsors are also encouraged to pass out hot chocolate or cookies at their booth as many of the walkers LOVED that aspect last year and attracted attendees to those booths. We will have a layout of the event when you arrive and have your company name on your table to make it easy for you to find upon arrival. Additional details will be communicated to you via email as we get closer to the event. To finalize your attendance&confirm your sponsorship/booth this application along with a check(made out to:Carmel Clay Parks &Recreation)is to be mailed to Traci Broman at the address listed below. Please let me know if you have any questions and I look forward to seeing you at the Luminary Walk! CCPR Contact: Traci Broman, Events Supervisor 1235 Central Park Drive East;Carmel IN 46032 } Email TBromanCa�carmelclavgarks.com Phone:317.573.5243 !�"`�6 Sponsor Signature: Date: � �� i SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 01/10/2014 CITY OF CARMEL AUDIT41 TIME: 09:24:28 REVENUE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=1109' and revledgr.key_orgn=11096' and revledgr.account='367000' ACCOUNTING PERIOD: 10/13 i (INACTIVE ACCOUNTS INCLUDED) SORTED BY: FUND,SUB-DEPARTMENT,IST SUBTOTAL,2ND SUBTOTAL,3RD SUBTOTAL,ACCOUNT,ACCOUNT,PERIOD TOTALED ON: FUND,SUB-DEPARTMENT,IST SUBTOTAL,2ND SUBTOTAL,3RD SUBTOTAL,ACCOUNT,PERIOD PAGE BREAKS ON: FUND,SUB-DEPARTMENT CUMULATIVE ACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE 367000 CONTRIBUTIONS & GIFTS 109-1096-1096-1096 - MONON RECREATION 367000 CONTRIBUTIONS & GIFTS .00 8,275.00 .00 BEGINNING BALANCE 10/04/13 24-10 10082 1 MISC PAYERS 250.00 .00 PARKS DEPOSIT TOTAL PERIOD 10 .00 250.00 .00 -8,525.00 TOTAL CONTRIBUTIONS & GIFTS .00 8,525.00 .00 -8,525.00 TOTAL 3RD SUBTOTAL - CONTRIBUTIONS & GIFTS .00 8,525.00 .00 -8,525.00 TOTAL 2ND SUBTOTAL - MISCELLANEOUS REVENUES .00 8,525.00 .00 -8,525.00 TOTAL 1ST SUBTOTAL - REVENUES .00 8,525.00 .00 -8,525.00 TOTAL SUB-DEPARTMENT - MONON RECREATION .00 8,525.00 .00 -8,525.00 TOTAL FUND - PARKS MONON FUND .00 8,525.00 .00 -8,525.00 TOTAL REPORT .00 8,525.00 .00 -8,525.00 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Grey Eagle Ltd Terms 8450 Westfield Blvd., 100 Indianapolis, IN 46240 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 1/9/14 Ck Request Refund from sponsorship for cancelled Luminary Walk $ 250.00 Total $ 250.00 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20_ Clerk-Treasurer Voucher No. Warrant No. Grey Eagle Ltd Allowed 20 8450 Westfield Blvd., 100 Indianapolis, IN 46240 In Sum of$ $ 250.00 ON ACCOUNT OF APPROPRIATION FOR 109 -Monon Center PO#or INVOICE NO. ACCT#/TITLE AMOUNT Board Members Dept# 1096-60 Ck Request 5023990 $ 250,00 1 hereby certify that the attached invoice(s), or bill(s) is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except i 21-Jan 2014 Signature $ 250.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund