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Home My WebLink About228612 1/28/2014 », CITY OF CARMEL, INDIANA VENDOR: 363109 Page 1 of 1 ONE CIVIC SQUARE MICHAEL LEE CHECK AMOUNT: $2,410.00 CARMEL, INDIANA 46032 ao CRC CHECK NUMBER: 228612 CHECK DATE: 1/28/2014 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 R4340303 31332 201401 2 , 410 . 00 FINANCE CONSULT Michael Lee 506 W Smokey Row Rd. Date: 1/1/14 Carmel, IN 46032 Invoice 201401 Date Description of Work Hours 12/2/2013 Prepared Redevelopment Department invoices. 0.25 Updated forecast as of 11/30/13. 0.75 Updated revenue/expenditure analysis as of 11/30/13. 1.5 Updated check register. 0.25 Created summary sheet for December meeting. 0.25 Organized and filed away claims and approval sheets for July through November. 1.25 12/3/2013 Reviewed CRC invoices and filled out claims. 1 Contacted Hylant and Shiel Sexton RE: invoices. 0.5 12/4/2013 Reviewed official statement for 2013 Illinois Street bonds in order to update forecasts/budgets. 0.75 Contacted trustees for bond payment invoices due in January. 0.5 Created approval sheet for invoices. 0.25 Reviewed transaction agreement from 2011 between CRC and Village Financial RE: Parcel 5 garage purchase. 0.5 Attended CRC special meeting. 0.75 12/5/2013 Coordinated schedules for meeting with Bill Hammer, Steve Engelking and Mike Anderson. 0.75 Updated bond payment spreadsheet and sent to Bob Reynolds. 0.25 Drafted email to Diana Cordray RE: reimbursement due from Keystone Group to CRC. 0.25 Reveiwed December settlement Form 22's and created spreadsheet comparing December TIF to June TIF. 1 Sent Legacy TIF collection information to Bill Hammer. 0.25 Responded to emails RE: December TIF, Legacy analysis and the 2013 Illinois Street Bonds. 0.5 12/9/2013 Coordinated meeting RE: steel retrofit. 0.5 Email correspondence with Amanda Bennett RE: American Structurepoint additional service letters. 0.5 Searched for 2006 Parkwood TIF pledge resolution and sent to Bob Reynolds. 0.25 Looked into payment for vendors. 0.5 Input invoices into December approval sheets. 0.5 Updated summary with interest amounts for November. 0.5 Updated forecast for December. 0.75 Michael Lee 506 W Smokey Row Rd. Date: 1/1/14 Carmel, IN 46032 Invoice 201401 Gathered information RE: bid openings and tabulations for 2013. 0.75 Created invoices for Club Canine utility reimbursements. 0.5 12/10/2013 Attended 4CDC meeting. 0.75 Reviewed emails RE: December TIF collection. Contacted county auditor Re: collections from Arts District Lofts and Shoppes. 0.75 Contacted John Levinsohn about Club Canine security deposit reimbursement. Talked with several other people Re: same issue. 0.5 Created additional service contract letters for American Structurepoint. 0.5 Looked for Parcel 7C garage agreement with REI. 0.25 Updated forecast. 0.25 Contacted Jason Springer and Tony Birkla RE: project status updates. 0.25 Updated commissioners notes. 0.25 Contacted several vendors RE: payment and invoices. 0.25 Input invoices into approval sheets. 0.25 12/11/2013 Reviewed TIF distribution and debt service. Prepared for phone conversation with Jim Higgins and Bob Reynolds. 0.5 Phone conversation with Jim Higgins and Bob Reynolds RE: TIF. 0.5 Drafted and sent email to Diana Cordray RE: reimbursement amount due to the CRC from Keystone Group. 0.25 Reviewed emails from Heidi and Loren RE: new developers and Arts District Lofts and Shops TIF. 0.5 Found renderings of the Mezz and the Nash buildings for Steve Engelking. 0.25 Reviewed and replied to emails RE: Project Blue reimbursement agreement. 0.75 Coordinated check and key exchange with Club Canine. 0.25 Updated agenda for December meeting. 0.25 Assessed what office furniture at warehouse needs to come over to the CRC offices and packed some files. 0.5 Updated bond payment instructions spreadsheet for meeting with Diana Cordray and Jim Higgins. 0.25 Reviewed CRC invoices and input amounts into approval sheets. 0.5 12/12/2013 Reviewed TIF amount received as per the Clerk-Treasurer's office and made sure it agreed with the County's Form 22's. 0.25 Reviewed CRC and Redevelopment Department invoices. 1.5 Filled out claims for invoices. 