Crossroad Engineer/ENG/Addl Serv 7/24,000/Plan Review Crossroad Engineers
Engineering -2014
Appngirialion #202-401; P.O. #31902
Contract Not To Exceed$24,000.00
ADDITIONAL SERVICES AMENDMENT TO srxok
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES !� 9�
oCit
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Crossroad Engineers (the 'Vendor"), as City Contract dated May 1, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shalt be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Crossroad Engineers
by and through its Board of Public
Works and Safety
By" ti / I
Ifs.
Akre 614
J"es :rain.rd, Presiding Officer Authorize: Tl,,ature
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�✓ � � Printed tame
Mary Ann : rke, Member I.
Date: 3 / % i y P es tcL ettt
, / Title
Lori S. W orf' ember � FID/TIN: /
• Date: /
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Last Four of SSN if Sole Proprietor:
ATTES
;/ t``,�/ Date: Zlz7/I'
liana Cordray, 'MC,iIg'reas rer
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February 14, 2014 CITY 0 ' ARMEL
JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers,P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment#7, P.O. #31902
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract dated May 1, 2013, I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#7— 2014 On Call Plan Review
First Quarter Reviews
Not to Exceed: $24,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service# and P.O.# shown above. Invoices received without the Additional Service#referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Cannel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
Exbibit_1__—
\Lc))
Revie ved and approved by:
S. C. Engelk., g
DEPARTMENT or ENciNriRLyc Director of Administration
ONE Civic SOuAR6. CvR,MEL, IN 46032 OFFICE 317571.2441 FAN 317.5712439
EMAIL enginccringgeamicl.in. nr
February 6, 2014
Mr. Mike McBride, City Engineer
City of Carmel %z," / "V
One Civic Square CROcSR0'AAO
Carmel, IN 46032 EN6INEEREEPC
RE: 2014 Plan Review
Consultant Fee Request
Dear Mr. McBride.
We have prepared this proposal to continue providing professional services for the City of
Carmel. CrossRoad Engineers will provide these services as an extension of the City Engineer's
staff on an hourly basis.
The specific services we shall provide per this scope include technical reviews of developer-
prepared plans and other various miscellaneous engineering and surveying services as your
office requests in conjunction with private developer related projects.
Attached are our 2014 Hourly Billing Rates that we will be using for work performed through
December 31, 2014. Based on our workload from calendar year 2013 with submitted plan
reviews, we respectfully request a retainer amount of $92,500 as the contract ceiling against
which we would invoice. It is projected that this amount will serve for the billing periods
through the end of calendar year 2014. We will continue to work as efficiently as possible to
minimize the City's expenditures on these developer driven projects. Should at any time during
this calendar year, the supplemental amount be depleted, we shall contact you immediately to
request additional funds for these services.
We appreciate the City's trust in our ability to provide these services and look forward to
continue working closely with your staff and helping you keep the ever-growing list of projects
moving through your office. If you should have any questions or need any further information.
Please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, P.C.
Gregory s, .E.
Vice President
Enc.
`1�3
-1 Of Carmel
INDIANA RETAIL TAX015500 PAGE
I'�/ CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 19 G,Z
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES.NP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
)RM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
:RASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
-`\=\y\9
C‘(c,«:roc eleev. SHIP L r
ENDOR TO �f.� 1 6t- � lr\C'E�Y i`�l�
IFIRMATION I BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
AsA (k
....*1
At C�? -41_,_,..
1� v)0.S � � 1�:Uldf ,f' irs -1 f
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C� 1G./g ` (\ AT b_
;end Invoice To: `-- "2- : 1",
- ..,_ - i !
�'/51,221-,-• 2.11000‘ 0 0
act• -4D\
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
• NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
• SHIP REPAID.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY
SHIPPING LABELS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 19,15 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
)OCIJMENT CONTROL Nn- 319 0 2 CLERK-TREASURER VENDOR COPY