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Home My WebLink AboutCCPR-02-11-14 Carmel/Clay Board of Parks and Recreation Park Board Meeting Tuesday, February 11,2014,6:00 p.m. Monon Community Center East 1235 Central Park Drive East Carmel, Indiana 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order&Pledge of Allegiance III. Public Comments IV. Staff Reports A. Video Presentation—Preserving the Future: Going Green and Staying Green V. Committee Reports A. Standing Committees 1. Personnel Committee—Linus Rude 2. Finance Committee—Jenn Kristunas 3. Properties Committee—Richard Leirer VI. Action Items A. Minutes—Joshua Kirsh 1. January 28, 2014 Park Board Meeting;and 2. January 28, 2014 Park Board Special Meeting. B. Financial Reports—Jenn Kristunas 1. City of Carmel Financial Report; 2. Clay Township Financial Report;and 3. CCPR P&L Statements. C. Claims—Jenn Kristunas 1. Claim Sheet February 11, 2014;and 2. Clay Township Claim Sheet February 11,2014. D. Monetary Gifts,Grants, Partnerships,and Sponsorships—Audrey Kostrzewa E. Appointment of Common Construction Wage Committee Members—Mark Westermeier F. Consideration of Matters regarding the Founders Park Pavilion Project—Mark Westermeier VII. Attorney's Report A. Tort Claims;and B. General VIII. Director's Report IX. Discussion Items X. Information Items A. Plan Commission—Joshua Kirsh B. School Board—Kathie Freed C. Parks Foundation—Wendy Franklin XI. Board Comments XII. Adjournment 0 Carmel/Clay Board of Parks and Recreation Tuesday, February 11, 2014,6:00 p.m. Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Kathie Freed,Joshua Kirsh,Jenn Kristunas, Linus Rude, Rich Taylor Members Absent: Wendy Franklin, Richard Leirer Others Present: Michael Klitzing, Assistant Director; Audrey Kostrzewa, Business Services Manager; Debra Grisham, Park Board Attorney . Roll Call,Call to Order& Pledge of Allegiance Board President Engledow welcomed everyone to the meeting..and asked Mr. Kirsh to call the roll. Mr. Kirsh stated there was a quorum, at which time Board.President Ej gledow called the meeting to order at 6:01 p.m. followed by the Pledge of Allegiance Public Comments TSt There were no public comments. Staff Reports .7, -, ° Video Presentation—Preserving the Futures Going Green and Staying Green Assistant Director Klitzing introduced the video, which`�is the latest in�a series of educational videos r* produced with WFYI Productions. This third video highlights the green friendly and environmental friendly practices of Carmel Clay Parks & Recreation. This particular theme also coincides with the National Recreation &,Park?Association's (NRPA)Three Pillars Gonserwation (Environmental 4,747 VW:Stewardship); Health &'Wellness; and6Social Equity 4, \441-, FAQ The video was viewed at this diner�-� v °::::1' ,-..11x4 t` .. i„d4 „yi d . Assistant rector Klitzing said thatvthere are two more videos to come. One will focus on CCPR serving .„ Vz , the underserved in the community and the second will address the Department contributing to the health andPwellness of the community. . r Assistant DirectortKlitzing stated that most of the monthly reports were included in the packets, except for the financial reports that were not available upon packet assembly. Assistant Director Klitzingsannou need staff changes at the Monon Community Center. Susan Beaurain recently submitted her resignation. He thanked Ms. Beaurain for her leadership and wished her nothing but the best in her future endeavors. He also announced that her successor, Kurtis Baumgartner, has already been promoted to the Division Manager. Assistant Director Klitzing said that he has been focusing his time and energies in preparing for our accreditation visit. Late last month, we submitted our 125-page self-assessment report to the Commission for Accreditation of Park and Recreation Agencies (CAPRA). Two commissioners reviewed our documentation and gave us the green light for our next step,which is the onsite visitation March 16 C) — 19, 2014. Assistant Director Klitzing mentioned that the Park Board Members might have an opportunity to meet our visitors. He thanked the Department's staff for their preparation of the necessary materials to prove we are one of the top parks and recreation agencies in the country. Right Carmel/Clay Board of Parks and Recreation Tuesday, February 11, 2014 Monon Community Center 0 now, there are about 120 accredited park systems. When you consider every city, county, and state has its own park system, there are literally tens of thousands of park systems throughout the country that are eligible to become accredited. Last month, Indiana Park and Recreation Association (IPRA) honored the Department with the Award of Excellence for two of our educational videos (Planting Seeds: The Birth& Growth of Carmel Clay Parks& Recreation; and Tending the Garden: Your Role within the Board of Carmel Clay Parks& Recreation). Jack Langston, President of the Mayor's Youth Council, received the Outstanding Volunteer award. Mr. Langston represented Carmel very well with his acceptance speech Board President Engledow commended staff and WFYI for a job well done. 4,. 4 Committee Reports i4,� Personnel Committee—Linus Rude Rude stated that there was nothing to report1 �' k. Finance Committee—Jenn Kristunas %,;'..