3 Michael Lee 506 W Smokey Row Rd. Date: 1/1/14 Carmel, IN 46032 Invoice 201401 Filled out purchase orders for appropriate contracts and invoices. 1 Attended meeting with Diana Cordray, Cindy Sheeks and Jim Higgins RE: December TIF and end of year matters. 1.25 12/13/2013 Prepared for meeting with Steve Engelking. 0.5 Met with Steve Engelking to go over invoices, contracts and items for next meeting. 1 Reviewed invoices and filled out claims and purchase orders. 1 Determined which claims will be assigned to TIF and Cash and budgeted accordingly. 0.5 Updated all files for monthly packet. Updated Commissioner's Notes. Scanned in additional items for packet. 4 12/16/2013 Prepped claims to be submitted. 1 Sent executed copies of contracts to American Structurepoint. 0.25 Packed more files from storage and made list of furniture that needs to still be moved. 1 Communicated with Shiel Sexton and Bill Hammer RE: old invoice. 0.5 12/17/2013 Prepared for with meeting Bill Hammer, Steve Engelking and Mike Anderson. 0.25 Attended meeting with Bill Hammer, Steve Engelking and Mike Anderson. 0.5 Reviewed TIF advance Form 22 and updated forecast accordingly. Discussed this with Jim Higgins. 0.5 Organized moving of more furniture from storage to CRC office. 1.5 12/18/2013 Created action item for revised budget line item. 0.5 Created action item for change order. 0.5 Updated report on TIF due to change in Arts District Lofts and Shoppes collections. 0.5 Revised Non-Operating expenditures approval sheets and Commissioner's Notes. 0.25 Reviewed and printed all documents and prepared for meeting. 1.5 Attended monthly CRC meeting. 1.5 12/19/2013 Sent signed agreement RE: Shapiro's broker to Ryan. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 1/1/14 Carmel, IN 46032 Invoice 201401 Reviewed Arts District Lofts and Shoppes TIF distribution and updated forecast. 0.25 Reviewed Village Financial Transaction Agreement RE: reserve. 0.5 Reviewed Parking Management Agreement for Sophia Square RE: renegotiation of agreement and terms. 0.5 Searched for Shapiro's building plans and sent to Ryan Wilmering. Searched for more bid information. 0.5 Researched P14 warehouse and land information for commissioners. 0.25 12/23/2013 Responded to various emails RE: payment of invoices, check deposit pick-up and payroll information. 0.5 Searched for more bid documents for 2013. Compiled information and determined what still needs to be collected. 1.5 Reviewed expenditure information and responded to vendor RE: payment of invoices. 0.5 12/26/2013 Communicated with Brad Stedman and Dan Nelson RE: invoices for 2013. 0.25 Communicated with Adam Hill RE: deposit check. 0.25 Updated Redevelopment Department budget line item balances as of today. 0.25 Reviewed Miscellaneous Construction items that were paid in 2013 for Capital Expenditures portion of CTAR and separated them out based on parcel number. 1.75 12/30/2013 Checked CRC files RE: House Investments Illinois Street. 0.25 Input expenditures and revenues into check register. Updated summary and searched for difference between balance sheets. 1.25 Prepared Nash Garage disbursement request. 0.25 Delivered check and Nash disbursement to Clerk-Treasurer's office. 0.25 Contacted Jason Springer for Nash bids and The Times for proof of publication. 0.25 12/31/2013 Updated forecast. 0.75 Contacted Indianapolis Star for proof of publication for two ads. 0.25 Updated capital assets for 2013. 0.75 Total Hours 60.25 Total Fee $2,410.00 r Prescribed by State Board of Accounts City Forth No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 506 W 5'1 0k e q toy RJ. Terms Carmel T� �t6o 3 Z Date Due Invoice Invoice Description Amount I Date Number (or noteattachedinvoice(s) or bill(s)) 01 qV I ol4dinq S ttkjepS �qr PeleAPt 2 Total 2 06 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 �iG�Qel Lee /I IN SUM OF $ 506 Smokctl Pow Rd, (&rme1, 11Y 144032- $--- 46032$ 2T�to.00 ON ACCOUNT OF APPROPRIATION FOR 902 1�tYYOW Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), IML 2-01 Ol N'3 3 2 da or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except —z 20 Cost distribution ledger classification if J"v► Title claim paid motor vehicle highway fund