Crossroad Engineers/ENG/Addl Serv 5/9,970/Miscellaneous Engineering Crossroad Engineers
Engineering-20/4
Appropriation#211-401; P.O. #31900
Contract Nor To Exceed$9,970.00
tROp
ADDITIONAL SERVICES AMENDMENT TO A At
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES tot
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Crossroad Engineers (the ''Vendor'), as City Contract dated May 1, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code §22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Crossroad Engineers
by and through its Board of Public •
Works and Safety
By: By:
James Brainard, Presiding Officer Authorize' bio' ur-
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Mary An :urke, Member L
Date: 3-
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Date: 57 pl.
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ATTEST:
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Date: 71 —
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February 14, 2014 CITY 0 , ARVIEL
JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment#5, P.O. #31900
Dear Chip and Trent:
As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract dated May 1, 2013, I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#5— Miscellaneous Engineering
Not to Exceed: $9,970.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service#and P.O. #shown above. Invoices received without the Additional Service#referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer /�
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Reviewed and approve, by:
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. C. Engel ing
DEPARTMENT or ENc ni iunc Director of Administration
One Civic SQuARF. ("win, IN 46032 Omer 317571.2441 FA:: 317571.2439
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February 7, 2014
CROSSROAD
Mr. Michael McBride, P.E. ENGINEERS; PC
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Miscellaneous Engineering
Request for Fee Ceiling Increase
Dear Mike:
As we discussed, we have prepared this proposal to extend the existing PO (#26557)
amount to cover professional services provided for the City of Carmel through January
31, 2014. Crossroad Engineers, P.C. provided these services as an extension of the
City's Engineer's staff on an hourly basis.
The specific services that we provided include survey, design, inspection, and
management services on projects such as 116th & Towne Lighting, Hawthorne and
Carey Road Roundabout, 136th & Carey Roundabout and other miscellaneous projects
as your office requests.
Attached are our 2014 Hourly Billing Rates which will be utilized for invoicing the
existing services performed. Per our communication with your office, we would
suggest adding an additional amount of$9,970.00 to the contract ceiling against which
we would invoice the existing services performed.
We value the City's confidence in our ability to provide engineering services and
appreciate the opportunity to continue our involvement in the City's improvements. If
you should have any questions or need further assistance, please do not hesitate to call
me at 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Pr
Trent E. Newport, P. E., L. S.
Vice-President
Mr. Michael McBride, P.E.
City of Cartel
February 7,2014
Page 1 oft
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE :
DESIGN CROSSROAD
ENGINEERS' PE
Principal $ 145.00
Director 135.00
Senior Project Manager 120.00
Project Manager 110.00
Project Engineer 90.00
Assistant Project Engineer 75.00
RAV Manager 90.00
CADD Manager - 90.00
CADD Technician 80.00
INSPECTION
Director $ 135.00
Resident Project Representative 105.00
Asst Resident Project Representative 95.00
Project Inspector 85.00
Assistant Project Inspector 70.00
SURVEY
Survey Manager S 110.00
Assistant Survey Manager . 80.00
Survey Crew— 1 Man 100.00
Crew Chief 80.00
Field Man 60.00
Researcher 75.00
Survey Technician 75.00
MISCELLANEOUS
Mileage(per mile) S 0.50
Other Direct Costs at cost+15%
CrossRoad Engineers , PC
3417 Sherman Drive
Beech Grove , Indiana 46107
Rates Effective through December,2014
l
Mr. Michael McBride. P.E.
City of Cannel 3�3
February 7,2014
Page 2 oft
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4 Q.,,� INDIANA RETAIL TAX EXEMPT PAGE
L,1 �� \\/� of Carmel CERTIFICATE N0.003120155 002 0 PURCHASE ORDER NUMBER
:a,7- y FEDERAL EXCISE TAX EXEMPT
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35-60000972 lJ
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES.ANF
CARMEL, INDIANA 46032-2584 VOUCHER. DELIVERY MEMO, PACKING SLIPS
ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE
ICHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
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QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
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PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
SHIP REPAID. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
•• C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY
SHIPPING LABELS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99.ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
•
DOCUMENT CONTROL NO. 319 0 0 VENDOR COPY