„.,-;‘,, zt Ms. Kristunas stated that there was nothing to reporU Properties Committee—Richard Leire`r�, 1 t Mr. Leirer said that there had been no meeting yet. �a �h 7 . Action Itemsa <;, . Minutes—January 28, 2014 P,ark'Board Meeting Mr. Kirsh made a motion fto approve.the minutes as presented,"seconded by Ms. Kristunas, and unanimously passed 7-0 " . - ° Minutes—January 28, 20141Park Board Special Meeting Mr. Kirsh madea,,motion to approve;the minutes?as presented, seconded by Mr.Taylor,and ovv,unanimously passed 7 0 , �, City of Carmel Financial Report, There was nonfinancial report at time of packettassembly. Clay Township Financial Report There was no financialreport at timetof packet assembly. CCPR P&L Statements There was no financial report at time of packet assembly. Claim Sheet February 11, 2014 Ms. Kristunas made a motion to approve the Claim Sheet as presented, seconded by Mr.Taylor, and unanimously passed 7—0. Clay Township Claim Sheet February 11, 2014 Ms. Kristunas made a motion to approve the Clay Township Claim Sheet as presented, seconded by Mr. Kirsh, and unanimously passed 7-0. Page 2 Carmel/Clay Board of Parks and Recreation Tuesday, February 11, 2014 Monon Community Center Monetary Gifts, Grants, Partnership, and Sponsorships—Audrey Kostrzewa Ms. Kostrzewa announced that the staff contributed $260.00 in January toward the "Jeans Friday" program. A motion was made by Mr. Kirsh to acknowledge receipt as presented, seconded by Ms. Kristunas, and unanimously passed 7—0. Appointment of Common Construction Wage Committee Members—Mark Westermeier In Director Westermeier's absence,Assistant Director Klitzing asked that the Board appoint Roger Smith and C. William Wright to the Common Construction Wage Committee. The Department is preparing to release the bid for the Central Park North Campus East Bundle Project7,(aka Dog Park). W Mr.Taylor made the motion to appoint to the Common Construction Wage Committee for all applicable public works projects awarded by the Park Board within 3 months,of6the wage rate determination, N Roger Smith as the industry representative and C. Williaap Wright as th, 'taxpayer who pays the tax that will be the funding source for the project and resides,in-Hamilton County,where the project is located. The motion was seconded by Ms. Kristunas. Aftera brief discussion,the mot on was unanimously passed 7—0. iM ` v NAB i �.fit�, ��g ��`.,� Consideration of Matters regarding the Founders Park Pavilion Project—Mark Weste"rmeier Assistant Director Klitzing stated the project is moving forward`and is on schedule. Board President Engledow informed everyone that Director Westermeier was at the Parks, Recreation etA and Arts Committee Meeting (City of Carmel)'and t erefore not able'Y`toattend the Park Board Meeting 664 4'9 ,, 4 zk y. Attorney's Report ,4, 4 ' , Tort Claims '`' `" v ;f i Ms. Grisham said that there,had been;one tort claim'filed, investigated, and denied since her last report. General h-1"k�4 `". 3 X} '<. The Common Construction Wage Committee will meet,at°9 a.m. on March 4, 2014 at the Monon Community Also,NMls. Grisharn`is investigating'details of the one-year delay of the employer mandate as ittrelates to the Affordable Ca're Act. Director's Report . In Director Westerme'ier's absence, Board President Engledow stated that the Director's Report was included in the packet 21 Discussion Items , Mr. Taylor inquired about the Carmel Dads' Club and their scheduled use of the Founders Park sports fields. Assistant Director Klitzing responded nothing is finalized, but that the Department continues to work them. Information Items Plan Commission—Joshua Kirsh (E) Mr. Kirsh provided the most recent update on the proposed development at 12121 Shelbourne Road. The Commission has accepted the builder's density change to 1.3. Mr. Kirsh commended the builder for the amount of open space (equivalent to three football fields) within the development. Page 3 Carmel/Clay Board of Parks and Recreation Tuesday, February 11,2014 Monon Community Center School Board Kathie Freed Ms. Freed stated that the School Board met last night, and the meeting will be televised soon. Parks Foundation—Wendy Franklin There was no report in Ms. Franklin's absence. Board Comments Mr. Kirsh said that it was bittersweet to hear of Ms. Beaurain's departure. y Mr. Kirsh said he and his son participated in the Parent/Child swim class, which was awesome. He also was quite enthusiastic about the upcoming Urban Backyard Conservation on April 1, 2014 and asked others to enroll in this class. ?..;-.1,' 444 Mr.Taylor stated it was great to see that the number of volunteers continuing to serve the Department. } Mr. Taylor expressed his interest in hearing more about the park maintenances urvey. Assistant Director Klitzing said that he would ask John Gates t present information on this topic at the first meeting in March. "' 4V �� ' Adjournment tk: 4' i .. There being no further business, Mr. Kirsh made aZmotion to adjourn, seconded by Mr.Taylor with no objections. The meeting was adjourned at 637 p.m '' a Approved, �� r .s0;'T.y.,k 7` , 4 'F �'� Lam`i Signature v pq, ,§ } 4 z F ,u Date Signature W Date jg-t'—‘,,,.,,,,,,, ,,, rktti :k Page 4