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Home My WebLink AboutBPW 01-15-14 J ' l + MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JANUARY 15, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JANUARY 15, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS Board of Public Works and Safety Meeting AGENDA Wednesday, January 15, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the December 18, 2013 Regular Meeting 2. BID OPENING/AWARDS a. Bid Opening for Water Treatment Plant No. I — Filter Addition; John Duffy, Director of the Utilities Department b. Bid Opening for Well 30; John Duffy, Director of the Utilities Department c. Bid Opening for Water Treatment Plant 4 —Chemical Feed; John Duffy, Director of the Utilities Department d. Quote Opening for 2014 Hanging Baskets; Parks Pifer, Street Department e. Quote Opening for Spring 2014 Annuals; Parks Pifer. Street Department 3. CONTRACTS a. Request for Purchase of Goods and Services; Change Order#1; E&B Paving; (increase $113,531.98); Paving Program; Dave Huffman, Street Commissioner b. Request for Purchase of Goods and Services; CMI; Acknowledgement of Receipt; Steve Engelking c. Request for Purchase of Goods and Services; Master Translation Services; Interpretation/Translation Services; Judge Brian Poindexter, Carmel City Courts d. Request for Purchase of Goods and Services; Joni L. Sedberry, Attorney at Law; Indigent Defense Services; Judge Brian Poindexter, Carmel City Courts 4. CITY FACILITIES/STREETS/USE I a. Request to Use Gazebo; Wedding; May 9, 2014; 1:00 pm to 7:30 pm; Jessica Tipton b. Request to Use City Streets; Artomobilia; August 23, 2014; 6:00 a.m. to 8:00 p.m.; Megan McVicker c. Request to Use City Streets; Gazebo; City Hall Parking Lots; Center Green; CarmelFest; July 2, 3,and 4th, 2014; Jeff Worrell S. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Motion; Robert Potokar, HOA Traditions on the Monon b. Request for Renewal of Medical Stop-Loss Insurance; Standard Security Life; Barb Lamb. Human Resource c. Request for Approval of Rider; Standard Security Life Insurance; Barb Lamb, Human Resource d. Request for Right of Way Dedication; That Barrington of Carmel; Guilford Road; Charles Brewer, Mayflower Communities e. Request for Request for Technical Standards Variances; Sanctuary @ 116th Street; Colin Patterson, Weihe Engineers f Request for Lane Closures/Open Pavement Cut; 116th at U.S. 31; Jeff Moore, Robinson Trenching & Direction Boring g. Request for Open Pavement Cut, Road Closure, Temporary Construction Entrance; Woodland Lifestyle Center; Woodland Country Club; Chris Hinkle, SEA Group Land Surveyors 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JANUARY 15,2014 —10:00 A.M. COUNCIL CHAMBERS /CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the December18, 2013 Regular Meeting was approved 3-0. BID OPENINGS/AWARDS flBid Opening for the Water Treatment Plant No. 1: Mayor Brainard opened and read the bids aloud,. Company Amount Maddox 5772,000.00 General Piping 51,114.000.00 MK Betts S892,000.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Opening for the Well 30 Project; Mayor Brainard opened and read the bids aloud; Company Amount Layne Water Resource 5342,894.00 MK Betts 5246,100.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Opening for the Water Treatment Plant No. 4; Mayor Brainard opened and read the bids aloud; Company Amount MK Betts 5100,900.00 Maddox 5111,600.00 D.A. Dodd 5148,500.00 1 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Quote Opening for 2014 Hanging Basket and Annuals; Mayor Brainard opened and read the bids aloud; Company Amount Perennial Plus S20,800.00 Hood's Garden 521,932.00 The quotes were given to Pifer Parks, Street Department for review and recommendation. At the end of the meeting Mr. Parks request the award go to the lowest most responsive quote, Perennial Plus. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Change Order 41: E&B Paving; (increase S113,531.98); Paving Program; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. rRequest for Purchase of Goods and Services; CMI; Acknowledgement of Receipt; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Master Translation Services; Interpretation/Translation Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Joni L. Sedberry. Attorney at Law; Indigent Defense Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use Gazebo; Wedding:May 9, 2014; 1:00 pm to 7:30 pm; Jessica Tipton; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Artomobilia; August 23, 2014; 6:00 a.m. to 8:00 p.m.; Megan McVicker; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Gazebo; City Hall Parking Lots: Center Green: CarmelFest: July 2, 3,and 4th, 2014; Jeff Worrell; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Request for Renewal of Medical Slop-Loss Insurance; Standard Security Life; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Approval of Rider; Standard Security Life Insurance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Right of Way Dedication; That Barrington of Carmel: Guilford Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Request for Technical Standards Variances; Sanctuary @ 116th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closures/Open Pavement Cut; 116th at U.S. 31; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut, Road Closure, Temporary Construction Entrance; Woodland Lifestyle Center; Woodland Country Club; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON r; The Mayor stated the Engineering Department was to bring an Add—On to the meeting. After check with the department, the City Engineer and Assistant City Engineer were not in the office and the staff i(tas not aware of any Add On. The Mayor stated he would add on the item. Mayor Brainard requested to add on approval for the City Engineer to have the authority to approve Lane Closures in regards to US 31 and INDOT; Board Member Burke moved to add. Board Member Watson seconded. Request added to the agenda Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Mike McBride, City Engineer will be responsible for creating a document for the Board to sign at the next meeting. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:18 a.m. or • !_ -(✓✓< J Jt A Dia a L. Cordray, IflJA'IC—Clerk-Treasurer Ii Clerk-Treasurer Approved r� , 0 ,? ' ayor James Brainard ATTEST: i :� AI \ill A- A4-6, de Lts&rt...-- Di na L. Cordray, IA K4 1 Clerk-Treasurer I ll , . y., )......, IL, 1 1L1/4, •IPA k, 1 ihri . , I L's • Ii']' c: 1 I]!If • 1:4 Al •1"',